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HomeMy WebLinkAbout1998-04-28 - Board of Trustees Meeting Minutes AGENDA VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, APRIL 28, 1998—7:30 P.M. (6:30 P.m. — Scoping Session on Summerfield Suites Hotels Proposal) PLEDGE OF ALLEGIANCE ACTION: PUBLIC HEARINGS: 1. PROPOSED AGREEMENT TO MODIFY AND TERMINATE THE CONTRACT WITH RURAL/METRO FIRE DEPARTMENT INC. RESOLUTIONS: 2. VILLAGE OF RYE BROOK 1998-1999 BUDGET. 3. REFERRAL TO THE PLANNING BOARD OF A SITE PLAN AND SPECIAL USE PERMIT APPLICATION FOR RYE RIDGE CINEMA AT 1 RYE RIDGE PLAZA (S. 1, BL. 22, LOT 3). 4. CONSIDERING OPPOSING NEW YORK STATE'S EXEMPTING SALES TAXES ON CLOTHING PURCHASES LESS THAN $100. 5. CONSIDERING AUTHORIZING AN EXTENSION OF THE SUBDIVISION APPROVAL OF HILLANDALE ASSOCIATES APPLICATION FOR 24 HILLANDALE ROAD. 6. CONSIDERING APPROVAL OF THE TRAYNER GROUP APPLICATION TO OPERATE A RISK MANAGEMENT BUSINESS AT 66 BOWMAN AVENUE. 7. ESTABLISHING FIRE SERVICE WITH THE VILLAGE OF PORT CHESTER ON A TEMPORARY BASIS. 8. CHECK REGISTERS. REPORT: 9. NYS AMENDMENTS TO THE VETERAN'S TAX EXEMPTION. 10. STATUS - SALES OFFICE (a) BELLE FAIR DEV. (HIGH POINT). MINUTES: 11. OCTOBER 14, 1997 MEETING. 12. OCTOBER 30, 1997 MEETING. 13. DECEMBER 2, 1997 MEETING. 14. DECEMBER 16, 1997 MEETING. 15. MARCH 2, 1998 SPECIAL MEETING. 16. APRIL 21, 1998 SPECIAL MEETING. NEXT TRUSTEES MEETING DATES: MAY 12, 1998 and MAY 26, 1998 1 006710 MINUTES OF A MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES VILLAGE HALL 938 KING STREET RYE BROOK, NEW YORK (6:30 p.m. Scoping Session Summerfield Suites Hotels Project) APRIL 28, 1998 7:30 p.m. CONVENE MEETING The Meeting was called to order at 7:30 p.m. by Mayor Filipowski in the Meeting Room and the Pledge of Allegiance followed. The following members of the Board of Trustees were present: Mayor Francis L. Filipowski Trustee Donald E. Degling Trustee Joseph Pellino Trustee Eugene R. Strum Trustee Gary J. Zuckerman Village staff attending the meeting were: Village Administrator Christopher J. Russo Village Attorney Kenneth E. Powell Assistant to the Administrator Richard C. Slingerland Planning Consultant Christian K. Miller, AICP Village Engineer, Victor Carosi, P.E. Village Police Chief, Robert Santoro Village Fire Chief, Martin Drexelius Village Treasurer, Joseph Cortese Secretary to the Village Administrator Janet Skrobola Mayor Filipowski opened the meeting. He asked speakers from the audience to limit themselves to three minutes to allow everyone an opportunity to speak and to permit the meeting to end at a reasonable hour. PUBLIC HEARINGS: 1. PROPOSED AGREEMENT TO MODIFY AND TERMINATE THE CONTRACT WITH RURAL/METRO FIRE DEPARTMENT INC.: The Village Administrator spoke briefly about the termination agreement with Rural/Metro but deferred to the Village Attorney, Kenneth Powell. He explained that the agreement as modified provides for the termination of Rye Brook's contract with Rural/Metro. He then read a summary of the provisions of this agreement. Mayor Filipowski then asked for comments. Trustee Zuckerman spoke about making a decision to terminate our contract with Rural/Metro and move forward with the process. There are two ways to go; either with a simple notice of termination or with an agreement such as this one with terms and conditions. With this termination agreement we will be relinquishing the right to sue, but lawsuits are 1 i April 28, 1998 costly, lengthy and no one wants to go through that. The advantage of such an agreement is that it gives Rye Brook time to plan and an opportunity to employ the current Rural/Metro firefighters and increase staffing levels. We can receive pre-plans without cost and we will be able to buy Rural/Metro's equipment and assume the lease. This is the most prudent way to do it. The Mayor then asked for comments from the public. (It was noted that more seats were needed for the public and that attendance probably exceeded the occupancy capacity for this building.) The Mayor asked the Board if the date for termination with Rural/Metro could be changed from September 30, 1998 to October 31, 1998. Trustee Zuckerman stated that this date had been negotiated with Rural/Metro and asked their counsel, Karen Taddeo to respond. She stated that she was trying to contact the appropriate people from Rural/Metro who could make such a decision. Trustee Zuckerman then asked, "If we close this hearing with the September 30"' date, can we change the date if Rural/Metro agrees or must we hold another public hearing?" Kenneth Powell responded that he felt the date could be changed with Rural/Metro's consent. On the motion of Trustee Zuckerman, seconded by Trustee Pellino, the Board voted unanimously to close the public hearing with the option to put this matter on the agenda for either May 12, or May 26, 1998, depending on the date accepted by Rural/Metro as the date for termination of the contract. 2. VILLAGE OF RYE BROOK 1998-1999 BUDGET: Village Administrator Chris Russo read the resolution with the adjustments made from the proposed budget. Trustee Strum spoke regarding the large tax increase. Trustee Pellino also stated that he found this budget painful, but with current events including the sales tax exemption and tax certioraris he felt we are forced to make difficult choices in order to maintain services. He stated that Rye Brook has an excellent police department, fire department, recreation department and a highway department second to none. Trustee Zuckerman echoed these sentiments and noted that we tend to lump all taxes together and say they are too high. He noted that he was reluctant to approve a large increase, but was also reluctant to cut services, since, "We are getting the most services for the least amount of money." Trustee Degling stated that he looked very hard to cut costs where we possible. He stated, "We cannot be irresponsible." The Mayor asked for comments from the public. George D'atino had a question about the reduction of patrol officers and wanted clarification. Mr. Russo noted that, in fact, there is an increase of one officer from last year's budget. Trustee Zuckerman explained about the increase in officers to replace those on disability who continue to get paid. By replacing them, we reduce the need for officers on overtime to fill the vacancies, which is more expensive. He noted that the Village had hired two additional officers and the retirement of one on disability had been approved by the State. We had also created a Sergeant line. Bill Aughavin spoke about the police situation and stated that there should be no reduction in the number of patrolmen, as we will continue to have people out sick or injured and we need to provide coverage. He continued on that reducing the police department staff leaves us exposed to injury or death and that the Board should reconsider its position. Trustee Zuckerman responded to the reduction in the number of police vehicles and stated that there would be two new vehicles in next year's budget. Andy Wells wanted to know what is allocated for fire services and whether we would acquire the fire equipment. 2 006712 April 28, 1998 On the motion of Trustee Pellino, seconded by Trustee Zuckerman, the following resolution was approved: RESOLUTION VILLAGE OF RYE BROOK 1998-1999 BUDGET WHEREAS, the Board of Trustees met on the 14th day of April, 1998, pursuant to the Notice of Public Hearing regarding the Proposed 1998-1999 Budget, and has heard all persons desiring to be heard thereon. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Tentative Budget as hereinafter set forth and amended by the Board of Trustees, is hereby adopted this 28th day of April, 1998 and be it FURTHER RESOLVED, that the amounts listed therein for payment of principal and interest on indebtedness, and that maintenance account charges be paid, and that the salaries, wages, benefits and other terms and conditions of employment for all employees, including those not represented by a bargaining unit, shall be paid such salaries and benefits as has been determined by the Board of Trustees. TRUSTEE DEGLING VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI VOTING AYE 3. REFERRAL TO THE PLANNING BOARD OF A SITE PLAN AND SPECIAL USE PERMIT APPLICATION FOR RYE RIDGE CINEMA AT 1 RYE RIDGE PLAZA (S. 1, BL. 22, LOT 3): The Village Administrator read the resolution and questions arose from the Trustees as to any increase in the seating capacity of the cinema with the increase from two to four screens. it was stated that the total number of seats would not change. Discussion followed as to the contents of the current permit for seating. Trustee Strum questioned the parking allocation for employees and theater-goers and whether there would be any problems during emergencies. The Village Engineer, Victor Carosi stated that the theater would be completely renovated and the total seating capacity would remain the same. He also stated that as far as the parking and any problems with ingress and egress, the Building Superintendent would continue his review to make sure the applicants are in compliance. Trustee Zuckerman questioned whether the parking lot allowed for 550 spaces and whether they are in compliance now. Victor Carosi reiterated that we are in agreement for total number of seats. Christian Miller of F.P. Clark stated that his firm would look into the issue. Trustee Zuckerman asked if the renovations would include sprinklers and was told yes. Trustee Degling, a consultant for the cinema on other issues, stated that he would not comment and would be abstaining from the vote. The Mayor asked 3 J i April 28, 1998 for any public comments and Brian Ackerman, one of the owners spoke and stated that the total seating would remain at 550 seats. On the motion of Trustee Strum, seconded by Trustee Pellino the following resolution was adopted: RESOLUTION REFERRING THE APPLICATION BY ACKERMAN-TOLCHIN CINEMAS TO THE PLANNING BOARD TO AMEND THE EXISTING SPECIAL PERMIT AND SITE PLAN FOR THE RYE RIDGE CINEMA (SEC. 1, BL. 22, LOT 3) RESOLVED, that the application by the Tolchin Cinemas to amend the existing special permit and site plan with respect to the property located at Rye Ridge Shopping Center on South Ridge Street in Rye Brook(Section 1, Block 22, Lot 3) with regard to Rye Ridge Cinema is referred to the Planning Board for a report and recommendation; and it is FURTHER RESOLVED, that the applicant shall make a deposit into the professional fees / environmental review fund in the sum of$1,500 and such additional sums as may be requested to defray the costs of review for this application. TRUSTEE DEGLING ABSTAIN TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI VOTING AYE 4. CONSIDERING_OPPOSING NEW YORK STATE'S EXEMPTING SALES TAXES ON CLOTHING PURCHASES LESS THAN $100: The Village Administrator read the resolution and Trustee Strum stated his opposition to this resolution since sales tax is not deductible from federal and state income taxes, and is a regressive tax. He stated it would impact mostly on low income families. Trustee Pellino disagreed with Trustee Strum and felt it was wrong of the State to impose a mandate on all municipalities by exempting clothing under $100. He also felt this left a smaller pool of money available to municipalities in addition to the fact that the State had steadily reduced aid to municipalities, which hurts our property owners and seniors. Trustee Pellino felt that the State is abandoning municipalities. Trustee Zuckerman agreed with Trustee Pellino and felt that if the state proposed this exemption for next year we would be looking at a higher property taxes. On the motion of Trustee Pellino, seconded by Trustee Degling, the following resolution was adopted as amended: 4 006"n April 28, 1998 RESOLUTION PRESERVATION OF SALES TAX WHEREAS, the Village of Rye Brook Board of Trustees previously supported the Village's receipt of revenue from the Westchester County Property Tax Stabilization Act which distributed a portion of sales taxes to the cities towns and villages in Westchester County; and WHEREAS, the elimination of this revenue source by the New York State Legislature would cause a shortfall in revenues and an increase in property taxes in the Village of Rye Brook. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees expresses its opposition to Westchester County participating in the sales tax exemption on clothing costing less than $100 unless New York State provides revenue sharing which would hold harmless Westchester County and the many municipalities in the county for the lost sales tax revenue. TRUSTEE DEGLING VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING NAY TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI VOTING AYE 5. CONSIDERING AUTHORIZING AN EXTENSION OF THE SUBDIVISION APPROVAL OF HILLANDALE ASSOC. APPLICATION FOR 24 HILLANDALE RD.: The Village Administrator read the resolution. Edward Beane, Esq. of Keane& Beane stepped forward as legal counsel for the applicants Hillandale Associates and asked for a 90 day extension on the subdivision approval due to an Article 78 proceeding filed by neighbors. He felt the matter would have been resolved before the 180 day period ran out, but the court action put all progress on hold and there had been a number of adjournments. Now the court would not decide before the end of the 180 days; therefore, they would need the extension. The Village Attorney agreed, but stated that the period to fulfill their obligation is suspended while litigation is ongoing and therefore an extension is not needed. Mr. Beane asked that a letter be sent from the Village recognizing the stay until the Article 78 is complete. As the motion of Trustee Zuckerman was not seconded, there was no further action on this resolution. 6. CONSIDERING APPROVAL OF THE TRAYNER GROUP APPLICATION TO OPERATE A RISK MANAGEMENT BUSINESS AT 66 BOWMAN AVENUE: The Village Administrator read the resolution. Mayor Filipowski asked what the total number of parking spaces would be and Christian Miller responded there would be 9. In response to a question as to number of employees, William Giacomo, attorney for the applicant, stated there would be 7 employees. 5 006710 April 28, 1998 On the motion of Trustee Strum, seconded by Trustee Pellino the following resolution was adopted: RESOLUTION TRAYNER GROUP LTD 66 BOWMAN AVENUE APPROVAL OF SPECIAL PERMIT RISK MANAGEMENT BUSINESS (Section 1, Block 23, Lot 3) WHEREAS, on or about November 18, 1997, Trayner Group Ltd., c/o Sarah Anne Trayner, 701 Westchester Avenue, White Plains, New York made an application under Village Code Section 250- 25(C)(3) for a special permit to use a dwelling located as professional office space, to wit: a risk management business; and WHEREAS, the property is located in an R2F zoning district, upon approximately .41 acres (17,847 square feet) of property, also known and shown as Section 1, Block 23, Lot 3 on Village tax assessment maps; and WHEREAS,the application was referred to the Village's Planning Board for a report and recommendation, and the Planning Board at its February 12, 1998 meeting recommended approval of the application; and WHEREAS, on March 24, 1998 and April 14, 1998 the Board of Trustees conducted a public hearing on the application upon due notice; and WHEREAS, the application consists of the following plans: Site plan, the Trayner Group Ltd., 66 Bowman Avenue, Rye Brook, New York, prepared by Contadino Associates AIA, 436 East Putnam Avenue, Cos Cob, Ct. 06807, consisting of 4 sheets, Aland A2 last revised January 28, 1998, A3 last revised October 7, 1997, and A4 last revised November 14, 1997; and Site Plan, prepared for Trayner Group Ltd., 66 Bowman Avenue, Rye Brook, New York, prepared by J.A. Kirby Company, Surveyors, Port Chester, New York (Edward J Crothers) dated October 3, 1997 (one sheet); and WHEREAS, the use will comply with the requirements for a special permit in a residential district under Section 250-6(H) of the Zoning Law, and WHEREAS, based on a review of the environmental assessment form, consideration of the nature of the use, the recommendations received, the record, and other information available to it, including the evidence received at the public hearing, the Village Board finds that the action is an unlisted action under the State Environmental Quality Review Act (SEQRA) which will not have a significant adverse impact on the environment, and, therefore, a draft environmental impact statement will not be prepared. 6 I 006716 April 28, 1998 NOW, THEREFORE, BE IT RESOLVED, that the application for a special permit is granted, subject to the following conditions: 1. This special permit is for a risk management business only. Any change of use to a different professional use, in whole or in part, shall require an amendment to this special permit. 2. The maximum number of persons who may be employed in the risk management business at this location shall be 7 persons. 3. In accordance with the Village of Rye Brook Code, Section 212-4, the applicant will have 7 years from the effective date of the Sprinkler Law to install an approved fire sprinkler system. 7. ESTABLISHING FIRE SERVICE WITH THE VILLAGE OF PORT CHESTER ON A TEMPORARY BASIS: Village Administrator Christopher Russo stated that the original resolution had been withdrawn and had been substituted with a new, amended resolution. In this resolution a committee would be set up consisting of the Mayor, Deputy Mayor and Village Administrator who are to submit a report by June 15, 1998 with various alternatives for fire services in the Village of Rye Brook. Trustee Zuckerman stated that the report would move us forward toward a replacement for Rural/Metro in the most effective way possible. Trustee Pellino noted that the amended resolution confirms the intent of several of the Board members at the previous meeting, and with support for this resolution all parties can calm down and get back to the business of settling this matter. He congratulated the Mayor for listening and keeping the dialogue going. Trustee Degling stated his support for the resolution, as it would allow the Village to terminate the contract with Rural/Metro at some point and replace it with a viable alternative. Negotiations and discussions will allow us to come up with a cost effective means of fire protection. Trustee Strum stated that we will take every opportunity to provide better fire services. He hoped that an agreement could be reached. Trustee Zuckerman stated that our main concern should be safety and he saw no alternative to needing a response team of four men, 2 in and 2 out, at a fire scene, per OSHA's minimum standards for the number of firefighters required to fight a fire. Mayor Filipowski then asked for public comments, and a number of people asked to speak. Bert Slonim, a resident of Rye Brook since 1982, felt discussion with Port Chester is responsible but should proceed with caution. He urged the Trustees to look at the report commissioned by the Port Chester Village Board, which critiqued the Port Chester Fire Department. He read excerpts from the report and stated that the criticisms noted in the report should be looked at closely. He stated that the Professional Firefighters Association of Port Chester filed a complaint with the NYS Department of Labor about unsafe conditions. He also commented on an article in last week's Westmore Nems which noted that a fire on South Ridge Street took 16 minutes to reach by volunteers and professionals. He stated, "Rye Brook needs assurances that these deficiencies will be addressed in a satisfactory manner." 7 i 006717 April 28, 1998 Trustee Degling responded that in an October 1997 report these issues had been addressed as per Chief Barnes's response. He felt that with an appropriate effort we may be able to address these concerns and reach a solution. Bill Rosa, 15 Edgewood Drive, spoke about the constraints with only 2 '/2 months to come up with alternatives. He suggested the board designate an outside facilitator to deal with the two factions. Beth Singer of Lawridge Drive commended the Board and wanted to know if there would be a public hearing to discuss a cos-benefit analysis. Mayor Filipowski responded that the committee would discuss cost, specifically the $500,000 per annum figure, and would verify that deficiencies would be addressed as Chief Barnes stated. We could then report back to the public with a comparison and cost estimate for each alternative. Randy Solomon spoke about the Rockinghorse Trail fire. He was disturbed that the contentiousness had been going on for so long and felt that if the name-calling would not stop, then all the discussions with Port Chester would not go anywhere. He felt there should be a benefit to both communities and that the demographics had changed dramatically. He urged the Trustees to approach this as a partnership. Peter Rader, 80 Valley Terrace stated that it was nice to see Port Chester firefighters here, including all three chiefs. Equal control of all expenditures is involved in a partnership for fire services. Other communities around do not include any paid firefighters. Perhaps we could offer our paid firefighter services to some surrounding departments to offset costs. That is an option to explore since this Board stated it was open to explore all options. Andy Wells commended the Board and stated that fire service reaches into every other aspect of village life. He felt this is a difficult decision whether to reach out to our neighbors or go it alone. He stated that there are many ways to achieve our goal, a municipal department is one way but there are a variety of alternatives and we should take as much time as necessary. He then produced a chart which outlined the costs to the village based on $50,000 per man. He also felt there would be a tax increase of 12% to finance our own department with 24 men as opposed to a 4% savings if we go to Port Chester at a cost of$500,000 per annum. Bill Aughavin questioned Mr. Wells's figures, in particular the $500,000 per annum amount and asked if the Port Chester Mayor had agreed to this figure. Mayor Filipowski responded that this still needed to be negotiated. Paul Cregan, a Port Chester firefighter and Rye Brook resident, spoke next and stated that any delay in Rural/Metro's departure puts the Village of Rye Brook at risk. He found it valid to keep staff on board, but stated that we have to move on soon. He also stated that the short term agreement proposed by Mayor Filipowski leaves the village protected and offers time for cool heads to prevail. Ronald Rettner spoke next and stated that this is a very volatile issue, and that this is the first time our community has been politically divided. He stated that safety was paramount, but that in order to be cost effective we could save money by doing the proper study, and this was a golden opportunity to resolve this issue. He commented, "I know Gene Strum is very familiar with numbers; I know that he is very rational... and wise, and I think he is right that Port Chester must be held to a higher standard." He also commented, "I think that Mr. Pellino is correct in having some distrust for Port Chester. There is a valid 8 00671 April 28, 1998 basis for it." Mr. Rettner felt that Port Chester was willing to work with us as they are looking for new beginnings. He further felt there was a fresh wind and a new attitude on the part of Port Chester officials, that they want to work with Rye Brook and realize they have made mistakes in the past. He produced charts depicting what the costs could be and estimated how Rye Brook's village taxes would be impacted. He stated we need the most cost effective proposal and not a large tax increase just to say we are going it alone. Mr. Rettner stated that he had spoken to two Port Chester Trustees and that the $500,000 figure is real. He concluded by saying that he would have appealed to Trustee Zuckerman, but he didn't think that it was necessary. Trustee Zuckerman responded that the Rye Brook Trustees are currently discussing the resolution and approving it does not obligate us to anything. He wanted to make Mr. Rettner aware that he was the one who had recommended this resolution. He questioned the source of Mr. Rettner's figures, stating that he thought they were largely incorrect. He asked if when Mr. Rettner discussed these figures with Port Chester whether he was acting on behalf of the Board. Mr. Rettner replied that he spoke to a Trustee he knows personally and that he was not acting as the Mayor's agent. Trustee Zuckerman continued that Rural/Metro had put forth the proper model for the village even if though its methodology had not succeeded and he resented the implication that they had done a terrible job. The Village of Rye Brook is second only to White Plains in training. Port Chester knows this and they have begun to make changes. He further stated that Rye Brook should not interfere with Port Chester and try to determine what is good for Port Chester, and vice versa. "Their fire department is designed for the Village of Port Chester, not Rye Brook." He cited a statement made by Chief Barnes in the Port Chester report. He clarified that this is not a public hearing, but only the designation of a negotiating committee and now is not the time or place to discuss these issues. Mr. Rettner asked to reply and stated that hiring Rural/Metro was a hasty action and we cannot afford another one. As far as the figures he put forth, he stated that they were based on Port Chester's numbers. He stated he was not looking to create a political football but he had spoken with Port Chester trustees who had given him permission to discuss this publicly. He concluded by stating that he was concerned about cost and taxes and all of us should be. Dr. Walter Niles responded that since these people vote for the trustees they have every right to get up and make comments without being chastised. He stated further that since they have every right to be heard. Lawrence Engle responded to Dr. Niles that residents elect the Board of Trustees to negotiate for us. He felt the Board's first job is to guarantee safety and that should also be the committee's priority. Beth Singer spoke again and asked for clarification regarding the amount in the budget for fire services, as well as the figure to be negotiated with Port Chester. She felt that if Port Chester was offered more money, Rye Brook would get better service. Andy Wells spoke again and vouched for the accuracy of Ron Rettner's figures. Paul Cregan again stated that there is plenty of talent in the Village of Rye Brook. He felt discussions should not be in the newspapers and that any questions from the committee could be handled by the Port Chester Fire Department. Bill Aughavin asked if all alternatives could be looked at simultaneously. Trustee Pellino stated that no decision had been made, and that the Trustees were looking simply to open a dialogue with the Village of Port Chester to share this service. On the motion of Trustee Zuckerman, seconded by Trustee Pellino, the following resolution was adopted as amended: 9 April 28, 1998 RESOLUTION ESTABLISHING A COMMITTEE TO NEGOTIATE PORT CHESTER REGARDING FIRE SERVICE MATTERS WHEREAS, since it appears that the contractual relationship between Rural/Metro and the Village of Rye Brook will shortly be terminated; and WHEREAS, Rural/Metro will continue to provide effective fire protection service until approximately September 30, 1998; and WHEREAS, the Village of Rye Brook is in need of effective fire protection services in place and instead of Rural/Metro; and WHEREAS, the Village of Rye Brook chooses to examine all alternatives, including a renewed relationship with the Village of Port Chester as well as a Rye Brook Municipal Fire Department. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby establishes a committee to consist of the Mayor, the Deputy Mayor and the Village Administrator to immediately commence negotiations with the Village of Port Chester on the following fire protection matters: a. mutually agreeable service standards; b. the construction and staffing of firehouses in Rye Brook and Port Chester; c. alternative systems to manage fire services; and d. an equitable financial arrangement between the two communities. AND BE IT FURTHER RESOLVED, that the Committee is to report back to this Board no later than June 15, 1998 regarding any progress made with regard to the matters set forth above. TRUSTEE DEGLING VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI VOTING AYE 8. CHECK REGISTERS: On the motion of Trustee Strum, seconded by Trustee Degling, the following resolution was hereby adopted: 10 00674,)U April 28, 1998 RESOLUTION CHECK REGISTER WHEREAS, the following checks, representing payment for services rendered, have been submitted to the Treasurer's Office and Budget Officer for payment: On-Line Checks 18507 - 18582 Payroll 25702 - 25795 Pre Paid 18216, 18350, 18501, 18503-18505 Capital 2807 NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees after audit hereby approves payment of the above- mentioned claims and authorizes payment thereof. TRUSTEE DEGLING VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI VOTING AYE 9. NYS AMENDMENTS TO THE VETERAN'S TAX EXEMPTION: After discussion it was noted that the local laws had already been updated and required no further action. 10. STATUS - SALES OFFICE (a BELLEFAIR DEVELOPMENT (HIGH POINT): Village Engineer Victor Carosi reported on the temporary sales facility at the High Point property (a.k.a. the Bellefair development) and stated that a report had been submitted to his office at 4:30 today by the traffic engineer for the project. This reports estimate the number of vehicles visiting the site to be 40 visitors on a week day and 60 on a weekend day, with the peak on the weekend during sales hours. It was felt this would not cause an undue traffic burden, and the building would be removed upon completion of the project. After further discussion no further action was taken. MINUTES: 11. OCTOBER 14, 1997 MEETING 12. OCTOBER 30, 1997 MEETING 13. DECEMBER 2, 1997 MEETING 14. DECEMBER 16, 1997 MEETING(as amended) 15. MARCH 2, 1998 SPECIAL MEETING 16. APRIL 21, 1998 SPECIAL MEETING Trustee Zuckerman asked for a correction in the spelling of Mr. Degling's name and his address in the Minutes of December 16, 1997. On the motion by Trustee Strum, seconded by Trustee Zuckerman the 11 006"/21 April 28, 1998 minutes were adopted with the amendment noted above. TRUSTEE DEGLING VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI ABSTAINING ON ITEMS 11 - 15. VOTING AYE ON ITEM 16. ADDENDUM. DECLARING MAY 10-16, 1998 POLICE WEEK IN RYE BROOK: Police Chief Robert Santoro asked for a resolution honoring Police Week, May 10-16, 1998. He stated there would be an open house and a memorial at Hawthorne Park on May 10, 1998. On the motion of Trustee Strum, seconded by Trustee Pellino the resolution was introduced onto the agenda and adopted as introduced: RESOLUTION DECLARING MAY 10 - 16, 1998 POLICE WEEK IN RYE BROOK WHEREAS, the Village of Rye Brook Board of Trustees wishes to participate in the National Police Week Program, which will serve as a reminder to every citizen in the community of the public service rendered by all branches of law enforcement. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby declares the week of May 10 - 16 as Police Week in-the Village of Rye Brook, with an Open House at Police Headquarters on Sunday May 10 and Peace Officers' Memorial Day on Friday, May 15, 1998. TRUSTEE DEGLING VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE STRUM VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR FILIPOWSKI VOTING AYE Mayor Filipowski stated that the next Board Meetings would be May 12, and May 26, 1998. He then asked if there was any further business. Resident Peter Pitocco came up to commend the Board and Mayor and asked that we allow the committee members to do their job with the pressure off. Trustee Pellino asked if we are advising residents about the STAR application deadline and the Village Administrator responded that this notice is on the Bulletin Board. 12 i April 28, 1998 Ben Meloro spoke about road work done on Irenhyl and Hillcrest and said that the road needs to be inspected, as it is concave and the road repair company did a poor job. There being no further business a motion to adjourn the meeting was called by Trustee Strum, seconded by Trustee Pellino, and the Trustees unanimously agreed to adjourn the meeting at 9:50 p.m. Respectfully submitted, Christop J. Russo, Village Administmtar 13