Loading...
HomeMy WebLinkAbout1995-04-10 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES AGENDA MEETING APRIL 10, 1995 8:30 P.M. PLEDGE OF ALLEGIANCE ACTION CONVENE AS BOARD OF ASSESSMENT REVIEW 1. GRIEVANCE DAY SETTLEMENTS CONVENE AS BOARD OF TRUSTEES PUBLIC HEARING 2. VILLAGE OF RYE BROOK PROPOSED 1995-1996 BUDGET RESOLUTION 3. ANNUAL REORGANIZATIONAL RESOLUTIONS CHECK REGISTER TE MS FOR APRIL 25, 1995 PUBLIC HEARING 1. C & M SIGN CO. 111 BOWMAN AVENUE RESOLUTIONS 2. APPROVING AMENDMENT TO CHAPTER 158 -NOISE LOCAL LAW #2-1995 APPROVAL OF MINUTES 3. NOVEMBER 8, 1994 4. NOVEMBER 22, 1994 5. DECEMBER 13, 1994 DECEMBER 27, 1994 J 00576 MINUTES OF AN AGENDA MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES VILLAGE OFFICES 90 SOUTH RIDGE STREET RYE BROOK, NEW YORK APRIL 10, 1995 CONVENE MEETING The Meeting was called to order at 8:40 p.m. by Mayor Cresenzi in the Meeting Room and the Pledge of Allegiance followed. Present were the following members of the Board: Mayor Salvatore M. Cresenzi Trustee Michele R. Daly Trustee Joseph Pellino Trustee Randy A. Solomon Trustee Gary J. Zuckerman Also present were: Christopher J. Russo, Village Administrator Lori Ann DeMarco, Ass't to Village Administrator Rocco V. Circosta, Director of Public Works Kenneth E. Powell, Village Attorney Robert J. Santoro, Chief of Police Elizabeth Bottali, Secretary to Village Board Joseph Cortese, Village Treasurer April 10, 1995 PUBLIC HEARING 1. VILLAGE OF RYE BROOK PROPOSED 1995-1996 BUDGET Mayor Cresenzi opened the public hearing at 7:40 p.m. Administrator Russo stated that he has the presentation computerized in order to provide a broader perspective as to what affects the budget. The largest single factor in our budget this year has been the erosion of our tax base. He showed various charts to the public, the first pointing out that since 1987 mandates and requirements of local government have far exceeded any benefit of tax cuts that were given and even economic growth, so we are beginning with this against us. He pointed out that the State, by law, must share 8% of its revenues with the local governments which help offset our property taxes. The next slide portrayed how that has gone from 8% in 1980 down to 1.8% because that decline has been to offset the deficits at the State level. It is about 77% above the national average. The majority of this is due to mandates and requirements from the State over the years which cause us to have to increase our budget. A 13 year history of assessed value was shown on a line graph. In 1973 we were below 56 million of assessed value and the proposed budget is under 53 million so we had growth in development to 1986 and 1987 and since then there was a steady decline, this year being the worst with challenges to our assessment roll from corporate and commercial properties. Since 1986, we have lost 20% of our assessed value which is a substantial value and has played the largest role in our budget deliberation since then, especially this year. There is legislation that the County is proposing through the Westchester County Municipal Officials Association to create the ability in Albany, for County's to do revaluation and provide classes of properties so that when a corporate, commercial or other large property owner could be granted a tax deduction, it wouldn't affect the average homeowner. That legislation is being proposed right now, but we have already felt most of the affects from declining assessed value and are feeling it this year more than ever. For example, the tentative budget is 52,861,000. and grievance day settlements have reduced the proposed tax rate by 1.6% and there will be more reductions to come. A slide was shown of budget appropriations-going back to 1990-1991 which also included the Capital Budget. This was provided to show that even with everything that we have to absorb, contractual obligations, mandates, capital, our actual budget appropriation increase has averaged about 4.4% from 1990- 1991 to 1995-1996. That is about 6,000.000. to 7,500,000. Real property tax revenue counts for 74% of our budget so 74% of our revenue comes from property taxes and the remainder comes from sales tax, fees and charges, etc. This has gone from 4,800,00 in 1990 to the 5,600,000 that is proposed and the total increase over the period has been 16.3% which is a 2.7% increase. The problem is that we recieve no credit for that because that is dwarfed by the reductions in assessed value which cause the tax rate to increase more than what we have actually asked for in tax increases over the years. The total tax dollar which is every dollar that every resident pays, is broken down. The Village this year, has actually shrunk, even with the increases and the proposed budget increase, Rye Brook's share has dropped 1%. The Village tax is still the smallest piece of the pie for the services provided. With our maintenance districts such as sewer, water and lighting we are only 19 cents on every tax dollar that you pay so I think it is very positive and one of the best bargains to have our share go down 1%. The next group of pie charts portrays the breakdown and really the way we spend our money. 2 i April 10, 1995 +005 762 Administrator stated that the largest breakdown is public safety, but others include general government, public works, recreation, library, capital and indebtedness and human services. General Government includes Legal, Finance, Administrative and Board of Trustees. Public Safety includes fire, ambulance and police. This is just a breakdown of the percentages and where it goes and ambulance is just a sliver. That is something that two years ago that number instead of 45,000 would have been about 110,000 with about a 85,000 net. Last year we dropped that to 75,000 and this year with the proposed implementation of the shared service with Port Chester and City of Rye, that has dropped even further which is very positive. The negative is that there is a substantial increase proposed from the Village of Port Chester in terms of fire service which we will discuss in greater detail later. The next is a breakdown of Public Works which includes sanitation, sewer removal, recycling, trees and highway. A bar graph was also displayed of our fire contract with the Village of Port Chester from 1984 to 1996 and if you notice, it shows the proposal for the fiscal year 1995-1996 as a substantial increase at 441/2% and we are not even sure if that it is what it is. We have a draft contract and one term that we are not in agreement on is a term that would base the payment on the ratio of assessed value between the Village of Port Chester and the Village of Rye Brook. I will know within a couple of weeks what Port Chester's final position is on their proposed contract. The Village Attorney and myself are negotiating with them and are bringing back something relatively soon to the Village Board. I will not be recommending to approve a contract that is based on assessed value. $150,000 is a 30% increase in terms of the tax rate. A breakdown of the Recreation Trust and Agency Account was shown on the screen and Administrator Russo explained that currently there is $691,500 in the account and is due a little over $29,000. If we do this, we will end up with $350,355 plus interest in the account. The Village has already agreed to rehabilitate Harkness Park which will cost $250,000 and pointed out that we are in the final stages of a re-development plan. Garibaldi Park Playground will also be rehabilitated. The total cost of the proposal is $71,313. however, we received a grant in the amount of$51,383. which leaves a remainder of$20,330 that the Village will be using. Trustee Pellino suggested that Administrator Russo explain to the public where the money comes from for this account. Administrator Russo explained that the money in the Account is all contribution from developers in the Village in lieu of land. There are no tax dollars in this account. He continued that the conclusion of the presentation was a slide of the tax burden comparison done by Westchester County Tax Commission which shows that with all the negative factors and everything hitting us j this year, Rye Brook is number 19 out of 20 Villages in the County on a scale from high taxes to low taxes, which is the most positive thing in this presentation. The tax rate increase is summarized in the narrative section of the budget message for any residents that do not have one in front of them. 7% of the tax rate increase is because of the tentative budget reduction of assessed value over 3,600,000. The $150,000 budgeted, estimated increase in Fire Protection Services is about 3%. We have a $108,000 increase in indebtedness, some of which will have a longterm payback, which is the Village Hall project that has been presented by the Village. The citizen's committee did an analysis and that will have a return in our investment for over 15 years of over 1,000.000 based on pretty conservative projections. Building a relatively small building not to exceed 12,000 square feet on the Elks Club property is 2% of the tax rate increase proposal. All general fund, operating expenditure of increases are increases that we are obligated to increase in the budget, accounts for 1.4 %. 3 April 10, 1995 00576J Administrator Russo stated that we have about a 1.2% decrease in the revenue category. There are a few projects in this budget which will not affect the general tax rate which is a storm drainage project on Loch Lane, and we are also under a mandate to upgrade our sanitary sewer systems which is a result of a study that has been done by the County and has showed some flaws in our sanitary sewer system that we will be obligated to repair over the next year but won't affect the sewer budget for at least 1-2 years. Capital was very limited this year. We proposed road resurfacing at $100,000 and replacement of police patrol vehicles. Administrator Russo thanked Deputy Treasurer Diane DiSanto who has been working on trying to master this new computer system. We have upgraded our computer system to be able to present things like this. We used to have to send this out and have it processed by a company and have slides sent back to us, but now we are trying to do everything in house. Ms. DiSanto also did a computer class for our Senior Citizens this past year and we are hoping for both programs that we put on and for in- house training in the upgrades of our computer systems. The Village Board has put a major emphasis on training people on the equipment to fully utilize it and hope to use this type of approach to train many people at once rather than using six different computers. Trustee Pellino questioned line .469 in the miscellaneous section of the Board of Trustees. He stated that we haven't had increases in that line for some time and noticed that now it is going up $1,000. and questioned if we could bring it back down. I Administrator Russo stated that it is based on where we are heading on a twenty years experience and stated that maybe we could bring it down after looking into it further at a worksession. Trustee Solomon questioned if Administrator Russo's estimates on all of these items is where he thinks that all of these lines are going to come in next year. Administrator Russo stated that it is only an estimate. We start the budget process five to six months prior to the end of the budget year so it is hard to tell how sure the estimate is. I i Trustee Solomon stated that since he feels that the aim of this budget should be to hold the line as closely as we can, he too feels that the miscellaneous line in the Board of Trustees should be knocked back $1,000. as Trustee Pellino has already stated. Mayor Cresenzi stated that we will take the input that the public gives us and questions that are being raised this evening by the Board and go through the details to see if we can do what Trustee Solomon is suggesting. Trustee Solomon stated that there are $210,000. worth of cuts that he has come up with and since there are so many, perhaps he can wait until the worksession and bring them up at that time. Mayor Cresenzi agreed with Trustee Solomon and suggested that he provide Administrator Russo with a list of those cutbacks. Trustee Daly questioned page 3 under the part time help section and questioned if we are going to be getting more people or is that just for salary increases. 4 April 10, 1995 005764 Administrator Russo stated that there are no additional people contemplated there. That is just more hours for existing personnel primarily caused by the upgrading of our computer system throughout the entire Village. Trustee Daly questioned page 4, the $4,000. increase in temporary's. Administrator Russo stated that that is a $1,500. increase anticipating for some kind of temporary office help in that area. Trustee Daly questioned if they would be using students. Administrator Russo stated that he is not sure but will be based on a $60,000. technology grant that we have applied for. This was discussed when we had the meeting with NYSIS and Andrew Spano a few months ago. Administrator Russo pointed out an increase in the Village Attorney's line which is due to on-going litigation over the past year. Trustee Pellino questioned if that is inclusive of the Retainer Agreement. Administrator Russo replied yes. Trustee Pellino questioned if we have received a proposal from the Village Attorney's firm for the coming year. Administrator Russo replied no. Trustee Zuckerman pointed out that our budget for Village Attorney was $122,500. for the past year and the Village Administrator estimates that the expenses will be $177,550. which is approximately $55,000 in excess of that and we have $143,500 in the budget and questioned if that is going to be enough. Administrator Russo stated that he hopes so. Trustee Daly stated that in reference to page 7, since we are going to be building a new Village office, we should not be appropriating any money towards furniture and fixtures. Administrator Russo stated that we are not going to be purchasing any new furniture for the new Village hall. We are hoping to get buy just using these operating budget lines to make any adjustments or additions that we need. The goal of this project is to achieve the savings that our citizens committee has proposed. The Central Garage has decreased somewhat through the efforts of our budget worksession process. We proposed increases in the Central communication supplies, information services that is totally related to the upgrade in the computer systems and new equipment, software and maintenance. Trustee Daly questioned what goes under the contractual. Administrator Russo stated that it is maintenance agreements and contracts for all our computer equipment and especially the AS 400. 5 April 10, 1995 Trustee Pellino questioned if we provided monies for uninterruptable power source for the AS400. Administrator Russo stated that he believes that it is built into the machine. A special item that has been increased relates to the bonding of the Village Hall project, he pointed out. Trustee Solomon questioned if the consulting is a normal increase. Administrator Russo stated that in reference to consulting, I think our estimates are in need of revision as we may go over somewhat as we had used Frederick P. Clark Associates for a number of special projects this past year and when you analyze the usage it is just a general increase in the things that we do. The Police Department budget is up about $40,000 due to change in grades. This is not due to any proposed increases, only due to the changes in steps and rank that happen automatically for people that are in grade. Fire Protection is up and we briefly discussed that earlier. Ambulance reflects a decrease of$40,000. Highway is up primarily by the hiring of two people to fill the positions left open by the retirement of two senior people. Trustee Pellino questioned line 420 for catch basins and asked Administrator Russo to explain what was done. Administrator Russo stated that during the budget process, we discussed why we don't fund in total anything dealing with our storm and sanitary sewers out of our sewer district. Trustee Zuckerman stated that in reference to ambulance services, we are now operating under the total volunteer ambulance for four months now. Do we have a report or audit yet on the operations of the ambulance service to determine that the cost estimates that we projected are in fact accurate. Administrator Russo replied no. Trustee Zuckerman requested that Administrator Russo pursue this and also speak to Port Chester and Rye to go over operation and policies regarding ambulance clauses to make sure that it is operating as we anticipated it would because we put $35,000 which is down from $75,000 last year based on the anticipated cost savings and I think we are all hopeful that they will come true but if we don't, than we will have to reassess. Trustee Daly asked Administrator Russo to explain the rearrangement of the numbers under the Highway Maintenance. Why did we move the person out of line 140. Administrator Russo explained that we had two senior people retire, one was a Heavy Motor Equipment Operator and the other was a Road Maintainer and we had two people at the laborer level that were hired entry level position, so you are going to have 4 Road Maintainers, 1 System Mechanic, 2 Motor Equipment Operators and currently, we do not have anyone with the title Heavy Motor Equipment Operator so that is the reason. 6 J April 10, 1995 Administrator Russo stated that snow removal was left alone but suggested that the Board consider increasing it because we went way over budget the previous year. We increased it somewhat this current year and I think I would be privy to leave it alone. Human Services was increased due to getting the Posillipo Community Center fully operational, we have about a $12,000 - $13,000 increase primarily in areas that relate to the cost of operation of the center, both the caretakers hours due to anticipated rentals and utilities and things like that, however, there is a new revenue item for the Posillipo Center. Trustee Solomon questioned if it was anticipated that the revenue would balance off the anticipated increase in expenses. Administrator Russo replied yes and asked Ms. DeMarco to update the Board on upcoming rental activity. Ms. DeMarco stated that we have two confirmed rentals for the month of June, one pending for the month of May. A variety of people have come to look at the center, pick up applications and they are just waiting for them to be returned so that we may process them but the response is overwhelmingly positive. Trustee Zuckerman stated that for future budgets, we should possibly put the Posillipo Center under a separate budget category from Human Resources as a separate item. Administrator Russo stated that according to the New York State Uniform Systems of Accounting the only way we can change how we operate the center is if it became an enterprise revenue fund and it is an issue we might want to pose to our auditors because an enterprise revenue fund is dictated by the State. One of the things it is predicated upon is the operation of that entity's enterprise revenue fund being self sufficient. Trustee Zuckerman stated that the reason for his suggestion is that the operation of a structure such as the Posillpo Center should not necessarily be included as part of the operation of the programs that are run at the center. It might be easier for us in the future, to look to see how the facility is running, positively or negatively and if it has its own separate category. Administrator Russo stated that you would have to set it up as a fund. Trustee Pellino stated that during our Public Worksession, there was a question raised about the Senior Van Driver and the number of hours that would have to be put in for benefits and questioned if that was resolved. Administrator Russo explained that it is not an issue with the current employee because he is a retiree of the Village of Rye Brook. If we had another person in that position, it would be an issue and we would have to keep the hours under 20 hours a week. On page 19, there is a change in reference to the Drop In Center at Ridge Street School. The recommendation has been to suspend operation of the Drop In Center so it is proposed to be left unfunded for the 1995-1996 year which is a $15,000 decrease. Trustee Solomon questioned if at the Budget Worksession, the Junior Day Camp was proposed to be left in. 7 i 005767 April 10, 1995 Administrator Russo replied yes because it is a very active program with 30 children participating. For the past two years, we have planned for the Junior Day Camp to use the new PosilliP o Center and from speaking to many of the parents that use that program, they are looking forward to it very much and I could not see us cutting a program that successful out of the budget. Trustee Solomon questioned if any discussion ensued relating to making the adult programs pay for themselves. Administrator Russo stated that he does not recalls specifically, however, a list was prepared by the Recreation Department. Trustee Zuckerman stated that Administrator Russo raised the issue that 30 children participate in the Junior Day Camp and that their parents were looking forward to it, however, the Junior and Senior Day Camp loses a substantial amount of money and we really need to have a philosophical discussion as to whether the Village should be in the business of operating day camps that lose as much money as ours is projected to lose. Trustee Pellino questioned, in regard to Youth Services, that it was estimated that the Village is going to finish the year with expenditures of$4,000 when the past years we had expenditures in the area of$9,000. to $10,000. Why is this year coming in so low? Administrator Russo stated that the estimate is primarily based on the operation of the YES Office. In the past years, we were partially funding the continually diminishing Youth Service Effort we have with Port Chester and Port Chester kept cutting it back and Rye Brook kept contributing to it and we finally cut that out last year for the first year. He didn't cut the $9,000. back because our Youth Council has done programs from time to time and may account for some money there. I was hesitant to just propose cutting that out not knowing what may come down the pike as we have been very sensitive to Youth Services programs and ending the program was forced on us by Port Chester and we always had a hesitation about whether we were getting the benefit of the money there but we can take a closer look at this at the worksession. He stated that the Library requested and anticipates an 8% increase based on their proposal which has been distributed to the Board. Trustee Zuckerman stated that we need to talk directly with the Village of Port Chester as well as the Library Board regarding their budget to make sure that we are on the same track with the Village of Port Chester in funding the Library. should g g ary. Wes ou d also talk to the Library Board about attempts to make the Library more self sufficient. According to their budget, they raise very few funds voluntarily compared to what their operating budget is and I don't know if that can't be increased. Trustee Pellino stated that they did increase on their line as far as the correspondence we received. Where Port Chester is concerned, I recently spoke with a couple of members of their Board yesterday and questioned what their plans were for the Library service and they responded that they were undecided as to what they want to do. He suggested that Administrator Russo contact Port Chester Village Manager Mike Graessle to find out how the two Boards are feeling on that issue. Administrator Russo agreed. 8 005 April 10, 1995 Trustee Zuckerman stated that contributions and fundraising that the Library have increased, going from $9,000 to $14,000 but it would seem to me that in a budget that high, they should be doing better. Administrator Russo stated that there is no proposed increase in Shade Trees. Trustee Pellino questioned if we have applied for any grants. Mr. Circosta explained that there has been a program that we have been doing for the past two years and have received $8,000. but that is under the ax right now at the State level. Trustee Pellino questioned the availability of monies from the Federal Government. He recalled that a few years ago, there was money available for shade tree planting. Administrator Russo stated that Mr. Yarabek has a lot of expertise in this area and is really up on all of these grants. We applied for everything and we have gotten two grants in recent years, one to fund some plantings at the Posillipo Center, a small area on Ellendale Avenue behind the Highway Garage and also a proposal which we have to do some planting at Rye Hill Park. On page 23, Employees Benefits, Administrator Russo explained that next year we are going to have an increase in the Police Retirement. Another significant increase of$50,000 is the Health and Dental Insurance proposed. We obtain contributions which is something we began in 1990 from starting employees. We went through a big hiring period a few years ago and these people are starting to reach the four years of contribution now so we saved that money for four years and now we have to start paying for it. Trustee Pellino stated that the budget is showing nearly double on disability. It estimates that we are going to finish up with $758. in expenditures for disability and we are budgeting $1,500. He questioned if there was going to be a major hit coming. Administrator Russo replied no and explained that it was such a small number that he chose to leave it alone. Trustee Solomon questioned if the unemployment insurance is a rate increase. Administrator Russo replied no and explained that he just left it the same. It fluctuates somewhat based on the people that we layoff or higher seasonally, or our school crossing guards that collect it. He added that the next area where a major increase is taking place is the Indebtedness Schedule which has been increased by about $180,000. Capital is the Road Resurfacing and is not really pinned down. We discussed this at our Public Works Worksession and that is strictly trying to keep with what we established. There are no major changes under revenue, but there are many decreases there. We have Posillipo Center in there. The $40,000 for the airport was in last year and added again this year. Trustee Zuckerman questioned if we could put a separate line in the future for Airport rather than keep it under Government Services. i i 9 005 d V)J April 10, 1995 Administrator Russo stated that there are categories and account numbers provided by the State and we try to fit it in under one of them. He stated that he would check with the auditors. Trustee Zuckerman stated that under revenues, there are several lines here, that, for example, gross receipts taxes was budgeted at $135,000 when the estimated collection for this year is $150,000 and in 93-94 was $151,000 He questioned if there was a possibility of budgeting that a little higher. Administrator Russo stated that he wouldn't recommend that because the year before it was $133,000. These things fluctuate and I try to play the numbers that are out of our control a little bit conservative. Trustee Zuckerman stated that some of these numbers can be modified a little, the unused sales tax is $158,000 in 91-92 and $539,000 is estimated for thisear and you have it at $500 000. If Y Y , they are modified a little bit, they would obviously decrease the real estate tax that we would have to levy. He added that he noticed that the inspection fees have gone down and questioned if that was due to the completion of Arrowwood or result of less inspection fees being made. Administrator Russo stated that from 92-94 there was less activity. Trustee Zuckerman stated that in those years the income was $180,000 and $168,000 and this past year was $150,000 and it is budgeted at $110,000. Is that realistic or just overly conservative. Administrator Russo stated that a lot of the jobs are being completed and we do not see any new ones coming up the next fiscal year. Trustee Pellino stated that he noticed that we are running a lower fund balance this year and questioned what the $570,000 comes out to. Administrator Russo stated that it comes out to around 7%. Trustee Pellino stated that it is lower than it has been the past three years but still higher than we had back in 1993. Administrator Russo stated that it has peaked and is probably starting to diminish but those are decisions that we will have to make in ongoing years. The reality is as you have problems with the assessed value and they are not in what you are spending in the budget and you are trying to cut back a tax rate increase that isn't caused by increases in the operating fund of the budget and then you start cutting the operating fund of the budget, they are obviously cutting back on the potential of any kind of surplus so therefore, it stands to reason that you will have less to appropriate as the years go on. Trustee Pellino stated that we should be giving serious consideration to that number for our worksession as we may want to use more of that, maybe $60,000 or $70,000 more which would immediately have a 1% impact on the tax rate. 10 April 10. 1995 005 7¢ 10 Administrator Russo stated that on the gas service, we have a ban in the indebtedness schedule for the $790,000 for the purchase, planning, site work and sewer installation of the Village Hall project. We also have showing, a Village Hall Project Serial Bond in the amount of $223,000,000. This is just to show that at some point over the next fiscal year we will be bonding for that project. We don't have estimates or a time schedule for this Board as of today. Trustee Zuckerman asked if it was correct that we are not buying this year the items under Highway vehicles this year. Administrator Russo stated that we are proposing to buy a large dump and plow. Trustee Zuckerman questioned if we were replacing the smaller one which was also scheduled to be replaced. Administrator Russo stated that it was taken out. We have replaced a pick up truck that we are still waiting on and we are going to replace a large dump truck in the next year in this budget. Trustee Zuckerman questioned if that item is proposed to be put off to the next fiscal year on our Capital Replacement schedule. Administrator Russo replied yes. Trustee Zuckerman stated that the original estimate was $93,000. Administrator Russo stated that he spoke to Mr. Circosta about it and we decided to go with a traditional truck as opposed to this new type of technology. Trustee Zuckerman questioned exactly who made this decision, the Board or Administrator Russo and Mr. Circosta and if this should be a Board decision. Administrator Russo stated that he and Mr. Circosta usually make recommendations on equipment and he wanted to try to cut down $90,000 for a dumptruck. Trustee Zuckerman stated that the decision is something that the Board never discussed and should really be discussed at the Budget Worksession. Administrator Russo stated that the sewer system upgrade is the work that was mentioned before that has come down from the County after their sewer study and analysis. The Loch Lane project is also included. Trustee Zuckerman stated that the overhead presentation on the computer is very good because everyone watching on Cable is able to see it and suggested that next year, we put the budget figures, line by line, on the screen as well for the people watching at home. 11 00STS 1 April 10, 1995 Rodney Gruenfelder stated that he was very concerned that the Village was cutting the Drop In Center from their budget. If you have thirty children in that center at $500 a piece, that is $15,000. The current price is $300 per child and he would be willing to pay an increase that would allow the drop in center to support itself whereas you don't make any money or you don't lose any money. He asked the Board to consider keeping the Drop In Center. Today, both parents have to work in a home and this center is very important to us because we can't get to the children by 3:00 p.m. when school lets out and the children have somewhere to go. Trustee Zuckerman agreed up to a certain point. His two children also are in that program which is a wonderful program, however, the Village is operating it at a loss. We currently have thirteen full time children and if we had thirty children participating, we would have taken another look at it. If Mr. Gruenfelder were to get thirty people together to commit, in advance, then perhaps something could be done, but other than that, I don't see how it can continue. Mr. Gruenfelder stated that from his understanding, there might be a proposal to have third graders use that program. There seems to be a conflict between the We Welcome Kids and the Drop In Center. Ken Heller questioned if there was something that was more current in looking at the fund balance. Trustee Pellino stated that in terms of expenses, we don't know where we are going to be as we still have another two months of this fiscal year to go. Trustee Zuckerman stated that as Administrator Russo stated previously, the budget was in preparation several months ago so the figures were changing constantly. He is taking the most up to date figure for that particular category at the time and projecting what it would be at year end, which is the most important thing because if you have a figure today there may be a considerable expenditure that is expected in two weeks. Mr. Heller stated that Trustee Solomon talks about cutting out $200,000 and if we actually knew whether our fund balance was an above or below projection, at least some of the major figures, it would help the public to realize where we are going on this. Trustee Pellino stated that there are certain expenses that the Village incurs at different times of the year and we may be incurring some of those expenses between the time that the estimate was prepared and May 31 st so the only benchmark that we can get to assist us with making decisions about the budget is to give us that kind of a projection forward to May 31 st so that we will have an idea where we are going to be. We don't really know positively, what the numbers are going to be on May 31st until we get there. Administrator Russo stated that one of the things that we try to do is look back at three solid years of information and there are very few budgets that I know that provides that much background information. Trustee Solomon stated that Administrator Russo has been doing the budget since 1988 and we have to rely on his experience to tell us where we are going to come in. 12 April 10, 1995 005772 Mr. Heller stated that he finds it interesting that Trustee Solomon has $210,000 worth of cuts in this budget even with Mr. Russo's experience. Mayor Cresenzi stated that we will be discussing policy and dollars during the worksession. A document was put together for us and now we will get into the administration of that document and what policy we are going to set to implement this document. Trustee Solomon stated that we have four positions that are not filled right now and I am proposing that we not fill them, which is the bulk of my cuts. On Motion made by Trustee Pellino, seconded by Trustee Solomon, the public hearing was adjourned at 10:20 p.m. to the April 25, 1995 meeting. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE 7UCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Mayor Cresenzi stated that a Budget Worksession will be scheduled for April 19, 1995 at 7:00 p.m. and announced that the Board would be taking a five minutes recess. CONVENE AS BOARD OF ASSESSMENT REVIEW 1. GRIEVANCE DAY SETTLEMENTS Administrator Russo explained that we are voting on these items in two separate resolutions because our Attorney was concerned with the terminology, one that was dismissed and just to make sure that is property reflected in the resolution as opposed to just being reflected in the letter that went out we felt it would be safer to re-approve it and separate the residentials from the commercials. Trustee Daly questioned if there were any additions on the commercial. Administrator Russo replied no. On Motion made by Mr. Zuckerman, seconded by Ms. Daly, the following Resolution was hereby adopted: RESOLUTION GRIEVANCE DAY SETTLEMENTS COMMERCIAL WHEREAS, the Village of Rye Brook Board of Assessment Review met to hear all persons wishing to be heard; and 13 April 10, 199500 "73 e WHEREAS, the Assessor has reviewed the complaints filed and has submitted his opinions on each of the filings. NOW, THEREFORE, BE IT RESOLVED, that the Board of Assessment Review has made the following final determinations: ADDRESS DETERMINATIONS 1100 King Street (1-3-2) $ 600,000 A.V. Reduction 1100 King Street (1-3-2.1) $ 600,000 A.V. Reduction Anderson Hill Road (1-4-5) $ 16,500 A.V. Reduction 699 Westchester Avenue (1-5-18c) $1,205,900 A.V. Reduction 900 King Street(1-6-2al) $ 62,000 A.V. Reduction South Ridge Street (1-24-1a) $ 10,000 A,V. Reduction 1100 King Street (1-3-2.2) No Change Anderson Hill Road (1-3-5a) No Change Anderson Hill Road (1-3-5b) No Change Anderson Hill Road (1-3-5 c) No Change Anderson Hill Road (1-3-6) Dismissed(Notification Improper Authorization) Avon Circle (1-5g-Various) No Change 787 King Street(1-8-3a) No Change 90 South Ridge Street (1-19-3b2) No Change Bowman Avenue (1-23-5:4) No Change 505 Franklin Street (1-24-Ib) No Change 121-125 South Ridge Street (1-24-22) No Change i MS.DALY VOTING AYE MR.PELLINO VOTINGAYE MR. SOLOMON VOTING AYE MR. ZUCKERMAN VOTING AYE MR. CRESENZI VOTING AYE On n O Motion made by Mr. Pellino, seconded by Mr. Zuckerman, the following Resolution was hereby adopted: RESOLUTION GRIEVANCE DAY SETTLEMENTS RESIDENTIAL WHEREAS, the Village of Rye Brook Board of Assessment Review met to hear all persons wishing to be heard; and WHEREAS, the Assessor has reviewed the complaints filed and has submitted his opinions on each of the filings. NOW, THEREFORE, BE IT RESOLVED, that the Board of Assessment Review has made the following final determinations: 14 I April 10, 1995 0 0 1 ADDRESS DETERMINATIONS 27 Doral Greens Drive West $ 1,000 A.V. Reduction 45 Rockinghorse Trail $ 1,000 A.V. Reduction 1 Whippoorwill Road $ 1,000 A.V. Reduction 19 Paddock Road $ 600 A.V. Reduction 1 Churchill Road $ 1,000 A.V. Reduction 7 Hidden Pond Drive $ 300 A.V. Reduction 6 Wilton Road $ 1,000 A.V. Reduction 18 Mohegan Lane $ 2,000 A.V. Reduction 32 Bonwit Road $ 1,300 A.V. Reduction 5A Winthrop Drive $ 4,300 A.V. Reduction 19 Candy Lane $ 1,000 A.V. Reduction 3 Jacqueline Lane $ 700 A.V. Reduction 7 Loch Lane $ 800 A.V. Reduction 18 Brook Lane $ 700 A.V. Reduction 6 Doral Greens Drive East No Change 21 Holly Lane No Change 11 Hidden Pond Drive No Change 29 Talcott Road No Change 14 Woodland Drive No Change 227 North Ridge Street No Change 27 Westview Avenue No Change 29 Westview Avenue No Change 33 Westview Avenue No Change 226 South Ridge Street No Change MS.DALY VOTING AYE MR.PELLINO VOTING AYE MR. SOLOMON VOTING NAY MR.ZUCKERMAN VOTING AYE MR. CRESENZI VOTING AYE RESOLUTION 3. ANNUAL REORGANIZATIONAL RESOLUTIONS On Motion made by Trustee Solomon, seconded by Trustee Pellino, the following Resolution was hereby adopted: RESOLUTION ANNUAL ORGANIZATIONAL RESOLUTIONS 1995 DECLARATION OF TRUSTEES RESOLVED, that Joseph Pellino of 8 Terrace Court and Randy A. Solomon of 65 Valley Terrace are hereby declared elected to the office of Trustee of the Village of Rye Brook for a two-year term of office; and be it 15 kW 00=;)7 � April 10, 1995 FURTHER RESOLVED,that said terms of office are effective on the 3rd day of April at 12 noon. APPOINTMENT OF VILLAGE ADMINISTRATOR RESOLVED, that Christopher J. Russo of 14 Jennifer Lane is hereby appointed as Village Administrator for the Village of Rye Brook for the next ensuing official year. APPOINTMENT OF VILLAGE CLERK RESOLVED, that Christopher J. Russo of 14 Jennifer Lane is hereby appointed as Village Clerk for the Village of Rye Brook for a two year term. APPOINTMENT OF VILLAGE TREASURER RESOLVED, that Joseph Cortese of 10 Deer Run is hereby appointed as Village Treasurer for the Village of Rye Brook for a two year term. APPOINTMENT OF VILLAGE ATTORNEY RESOLVED, that Kenneth E. Powell of the law firm of Maroney, Ponzini and Spencer is hereby appointed as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the terms of the retainer agreement. PP I T A O N MENT OF RECEIVER OF TAXES RESOLVED, that Hope Vespia, Receiver of Taxes for the Town of Rye, is hereby appointed as the Receiver of Taxes for the Village of Rye Brook, effective immediately. APPOINTMENT OF VILLAGE ASSESSOR RESOLVED,that William Wendlandt, Assessor for the Town of Rye, is hereby appointed as the Assessor for the Village of Rye Brook for the next ensuing official year. APPOINTMENT OF REGISTRAR OF VITAL STATISTICS RESOLVED, that Frances Nugent, Registrar of Vital Statistics for the Town of Rye, is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. 16 April 10, 1995 00 cry r 1 DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2nd) Tuesday of each month and every month is hereby designated as the Agenda Meeting night of the Village of Rye Brook Board of Trustees; and be it FURTHER RESOLVED,that the fourth (4th) Tuesday of each month and every month is hereby designated as the Regular Meeting night of the Village of Rye Brook Board of Trustees; said meetings to commence at 7:30 p.m. DESIGNATION OF OFFICIAL NEWSPAPERS RESOLVED, that the Daily Item or the Westmore News are hereby designated as the official Newspapers of the Village of Rye Brook for the next ensuing official year. DESIGNATION OF DEPUTY VILLAGE TREASURERS RESOLVED,that Catherine M. Spinosa of 28 Division Street, Rye Brook, NY is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. I ` DESIGNATION OF DEPUTY VILLAGE TREASURERS RESOLVED, that Diane DiSanto of 98 Lakeview Avenue, Scarsdale, NY is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. DESIGNATION OF DEPOSITORIES RESOLVED, that the Bank of New York, Chemical Bank, First Fidelity Bank,N.A. and National Westminster Bank are hereby designated as depositories for the Village of Rye Brook. I DESIGNATION OF SIGNATORIES RESOLVED, the Mayor, the Village Administrator and the Village Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it I FURTHER RESOLVED, that bank transfers from one account to another can be made by telephone by any one of the above names signatories or by Catherine M. Spinosa, followed by written confirmation to the bank in accordance with the Village's Investment Policy. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE 17 April 10, 1995 00511 r� 4. CHECK REGISTER On Motion made by Trustee Pellino, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION CHECK REGISTER RESOLVED, that the following checks, representing payment for services rendered, have been submitted to the Treasurer's Office for payment and have been certified to by the Village of Rye Brook Administrator: On-Line Checks: 1138-11273 Pre Paid: 10861-10993 Payroll Checks: 15563-15656 Environmental: 458-459 Capital: 2297-2303 Capital Pre Paid: NONE Birthday Run: NONE NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Trustee Zuckerman questioned if the many $5.00 checks for Recreation is a result of the fact that they charged a certain fee prior to the Village Board passing a resolution. Administrator Russo replied yes. Trustee Zuckerman questioned if the Con Edison Bill for A.J.P. is projected to be in that area for our monthly bill from now on for Electric and Gas. Administrator Russo stated that it is going to go down because A.J.P. is not on the New York State Power Authority yet which will happen soon as we have already received word that we were approved. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Mayor Cresenzi announced the items to be on the April 25, 1995 Village Board Agenda: 18 00"07701 April 10, 1995 PUBLIC HEARING 1. VILLAGE OF RYE BROOK (Continuation) PROPOSED 1995-1996 BUDGET 2. C & MSIGN CO. 111 BOWMAN AVENUE RESOLUTIONS 3. APPROVING AMENDMENT TO CHAPTER 158 -NOISE LOCAL LAW#2-1995 APPROVAL OF MINUTES 4. NOVEMBER 8, 1994 5, NOVEMBER 22, 1994 6. DECEMBER 13, 1994 7. DECEMBER 27, 1994 ADJOURNMENT On made Trustee Solomon, seconded by Trustee Zuckerman, the Board adjourned into Executive Session for litigation matters at 10:45 p.m. Respectfully submitted, Elizabeth Bottali Secretary to the Village Board 19