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HomeMy WebLinkAbout1992-10-13 - Board of Trustees Meeting Minutes I AGENDA VILLAGE OF RYE BROOK BOARD OF TRUSTEES AGENDA MEETING OCTOBER 131 1992 8:00 P.M. PLEDGE OF ALLEGIANCE ACTION RESOLUTIONS I i 1. AWARDING CONTRACT #9205 T-SHIRTS AND SPORTSWEAR 2. APPOINTING POLICE OFFICER 3'. APPROVING NEW YORK TELEPHONE TAX CERTIORARI SETTLEMENT 4. APPROVING TAX CERTIORARI SETTLEMENT ROYAL EXECUTIVE PARK - PHASE I AND PHASE II 5. APPOINTING FACILITIES COMMITTEE 6. ADOPTING CHARTER AND APPOINTING ENVIRONMENTAL CONSERVATION COUNCIL 7. APPROVING COUNTY CONTRACT FOR FUNDING ANTHONY J. POSILLIPO COMMUNITY CENTER I 8. AUTHORIZING PAYMENT FOR UNALLOCATED FUNDS FOR RESURFACING CONTRACT 9. APPROVING NEW YORK STATE DIVISION FOR YOUTH GRANT APPLICATION 10. AMENDMENT TO LOCAL LAW #7 - 1988 SPEED LIMIT - ANDERSON HILL ROAD 11. BUDGET MODIFICATION POLICE DEPARTMENT 12. CHECK REGISTER NEXT MEETING DATE: TUESDAY, OCTOBER 27, 1992 - 8: 00 P.M. 0U44'f"j MINUTES OF AN AGENDA MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES VILLAGE OFFICE 90 SOUTH RIDGE STREET RYE BROOK, NEW YORK OCTOBER 13, 1992 8:00 P.M. CONVENE MEETING The Meeting was called to order at 8: 10 p.m. by Mayor Cresenzi in the Meeting Room and the Pledge of Allegiance followed. Present were the following members of the Board: Mayor Salvatore M. Cresenzi Trustee Michele R. Daly Trustee Joseph Pellino Trustee Randy A. Solomon Trustee Gary J. Zuckerman Also present were: Christopher J. Russo, Village Administrator Lori Ann DeMarco, Ass1t to Village Administrator Rocco V. Circosta, Director of Public Works Kenneth Powell, Village Attorney Joseph'Cortese, Village Treasurer Laura Nethercott, Secretary to Village Administrator 1 October 13 , 1992 10(114'4 J RESOLUTIONS APPOINTING POLICE OFFICER On motion made by Trustee Daly, seconded by Trustee Solomon, the following resolution was hereby adopted: RESOLUTION I i APPOINTMENT OF POLICE OFFICER RESOLVED, that Randy Newman of 1 Studio Hill Road, Briarcliff, New York, be hereby appointed to the probationary position of Police Officer at a starting salary of $27, 441. 00 with the Village of Rye Brook, effective October 22 , 1992; and be it FURTHER RESOLVED, that the probationary period for the position shall be six months effective on the commencement date of October 22, 1992 . TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Mayor Cresenzi welcomed Mr. Newman to the Village and acknowledged the fact that he knows Mr. Newman will do a fine job based upon his past experiences. I Trustee Daly questioned why Mr. Newman would begin on a Thursday. Administrator Russo explained that due to the payroll period, it was necessary to begin on a Thursday. Mayor Cresenzi questioned how many Police Officers there currently are in the Village of Rye Brook. Chief Santoro replied that we currently have twenty three Police Officers. AWARDING CONTRACT #9205 T-SHIRTS AND SPORTSWEAR On motion made by Trustee Daly, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION AWARDING CONTRACT # 9205 T - SHIRTS AND SPORTSWEAR WHEREAS, proposals for the furnishing, printing and delivery of T-Shirts and Sportswear, as set forth in the specifications were mailed to eleven (11) vendors; and 2 October 13, 1992 004491. WHEREAS, the items in the bid proposals consisted of individual unit price bids; and WHEREAS, On Wednesday, August 16, 1992 the five bids were received and publicly opened and read, and thereafter reviewed by the Village Administrator and Superintendent of Recreation and Parks; NOW, THEREFORE BE IT RESOLVED, that Sports Cellar of 117 North Main Street, Port Chester, New York is hereby awarded items #3a, 1, 5 , 6 and 14; and be it FURTHER RESOLVED, that Greeley House, 43 Purchase Street, Rye, New York is j awarded Items la ,2a , 2b ,4a, lb, 3b, 2, 3 , 4, 7, 8, 9, 10, 11, 12, 13 and 15 and be it FURTHER RESOLVED, that the Village Administrator is hereby authorized to execute all agreements in connection with contract # 9205 and be it FURTHER RESOLVED, that the Superintendent of Parks and Recreation shall at his discretion, request samples of specified items prior to placing an order from Greeley House in order to document their ability as a first time contractor, to provide such items to the Village of Rye Brook. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Trustee Zuckerman questioned why two of the items were not awarded to the lowest bidder. Administrator Russo explained that there is a wide discrepancy between the lowest bidder and a couple of the other bidders. A letter was sent to the lowest bidder, asking him to provide a sample T-Shirt to be sure he can meet the bid specifications and he was not able to do that. He was given a week's time to respond and he did not. The Recreation Superintendent phoned him several times and we received one sample of the two requested, and it did not meet specifications. We therefore, made a decision to award all the items to the next lowest bidder, which broke it down to the two bidders listed. Trustee Zuckerman questioned if Administrator Russo had any experience with these bidders in the past. Administrator Russo replied that we had not had experience with Greeley House, only Sports Cellar. Trustee Zuckerman stated that before we award this contract to Greeley House, whom we have not done business with before, we need to also get samples of some of these items from them for fear of the possibility of those items not meeting the appropriate specifications. 3 004482' October 13, 1992 Administrator Russo stated that he thought very seriously about awarding the entire contract to Sport's Cellar, but he couldn't do that realizing that the savings in breaking it up on the total contract is better than 10%. Sports Cellars did not warrant, in my mind, a requirement that they provide a sample of every item because it is a basic shirt purchase and we didn't see anything complex in its request that as with the other law bidder, and in the complicated items Sports Cellar clearly had the advantage because they have the screens made already to do our Birthday Shirts and that is a significant variation between Sports Cellars low bid and Greeley House's high bid on item 14, so I honestly tried to award this contract totally to Sports Cellar for reasons for our past, very positive, experiences. All these items are basic purchases that I had no justification to ask for a sample on each. Trustee Zuckerman added that even if you don't ask for a sample on every item and if Greeley House had won four and Sport Cellars won the others, he j would feel much better but you're awarding a bid on 11 items to someone we haven't done business with before on the basis of saving $1300. 00 and possibly the entire Recreation program is depending on these items. I Administrator Russo agreed that he had the same concerns, but he did not think that samples were necessary only because it was a basic t-shirt purchase. If there was a distance problem and concern in terms of making adjustments to the order, I couldn't even justify it on where they were located. Trustee Zuckerman stated that he understood Administrator Russo's reasoning, but he would like to see a bonus given to local business people, especially to those whom we have nothing but positive experience with. Trustee Daly added that she believes that Rye is just as local as Port Chester is. Administrator Russo informed the Board that we have bought items from Greeley House, not only t-shirts. Trustee Zuckerman inquired as to whether we were under time pressure with these t-shirts. Administrator Russo answered that some of the items are under time pressure. Trustee Zuckerman asked if we may have samples of the ones that were not under a time limit. Trustee Daly added that everyone deserves a chance, and that our Recreation Department will not fall apart because of its t-shirts, and that if it becomes a problem that Sports Cellar will be more than happy to accommodate us with these items. Trustee Zuckerman questioned if we may make the bid conditional upon receiving samples. 4 0044#313 October 13 , 1992 Administrator Russo suggested that we just ask for the samples on some of these items but he wasn't sure which ones were most critical to ask Greeley House for. He added that we should ask the Superintendent of Parks and Recreation for samples of the more critical items within a week to ten days and if that doesn't happen there is nothing to say that we can't go with Sports Cellar. Mayor Cresenzi asked the Board if anyone objected to the modification of the Resolution. I As per Trustee Daly's request, Administrator Russo restated the j modification as follows: At the discretion of the Superintendent of Parks and Recreation samples will be requested of Greeley House within the next 10 days prior to placing the order. I APPOINTING FACILITIES COMMITTEE On Motion made by Trustee Solomon, seconded by Trustee Zuckerman, the following resolution was hereby adopted: RESOLUTION CREATING FACILITIES COMMITTEE WHEREAS, the Village Board of Trustees is desirous to establish the long term needs of the Village as they relate to the need or benefit of establishing facilities for the community; and WHEREAS, over the past few years facilities such as, a Village Office, Community Center, Pool Complex and Fire Station have been considered; and WHEREAS, a needs assessment, both from a financial standpoint and socio- qualitative point of view, must be conducted in order to determine and prioritize the development of needed facilities NOW, THEREFORE, BE IT RESOLVED, that the Rye Brook Board of Trustees hereby establishes a "Facilities Committee", consisting of seven members to work toward the above stated goals; and be it FURTHER RESOLVED, that the following residents be hereby appointed to such committee; Eugene R. Strum of 308 Betsy Brown Road, Daniel P. Paniccia of 14 Wilton Road, Connie Pennucci of 525 Ellendale Avenue, and Harry Krausman of 6 Candy Lane; and be it FURTHER RESOLVED, that Kenneth Berman of 20 Mohegan Lane be appointed Chairman of the Village of Rye Brook Facilities Committee. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE 5 004484 October 13, 1992 Trustee Pellino acknowledged and welcomed Connie Pennucci, who was present at the meeting, to the Facilities Committee. He also suggested that we set a time frame for filling the two remaining positions on the Facilities Committee. Administrator Russo recommended that we set the time frame as the next Board meeting, October 27th. The Board agreed. Trustee Zuckerman stated that this committee is a direct outgrowth of the recent pool debate. He added that the members of the Board feel that this is a very important committee for the community, and the membership consists of our Planning Board member, Mr. Strum, one prominent member of the pro-pool forces, Mr. Krausman, and the people who were against the pool, Mr. Paniccia as well as other well regarded people in the community, and we are also looking for somebody who serves on the Recreation Committee and possibly the Office Search Committee because the Facilities Committee will have a very important roll in researching many of the things that the community has contemplated in the past and will contemplate in the future f'or the residents. Ken Heller of 22 Lincoln Avenue stated that often when the Board creates a new committee it seems to die out. Mr. Heller questioned the Board if this was going to happen with the Facilities Committee as well. Trustee Solomon informed Mr. Heller that the idea behind the Facilities Committee is to end duplication of committees and actually do something with all the information we've collected from the different committees. He added that we will take all the reports from the different committees and try and plan some future facilities for this Village. Mr. Heller questioned if the Board is going to keep these other committees. Trustee Solomon stated that the Pool Committee has been terminated, and when the Office Search Committee submits their report that will be the end of their charge, Rye Hills Park Committee has submitted their report which concluded their charge, those committees will be retired and replaced by the Facilities Committee. Trustee Zuckerman added that we have brought together several members of other committees to serve on this Committee in order to have different perspectives to better serve the community. Mr. Heller commented that he thinks some of the most choice parcels in this Village have eluded us, and that there is little left in the way of choice parcels, meanwhile the best site in the Village is now going to become a shopping center. He continued that, that site would have been the best site to bring the Village together. Mayor Cresenzi responded that Mr. Heller's idea would be very expensive and that before we jump into a million dollar project we must research what is best for the community. 6 00448 October 13 , 1992 Mr. Heller added that the Village should make a decision which is cost effective, and that we are ending up spending a lot more money short term instead of looking at a long term investment. j Mayor Cresenzi acknowledged Mr. Heller's point and stated that he disagreed with him but he is always welcome to state his opinion. ADOPTING CHARTER AND APPOINTING i ENVIRONMENTAL CONSERVATION COUNCIL On motion made by Trustee Daly, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION APPOINTING ENVIRONMENTAL CONSERVATION COUNCIL RESOLVED, that Roger Herman, 25 Lincoln Avenue, Jennifer Fasikas, 21 Argyle Road, and Peter W. Silton, 46 Bonwit Road, be hereby appointed to serve as a member of the Village of Rye Brook Environmental Conservation Council for a 3 year term of office to expire April 1995, and be it FURTHER RESOLVED, that Sheila C. Rosen; 504 Comly Avenue, Ricki Haas, 15 Lawridge Drive and Kenneth Heller, 22 Lincoln Avenue, be hereby appointed to serve as a member of the Village of Rye Brook Environmental Council for a 2 year term of office to expire April 1994, and be it FURTHER RESOLVED, that Isabelle Sherlock of 54 Rockridge Drive, be appointed Chairperson of the Village of Rye Brook Environmental Conservation Council for a two year term, expiring April 1994 and be it FURTHER RESOLVED, that the attached Constitution be hereby adopted. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Trustee Pellino suggested that we should either read the charter tonight or else make copies available to the residents at the Village Office. Administrator Russo agreed that copies would be made available, however read the first paragraph which states the purpose of the Council. *See attachment 7 00486' October 13 , 1992 APPROVING COUNTY CONTRACT FOR FUNDING ANTHONY J. POSILLIPO COMMUNITY CENTER On motion made by Trustee Solomon, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION APPROVING COUNTY CONTRACT FOR FUNDING ANTHONY J. POSILLIPO COMMUNITY CENTER RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby approve entry by the Village of Rye Brook into an agreement with the County of Westchester to receive an amount not to exceed $100,000 for Phase I of the reconstruction of the Anthony J. Posillipo Community Center under the Housing and Community Development Act of 1974; and be it FURTHER RESOLVED, that the Mayor is authorized to execute and deliver all documents necessary or appropriate to effectuate the purposes hereof. I TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE APPROVING NEW YORK STATE DIVISION FOR YOUTH GRANT APPLICATION On motion made by Trustee Solomon, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION NEW YORK STATE DIVISION FOR YOUTH PROJECT APPLICATIONS FOR RECREATION AND YOUTH SERVICES RESOLVED, that Salvatore M. Cresenzi, as chief executive officer of the Village of Rye Brook is hereby authorized to affix his signature on the New York State, Division for Youth, project application for Youth Services funding, in the amount of $1,787 for the project year 1993 ; and be it FURTHER RESOLVED, that Thomas Hroncich, as Superintendent of Recreation and Parks of the Village of Rye Brook is hereby authorized to affix his signature on the N.Y.S. Division for Youth Project Application for Recreation Services Funding in the amount of $2 ,018 for the project year 1993 . TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE 8 00448i October 13 , 1992 Trustee Pellino questioned if these monies were in our budget as anticipated revenue. Administrator Russo repled yes, however explained that this is a State formula that they have figured out in advance. We know how much the amounts are going to be and that we're going to get per capita formula. It changes every once and a while, but it very seldom goes up. The money goes into the general fund for Recreation and the other part helps to fund the Youth Officer. AMENDMENT TO LOCAL LAW #7 - 1988 SPEED LIMIT - ANDERSON HILL ROAD Trustee Daly questioned why the Village was reducing the speed limit from 40 to 30 mph. Administrator Russo explained that there was a request made from both the manager of the Blind Brook Club and the general manager of Arrowwood to reduce the speed limit on Anderson Hill Road to 30 MPH, based on the anticipated increase in residential living in that area due to 130 units going up at Arrowwood. Also, there have been several recent near misses and accidents that have happened with people coming out of the Blind Brook Club. The County reviewed the situation and recommended that the road stay at 40 MPH. We have the authority, Administrator Russo continued, to set the speed limit on County Roads, but we do not have that authority on state roads. Based on the fact that Anderson Hill Road has various speed limits, due to residency and schools, the speed limit should be 35 MPH at the Rye Brook Section. Trustee Solomon asked if the Town of Harrison was informed of this speed reduction. Mayor Cresenzi suggested that we inform Harrison of the reduction and Trustee Zuckerman added that maybe they would also reduce the speed limit to make the road more uniform. Trustee Pellino addressed Chief Santoro, regarding his memo which stated that he concurred with the County's report and recommended that the Village should reduce the speed limit to 40 MPH. Chief Santoro stated that the study was done prior to the approval of these new residences and that they agreed that a new survey would be required after their completion. He added that 30 MPH would be much safer. Trustee Pellino stated that he agreed with the County recommendation to make the section of Anderson Hill Road 40 MPH, to provide continuity with the Town of Harrison. Chief Santoro stated that the idea does not make sense because down the road in Harrison, the speed limit drops again to 35 MPH and then to 25 MPH. Trustee Pellino stated that he would still like to try it at 40 MPH to instill continuity. 9 004486' October 13 , 1992 Administrator Russo informed Trustee Pellino that by making it 40 MPH it would not achieve continuity, however, we could urge Harrison to lower their speed limit to 35 MPH. On Motion made by Trustee Daly, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION RESOLVED, that pursuant to Section 5 (a) of Local Law No. 7-1988 entitled: "Vehicle and Traffic Law of the Village of Rye Brook, " the maximum speed limit on Anderson Hill Road from the Harrison line to the intersection of King Street shall be thirty-five (35) miles per hour. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE BUDGET MODIFICATION POLICE DEPARTMENT i On motion made by Trustee Solomon, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION BUDGET MODIFICATION POLICE DEPARTMENT WHEREAS, the Police Department has received various prices for equipment through a grant application made earlier this year and WHEREAS, the grant funds have been received and must be transferred to the Police Equipment line, NOW THEREFORE BE IT RESOLVED, that the following budget modification be hereby approved: FROM TO AMOUNT 101. 2389.238 101.5000. 000 $3, 785. 52 (Other Government (Police Equipment) Services) TRUSTEE DALY VOTED AYE TRUSTEE PELLINO VOTED AYE TRUSTEE SOLOMON VOTED AYE TRUSTEE ZUCKERMAN VOTED AYE MAYOR CRESENZI VOTED AYE 10 October 13, 1992 CHECK REGISTER On motion made by Trustee Solomon, seconded by Trustee Pellino, the following resolution was hereby adopted: RESOLUTION CHECK REGISTER WHEREAS, the following checks, representing payment for services rendered, have been submitted to the Treasurer's Office for payment and have been certified to by the Village Administrator; On-Line Checks: #5338-5435 Payroll Checks: #8035-8228 Environmental: #361-363 Recreational Trust None (Birthday Run) : Capital: 1028-1031 1033-1034 Manual Checks: 10060 and 10068 NOW, THEREFORE BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE Trustee Pellino questioned the discrepancy of the payment to the road resurfacing contractor. Administrator Russo explained that it was manually changed by a little over $10, 000. There was an item on there that needed more clarification, so we decided to take it off until we received an explanation. Trustee Pellino asked if we were finished with that project for the season. Administrator Russo stated that we are complete for the fall and will resume in the spring season. NEXT MEETING DATE OCTOBER 27, 1992 - 8 : 00 P.M. - REGULAR MEETING 11 OkU4 430 October 13, 1992 Mr. Heller stated that on Pine Ridge Road there was a manhole missing. He also questioned whether the builders at the Comly Avenue development will be helping with the cost of repaving the road. Mr. Circosta replied that the company would be contributing toward, that expense. Mr. Heller also questioned if there were any trees taken down unnecessarily due to the recent storm. Mr. Circosta replied that the only trees removed during the storm were those too far gone to be saved. I ADJOURNMENT On Motion made by Trustee Solomon, seconded by Trustee Pellino, the Board adjourned into Executive Session at 9: 00 p.m. I ' TRUSTEE DALY VOTING AYE TRUSTEE PELLINO VOTING AYE TRUSTEE SOLOMON VOTING AYE TRUSTEE ZUCKERMAN VOTING AYE MAYOR CRESENZI VOTING AYE i I Respectfully submitted, I Laura Nethercott Secretary to Village Administrator illl 12