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HomeMy WebLinkAbout1994-10-25 - Board of Trustees Meeting Minutes AGENDA VILLAGE OF RYE BROOK BOARD OF TRUSTEES REGULAR MEETING OCTOBER 25, 1994 7:30 P.M. PLEDGE OF ALLEGIANCE ACTION PUBLIC HEARING 1. INCREASE IN THE SENIOR CITIZEN TAX EXEMPTION RESOLUTIONS 2. AUTHORIZING AGREEMENT WITH VOLUNTEER AMBULANCE CORP FOR 24 HOUR SERVICE 3. ENVIRONMENTAL DECLARATION K & M REALTY GROUP BOWMAN AVENUE SITE PLAN 4. AUTHORIZING VILLAGE ADMINISTRATOR TO NEGOTIATE THE RETAINING OF EXPERTS IN CONNECTION WITH SEQR REVIEW OF K & M REALTY GROUP SITE PLAN 5. APPOINTMENT OF LIEUTENANT RYE BROOK POLICE DEPARTMENT 6. APPOINTING VOLUNTEER SPECIAL COUNSEL TO THE BOARD OF TRUSTEES 7. SETTING PUBLIC HEARING ON PROPOSED INTRODUCTORY LOCAL LAW #12-1994 TO PRESCRIBE BULK STANDARDS IN VARIOUS ZONING DISTRICTS 8. APPROVING PAYMENT TO HI-TECH SYSTEMS, INC. H.V.A.C. / CONTRACT #9305 9. APPROVING PAYMENT TO MARATHON ORBIT CO. INC. GENERAL CONSTRUCTION / CONTRACT #9302 L0. AWARDING CONTRACT #9406 GARIBALDI PLACE PARKING LOT 11. ACCEPTING LETTER OF RETIREMENT MARIO CAMINITI - HIGHWAY DEPARTMENT 12. STIPEND FOR PATRICK MCNEIL MOTOR EQUIPMENT OPERATOR 13. CHECK REGISTER i t 0055.x.°7 MINUTES OF A REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES VILLAGE OFFICES 90 SOUTH RIDGE STREET RYE BROOK, NEW YORK OCTOBER 25, 1994 CONVENE MEETING The Meeting was called to order at 7:30 p.m. by Mayor Cresenzi in the Meeting Room and the Pledge of Allegiance followed. Present were the following members of the Board: Mayor Salvatore M. Cresenzi Trustee Michele Daly Trustee Randy A. Solomon Trustee Gary J. Zuckerman k Trustee Joseph Pellino was not in attendance at this meeting. Alsop resent were: Christopher J. Russo, Village Administrator Lori Ann DeMarco, Ass't to Village Administrator Rocco V. Circosta, Director Of Public Works Kenneth E. Powell, Village Attorney Elizabeth Bottali, Secretary to Village Board 1 October 25, 1994 005518 PUBLIC HEARING 1. INCREASE IN THE SENIOR CITIZEN TAA EXEMPTION Mayor Cresenzi stated that the Assessor is unavailable this evening to explain the scope of this and its impact on the Village. He will be available at the November 22, 1994 meeting. Until we have him here to discuss this, he suggested that the Board adjourn the public hearing until then. On Motion made by Trustee Zuckerman, seconded by Trustee Solomon, the public hearing was adjourned to November 22, 1994. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT RESOLUTIONS 2. AUTHORIZING AGREEMENT WITH VOLUNTEER III AMBULANCE CORP FOR 24 HOUR SERVICE On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: r RESOLUTION t AUTHORIZING AGREEMENT WITH VOLUNTEER AMBULANCE CORP FOR 24 HOUR SERVICE WHEREAS, the Port Chester-Rye-Rye Brook Volunteer Ambulance Corp has been working for many years on a proposal to provide twenty-four hour per day service, seven days a week; and i y WHEREAS, the Ambulance Corp retained the services of EMS Consultant Jay Fitch and Associates Inc. of Platte City, Missouri to study and identify community issues regarding expanded service by the Corp and recommended a business/organizational structure to address those issues; and WHEREAS, Jay Fitch and Associates rendered a report in August of 1993 after much study and after public and private meetings with officials and citizens of each community being served; and WHEREAS, at page 14 of the August 1993 report of Fitch and Associates the following recommendation was made with respect to the sharing of subsidy between the communities: 2 October 25, 1994 005519 "Fifty percent of the savings would be divided equally among the communities. This acknowledges that each has baseline ambulance coverage requirements. The remaining 50% would be based upon an inverse proportion related to each communities' percentage population served by the system. This acknowledges that additional persons generate additional demand for ambulance service." F ; and WHEREAS, the Village of Port Chester, City of Rye and Village of Rye Brook each passed a Resolution on or about September of 1993 which supported the goal of providing 24 hour service by the Corp, and included the following language; i E "RESOLVED, that the Board directs that the Manager/Administrator negotiate an agreement with the Port Chester, Rye, Rye Brook Volunteer Ambulance Corp to create an Ambulance Oversight Board and take other actions consistent with k the implementation of the recommendations outlined in the August 1993 EMS C Consultant Report." f ;and WHEREAS, formal meetings to formulate an agreement between the municipalities and the Corp have been on-going since October 29, 1993 and a draft agreement available since April 7, f 1994; and WHEREAS, the draft agreement included the funding formula for the communities in which 50% of the total subsidy would share equally and the balance of 50% shared based on population; and WHEREAS, the final proposed draft consistent with the Fitch report and including language in the inter-municipal agreement Section 4 consistent with the earlier drafts and recommendations of Mr. Fitch is currently before the Rye Brook Board of Trustees. NOW, THEREFORE, BE IT RESOLVED, that the Mayor is hereby authorized to enter into the inter-municipal agreement for Emergency Medical Services; and be it FURTHER RESOLVED, that the Mayor be authorized to enter into the Emergency Medical Transport Agreement with the Port Chester, Rye, Rye Brook Volunteer Ambulance Corp Inc. with clarification of Section 2. that the agreement may be terminated by any party without cause or liability on 180 days written notice. 3 005520 October 25, 1994 Trustee Zuckerman stated that the version that this Board has before it tonight was recently changed by the Village of Port Chester and adopted. This version, however, was not agreed to or recommended by the consulting firm. The inconsistency in the subsidy provisions of section four which the Village of Port Chester has decided to divide equally among the three communities that is the cost to be divided equally at the termination provisions in paragraph five which provide that any money left if the contract should end is based upon the number of transports that is that a benefit should be divided on the number of the population. Trustee Zuckerman added that that inconsistency is a major concern and Rye Brook should change paragraph five to reflect benefits that would be apportioned to us on an equal basis rather than just the costs. Harriet Balter of 5 Country Ridge Close in Rye Brook and a member of the Port Chester/Rye/Rye Brook Volunteer Ambulance Corp stated that they had originally come to the Village of Rye Brook with a proposal in 1989. At that time, the Ambulance Corp was told by the Village that they were all in favor of it, but the Ambulance Corp should do more work on it, such as instituting the revenue recovery program, which has been successfully done for one year now. The Ambulance Corp can save the taxpayer's of the three municipalities a lot of money and I thought saving money was the bottom line, but I guess I am wrong, stated Mrs. Batter. She added that she appreciates everything that Rye Brook has done for the Ambulance Corp and feels that the Village Manager of Port Chester is out to sabotage them. If it is not a matter of money, than he must have an ulterior motive and I feel that it must be his camaraderie of over twenty years in White Plains with the Ambulance Service that is currently servicing our municipalities during the day and perhaps he is looking to get rid of the volunteers and bring in his buddies from White Plains full time Mrs. Batter stated. Don't let it happen, forget politics, forget money. We are going to save the Village money as this revenue recovery program is working real well and once this twenty four hour volunteer service is implemented, I feel that money is going to be saved and perhaps my taxes will even go down. Perhaps, if you go ahead with the service, hold the contract and put the money in escrow and work out the other minor details that Mr. Graessle felt at the last minute at his board meeting to change. Give notice to the daytime service that the volunteers are going to go ahead and provide twenty four hour service and we can_put all of the money in escrow until Port Chester gets a new Village Manager. Mayor Cresenzi thanked the Volunteers on behalf of the Village Board as the services that they provide to the community whether they be ambulance, auxiliary police or volunteer fireman benefit the community tremendously and do save a large amount of money. This resolution was I prepared very carefully because we wanted to make it clear that we were supporting the Ambulance Corps and its consultants reports as far as the twenty four hour service goes and obviously the payment schedule or formula became important in recent weeks and this supports the recommendations of their consultants one hundred percent. Trustee Daly questioned if interviewing is still going on for the Administrator position. Mrs. Balter stated that he has been hired but we will lose him if we don't get started. Mayor Cresenzi pointed out that this Board is available at any time to speak to anyone and negotiate. 4 October 25, 1994 005521. Mrs. Balter thanked the Board. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 3. ENVIRONMENTAL DECLARATION K & M REALTY GROUP BOWMAN AVENUE SITE PLAN On Motion made by Trustee Zuckerman, seconded by Trustee Solomon, the following Resolution was hereby adopted: RESOLUTION ENVIRONMENTAL DECLARATION K & M REALTY GROUP BOWMAN AVENUE SITE PLAN RESOLVED, that the accompanying positive environmental declaration is adopted for the Site Plan Application of K & M Realty Group Inc. for proposed restaurant and retail development f on an approximately 4 acre site on Bowman Avenue, Rye Brook, N.Y.; and it is k FURTHER RESOLVED, that a public scoping session shall be held on November 16, 1994 at 2:00 p.m. at Village Offices, 90 South Ridge Street, Rye Brook, N.Y. and written comments recommendations concerning the scope of the Draft Environmental Impact Statement should be j submitted to the Village Administrator on or before November 8, 1994; and it is further f RESOLVED, that the applicant shall pay all outstanding review costs incurred to date on or before November 8, 1994; and be it further RESOLVED, that on or before November 8, 1994 the applicant shall deposit with the Village of Rye Brook the additional sum of$5,000 for SEQR review costs and shall, on written request, deposit such additional sums as may be requested for such purposes. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 5 October 25, 1994 005522 4, AUTHORIZING VILLAGE ADMINISTRATOR TO NEGOTIATE THE RETAINING OF EXPERTS IN CONNECTION WITH SEQR REVIEW OF K & M REALTY GROUP SITE PLAN On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION y� AUTHORIZING VILLAGE ADMINISTRATOR TO NEGOTIATE THE RETAINING OF EXPERTS IN CONNECTION WITH SEQR REVIEW OF K & M REALTY GROUP SITE PLAN r eRESOLVED, the Village Administrator is authorized to negotiate an agreement with James Hahn or other appropriate engineering firm to advise the Village regarding water quality and quantity issues in the SEQR review of the K & M Realty Group Site Plan application, and it is further RESOLVED, that the Village Administrator is authorized to negotiate an agreement with Dvirka and Bartilucci to review and advise regarding the environmental suitability of the ground condition including any contamination of fill placed on the site; and it is FURTHER RESOLVED, that the cost of these services shall be borne by the applicant as a SEQR review cost. Trustee Daly questioned where Administrator Russo received these names. s Administrator Russo explained that Frederick P. Clark Associates recommended them and added that the Village is still reviewing the suitability of both of these to do the work. We just wanted to have the ability to move on this issue and not to stall this. r Trustee Daly questioned why we just didn't leave the resolution general and negotiate an agreement with a firm. Administrator Russo stated that on the advice of counsel we left it the way it is subject to that because we still have to come back to the Village Board with a retainer agreement for both of the firms so we are not taking action on either one of these other than to look into the issues. Administrator Russo added that we could change the resolution to add in: "or other appropriate engineering firms" if that would be more suitable and the Board agreed. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 6 005523 October 25, 1994 5. APPOINTMENT OF LIEUTENANT RYE BROOK POLICE DEPARTMENT On Motion made by Trustee Daly, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION APPOINTMENT OF POLICE LIEUTENANT RESOLVED, that Joseph Ciccone of 64 Betsy Brown Circle, Port Chester, New York, be hereby appointed to the position of Police Lieutenant for the Village of Rye Brook effective November 8, 1994, at a salary of$65,412. FURTHER RESOLVED, that the probationary period for the position shall be twelve (12) weeks effective on the commencement date of November 8, 1994. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT Mayor Cresenzi congratulated Joe Ciccone and stated that there will be a swearing in ceremony on November 8, 1994. 6. JOB DESCRIPTION OF POLICE LIEUTENANT On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION JOB DESCRIPTION OF F POLICE LIEUTENANT WHEREAS, comments were solicited from the Board of Police Commissioners and Chief of Police regarding the previously compiled Job Description for the position of Police Lieutenant; and WHEREAS, a revised Job Description was circulated several months ago; now, therefore, be it RESOLVED, that the attached Job Description for the position of Police Lieutenant within the Rye Brook Police Department be hereby approved. 7 k f' October 25, 1994 005524 JOB DESCRIPTION POLICE LIEUTENANT VILLAGE OF RYE BROOK 1) General Statement of Duties: Direct the operations of the Village of Rye Brook Police Department, and do related work as may be required. The Lieutenant is responsible to his immediate supervisor, the Chief of Police, who is responsible to the Board of Trustees. 2) Distin uig shing Features of the Class: 5 A. According to established procedures and policies, and under the general supervision of the Police Chief, the Lieutenant shall supervise the operation of the Police Department. B. Assume the duties of the Police Chief when directed in writing by the Chief of Police or Board of Police Commissioners. C. As directed by the Police Chief, command staff activities, i.e. training, community affairs, records. D. As directed by the Chief of Police, assist in the evaluation of work performance and training of subordinate police and auxiliary police personnel. E. The Lieutenant's hours of duty shall be 9:00 AM to 5:00 PM, regular Village Business hours. However, he/she may come in for i duty during off hours in case of special needs at his/her discretion as a professional. The position shall be a salaried, managerial/confidential classification. 3) Examples of Work: A. Work to maintain harmonious relationships with all patrol shifts and other agencies both within and outside of the Village of Rye Brook, including the Village Administration. Work on public relations matters as they may relate to the image of the Village as a whole. B. Shall promptly transmit all orders of the Police Chief, assuring uniform interpretation and full compliance. 8 005525 October 25, 1994 C. Shall assist the Chief of Police in establishing assignments necessary to carry out the functions of the Department in an economical way which is in the best interest of the Village of Rye Brook. D. Shall examine time and activity reports to insure proper development and control of department personnel. E. Insure the proper and economical use of departmental property and equipment. F. Shall systematically investigate all cases of apparent or alleged misconduct by department personnel, and report all findings to the Police Chief. G. Approve or disapprove day off requests. III H. As may be required, represents the Police Department at various meetings and conferences, and act as liaison with the Village's labor attorney and Village Administrator regarding contract negotiations and other matters as necessary. I. Assist the Chief in planning of community events and supervising same. 4) Required Knowledge. Skills. and Abilities: Considerable knowledge of police organization, administration and operations, including specifically the principles and techniques of planning, budgeting, organizing and supervising police patrol, crime prevention, crime detection, criminal investigation, police records management, communications, traffic control and training activities; thorough k knowledge of all applicable laws governing police work; ability to lead and direct subordinate officers and civilians; ability to deal courteously but firmly with the public; good judgement and powers of observation; good physical condition to perform the duties of the position. s 5) Minimum Acceptable Training and Experience: A. Satisfactorily completed not less than one (1) year of service as a permanent sergeant in the Rye Brook Police Department. B. Be certified as a candidate on a current Westchester County eligibility list for Police Lieutenant, Village of Rye Brook. C. To the extent legally possible require the candidate to have bachelors degree from a college or university in either Criminal Justice, Public Administration, Management or Sociology or another category acceptable to the Board of Trustees. 9 October 25, 1994 005526 6) Salary and Benefits: To be determined by the Board of Trustees. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 7. APPOINTING VOLUNTEER SPECIAL COUNSEL TO THE BOARD OF TRUSTEES On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION APPOINTING VOLUNTEER SPECIAL COUNSEL TO THE BOARD OF TRUSTEES RESOLVED, that Morton Smith of 124 North Ridge Street is hereby appointed Volunteer Special Counsel to the Board of Trustees for Special Projects, and it is further RESOLVED, that the Volunteer Special Counsel to the Board of Trustees shall provide assistance and advice on assigned projects at the request of the Board of Trustees; and it is further G RESOLVED, that the Volunteer Special Counsel to the Board of Trustees shall serve at the f' pleasure of the Board on a confidential basis without compensation. Mayor Cresenzi commented that it is always nice to have free help. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE 'i MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 8. SETTING PUBLIC HEARING ON PROPOSED INTRODUCTORY LOCAL LAW #12-1994 TO PRESCRIBE BULK STANDARDS IN VARIOUS ZONING DISTRICTS On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: 10 00552 7 October 25, 1994 RESOLUTION SETTING PUBLIC HEARING ON PROPOSED INTRODUCTORY LOCAL LAW #12-1994 TO PRESCRIBE BULK STANDARDS IN VARIOUS ZONING DISTRICTS RESOLVED, that a public hearing shall be held by the Village of Rye Brook Board of Trustees on Tuesday, November 22, 1994 at 7:30 p.m, at the Village Offices located at 90 South Ridge Street, Rye Brook, New York to consider an amendment to Chapter 250, Zoning, of the Code of the Village of Rye Brook to prescribe bulk standards in various zoning districts. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT Attorney Powell stated that this law should also be referred to the Planning Board as a zoning amendment and that the public hearing should remain open until the comments are received from them. i 9. REFERRAL TO THE PLANNING BOARD PROPOSED INTRODUCTORY LOCAL LAW #12-1994 TO PRESCRIBE BULK STANDARDS IN VARIOUS ZONING DISTRICTS On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION REFERRAL TO THE PLANNING BOARD PROPOSED INTRODUCTORY LOCAL LAW #12-1994 TO PRESCRIBE BULK STANDARDS IN VARIOUS ZONING DISTRICTS ' RESOLVED, that Proposed Introductory Local Law #12-1994 to prescribe Bulk Standards in various zoning districts is hereby referred to the Rye Brook Planning Board for their review and recommendation. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 11 October 25, 1994 005528 10. APPROVING PAYMENT TO HI-TECH SYSTEMS, INC. H.V.A.C. / CONTRACT #9305 On Motion made by Trustee Daly, seconded by Trustee Solomon, the following Resolution was hereby adopted: RESOLUTION APPROVING PAYMENT TO HI-TECH SYSTEMS, INC. H.V.A.C. / CONTRACT #9305 RESOLVED, that payment in the amount of $4,328.20 be hereby approved and made to Hi- Tech H.V.A.C. Systems, Inc. for costs associated with the construction of the Anthony J. Posillipo Community Center. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE f TRUSTEE PELLINO ABSENT 11. APPROVING PAYMENT TO MARATHON ORBIT CO. INC. GENERAL CONSTRUCTION/CONTRACT #9302 On Motion made by Trustee Daly, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: 4 RESOLUTION `r APPROVING PAYMENT TO MARATHON ORBIT CO. INC. GENERAL CONSTRUCTION / CONTRACT #9302 RESOLVED, that payment in the amount of $5202.20 be hereby approved and made to Marathon Orbit Co. Inc. for costs associated with the construction of the Anthony J. Posillipo Community Center. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 12. AWARDING CONTRACT #9406 GARIBALDI PLACE PARKING LOT On Motion made by Trustee Daly, seconded by Trustee Solomon, the following Resolution was hereby adopted: 12 00552) October 25, 1994 RESOLUTION AWARDING CONTRACT #9406 GARIBALDI PLACE PARKING LOT WHEREAS, that Village of Rye Brook has solicited bid proposals for Contract #9406 entitled: "Garibaldi Place Parking Lot"; and WHEREAS, a public notice was duly advertised in the official newspaper of the Village of Rye Brook; and Vt'TII+REAS# eight bid documents were distributed; and WHEREAS, on Wednesday, October 5, 1994 at 2:00 p.m., the Village of Rye Brook publicly opened and read six proposals; and WHEREAS, the Director of Public Works has reviewed the proposals and recommends that Contract #9406 entitled: "Garibaldi Place Parking Lot" be awarded to the lowest responsible bidder, E.L.Q. Industries of Mamaroneck, New York at the bid price of $59,347.50. NOW, THEREFORE, BE IT RESOLVED, that Contract #9408 entitled: "Garibaldi Place Parking Lot" be awarded to E.L.Q. Industries of Mamaroneck, New York at the unit bid prices submitted for the total bid of $59,347.50: and be it FURTHER RESOLVED, that the Mayor is hereby authorized to execute said contract with E.L.Q. Industries on behalf of the Village of Rye Brook. Trustee Solomon questioned when the contractor would begin. F - Mr. Circosta stated that we will notify the contractor tomorrow and receive an approximate start date then. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 13. ACCEPTING LETTER OF RETIREMENT MARIO CAMINITI - HIGHWAY DEPARTMENT On Motion made by Trustee Daly, seconded by Trustee Solomon, the following Resolution was hereby adopted: 13 October 25, 1994 005530 RESOLUTION ACCEPTING LETTER OF RETIREMENT MARIO CAMMTI - HIGHWAY DEPARTMENT RESOLVED, that the Village Board hereby accepts a letter from Mario Caminiti informing the Village of Rye Brook of his retirement effective, Friday, November 11, 1994; and it is FURTHER RESOLVED, that the Village board wishes Mario and his family a happy and healthy retirement. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 14. STIPEND FOR PATRICK MCNEIL MOTOR EQUIPMENT OPERATOR On Motion made by Trustee Daly, seconded by Trustee Solomon, the following Resolution was hereby adopted: RESOLUTION STIPEND FOR PATRICK MCNEILL MOTOR EQUIPMENT OPERATOR WHEREAS, the position of Highway Foreman remains unfunded; and WHEREAS, the duties of this position are now distributed between both Motor Equipment Operator Patrick McNeill and the Mechanic; and WHEREAS, the Village wishes to maintain the same level of service provided by this position, especially during the evening, weekend and holiday hours. i NOW, THEREFORE, BE IT RESOLVED, that Patrick McNeill, Motor Equipment Operator, shall receive a monthly stipend of$200 for the increased responsibility related to the Highway Foreman Position; and be it FURTHER RESOLVED, that this policy shall be effective November M, 1994. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 14 October 25, 1994 005531. 15. CHECK REGISTER On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION CHECK REGISTER WHEREAS, the following checks, representing payment for services rendered, have been submitted to the Treasurer's Office for payment and have been certified to by the Village Administrator; On Line Checks: 9995-10064 Pre Paid: 9869, 9870, 9871, 9902, 9991, 9992 Payroll Checks: 14099-14197 Environmental: 442 Recreation Trust: NONE Capital: 2221 Capital: (HI-TECH) 2199 (ORIGINAL PAYMENT ON 10-12-94 AGENDA) Birthday Run: NONE NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Trustee Daly questioned where the payment is for the HVAC that we just approved. Administrator Russo-stated that it was on the last bill run inadvertently so we held the check until this evening when it was on the agenda to be approved. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 15 00553? October 25, 1994 16. COMMENDING THE PORT CHESTER SCHOOL DISTRICT IN CONNECTION WITH SCHOOL BOARD RECOGNITION WEEK On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION COMMENDING THE PORT CHESTER SCHOOL DISTRICT IN CONNECTION WITH SCHOOL BOARD RECOGNITION WEEK WHEREAS, the week of October 31, 1994 to November 4, 1994 has been declared School Board Recognition Week, and WHEREAS, members of School Boards deserve special commendation for their dedicated service to their communities. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook extends its appreciation and commendation to the Board of Education of the Port Chester School District in connection with School Board Recognition Week. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT 17. COMMENDING THE BLIND BROOK SCHOOL DISTRICT IN CONNECTION WITH SCHOOL BOARD RECOGNITION WEEK On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following Resolution was hereby adopted: RESOLUTION COMMENDING THE BLIND BROOK SCHOOL DISTRICT IN CONNECTION WITH SCHOOL BOARD RECOGNITION WEEK WHEREAS, the week of October 31, 1994 to November 4, 1994 has been declared School Board Recognition Week, and WHEREAS, members of School Boards deserve special commendation for their dedicated service to their communities. NOW THEREFORE BE IT 16 I i 005533 October 25, 1994 RESOLVED, that the Board of Trustees of the Village of Rye Brook extends its appreciation and commendation to the Board of Education of the Blind Brook School District in connection with School Board Recognition Week. TRUSTEE DALY VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE TRUSTEE PELLINO ABSENT DISCUSSION Trustee Zuckerman stated that he would like to refer to our committee on Telecommunications the possibility of the Village obtaining our own internet number so that our residents could dial the number provided by the Village and gain access to the information super highway without needing to subscribe to one of the commercial services such as CompuServe and Prodigy and we should look into our ability to provide such access. In conjunction with that, I would like us to be able to go on line with some of the information that the Village currently maintains for example minutes of the board of Trustees, Planning Board and Zoning Board, schedules, recreation activities and possibly even signing up on line for recreation programs and even paying for them through the computer and there are probably a whole host of things that we could do with the latest technology. Experiments have been done fairly recently which show that a very large percentage of the homes in the Village have a computer and/or modem and I think that this is a service that we should definitely look into to assess what it is we could do, the cost and the benefits and I think that this is a proper vehicle for the Telecommunications Committee to look into and report back to us. Administrator Russo suggested that he communicate in writing to the Telecommunications Committee that they look into it. f j Trustee Zuckerman reported on the meeting that he and Trustee Pellino had as representatives for the Blind Brook Liaison Committee for the Village with Alan Salzman and Joan Feinstein from the Blind Brook Board of Education. There are a lot of issues that are common that have arisen between the Village and the School Board and he gave a brief outline of what was discussed. One of them happens to be the internet because the plan is standing that the Blind Brook district is also going on line and I thought that we could probably reach some coordination in accessing information services for our residents and perhaps have several numbers that would serve both the schools and the Village's that have an interconnecting system. The other issue discussed pertained to the ongoing question about the Middle/High School driveway, the problem of the internal traffic at the Ridge Street School which has become a very important topic in the school district. A continuing discussion on the middle high school Arbors path, there is an easement that the school actually owns going through the Arbors and connects to a right of way owned by the Village which has been closed for a couple of years now which is a continuing topic of discussion. We also discussed pursuing joint purchasing of supplies, ajoint insurance program which is a topic that was raised last year and is potentially a great benefit program for both the Village and the School District. 17 October 25, 1994 005534 Trustee Zuckerman added that a question of recreational facilities which would be used by both the Village and the School and perhaps the building of new ones which include a new ballfield. The ongoing question of tax certiorari proceedings and the fact that when the assessed value goes down it affects both the Village and the School District and keeping the district informed as to which proceedings are pending and ongoing. We also discussed a new subject known as Crime Employee Procedure. Historically, incidents that happen on school property are handled within the school, however, sometimes outside forces have to be called in, specifically the police and I raise for discussion the possibility of establishing a procedure whereby both the Village and the School district could be guided by an objective manual of some kind as to what kinds of incidents would require the school to communicate with the Police Department and what kinds of incidents should be handled totally internally so that we can prevent any possible conflicts in the future. Lastly, we discussed a topic that I raised last year which was the question of a combination School Public Library and we discussed the possibility of forming a joint committee to further investigate the establishment of such a facility. A lot of these items will be discussed in the future and possibly there won't be a resolution for some of them for some period of time and hopefully others will come to a resolution fairly quickly but the important point is that the Village and the Blind Brook School District are in continuous communication about problems that effect them both and will resolve such problems in a cooperative and amicable manner. f Trustee Daly stated that she and Trustee Solomon met with Port.Chester School District representatives Jim Dreves, Tony Provenzano and Superintendent Anthony Napoli on October ! 20, 1994 and discussed various issues. The school has been taking all of their leaves to Fox Island and dumping them so we offered use of our compost site so they will be bringing them up there now. The leaves at the High School are going to be blown out to the curb and we are r going to make arrangements with our Highway Department as to when they will be in that area I" to pick them up. We discussed the sidewalk issue and we found out that when leaf season is over, they are going to be installing a temporary sidewalk on Bowman Avenue from our !; driveway down to the Middle School and then eventually, we would like to carry that sidewalk 'j up to the top of Ridge Street but it will require some easements because they will have to build a retaining wall and we will need to speak to our landlord here about obtaining some easements. We spoke about possibly having them use the parking garage here at 90 South Ridge Street, which Mayor Cresenzi is currently working on. We also resurrected the issue of the ballfield and if Rye Brook could have some minor use of the ballfield at some point and time. We have another meeting scheduled for Thursday, December 1, 1994. Trustee Solomon added that in reference the parking garage issue, we are trying to work out something with our landlord to allow the teachers and administrator's to use the garage to alleviate the parking and traffic problems at the middle school. i Trustee Daly stated that the residents that reside behind 200 South Ridge Street worked very hard to put together a version of a noise ordinance for us and I think that they would like to discuss it at some point and time. Some of the residents are present this evening and perhaps they would like to comment on it. Mr. Lanzilli just wanted to stress how important it is to have a decimal meter and have a decimal lever to tell if or if not someone is breaking the law. 18 October 25, 1994 005535 G d Administrator Russo pointed out that there have been tremendous problems in utilizing decimal meters. It has to be calibrated and if it is not done within a certain period of time, the issue of p violation can be thrown out. Also, a person has to be certified to use it. People have gotten off by more technicalities on decimal readings than just having a law that prohibits noise beyond property boundaries, however, we will certainly look into the matter further. Mayor Cresenzi stated that we can put this item on the agenda for discussion at the November 22, 1994 meeting and perhaps we will have some further information on the matter. Trustee Zuckerman suggested that the ordinance be referred to Attorney Powell for his input and comments and the Board agreed. y One resident complained of the noises made by the equipment used to clean the parking lot at 200 South Ridge Street at all hours of the morning and night. The equipment was loud enough to set off his neighbors car alarm and calling the police has not helped because the man just shuts off the equipment when the police arrive and start up again when they leave. Mayor Cresenzi directed Rocco Circosta to speak to Mr. Sisca or Mr. Merritt to see if he can have the equipment there at a different time. Mayor Cresenzi recognized Mort Smith and thanked him, in advance, for all of the free time he was going to be giving the Village. Mrs. Sherlock questioned what the duties of the Special Counsel are going to be and what will he be doing that the Village Attorney will not be doing. Mayor Cresenzi stated that Special Counsel will work on projects at the direction of the Village Board and the great part of that is, it is work that is being donated to the Village so there will be no cost to the Community to review long term projects that have sort of been on the backburner and will now be brought to the front burner. r Mrs. Sherlock stated that she was just curious, as the public probably is, because very often 4 there are things that the public doesn't know about and can't find out about. She questioned if this information would be confidential. Mayor Cresenzi stated that is will be confidential to the Village Board, as it stated in the resolution. r Mrs. Sherlock questioned if it is not too overburden and have additional finance for the counsel as he currently sits. I Mayor Cresenzi stated that it is to deal with special projects that we need to investigate. There is a certain amount of knowledge and history that will expedite those projects. Mort has a tremendous amount of involvement in the community over the years and we are going to tap that knowledge for free. It will be a confidential relationship between the counsel and the Village Board and it will be strictly an advisory role. i 19 005536 October 25, 1994 Mr. Heller stated that the public should be made aware of a general assignment and then perhaps the conclusion because everything should be above Board and anything that is so sensitive that a Special Counsel must handle should also be brought to the public's attention. Mayor Cresenzi stated that you can't really do that because if the matter you are reviewing may be of such a sensitive nature than the resolution of that through research may prove that you not take any action on it so you wouldn't really want to broadcast that around. When it is the proper time and the issues are right perhaps it will be made public but it has to be made on a case by case basis. Trustee Zuckerman stated that some time ago we hired a private environmental firm to check on the work that the Environmental Protection Agency did at the Hillandale Mercury clean up site. We received letters recently that basically, they had not completed the work due to the fact that the Environmental Protection Agency had stonewalled them. More importantly, I received a call this week from a real estate broker who is selling property in the Hillandale area and the purchaser called the Environmental Protection Agency and was advised that they had classified as a Class II action and that it is ongoing, which is really incompetent of them. Mayor Cresenzi suggested that Administrator Russo contact Nita Lowey and seek her help. Administrator Russo stated that coincidentally, he had a call back from Nita Lowey regarding i the interim report that we got from First Environment. f ADJOURNMENT f jMayor Cresenzi adjourned the meeting at 8:35 p.m. ff� Respectfully submitted, Elizabeth Bottali Secretary to Village Board i 20