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HomeMy WebLinkAbout1984-11-27 - Board of Trustees Meeting Minutes 00042 i AGENDA MEETING FOR REGULAR MEETING SCHEDULED FOR NOVEMBER 27th, 1984. �� The following items were placed on the agenda - 1. Site Plan for Arbors parking. area. 2. Continuation of Public Hearing - Satellite Earth Station Antennas. -- 3. Resolution to approve application for State Aid for Recreation. Resolution for Bond Issue regarding acquisition of land on King Street. 4. Tax Assessor - presentation re computerisation. C, 5. Board vacancies. 6. Discussion regarding Revenue Sharing Funds in the Town Budget, 7. Disposal of property by Don Brown, Highway Dept. On the motion of Trustee Zak, seconded by Trustee Harris, RESOLVED that the Public Hearing on Adoption of Local Laws be adjourned to December 3, 1984. Trustee Meiskin voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE Trustee Nardi ABSENT. - The meeting was adjourned at 10.45 p.m. 1 i J 000423 MINUTES OF THE REGULAR BOARD MEETING OF THE .VILLAGE BOARD HELD ON . . NOVEMBER 27th, 1984, at 8 P.M. at the Village Office, 111 South Ridge - Street, Rye Brook. - Present: Mayor Kabcenell, Trustees Meiskin, Nardi, Harris, Zak. ' Attorney Kramer, Treasurer Cortese, Clerk Smith. REPORTS & DISCUSSIONS — Tax Mapping. - Mayor Kabcenell opened the meeting with a report and discussion on Tax Mapping by computer, and a presentation by our Assessor, Ken White and Charles Kogan of Computing Solutions Inc. Mr. White — the last maps of this area were prepared in 1934 and there has been no follow—up in the last ten to fifteen years. _ This concept is not just tax mapping but is a method where we can put as much information into the maps as we wish, up to 21-27 . different items — footprints, dimensions of lots, sewers, .utilities, hydrants, call boxes etc etc. 90% of the state was mapped from 1972 to 1977, but Westchester County missed that and therefore did not qualify for a $2 per parcel reimbursement from the State. This procedure would start with a fly over in Spring, then deeds are acclimated to the fly over, and you end up with a map that ip a frozen document. What you have on present maps are lot lines, parcel I.D.'s and rights of way. The cost for this is $65 per parcel. That is what the rest of the state did, and you have a dead piece of paper. On going maintenance for this could be $20,000 to $30,000 p.a. The City of Rye has an additional three items — footprints, sewers - and contours, at a cost of $85 per parcel, and again you have a frozen document. Mr. Kogan's company can offer a large variety of items to be f incorporated, those mentioned plus zoning, fire, police, building permits, flood plain, curbs, manholes, assessed valuation, plus updates for a three—year period for a cost of $90 per parcel. Since we are working on a pilot system for New York State, they are amenable to introducing special legislation to reimburse $30 per parcel, which brings our cost down to $60 per parcel, — we have 2500 parcels, which means $150„D00 + interest, over. ten years would be $18,000 p.a. or 60k on the Town tax bill, per parcel. After the three year Initial up date period, we may be able to store the information with the County. The figures mentioned above are for the Rye Brook portion of the Town, and what is needed is a resolution by this Board to permit the Town to tax Rye Brook for their portion, in effect setting up a special district because it is not a town—wide charge. Mr. Kogan made a slide presentation explaining the mechanics of the procedure. Mayor Kabcenell — Thank you both for this presentation, before + this we were lost. I understand that the State requires a resolution before the end of the year, so that you can proceed. Port Chester has passed the Resolution, and the Town cannot act ' until both Villages have acted. We should certainly be able to evaluate this information and come up with an answer by December 11th or 18th. PUBLIC HEARING — SITE PLAN, ARBORS MAINTENANCE AREA The Planning Board has recommended that the Village Board approve this application — the asphalt capping of the parking area, providing that a professional engineer satisfy the Village Board that the present drainage system is adequate to handle any additional water runoff resulting from the proposed capping. f}00424 On the motion of Trustee Meiskin, seconded by Trustee Harris, RESOLVED that the application for asphalt capping of the parking area at The Arbors be approved, with the condition that the Building Inspector certify that the drainage is in fact into the drainage basin and the contours reflect that adequately. Trustee Meiskin voting AYE Trustee Nardi voting AYE 1 Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE - PUBLIC HEARING — SATELLITE EARTH STATION ANTENNAE .(CONTINUED). Mayor Kabcenell read the proposed ordinance and there was some discussion regarding the penalty clause and setback restrictions. i On the motion of Trustee Zak,seconded by Trustee Meiskin, RESOLVED that Local Law No. 31-84 Satellite Earth Station Antennas, - Residential and Commercial Zones, copy of which is annexed hereto, - be approved. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE RESOLUTIONS: AWARD OF BIDS. ' WHEREAS bids for Road Salt, Catch Basin Cleaning, Police Vehicles, - -� Highway and Recreation Trucks were legally advertised, received and opened at 11 a.m. on Friday, November 16, 1984, and --� WHEREAS all bids were properly submitted with bid security, On the motion of Trustee Zak, seconded by Trustee Meiskin, NOW THEREFORE BE IT RESOLVED that the following bids be awarded: Contract'# 84-5 Police Vehicles (3) $32,895.09 — Pal Chevrolet Inc. Contract # 84-8 Road Salt — $31.05 per ton — International Salt. Co. Contract No. 84-10 Heavy Duty Pick—up Truck — $13,347 — Willow Motor Sales Contract No. 84-11 Two'—ton Dump Truck — $17,916 — Willow Motor Sales AND BE IT FURTHER RESOLVED that the Bid Security for all unsuccessful bidders be returned and that Bid Security for successful bidders be returned after delivery of bid items, and BE IT FURTHER RESOLVED that the payments for Salt be made from budgeted funds within the Highway Department 1984/1985 Budget, and BE IT FURTHER RESOLVED that the Village Attorney be authorized to prepare a Bond Resolution to formalize the purchase of Highway, Police and Recreation equipment as detailed on the Capital —` Projects page of the 1984/1985 Village Budget, and � . , BE IT FURTHER RESOLVED that the only bid received for Catch Basin Cleaning (from Fred A. Cook Jr.) be rejected as too costly. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE 000425 BOND RESOLUTION RE PURCHASE OF LAND ON KING STREET. On the motion of Trustee Harris, secondedby Trustee Meiskin, BE IT RESOLVED that Section 1. The Village of Rye Brook shall issue its Serial Bonds in the aggregate principal amount of $152,000 and its Capital Notes in the aggregate principal amount of $8,000 pursuant to the Local Finance Law of New York in order to finance the class of objects or purposes hereinafter described. -. Section 2. The Class of objects or purposes (hereinafter referred to as "purpose") to be financed by the issuance of such Serial Bonds includes and is limited to the following objects or purposes to be undertaken or completed during or after the year 1984: The acquisition of land and permanent rights in land on King Street to be used for Fire Service to the Village and/or Municipal Buildings or other Village purposes. Section 3. The Board of Trustees has determined and hereby states that the estimated maximum cost of such purpose if $160,000 and that it plans to finance such costs by use of (1) $8,000 to be raised as current funds by the issuance of capital notes prior to the issuance of Serial Bonds and any bond anticipation notes in anticipation of said bonds and (2) $152,000 by the issuance of Serial Bonds authorized by this resolution, and except as hereinbefore stated, no monies have been authorized to be applied for the financing of such purpose. .. �. Section 4. The Board of Trustees hereby determines (a) that the purpose for which said bonds are to be is described in subdivision 21 of paragraph a of Section 11-.00 of said Local Finance Law and that the period of probable .usefulness of said purpose is thirty (30) years. (b) The proposed maturity of the serial bonds hereby authorized is in excess of five (5) years; and (c) No part of the cost of the class of object_ , .. _ or purpose authorized by this resolution has been or shall be specially assessed on property specially benefitted thereby. Section 5. Subject to the terms and contents of this resolution and the Local Finance Law and pursuant to the provi- sions of Sections 30.00, 50.00 and 56.00 to 60.00 inclusive of said law, the power to authorize bond anticipation notes in anticipation of the issuance of Serial Bonds authorized by this resolution and the renewal of said notes, the power to sell and deliver said Serial Bonds, capital notes and any bond anticipa- tion notes issued in anticipation of the issuance of said bonds is hereby delegated to the Village Treasurer, the Chief Fiscal Officer of the Village. The Village Treasurer is hereby authorized to sign any Serial Bonds and capital notes issued pursuant to this resolution and any bond anticipation notes issued in anticipation of the issuance of said Serial Bonds and the Village Clerk is hereby authorized to affix the corporate seal to any of said Serial Bonds, capital notes or bond antici- pation notes and to attest to such seal. Each interest coupon representing interest payable on such Serial Bonds shall be authenticated by the signature or facsimile signature of the Village Treasurer. Section 6. When this resolution shall take effect in a manner provided by law, it shall be published in full by the - Village Clerk together with a notice in substantially the form prescribed by Section 81.00 of said Local Finance Law and such publication shall be in The Daily Item, a newspaper having a general circulation in said Village, and published in the County of Westchester and State of New York. The validity.of said Serial Bonds or of any bond anticipation notes issued in anticipation of the sale of said Serial Bonds may be contested only if such obligations are authorized for an object gr purpose for which said Village is not authorized to expend money, or the provisions of law which should be complied with at the date of publication of this resolution are not substan- tially complied with, and an action, suit or proceeding contost- 0004` 6 ing such validity, is commenced within twenty (20) days after j the date of such publication, or if said obligations are authorized in violation of the provisions of. the Constitution of New York. Section 7. This resolution is subject to permissive referendum in accordance with the provisions of Article 9 of the Village Law of the State of New York. Trustee Meiskin voting AYE Trustee Nardi voting AYE W. Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE .RESOLUTION RE DISPOSAL OF OBSOLETE EQUIPMENT - PUBLIC WORKS DEPT WHEREAS the Superintendent of Public Works has in his possession: 5 Manual Chip Spreaders purchased prior to 1961 2 Inbody Automatic Sanders purchased in 1961 & 1962 1 Wayne Chipper Machine purchased in 1967 that are no longer in working order or repairable, and WHEREAS he has unsuccessfully solicited informal bids to sell this equipment, and WHEREAS the equipment is taking up valuable space, NOW THEREFORE EE IT RESOLVED that the Superintendent of Public Works be authorized to dispose of the following surplus equipment: .. -� 5 Manual Chip Spreaders 2 Inbody Automatic Sanders 1 Wayne Chipper Machine Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE RESOLUTION - STATE AID APPLICATION FOR YOUTH RECREATION PROGRAMS RESOLVED that the Superintendent of Recreation be authorized to make application to the New York State Division for Youth for State Aid for Youth Recreation Programs, for the period 1/1/85 to 12/31/85. i Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE ANNOUNCEMENTS. Ali There will be three meetings in December: - -.� December 3rd at 8 PM - Continuation of the Public Hearing on Adoption of Local Laws. December Ilth at 8 PM - Agenda Meeting December 18th at 8 PM - Regular Board Meeting since the fourth Tuesday is Christmas Day. The Board moved into executive session to discuss negotiations on the Highway Department Contract. The meeting was adjourned at 10.30 pm.