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HomeMy WebLinkAbout1988-02-23 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 23, 1988 8:00 P.M. PUBLIC HEARINGS 1. Rye Ridge Shopping Center/Merritt & Holby - Rezoning Approval and Preliminary Site Plan Approval 2. The Establishment of Regulations re: Floor Area Ratio Proposed Local Law #2 - 1988 3. Kiewit Industrial - request to install Cable Line RESOLUTIONS/DISCUSSION 4. Traffic Commission - Signage in Rye Acres 5. Proclamation - Town of Rye Day - March 7, 1988 6. Lead Agency Designation: Heritage at Rye Brook and Arrowwood Development 7. Resolution: Financial Integrity and 'Accountability APPOINTMENTS/AUTHORIZATION 8. Check Register Authorization 9. Appointment of Recreation Leader APPROVAL OF MINUTES 10. January 26, 1988 11. February 16, 1988 NEXT MEETING DATES March 08, 1988 - Agenda Meeting March 16, 1988 - Canvass of Votes March 22, 1988 - Regular Meeting Rye Brook Village Offices are Handicapped Accessible 000305 MINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF RYE BROOK, HELD ON THE 23RD DAY OF FEBRUARY, 1988 IN THE VILLAGE OFFICES, 90 SOUTH RIDGE STREET RYE BROOK, NEW YORK CONVENE REGULAR MEETING The meeting of the Board Of Trustees was called to order by Mayor Kabcenell at 8:05 P.M. in the Meeting Room and the Pledge of Allegiance followed. Present were the following members of the Board: Mayor Jack L. Kabcenell Trustee Milton Meiskin Trustee Mario J. Nardi Trustee Salvatore Cresenzi Trustee Frank Filipowski Also present were: Christopher J. Russo, Village Administrator Georgia Kramer, Village Attorney Rocco V. Circosta, Director of Public Works Joseph Cortese, Village Treasurer Frank P. Sesta, Village Accountant Thomas Hroncich, Supt. of Recreation Michael Hagerty, Administrative Intern Jean A. Marra, Deputy Village Clerk February 23, 1988 110099() PUBLIC HEARINGS �.l l4[J J wT 1. Rye Ridge shopping Center/Merritt & Holby - Rezoning Approval and Preliminary Site Plan Approval On motion duly made and seconded, with a unanimous vote of the Board, it was i RESOLVED, that the Public Hearings be, and they hereby are, declared open. The applicants' attorney, Bruno Gioffre, presented the affidavit of mailing and the return receipt cards to the Deputy Village Clerk. He then explained that the proposal was for adding an addition to the present building which would increase the professional office space. � Now, Mr. Gioffre stated, the plan would require a zoning change to utilize the site. A traffic study was done, he added, and in it, it was reported that the level of traffic would stay the same due to the staggering of the traffic. He then presented the Clerk with the Traffic Study done by Raymond Keyes & Assoc. I Several renderings of the proposed building were presented by Mr. Gioffre and he described exactly how the building would be angled on the site and he also showed the Board where the zoning classification would have to be changed if this request was granted. There is a provision in the zoning Code, Mr. Gioffre provided, that allows residential use of a property -- up to 200 feet -- for parking for a commercial property; that is Section 66-10, at page 6634. As far as parking goes, Mr. Gioffre stated that 637 spaces are required and a total of 707 will be provided. The Building Code is satisfied in every respect, he added. He continued by saying that the Planning Board was willing to accept a deed restriction barring any further owners of the subject premises from going into the additional 200 foot area if the rezoning classification was granted. - 2 - February 231 1988 00099 1 It was noted by Mr. Gioffre that angling the building would keep it further away from the residential structures. Also, he added, the rear grading would be changed to be less severe and in turn allow for more parking. The doctors in the building were requesting this additional space, Mr. Gioffre offered; the demand is there, the market is right, and the use presently exists. When asked by Mayor Kabcenell what the present zoning classification was, Mr. Rocco Circosta responded that it was C1P. The Mayor then stated that in the Master Plan, it was suggested that units of increased density be placed there and, since this area was designated as a possible site for affordable housing units, it will have to be determined if that would be affected. Trustee Cresenzi pointed out that a change (in zoning) from residential to commercial involves a lot of study and also that the housing issue would have to be discussed. In answer to a question raised by Trustee Meiskin, Mr. Circosta stated that he would check the original site plan approval to ascertain if a buffer zone was ever declared when the area was developed. At this time, Mr. Gioffre produced some photographs of the present site and passed them to the Board members, after which Trustee Nardi said he was still confused regarding the right-of- way for Roanoke Avenue. In order to clarify Trustee Nardi's question, Mr. Gioffre stated that the right-of-way follows the contour of the driveway closest to the building; the flow would continue as is. Mr. Gioffre answered Trustee Meiskin's question by saying that the existing driveway would be moved out around the new portion of the proposed building. A petition, containing the signatures of twenty-one residents from Westview and Roanoke Avenues, was presented in opposition to the proposed project and submitted to the Deputy Clerk for the record. The gentlemen who presented the petition stated that these homeowners wanted this request denied because they "have had it" with traffic and sewer problems. - 3 - February 23, 1988 000998 Nancy Sweeney, of 42 Roanoke Avenue, stated that some provision should be made for sewerage. Also, dirty snow has been piled up in the parking lot and she was tired of looking at it. She then added that the medical people who occupy the building do not dispose of their garbage properly; there are needles, gauze, etc. lying around. Mayor Kabcenell requested that the Village Engineer review the sewerage issue; he then stated that perhaps it (the professional center) should be obligated to dispose of medical debris by special disposal procedures. When asked about the traffic study by a local resident, Mr. Gioffre stated that he would provide a summary of the report. In answer to another question raised, Mr. Gioffre stated that he did not know how close the building would be to the existing homes but he would obtain that information. Mayor Kabcenell announced that the Board could not act on this application now; Mr. Gioffre would have to come back. He added that he had some concern for the R2F Zoning and he wanted to discuss it with the engineers and also the Task Force on Affordable Housing. The Mayor then requested that all of these unanswered questions be resolved and that the Planning Board members review this also. Thereafter, on motion by Trustee Cresenzi, seconded by Trustee Filipowski, it was unanimously RESOLVED, that the Public Hearing for the Rye Ridge Shopping Center be, and it hereby is, adjourned to March 22, 1988. 2. The Establishment of Regulations re: Floor Area Ratio Proposed Local Law #2 - 1988 Meetings of the Planning Board, Zoning Board and Architectural Board have taken place regarding this issue, Mayor Kabcenell stated, but no conclusions have been made as yet. 4 - February 23, 1988 000991 Walter Lipman, a member of the Village's Task Force Committee on Affordable Housing, stated that to him, the percentages seemed excessive. For overall land developed, there should be a ratio involved for overall parcel. To answer Trustee Meiskin' s question, Mr. Lipman said that the formula would be applied to two or more acres of land and it would limit overall density on the entire site. Such items as decks, floor area, etc. were not defined in the Zoning Ordinance, Mr. William Cuddy offered. Since Trustee Nardi was troubled by what was said, Mr. Lipman stated that Frederick P. Clark could give more input on this. Thereafter, on motion by Trustee Meiskin, seconded by Trustee Cresenzi, it was unanimously RESOLVED, that the Public Hearing for Proposed Local Law #2-1988 be, and it hereby is, adjourned to March 22, 1988. 3. Kiewit Industrial - request to install Cable Line A representative from Kiewit spoke briefly about the outlined route the proposed cable line would take. i Mayor Kabcenell inquired about the Consortium of Municipalities Status Report, and Administrator Russo stated that there were a number of questions raised; none of which have been resolved. It was agreed by the consortium that no action would be taken until these issues were resolved, Mr. Russo added. The representative from Kiewit stated that some answers have been given and that he did not anticipate it taking too much longer to resolve the other issues. When asked by Trustee Meiskin what would happen if this ici alities the denied b p i request was de y one of the municipalities, representative answered that there were ways to work around that. 5 - February 23, 1988 0O tJl3 Thereafter, on motion by Trustee Nardi, seconded by Trustee V IJ l3 Filipowski, it was unanimously RESOLVED, that the Public Hearing on the request of Kiewit Industrial be, and it hereby is, adjourned to March 22, 1988; and, be it FURTHER RESOLVED, that the Public Hearings be, and they hereby are, closed. RESOLUTIONS/DISCUSSION 4. Traffic Commission - Signage in Rye Acres This matter was put over pending a recommendation from the Police Department, Mayor Kabcenell stated, and he proceeded to read the original request from the Traffic Committee which was subsequently modified. Gene Strum of the Planning Board asked if the placement of signs was changed, to which Mayor Kabcenell replied in the affirmative adding that the police reported no need of additional signs because the line of vision was clear in those requested locations. Thereafter, on motion by Trustee Meiskin, seconded by Trustee Cresenzi, with a unanimous vote of the Board, the following resolution was adopted: STOP SIGNS WHEREAS, the Traffic Commission of the Village of Rye Brook has considered the placement of various stop signs within the Village; and WHEREAS, the Police Department has investigated this request and has reported such findings to the Traffic Commission; NOW, THEREFORE, BE IT - 6 - February 23, 1988 001001 RESOLVED, that this Board hereby authorizes the placement of stop signs on Crossway at the intersection of both Paddock Road and Old Orchard Road; and be it FURTHER RESOLVED, that said stop signs be installed in accordance with the Manual of Uniform Traffic Control Devices and as per a map furnished by the Rye Brook Police Department. I5. Proclamation - Town of Rye Day - March 7, 1988 On motion by Trustee Meiskin, seconded by Trustee Filipowski, with a unanimous vote of the Board, the following Declaration was adopted: DECLARATION OF MARCH 7, 1988 AS RYE TOWN BICENTENNIAL DAY WHEREAS, the Town of Rye was incorporated on March 7, 1788; and WHEREAS, the Town of Rye has flourished during the past two centuries; and WHEREAS, the Village of Rye Brook takes great pride in being part of the Town of Rye; and WHEREAS, the occasion of the Bicentennial of the Town of Rye will be celebrated throughout our community during the month of March, 1988; and WHEREAS, the Village of Rye Brook wishes to join in this wonderful occasion and commemorate the Bicentennial of the Town of Rye; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby declares that March 7, 1988 shall be known as RYE TOWN BICENTENNIAL DAY. Jack L. Kabcenell, Mayor Village of Rye Brook - 7 - February 23, 1988 001002 6. Lead Agency Designation: Heritage at Rye Brook and lJld1 U tl Arrowwood Development William Cuddy, the attorney for the two proposed developments requested a GEIS (Generic Environmental Impact Statement) , a coordinated review, be performed so that it would be binding on other agencies as well. In answer to a question raised by Trustee Meiskin, Mr. Cuddy stated that Lead Agency status had to be determined on each individual action; a separate resolution for each action had to be passed. He added that another municipality could not be designated as the Lead Agency if they were building in Rye Brook. After some further discussion, on motion by Trustee Nardi, seconded by Trustee Filipowski, with a unanimous vote of the Board, the following resolutions were adopted: ARROWWOOD SECTION 1, BLOCK 3, LOTS 5A, 5B & 8 NOTICE OF LEAD AGENCY DESIGNATION WHEREAS, an application to rezone to residential use, and obtain related Site Plan and Subdivision Approval of portions of the Arrowwood property situated west of King Street and north of Anderson Hill Road has been submitted to the Board of Trustees of the Village of Rye Brook; and WHEREAS, the subject property is situated within the Planned Unit Development (PUD) District of said Village; and WHEREAS, other properties within the PUD District are either partially developed or undeveloped; and WHEREAS, the Town of Rye in April, 1980 completed a Rye Town North Generic Environ- mental Impact Statement relating to the property which is the subject of the afore- said pending application, and to other properties within and in proximity to the PUD District; and - 8 - Y February 23, 1988 0 01®013 WHEREAS, the Board of Trustees has V determined that an update of the earlier Generic Environmental Impact Statement should be prepared in order to facilitate the full and complete evaluation of the PUD District and related areas including the application thereto of the provisions of the Planned Unit Development Zoning District classification, and also that appropriate environmental review be provided for the current development proposal as well as any such future development project; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby declares itself the Lead Agency and, as such, is solely responsible for determining whether the proposed action may have a significant impact on the environment; and be it FURTHER RESOLVED, that this Board hereby authorizes the circulation of the Notice of Lead Agency Designation to all involved agencies and directs that a copy of the Environmental Assessment Form be made available for review. HERITAGE AT RYE BROOK SECTION 1, BLOCK 4, LOTS 5, 6, 7A & 7A1 NOTICE OF LEAD AGENCY DESIGNATION WHEREAS, an application to rezone to residential use, and obtain related Site Plan and Subdivision Approval of portions of the the former LeRichemond property, now referred to as Heritage at Rye Brook, situated west of King Street and south of Anderson Hill Road, has been submitted to the Board of Trustees of the Village of Rye Brook; and WHEREAS, the subject property is situated within the Planned Unit Development (PUD) District of said Village; and 9 - February 23, 1988 001.004 WHEREAS, other properties within the PUD District are either partially developed or undeveloped; and WHEREAS, the Town of Rye in April, 1980 completed a Rye Town North Generic Environ- mental Impact Statement relating to the property which is the subject of the afore- said pending application, and to other properties within and in proximity to the PUD District; and WHEREAS, the Board of Trustees has determined that an update of the earlier Generic Environmental Impact Statement should be prepared in order to facilitate the full and complete evaluation of the PUD District and related areas including the application thereto of the provisions of the Planned Unit Development Zoning District classification, and also that appropriate environmental review be provided for the current develop- ment proposal as well as any such future development project; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby declares itself the Lead Agency and, as such, is solely responsible for determining whether the proposed action may have a significant impact on the environment; and be it FURTHER RESOLVED, that this Board hereby authorizes the circulation of the Notice of Lead Agency Designation to all involved agencies and directs that a copy of the Environmental Assessment Form be made available for review. 7. Resolution: Financial Integrity and Accountability A system of internal accounting and administrative controls becomes even more important when computers "take over," Mayor Kabcenell stated, and on motion by Trustee Meiskin, seconded by Trustee Filipowski, the following resolution was adopted by a unanimous vote of the Board: - 10 - February 23, 1988 001000'', FINANCIAL INTEGRITY AND ACCOUNTABILITY WHEREAS, effective systems of internal accounting and administrative control provide the basic foundation upon which a structure of public accountability must be built; and WHEREAS, effective systems of internal accounting and administrative control are necessary to assure that the Village of Rye Brook assets and funds are adequately safeguarded, as well as to produce reliable financial records and reports; and WHEREAS, effective systems of internal accounting and administrative control are necessarily dynamic and must be continuously reviewed and evaluated and, where necessary, established, changed or improved; and WHEREAS, fraud and errors are more likely to occur from a lack of effective systems of internal accounting and administrative control in the Village of Rye Brook; and WHEREAS, management is responsible for establishing and maintaining systems of internal accounting and administrative control and an auditor can assist manage- ment by examining and evaluating the adequacy and effectiveness of the Village of Rye Brook systems of internal control; and WHEREAS, reports regarding the adequacy of the systems of internal accounting and administrative control of each department and agency are necessary to evaluate the performance of its public responsibilities and accountability; NOW, THEREFORE, BE IT RESOLVED, that each department within the Village of Rye Brook shall have adequate internal accounting and administrative controls to provide reasonable assurance that: - 11 - February 23, 1988 ®11alo!1006 1. Obligations and commitments are in compliance with applicable law and policy; and 2. Funds, property and other assets are safeguarded against waste, loss, unauthorized use or misappropriation; and i 3. Revenues and expenditures, applicable to the Village of Rye Brook operations are properly recorded and accounted for to permit the preparation of accounts and reliable financial and statistical reports and to maintain accountability over the assets; and 4. The Village of Rye Brook's programs operate efficiently and in accordance with management's policies; and be it FURTHER RESOLVED, that the internal controls of each department shall be established in accordance with the standards established by the State Comptroller Guidelines for Financial Integrity and Accountability and these Standards shall include the prompt resolution of all audit findings. APPOINTMENTS/AUTHORIZATION 8. Check Register Authorization On motion by Trustee Nardi, seconded by Trustee Filipowski, with a unanimous vote of the Board, the following resolution was adopted: CHECK REGISTER WHEREAS, the following checks, representing payment for services rendered, have been submitted to the Treasurer's Office for payment and have been certified to by the Village Administrator: Payroll Checks 412488 - #12823; 12 - February 23, 1988 00100 Combined Check Register #8462 - #8553; Combined Check Register (Hand Checks) #5223 - 5272. NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. At this time, Trustee Meiskin noted that the wording in the resolution was changed, and the word "audited" was removed as requested, and he questioned why there was no reference made to that effect in the minutes, to which the Deputy Clerk replied that since the minutes are not a verbatim transcript, and for the sake of brevity, usually only the action taken is reflected in them. 9. Appointment of Recreation Leader Mayor Kabcenell stated that additional information was requi"red for this appointment so it would be addressed afterwards as there were other matters to be considered as well. Thereafter, on motion by Trustee Filipowski, seconded by Trustee Nardi, it was unanimously RESOLVED, that an Executive Session be held after the adjournment of the Regular Meeting to discuss personnel matters. 13 - l February 23, 1988 001006 APPROVAL OF MINUTES 10. January 26, 1988 11. February 16, 1988 On motion duly made and seconded, the Minutes of January 26th and February 16th, 1988 were unanimously approved as presented. Trustee Filipowski noted that the Westchester Shore Humane Society was giving the Village two days a week (for animal patrol) and he was wondering how it was determined when they were here, to which the Village Administrator responded that they (the Humane Society) log in with the police department. When asked by Trustee Filipowski who checked it, Mr. Russo replied that anyone could verify it. NEXT MEETING DATES March 08, 1988 - Agenda Meeting March 16, 1988 - Canvass of Votes March 22, 1988 - Regular Meeting On motion duly made and seconded, with a unanimous vote of the Board, the following resolution was adopted: WHEREAS, pursuant to Section 15-126 of the Election Law, the Board of Trustees must meet on March 16, 1988, before 8:00 in the evening to canvass the return of votes; NOW, THEREFORE, BE IT RESOLVED that, this Board shall meet at 7:30 P.M. , on March 16, 1988, in the Clerk's Office, to canvass the return of votes; and be it FURTHER RESOLVED, that the Agenda Meeting scheduled for March 8, 1988 will be held on March 16, 1988, following the canvass. - 14 - February 23, 1988 00 0 0 11 Ken Heller, of 22 Lincoln Avenue, presented and read a two- page letter regarding the removal of trees in the Deer Run subdivision. (A copy of this letter, together with the exhibits, is annexed hereto and made a part of the minutes of this meeting. ) Mayor Kabcenell announced that the Assistant Building j Inspector, Mark ten Eicken, was leaving the Village and he wished him well in his new position of Building Inspector for the Town of Dover. ADJOURNMENT On motion by Trustee Cresenzi, seconded by Trustee Filipowski, with a unanimous vote of the Board, it was resolved to adjourn into Executive Session at 9:30 P.M. to discuss personnel matters. Thereafter, the Board reconvened into public session and, on motion by Trustee Meiskin, seconded by Trustee Cresenzi, the following resolutions were adopted with a unanimous vote of the Board: j RESOLVED, that Mary Borrelli, of 21 Hall Avenue, Eastchester, NY, be and she hereby is provisionally appointed to the position of Recreation Leader for the Village of Rye Brook, effective March 3, 1988; and be it FURTHER RESOLVED, that Ms. Borrelli be compensated at the annual salary of $19,300; and be it FURTHER RESOLVED, that the annual salary for Recreation Leader, Henry Jamin, be and it hereby is set at $19,300, effective March 3, 1988; and be it - 15 -