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HomeMy WebLinkAbout2000-11-14 - Board of Trustees Meeting Minutes AGENDA VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, NOVEMBER 14, 2000-- 7:30 P.M. 6:30 P.M. BOARD OF TRUSTEES WORK SESSION RE: NYS POLICE PROPOSED TELECOMMUNICATIONS TOWER SITING. MEMBERS OF THE GENERAL PUBLIC, PTA REPRESENTATIVES FROM BLIND BROOK SCHOOL AND PORT CHESTER HIGH SCHOOL, ARE INVITED TO ATTEND THIS SESSION. PLEDGE OF ALLEGIANCE ACTION: RESOLUTIONS: 1. APPOINTMENTS TO AIRPORT ADVISORY COUNCIL 2. APPOINTMENT OF SENIOR OFFICE ASSISTANT - BUILDING DEPARTMENT 3. APPOINTMENT OF OFFICE ASSISTANT (AUTOMATED SYSTEMS) -BUILDING DEPARTMENT 4. BELLE FAIR BOND RESOLUTION 5. MINUTES: OCTOBER 24, 2000 DISCUSSION: BELLE FAIR MIDDLE INCOME HOUSING UNITS PROPOSAL UPDATE: BOARD OF TRUSTEE LIAISON UPDATE ANNOUNCEMENT: 1. VISION PLAN MEETING NOVEMBER 16, 2000 AT 7:30 P.M., A. J. POSILLIPO CENTER NEXT TRUSTEES MEETING NOVEMBER 28,2000 and DECEMBER 12, 2000 Village Hall is fully accessible to the handicapped. Those who need special arrangements should contact the Village Administrator's Office ONE WEED IN ADVANCE OF A MEETING at (914) 939-1121. MINUTES OF A MEETING _ VILLAGE OF RYE BROOK BOARD OF TRUSTEES VILLAGE HALL, 938 KING STREET RYE BROOK, NEW YORK NOVEMBER 14, 2000 CONVENE MEETING The meeting was called to order at 7:47 p.m. by Mayor Filipowski in the Meeting Room and the Pledge of Allegiance followed. The following members of the Board of Trustees were present: Mayor Francis L, Filipowski Trustee Jody Brackman Trustee Roger Herman Trustee Lawrence Rand Excused: Trustee Donald Degling The following Village staff were present: Christopher Bradbury, Village Administrator I Ken Powell, Village Attorney I Victor Carosi, Village Engineer Christian Miller, Village Consultant Robert Santoro, Police Chief Paula Patafio, Meeting Secretary Mayor Filipowski began this evening's meeting with the presentation of a Proclamation to Blind Brook High School student Michael Zinman. Trustee Jody Brackman called Michael up to the podium to receive the Proclamation. Michael is a member of the Port Chester/Rye Brook Youth Board. The month of November has been declared Youth Recognition Month, and the Village supports parents, families and local youth leaders by emphasizing positive youth development and a promising future for our next generation of leaders. Mayor Filipowski moved to the agenda and called for the first item under Resolutions. RESOLUTION: 1. APPOINTMENTS TO AIRPORT ADVISORY COUNCIL Mr. Bradbury read the following Resolution: i i 1 RESOLUTION APPOINTMENTS TO THE RYE BROOK AIRPORT ADVISORY COUNCIL RESOLVED, that Robert Larick of 18 Bayberry Lane, Rye Brook, New York, is hereby appointed to the Rye Brook Airport Advisory Council as a voting member for a term to expire on the first Monday of April, 2003; and it is FURTHER RESOLVED,that Julian Juster of, 80 Doral Greens Drive W,Rye Brook,New York is hereby appointed to the Rye Brook Airport Advisory Council as a voting member for a term to expire on the first Monday of April 2003; and it is FURTHER RESOLVED,that Roberta Pecora of 16 Arlington Place,Rye Brook,New York is hereby appointed to the Rye Brook Airport Advisory Council as a voting member for a term to expire on the first Monday of April 2003; and it is FURTHER RESOLVED,that Angela Alleva of 44 Avon Circle,Rye Brook,New York is hereby appointed to the Rye Brook Airport Advisory Council as a voting member for a term to expire on the first Monday of April 2003. Trustee Lawrence Rand asked for clarification on the terms of the members of the Airport Committee. Mr. Bradbury responded that five of the members will be serving three year terms and four of the members will be serving a two year terms. On a motion made by Trustee Brackman, and seconded by Trustee Herman, the Resolution was adopted. TRUSTEE BRACKMAN VOTING AYE TRUSTEE HERMAN VOTING AYE TRUSTEE RAND VOTING AYE MAYOR FILIPOWSKI VOTING AYE 2. APPOINTMENT TO SENIOROFFICE ASSISTANT—BUILDING DEPARTMENT Mr. Bradbury read the following Resolution: 2 RESOLUTION APPOINTMENT OF SENIOR OFFICE ASSISTANT—BUILDING DEPARTMENT RESOLVED,that Rosemarie D'Ascoli of 2 Haines Boulevard,Port Chester,New York, is hereby appointed to the position of Office Assistant—Building Department with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York; and be it FURTHER RESOLVED, that the annual salary is $35,000 with an effective start date of November 20, 2000 and a probationary period of twenty-six weeks. On a motion made by Trustee Rand, and seconded by Trustee Brackman, the Resolution was adopted. TRUSTEE BRACKMAN VOTING AYE TRUSTEE HERMAN VOTING AYE TRUSTEE RAND VOTING AYE MAYOR FILIPOWSKI VOTING AYE 3. APPOINTMENT OF OFFICE ASSISTANT (AUTOMATED SYSTEMS) — BUILDING DEPARTMENT Mr. Bradbury read the following Resolution: RESOLUTION APPOINTMENT OF OFFICE ASSISTANT (AUTOMATED SYSTEMS) RESOLVED,that Dawn Szczerba of 84 Breckenridge Avenue,Port Chester,New York,is hereby appointed provisionally to the position of Office Assistant (Automated Systems) with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York; and be it FURTHER RESOLVED, that the annual salary is $30,000 with an effective start date of November 20, 2000. On a motion made by Trustee Herman, and seconded by Trustee Brackman, the Resolution was adopted. TRUSTEE BRACKMAN VOTING AYE TRUSTEE HERMAN VOTING AYE TRUSTEE RAND VOTING AYE MAYOR FILIPOWSKI VOTING AYE 3 4. BELLE FAIR BOND RESOLUTION Mr. Bradbury read the following Resolution: RESOLUTION AUTHORIZING REDUCTION OF THE BELLE FAIR PERFORMANCE BOND WHEREAS, The Board of Trustees approved the form and sufficiency of the Belle fair Home and Land Company performance Bond on June 23, 1998 in the amount ofNine million,nine hundred and five thousand, two hundred and thirty dollars ($9,905,230) guaranteeing the infrastructure improvements, required by the Highpoint Village (now Belle fair) Resolution; and WHEREAS, a majority of the infrastructure improvements required by the approved construction documents have been completed to the satisfaction of the Village Engineer, NOW, THEREFORE, BE IT HEREBY RESOLVED, the Board of Trustees, in accordance with §219-22 B(2) approves a reduction in the amount of Seven million, five hundred fifty three thousand, nine hundred twenty two dollars and fifty cents ($7,553,922.50) representing a reduction of approximately 75% of the original performance bond amount to a value of two million, three hundred fifty one thousand, three hundred and seven dollars and fifty cents ($2,351,307.50). Mr. Victor Carosi noted that he has been working with Belle Fair, first on approving the bond and now on reducing it. To date, at least 70-75%of the work on the infrastructure has been completed. At this point it is felt that it is justified to recognize the amount of construction that has been done by reducing the amount of the bond and seeking a reduction. The remaining retained bond will be enough money for the Village to have the confidence that the remaining infrastructure will be completed to their satisfaction;25%of the bond money will be held. Mr. Carosi noted that the water system has been completed, accepted and certified by the county, as has the sewer system and the roadways. Trustee Brackman asked if 25%is sufficient. Mr. Carosi stated that it is approximately$2 V2 million and the professional staff of Rye Brook and their consultants felt that this was appropriate. Mayor Filipowski called for comments from members of the public. Mrs. Carol McGiever of Heather Lane, Ding Merritt in Greenwich, Connecticut, addressed the Board. She noted that she has been discussing an issue regarding the wetlands with the Environmental Agency of Greenwich, and with the Rye Brook Building Department. King Merritt is downstream from the Belle Fair development. She stated that the pond behind her home has suffered an adverse change as a result of the construction at Belle Fair. During heavy rains the pond is now a golden brown color. This pond drains into the Toll Gate Pond at Riversville Road, which ends up in the Mill's waterfall and, ultimately, the sound. This is an erosion problem that needs to be addressed. 4 Mr. Carosi advised the Board that his department is actively working with Greenwich,investigating this potential problem. Mr. Mike Chambers, of the Greenwich Wetland Agency, is working with Rye Brook to try and determine what is causing the problem and what actions might be needed if it is determined that the sediment is coming from Belle Fair. Mayor Filipowski asked that Mr. Carosi report back to the Board regarding the source of the problem. He also asked that this item be placed on the agenda for the first Board of Trustee meeting in December. There being no further discussion on this topic, Mayor Filipowski asked for a motion. On a motion made by Trustee Rand, and seconded by Trustee Herman,the Resolution was adopted. TRUSTEE BRACKMAN VOTING AYE TRUSTEE HERMAN VOTING AYE TRUSTEE RAND VOTING AYE MAYOR FILIPOWSKI VOTING AYE 5. MINUTES: OCTOBER 24, 2000 Several minor corrections were made to the minutes by the Trustees and Mayor Filipowski. Mr. Bradbury stated that these corrections will be reflected in the record. On a motion made by Trustee Brackman, and seconded by Trustee Herman, the Minutes were adopted. TRUSTEE BRACKMAN VOTING AYE TRUSTEE HERMAN VOTING AYE TRUSTEE RAND VOTING AYE MAYOR FILIPOWSKI VOTING AYE Mayor Filipowski noted that although the next item was not on the agenda he had requested that it be heard at this meeting. 6. MODEL PLAN TO PLANNING BOARD FOR COMMENTS Mr. Bradbury read the following Resolution: 5 RESOLUTION REFERRING THE PROPOSED MODEL PLAN OF THE TOWN OF RYE FOR CRAWFORD PARK TO THE PLANNING BOARD FOR COMMENT RESOLVED, that the proposed Model Plan of the Town of Rye for Crawford Park is referred to the Planning Board for such comment(s) as the Planning Board deems appropriate; and it is further RESOLVED, that the Planning Board is requested to furnish its comment(s) in time to enable the Board of Trustees to transmit them to the Town of Rye. Mr. Dean Santon of Hillandale Road noted that the fourth and final public hearing on the Crawford Park Memorial is scheduled for November 15`h. It will then be placed on their agenda, and at that time they will be voting on it. Mayor Filipowski stated that he has spoken with Supervisor Morabito and they will be deferring their vote, which will allow the Planning Board sufficient time to submit their comments. The next Planning Board meeting is scheduled for December 1401 . Mr.Christian Miller noted that the Resolution should include the fact that this issue is time sensitive. Mr.Bradbury amended the Resolution to read: FURTHER RESOLVED, that the Planning Board is requested to discuss this item on their agenda of December 14, 2000 and furnish its comment(s) by December 19, 2000 to enable the Board of Trustees enough time to transmit them to the Town of Rye. On a motion made by Trustee Herman, and seconded by Trustee Brackman, the Resolution was adopted. TRUSTEE BRACKMAN VOTING AYE TRUSTEE HERMAN VOTING AYE TRUSTEE RAND VOTING AYE MAYOR FILIPOWSKI VOTING AYE Mayor Filipowski then moved to the Discussion portion of the Agenda. DISCUSSION: BELLE FAIR MIDDLE INCOME HOUSING UNITS PROPOSAL. Mr.Neil DeLuca,representative for Belle Fair,addressed the Board. When the last presentation was made before the Board of Trustees the applicant sensed that the Board felt that the selling price of $240,000 was too high for medium income. After much discussion they have they have decided not 6 to reduce their costs and specifications (exterior or interior), but to reduce the selling price to $198,900.00. This would make it affordable for the employees of the Village.This would mean that someone could make, at a minimum, $70,500 and be able to afford this property. Mr. Miller noted that the purchase price, interest rate, household insurance, H.O.A. dues are all included in the affordability of the units. In addition, Mr. DeLuca noted that the units now have a larger liveable square footage for the first and second floors. The architect has been able to increase the square footage of eight of the twelve units by adding a 110 square foot room. This brings the total square footage to 1646 and 1546, respectively, for the units. They continue to have a one-car garage and one outdoor parking space (in the driveway). The most recent plans will go before the Architectural Review Board on November 15, 2000. Mr. Miller requested a copy of the floor plans for his review, to which Mr. DeLuca respond that he would gladly comply with his request. Mr.Ken Powell,Village Attorney,and Mr. Christopher Bradbury,Village Administrator,discussed the issue of resale and who assumes the responsibility for monitoring the sales at that point. The initial sales price should be incorporated into the covenant. It was also noted that the initial sale will be by Belle Fair. There needs to be a mechanism in the covenant to indicate the resale price, the category of individuals that should be able to purchase the units, as well as the income. An entity must be designated. Trustee Herman felt that the same category of people should be considered at the time of the resale as will be for the original sale. Mr. Powell felt that the Home Owners Association was not the correct vehicle as their interest would be to keep the resale prices as high as possible. Mr.Miller stated that the initial sale is much easier than the re-sale willbe. Although the individuals who initially purchase the units have had the benefit of living in a home that is below market, at the time of resale they are burdened by the process. They will need to conduct a lottery, consider an allocation of the unit based on a priority system,and remember that they will not be allowed to make a windfall profit. At that point their interest will be to sell the unit and move on. Restrictions on the process could be imposed so that the resale is handled properly. This Board, as well as the prior Board, has discussed being responsible for the resale but the decision was made that they were not looking to become part of the housing business. Mr. Miller will be working with the Village Administrator,putting him in touch with individuals to discuss the process in order to get a comfort level. This should be completed by the next Board of Trustees meeting. Mr. DeLuca informed the Board that Spectrum will pick up half of the Home Owner dues for the first year. Their mortgage broker has also created a plan where there will be no points for the purchasers to pay. And, finally, Spectrum will also pick up almost all of the origination fees. Mr. DeLuca noted Spectrum would like to receive approval to put in the foundations before the first frost. Mr. Carosi noted that his Department has reviewed the plans and he felt that this was a reasonable request. Mr. Miller agreed that this would be in everyone's best interest. Mr. Powell noted that all the risks with laying the foundations without approvals would be Spectrums. 7 Mayor Filipowski stated that at the last Board of Trustee meeting he had asked that the Trustees make presentations with regard to the Boards for which they are liaisons. This evening Trustee Brackman and Trustee Herman were asked for updates. UPDATE: Trustee Brackman's first presentation was on issues relating to the Blind Brook School. She noted that the bridge that was anticipated to be opened on Monday was actually opened on Friday night. Also noted was that the new driveway at the high school was opened. This driveway will improve the flow of traffic in that area. Trustee Brackman then made several announcements regarding upcoming school activities. She noted that the school will be holding a"Midnight Madness". This includes a basketball game between high school players and faculty and will begin at 9:30 on Friday evening. Also scheduled for the weekend was a musical. With regard to sports, she noted that the high school is starting a fencing team and that the Boys' soccer team is doing very well. Next Trustee Brackman offered a presentation on the Recreation Commission. They are working very hard researching and preparing information regarding the proposed Teen Center. At this point the Commission is not very optimistic about using the house for the Teen Center,but as they are still working on this issue it is difficult to make a final report. The next recreation discussed was the ballfield to be located at Red Roof Park. She noted that fencing was responsible for a lengthy discussion and, ultimately, the Committee felt that it was necessary to provide a fence around the perimeter of the park, as well as considering an outfield fence in keeping with the desire to create a Little League Field. Mr. Carosi noted that a green light has been given for the ballfield. He is now in the process of preparing a memo for the Board so that the contract documents can be drawn up within the next 30 days. The next step would be putting the job out to bid. This project is moving forward. Trustee Brackman also noted that three students from the high school made a presentation to the Recreation Commission asking them to consider recommending to the Board of Trustees that a Skate Park be built within the Village. They had done extensive research and made an excellent presentation. They submitted a petition with over 300 signatures in support of their request. The Recreation Commission is currently reviewing their request, looking at locations, and will be referring this issue to the Board of Trustees. Trustee Herman gave a brief presentation on the Hutchinson River Tree Replanting Committee. He stated that final plans were reviewed and noted that the State has made a reasonable effort to accommodate the residents who reside along the parkway and everyone that uses the Hutch. The planting is scheduled to start in the backyards along the Hutch in the Spring of 2001 (March and April). The planting along the parkway will begin in the Fall of 2001. Also discussed at a recent meeting was the addition of a wooden fence along Ridge Street and the planting of a berm close to the intersection of Ridge and King Street. The Committee will continue monitoring these issues. 8 Trustee Herman's next presentation was on the Environmental Council. This Council has just completed their review of the hotel site on King Street. At their next meeting they will discuss their view of this assignment and the Village's Vision Plan. Mayor Filipowski moved to the Announcement portion of the Agenda. ANNOUNCEMENT: 1. VISION PLAN MEETING NOVEMBER 16, 2000 AT 7:30 P.M., A.J. POSILLIPO CENTER Mayor Filipowski noted that the next Board of Trustees' Meeting will be held on November 28, 2000 and December 12, 2000. It was noted that a meeting was held earlier this evening concerning the issue of the Cell Tower. Many residents supported the concept of trying to prohibit the State from installing a 150' Cell Tower. The Village will continue their work on this issue. Mr. Santon addressed the Board again. He informed the Board that he attended a breakfast at Port Chester Middle School honoring the Youth of our community. He asked that an update on this program be made at the next Board of Trustee meeting. He also asked for information regarding the street sweeper that the Village is in the process ofpurchasing. Finally,he suggested that the Trustees post their updates on the Committees which they serve as liaisons on the website and the government access channel. There being no further business before the Board, the meeting was adjourned at 9:15 p.m. Respectfully submitted, ( t J/—r Christopher Bradbury Village Administrator 9