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HomeMy WebLinkAbout1995-10-10 - Board of Trustees Meeting Minutes AGENDA VILLAGE OF RYE BROOK BOARD OF TRUSTEES AGENDA MEETING OCTOBER 10, 1995 PLEDGE OF ALLEGIANCE ACTIO RESOLUTIONS 1. APPROVING SERIAL BOND RESOLUTION VILLAGE HALL PROJECT 2. CHECK REGISTER * * *REGULAR MEETING DATE: TUESDAY, OCTOBER 24, 1995* ITEMS FOR 10/24/95 PUBLIC HEARING 1. MERRITT&HOLBY 200 SOUTH RIDGE STREET APPLICATION FOR A DOCTOR'S OFFICE 9 005935 MINUTES OF AN AGENDA MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES VILLAGE OFFICES 90 SOUTH RIDGE STREET RYE BROOK, NEW YORK OCTOBER 10, 1995 CONVENE MEETING The Meeting was called to order at 7:30 p.m. by Mayor Cresenzi in the Meeting Room and the Pledge of Allegiance followed. Present were the following members of the Board: Mayor Salvatore M. Cresenzi Trustee Nancy Stein Tunis Trustee Gary J. Zuckerman Trustee Joseph Pellino was not in attendance at this meeting. Also presenter were: Christopher J. Russo, Village Administrator Lori Ann DeMarco, Ass't to Village Administrator Rocco V. Circosta, Director of Public Works Kenneth E. Powell, Village Attorney Robert J. Santoro, Chief of Police Elizabeth Bottali, Secretary to Village Board 1 October 10, 1995 005936 RESOLUTIONS 1. APPROVING SERIAL BOND RESOLUTION VILLAGE HALL PROJECT On Motion made by Trustee Zuckerman, seconded by Trustee Tunis,the following Resolution was hereby adopted: RESOLUTION AUTHORIZING THE ISSUANCE OF $3,200,000 SERIAL BONDS OF THE VILLAGE OF RYE BROOK TO FINANCE THE CONSTRUCTION OF A MUNICIPAL BUILDING ON KING STREET IN THE VILLAGE OF RYE BROOK PURSUANT TO THE LOCAL FINANCE LAW OF NEW YORK RESOLVED, by the Board of Trustees of the Village of Rye Brook,New York as follows: Section 1. The Village of Rye Brook shall issue its Serial Bonds in the amount of$3,200,000 pursuant to the Local Finance Law of New York in order to finance the specific object or purpose hereinafter described. Section 2. The specific object or purpose (hereinafter referred to as "purpose")to be financed by the issuance of such Serial Bonds includes and is limited to the following purpose to be undertaken or completed during or after the year 1995: the construction of a municipal building on King Street in the Village of Rye Brook for the use of the Village, whether or not including grading or improvement of the site, original furnishings, equipment,machinery or apparatus required for the purposes for which such building is to be used. Section 3. The Board of Trustees has determined and hereby states that the estimated maximum cost of such purpose is $ 3,200,000 and that it plans to finance such cost by the issuance of Serial Bonds in the amount of $3,200,000 authorized by this resolution, and except as hereinbefore stated,no monies have been authorized to be applied for the financing of such purpose. Section 4. The Board of Trustees hereby determines (a)that the purpose for which said bonds are to be issued is set forth in subdivision 11(a) of paragraph (a) of Section 11.00 of said Local Finance Law and that the period of probable usefulness of said purpose is thirty (30)years; 2 ""Ji I October 10, 1995 (b)The proposed maturity of the Serial Bonds hereby authorized is in excess of five(5)years; and (c)No part of the cost of the purpose authorized has been or shall be specifically assessed on property specially benefitted thereby. Section 5. Subject to the terms and contents of this resolution and the Local Finance Law and pursuant to the provisions of Sections 30.00, 50.00 and 56.00 to 60.00 inclusive of said law,the power to authorize bond anticipation notes in anticipation of the issuance of Serial Bonds authorized by this resolution and the renewal of said notes, the power to sell and deliver said Serial Bonds and any bond anticipation notes issued in anticipation of the issuance of said bonds is hereby delegated to the Village Treasurer, the Chief Fiscal Officer of the Village. The Village Treasurer is hereby authorized to sign any Serial Bonds issued pursuant to this resolution and any bond anticipation notes issued in anticipation of the issuance of said Serial Bonds and the Village Clerk is hereby authorized to affix the corporate seal to any of said Serial Bonds of bond anticipation notes and to attest such seal. Such execution/attestation by the Village Treasurer and the Village Clerk may be by a facsimile signature provided that such bonds or bond anticipation notes are authenticated by the manual countersignature of a fiscal agent of a designated official of the Village. The authority to designate such fiscal agent or designated official is hereby delegated to the Village Treasurer. Section 6. When this resolution shall take effect in the manner provided by law,it shall be published in full by the Village Clerk together with a notice in substantially the form prescribed by Section 81.00 of said Local Finance Law and such publication shall be in the Daily Item and the Westmore News,newspapers having a general circulation in said Village, and published in the County of Westchester and State of New York. The validity of said Serial Bonds or of any anticipation notes issued in anticipation of the sale of said Serial Bonds may be contested only if such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or the provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty(20)days after the date of such publication,or if said obligations are authorized in violation of the provisions of the constitution of the State of New York. Section T This resolution is subject to a permissive referendum in accordance with the provisions of the Village Law. Administrator Russo stated that the Bids were opened on Friday, October 6, 1995. He then summarized the resolution for the public. TRUSTEE PELLINO ABSENT TRUSTEE TUNIS VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE 3 October 10, 1995 005,938 2. CHECK REGISTER On Motion made by Trustee Zuckerman, seconded by Trustee Tunis, the following Resolution was hereby adopted: RESOLUTION CHECK REGISTER WHEREAS,the following checks,representing payment for services rendered,have been submitted to the Treasurer's Office for payment and have been certified to by the Village Administrator: On-Line Checks: 12616-12689 Pre Paid: NONE Payroll Checks: 17385-17480 Environmental: 474-475 Capital: 2387-2392 Capital Pre Paid: NONE Birthday Run: NONE NOW, THEREFORE, BE IT RESOLVED,that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. TRUSTEE PELLINO ABSENT TRUSTEE TUNIS VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE 3. AGREEMENT WITH J. O'ROURKE ASSOCIATES FOR A FIRE STUDY On Motion made by Trustee Tunis, seconded by Trustee Zuckerman,the following Resolution was hereby adopted: RESOLUTION AGREEMENT WITH J. O'ROURKE ASSOCIATES FOR A FIRE STUDY RESOLVED,that the Village of Rye Brook is authorized to enter into agreement for a fire survey with J. O'Rourke Associates, or to contribute toward the cost of a fire survey to be performed by J. O'Rourke Associates, in either case in a sum to be paid by the Village of Rye Brook not to exceed$7,500.00; and it is 4 J05939 October 10, 1995 FURTHER RESOLVED,that the Mayor is authorized to execute and deliver all documents necessary or desirable to accomplish the purposes of this Resolution. Trustee Zuckerman pointed out that the Village of Rye Brook conducted its own study in 1992 by Carroll Buracker and Associates which our Village is very satisfied with,however some aspects of that study were not accepted by the Village of Port Chester or the Fire Department and they feel that this will be a more objective study. We will regard this as a supplement to the study already done and are happy to participate. Mr. Heller questioned if this is going to be a continuation of negotiations and no deadline of November 1 st. Mayor Cresenzireplied that he has not heard back from Port Chester whether or not they agree to any extension of the contract,but we have proposed a four month extension through the end of February and are still waiting. TRUSTEE PELLINO ABSENT TRUSTEE TUNIS VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE REGULAR MEETING DATE TUESDAY, OCTOBER 24, 1995- 7:30 p.m. ITEMS FOR 10/24/95 PUBLIC HEARING 1. MERRITT & HOLBY 200 SOUTH RIDGE-STREET APPLICATION FOR A DOCTOR'S OFFICE Mayor Cresenzi stated that although we have asked for an extension, we are going to do the survey and realize that according to the Fire Department, the survey will take 30 to 45 days,that is one of the reasons we asked for the extension. The study may recommend building a firehouse in the Village of Rye Brook or doing something to the four existing houses in the Village of Port Chester which may have a financial impact on the overall service to both communities. We have not stopped making our preparations for alternative service. There is work currently underway right now that would allow us on a temporary basis to bring fire service into the Highway Garage on West William Street. He suggested that for the October 24, 1995 meeting agenda, we place a resolution authorizing the Village Administrator, Village Attorney and the Mayor to begin negotiations so that if this does not fall through, we will be proceeding as we have been in the past with our proposal. Part of our negotiations would require us to have our own fire department. He questioned if we need a local law and a public hearing for that or if it could be done by resolution. 5 October 10, 1995 0 Q 9 4`1 Attorney Powell stated that he would look into that and have something for the Board on October 24th. Jay Perito, complained that many handicapped parking spaces have been lost at Rye Ridge Shopping Center and requested that the original parking lot plan be brought out and the number of spaces be verified. He also stated that the parking lot at the Anthony J. Posillipo Community Center should have signs that state parking for Rye Brook Seniors only. Mayor Cresenzi suggested that the sign say Village of Rye Brook instead of Rye Brook Seniors. Mr. Perito added that the landscaping is beautiful,however the maintenance is terrible. The lawn is not watered and there are many overgrown weeds. Administrator Russo stated that we have noticed the same problems and are now in the process of preparing bid specifications for two things,one is to put in a sprinkler system at the new corner lot and at the Anthony J. Posillipo Community Center and also a maintenance contract for both sites. ADJOURNMENT On Motion made by Trustee Zuckerman, seconded by Trustee Tunis,the meeting adjourned at 7:50 p.m. into executive session to discuss certiorari matters. TRUSTEE PELLINO ABSENT TRUSTEE TUNIS VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Respectfully submitted, Cs.�t Christopher J. Russo Village Clerk 6