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HomeMy WebLinkAbout1984-08-28 - Board of Trustees Meeting Minutes UAs U?5 MINUTES OF REGULAR BOARD MEETING HELD ON AUGUST 28th 1984 at the Village Office at 8 P.M. Present: Mayor Kabcenell, Trustee Meiskin, Nardi, Zak, Clerk Smith, Attorney Kramer. Absent: Trustee Harris Minutes of the ,July 24th meeting were accepted as submitted. PUBLIC HEARING — Site Plan Approval for an additional building on the Cerebral Palsy property on King Street, which all conforms to all of the existing requirements. The Planning Board has recommended approval of the Site Plan at its last meeting. On the motion of Trustee Meiskin, seconded by Trustee Zak, RESOLVED that the proposed Site Plan for United Cerebral Palsy of Westchester County be accepted and approved. Mayor Kabcenell explained that this is an addition to the existing facility and will increase their opportunities for the day treatment center, and gives them about twice as much space as they now have. Appropriate requirements relating to drainage and parking have been filed and approved by the Planning Board. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting. AYE COMMUNICATIONS. -- First, a-letter from WilLiam Cuddy relating to WASHINGTON PARK PLAZA dated August 16th regarding -reconfiguration of parking, with additional land for additional parking — we are holding money from them in escrow for completion of the plan by a given date. Re: Washington Park Plaza Dear Mayor Kabcenell and Members of the Board of Trustees: On June 26, 1984, the Village Board adopted a resolution with respect to the expansion of parking facili- ties at the Washington Park Plaza Shopping Center. As you will recall a new internal reconfiguration of the parking was approved (SP-3[a] ) and further additional parking on the Corpus Christi property was contemplated. Subsequently, a new lease was entered into with Corpus Christi Church as of August 1, 1984, and immediately thereafter, Washington Park Plaza Associates contracted with Commercial Services Landscaping and Excavating Contractors, Inc. to complete the reconfiguration and construct the addi- tional parking. The contractor will commence the work this _ week but will not Complete it by the deadline of August 28, 1984. Inasmuch as the delay is, in part, attributable to our obtaining additional parking far in excess of the legal requirements, we respectfully request that the deadline for completion be extended to September 15, 1984. Thank you for your cooperation in this matter. Respectfully yours, William V. Cudd WVC:ap Village of Rye Brook A G E N D A August 28, 1984 1. ADOPTION OF MINUTES 2. PUBLIC HEARINGS a. United Cerebral Palsey - Site Plan b. Continuation of Public Hearings on Local Laws (1-42) 3. COMMUNICATION a Letter from William Cuddy requesting extension of parking lot completion w..b. Letter from Charles Gubelmann requesting use of Tamarack Road for the Port Chester Grand Prix Bicycle Race ' c. Letter from Regis L. Blodgett requesting Special Permit at 555 Westchester Avenue d. Letter from Traffic Commission regarding Latonia Road - 4. REPORTS & DISCUSSION a. Municipal Facilities b. Central Garage c. Proposed Local Law, re; Police Coverage on Private & Public (schools) Property. 5. RESOLUTIONS fycn/�o/� a. Appointments: 1) RecreatZion Commission 2) Police Officer ' b. United Way Week, September 9-15 c. Architects Weekend in Rye Brook, October 12-14 i d. Authorize Village Clerk to Advertise for Bids, for: 1) Catch Basin - Cleaning; 2) Purchase of: a. 20 Yard Leaf Collector, b. 4-wheel drive two-ton Dump Truck. 1 0309 On the motion of Trustee Zak, seconded by Trustee Meiskin, RESOLVED that the deadline for the completion of the reconfiguration '.. of parking with additional parking at Washington Park Plaza be extended until September 15th, 1984. Attorney Kramer asked if we had been advised of the term of the lease with the Church. Mayor Kabcenell — No, but the additional property is not requisite under SP 3. It might be helpful to have this information. The approval and the return of the money being held will follow an inspection report from Felix Fidelibus to show that it is in accordance with SP 3. Trustee Metskin voting AYE Trustee Nardi ABSTAING Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting AYE BICYCLE RACE — REQUEST FOR USE OF ROADS BY PORT CHESTER SUPERINTENDENT OF RECREATION. Dear Mayor Kabcenell: We are planning to co-sponsor the 3rd Annual Port Chester Gran Prix Bicycle Race with the Century Road Club Association on Sun- day, September 9th starting at 10:00 A.M. to approximately 2:00 P.M. , rain or shine. The event consists of two competitive races, of 20 and 30 miles respectively sanctioned by the United States Cycling Federation, for adults on a circularcourse around Port Chester High School. The proposed course involves College Avenue, Neuton Avenue, Park Avenue and Tamarack Road. :� ----The half block of Tamarack Road that is involved is in the Village of Rye Brook. We respectfully request the use of Tamarack Road for this event during the above hours. We would be using the Port Chester Police to monitor the course at each intersection, as in the past, and there should not be a problem. There would be no noise, parking problems, or congestion in- volved. Additionally,. residents would be able to come and go from their homes as they please with the assistance of the police department. In the past, we notified the residents in writing in advance. We have had three similar races in the past with no problems or complaints. Kindly let us know of your decision regarding the use of the half block of Tamarack Road. Should you have any questions, please give me a call. Sincerely, Charles R. Gubelmann CRG:vr Superintendent of Recreation CC: Police Chief Frank Gendalia 350 NORTH MAIN STREET, PORT CHESTER, NEW YORK 10573 0310 On the motion of Trustee Nardi, seconded by Trustee Meiskin, RESOLVED that the use of the roads as requested above, be approved, for the 3rd Annual Gran Prix Bicycle Race, sponsored by the Port Chester Recreation Department. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting AYE REMODELLING CONSULTANTS RE SPECIAL PERMIT, 555 WESTCHESTER AVENUE The letter requested conversion under a R2F zone, for two units to be converted to Office/office, Office/Residence or cwo-Family. They also propose to convert an unoccupied residence to accomodate two offices and maintain a third floor residence, for which they were advised they would need a special permit. This matter was referred to the Planning Board for their consideration. ' RYE BROOK TRAFFIC COMMISSION REPORT - LETTER OF 8/20/1984. In response to resident's requests, the Rye Brook Traffic Commission has studied the area of Latonia Road where a hazard exists when Pine Ridge Park is heavily used to the extent that through traffic has difficulty passing between cars parked on both aides of the street. The stretch of roadway between Pine Ridge Road and Mohegan Lane is straight, somewhat narrow, and contains an incline which create to form a eight obstruction ' when vehicles must share the same moving lane traveling in opposite - directions. After viewing the site, discussing the situation with Sgt. Santoro and - getting some input from the homeowners in the area, we have voted 5-0 with two members absent to recommend the following to the Village Board. Prohibit parking on the east side of Latonia Road from Pine Ridge Road to Mohegan Lane. Vehicle and traffic ordinance 61-15 shall be amended prior to implementation. Signe shall be installed after the ordinance is enacted to read "NO PARKING" with directional arrows pointing north or south to clearly define the prohibited area. Three signs are recommended. The first should be placed approximately 10 feet north of the entrance to the tennis courts. It should be marked with an arrow pointing north. The second sign should be placed directly opposite Hunter Drive on the east side of Latonia with arrows pointing north and south. The third sign should be placed approximately 10 feet to the south of Pine Ridge Road on the east side of Latonia with an arrow pointing south. We feel that this measure will correct the hazard defined above and in addition protect young children who at present could run out into the roadway unseen by motorists because of the care parked along the park side of the street. Mayor Kabcenell - This calls for a change of the ordinance and therefore a Public Hearing, which we should schedule for the next meeting. Resident Harriet Halsey commended the Traffic Commission for a terrific job, and said that people are constantly going through the STOP sign at Latonia and Winding Wood - what can be done? Mayor Kabcenell said they have requested information from the State and will be discussing STOP signs in general at their next meeting. A letter has been written to the State regarding left turns into General Foods from Westchester Avenue. 0x31.1. yP L:J d(1 J �2l 7D "j TENNI S sew. cowers �e W PR R K l 1� UVIU O = PA0100seo Y.Oc �7/C iJ i nF c/6-pus. RYE BROOK SIGNS. Mayor Kabcene Ll read a letter from State of New York Department of Transportation dated August 24th to Assemblyman Perone — advising that signs have been installed on the Hutchinson River Parkway, both northbound and southbound in advance of the Ridge Street exit. The signs to be installed on Routes 120 and 120A have been fabricated but have yet to be installed. They will be in place before the end of next month. LEGAL ADVISORY COMMITTEE REPORT. Mayor Kabcenell read this report recommending establishment of a Village Court for the Village of Rye Brook, into Che record. The Board members will receive copies, and further discussion will follow. - August 28, 1984 Mayor Jack Kabcenell Village of Rye Brook 111 South Ridge Street Rye Brook, NY 10573 Dear Jack: The Legal Advisory Committee is pleased to submit to you its recommendation and report concerning the establishment of the Village Court for Rye Brook. 0312 The materials which were relied upon come from published sources such as statutes and local budgets. The Committee is still working on the section of the report relating to jurisdiction of the Village Court and the present Rye Town Court. When that section is completed, it will be submitted. We believe that if our recommendation is favorably acted upon, the Village should receive the cooperation of the Rye Town Court system so as to implement the changeover in the most expeditious way possible. We do not foresee any reason why the Court would not cooperate with us. I£ either you or any of the other Trustees have any questions, please let me know. Sincerely yours,, / /% . MAS/gqs Morton/A. Smith Encl. From: Rye Brook Village Legal Advisory Committee To: Mayor Jack Kabcenell Recommendation: , The Village Legal Advisory Committee recommends that the Village of Rye Brook institute its own court system. This action would be consistent with both the principles underlying the formation of Rye Brook and the practicalities of local government. Analysis: Presently, violations of ordinances and laws of the village of Rye Brook, such as traffic violations, civil penalties, arraignments arising from arrests by Village police officers, and civil disputes involving residents of the Village within jurisdictional limits, are adjudicated by the two judges of the Rye Town Court--i,e., Messrs. Bruno Gioffre, a resident of Rye Brook, and Rubin Sirlin, a resident of Mamaroneck. The current budget for the Rye Town Court is $45,800.00, comprising salaries for the two judges, at $16,200.00 each; clerk salary of $11,453.00; and other expenses of $2,000.00. In addition, the usual employee fringe benefit program is applicable. The Rye Town budget estimated that income from the - court system to the Town would be $7,500.00. A portion of each fine levied by the Town Court is remitted back to the Town of Rye. Thus , a traffic violation within Rye Brook, arising from actions of the Rye Brook police, results in monies going to the Town of Rye. Likewise, any other penalty assessed by the Town Court on a Rye Brook resident goes to the Town. Unless the Village has its own court, the monies collected for violations will continue to go to the Town of Rye. The monies paid to the Town of Rye do not directly benefit the Village of Rye Brook. The law, Section 2021 of the Uniform Justice Court Act states: A fine imposed and paid before commitment must be received by the court, and unless otherwise provided by law, shall be the property of the town in which the offense was committed if the fine was imposed by a town court. If, however, the fine was imposed by a village court for an offense committed in a village, then, unless otherwise provided by law, the fine shall be the property of the village in which the offense was committed. Another direct benefitof the Village Court would be that the Rye Brook Executive and Legislature would be in a position to set a pattern of law enforcement that best suits Rye Brook and which is consistent with the values of the community. Rye Brook was formed to ensure that its citizens, and only its citizens, elected their own governmental officials. Rye Town judges, who enforce our laws, are elected on a Town-wide basis. At this time the citizens of Rye Brook have their own Executive and Legislative branches but rely, for their court system, on the Town of Rye. The same fact pattern involving the election of Rye Town Councilmen to govern the citizens of the then unincorporated area is equally applicable to the current court system. ®3.14 If the Village had its own court system, the Court itself would have to be located within the Village boundaries under Uniform Justice Court Act Section 106. . Further, under Section 3-300(2) of the Village Law, no person is eligible to hold the office of Village Justice who is not a resident of the Village. The two other Villages which comprise the Town of Rye, i.e., Port Chester and Mamaroneck, both maintain Village courts to serve their citizens. The cost of the Rye Town Court is a Town-wide charge and not just charged to the old unincorporated area. However, almost all of the work performed by the Town Court involves the citizens of Rye Brook--i.e., the old unincorporated area. The non-Rye Brook involvement of the Town Court involves lawsuits of a civil nature in which the jurisdictional dollar limits are above those set for the Village Court. Those cases have been handled and, presumably will continue to be handled by the Town Court. If Rye Brook were to establish its own court, there would clearly not be a need for two Rye Town Judges. This should result in dollar savings in salaries since the workload would be substantially reduced. There is precedent for this conclusion in Rye Town. After the formation of Rye Brook, the Rye Town Council voted to reduce salaries to themselves and to the Supervisor. The theory was that their workload and responsibilities had been reduced. That same thinking applies to the court system. Because the Rye Town Court is a town-wide charge, we cannot equate the cost savings on a direct basis, what we save in Town tax would be equal to the increase in the Village tax. We are, however, able to make certain - projections. If Rye Brook creates its own court system, we would envision that one judge would be needed at the outset. The Rye Town Court would be able to handle any overflow. Whether Rye Town would continue to have two judges is a decision that the Rye Town Council has to make. In our view, if the Village creates its own court, there would not be the need for two Rye Town judges. The direct cost of the Village Court would be the judge's salary--presumably it would be in the area of $16,000,- which is the salary paid to the Rye Town Court judges as well as to the Port Chester Village Court judges. The cost of a court clerk is more problematical. It is a part-time position and might be paid for on an hourly basis. It might be feasible to make an arrangement with the present -- Rye Town court clerk. We estimate that the court clerk would cost between $5,000 - $7,000. From the total cost, $16,000 plus $6,000--i.e., $22,000, the Village would deduct the fines and levies brought in by having its own court system. The Rye Town Court, as noted, brings in approximately $7,500 per year. Thus, the cost to the Village would be in the area of $14,500. Procedures• The Village Law of the State of New York, Section 3-301, provides that a village may have a Village Justice and an acting Village Justice (who would serve in the absence or inability of the Village Justice to serve) . The court may be established by resolution or local law, subject to permissive referendum. The term of office of the Village Justice shall be four official years. If the Village sets up a second office of Village Justice or provides for an acting Village Justice, the term may be a single term of one, two or three years. It should also be noted that the law permits a Town Justice, who is a resident of the Village, to act and be appointed as an acting Village Justice. Conclusion• The same underlying principles which brought about - the formation of Rye Brook with regard to its Executive and Legislative branches applies with equal force to its judiciary. The citizens of Rye Brook have a right to have their disputes adjudicated by their neighbors and not by individuals who are elected on a Town-wide basis. The costs of operation of the judicial system could be ameliorated and U3:1� reduced by having the fines and penalties which are assessed by the court returned to the Village Treasury and not to the Treasury of the Town. Our own court system would provide the final piece in an overall approach to the type of government which we wish to have for ourselves. It would allow for better law enforcement coordination. Thus, if it were determined by the Legislature and/or the Executive to seek stricter enforcement of particular laws, there would be no hindrance in such an approach, because all branches of the government would be staffed by Rye Brook residents. Respectfully submitted, Rye Brook Legal Advisory Committee: Barry R. Fischer Joel Hecker Ronald Rauchberg Morton A. Smith (Secretary to the Committee) REPORTS AND DISCUSSION. CENTRAL GARAGE. Mayor Kabcencll said that the Central Garage was created as of June 1st and all of the Village vehicles are being serviced,fuelled and repaired by this facility. Prior to that date, this work was done commercially. TO: Mayor Kabcencll - FROM: George Morrow DATE; August 24, 1984 During the years the town provided services to the unincorporated area and in the early months of the Village, all gas and motor vehicle services were provided by local service stations for Police, Recreation and Building Department vehicles. In the Villages first full year Budget (1984/85) the Board of Trustees provided for a Central Garage. It was planned to locate the garage in the Highway Department, make use of the present Highway Department mechanic, purchase a hydraulic lift and necessary tools and equipment, hire a., mechanics helper and have the 2000 gallon gasoline tank cleaned out and filled with unleaded gasoline. 03.17 All of this has been completed except the hiring of a mechanics helper. On June 1, 1984, the Village discontinued purchasing gas and having vehicles serviced at local service stations. All gasoline used in Village vehicles as of June 11 1984, is purchased under a competative bid price currently at 0.88 cents per gallon. In June 1983, the Village was paying 1.27 cents per gallon. When the Village took over maintenance on June 1, 1984, each vehicle was given a complete check up and all necessary repairs were made. One of the reasons for creating the Central Garage was the poor condition of the Police cars and the tremendous amount of down time for Police vehicles (in 1983/84.two Police car engines had to be replaced). However, the cars were in much worse condition than anticipated. The poor condition of the vehicles ranged from the need of replacement of oil and gas filters to unsafe conditions such as bald tires and brakes that would not work properly. In a short time the excellent Village mechanic has all vehicles in safe condition and a preventive maintenance schedule established for each vehicle. Gas and diesel fuel was put out to bid and tires were only purchased under the state bid price, which is approximately 50% of the commere,al price. In addition on police vehicles only Police Special tires are being used, primarily to provide additional safety at'the higher speeds a Police vehicle may have to travel. Gasoline is now being purchased at approximately 40 cents per gallon less than a t was being paid one year. ago. In addition, better care and preventive maintenar reduced our gas usage by 10% in June and July of this year. A comparison _..:. f. of June 1 to July 27 } - period in 1983 vs. same period in 1989 reveals the follow:.. 6/1 to 7/27 6/1 to 7/27 1983 1984 savings gas used 3783 gal 3407 gal 376 gal $ cost $4838 $3014 $1824 In addition to savings on gas and tires, repair bills at local garage are no longer necessary. In the same 57 day period last year the Village paid over $1300 in repair bills to local garages and $450 for tires. Repair bills are now limited to purchase of parts only, except for very specialized work that we do not have equipment to handle. 03.18 In the first two months of the Central Garage concept operating we have: ---Brought all vehicles up to safe operating condition. ---Established a preventive maintenance schedule for each vehicle. ---Established policy of all purchases under state or local bid only. ---Established effective controls over gas usage which will be made even more effective when we complete plans for a new pump and card or key system. ---Nave provided increased Police coverage by decreasing vehicle down time significantly. The Mayor thanked George Morrow for the report, and also thanked George Morrow and Sal Cresenzi who were instrumental in moving this forward, Don Brown and Pete Messina for making what we thought would work, really work. It has resulted in considerable savings and effectiveness. Trustee Zak questioned special tires on the police cars, and Chief ' Gendalia said they came equipped with special tires and we continue to use them. Mrs. Halsy asked if the police cars have new emergency and first aid equipment - yes. Trustee Nardi - we do not have a mechanic's helper yet, do we need one. We may only need a part time person needed to fill in related to vacation, said the Mayor, and at this time we do not contemplate hiring a full time person, which was in the budget. MUNICIPAL FACILITIES REPURT. TO: Mayor Kabcenell FROM: George Morrow DATE: August 29, 1989 RE: Municipal Facilities NEED Present Village offices, all leased, are located at West William Street, Rye Brook, 211 South Ridge Street, Rye Brook, and 10 Pearl Street, Port Chester. The lease for Highway and Garage facilities at West William Street are being negotiated with Town Officials. The sublease at 111 South Ridge Street is in its option year and will expire July 31, 1985. The 1989/85 cost will be $10,600 for 700 sq. ft. or approximately $15.00 per sq, ft. We do not have a lease on 2600 sq. ft. at 10 Pearl Street and that situation is also being negotiated between the Town and Village. 03.19 The Village also uses space at Crawford Park for storage of recreation equipment. However, we have been asked to vacate that space as soon as possible. That may not be possible, for we do not have an area in which to relocate this equipment. In order to efficiently operate all Village offices, with the possible exception of Highway and Garage services, we should be in a single location. The present Village staff is operating at a tremendous disadvantage because of inadequate space and multiple offices. Communication between employees must be by phone and/or written and consequently suffers at times. Paper work and communication doesn't easily flow between three locations. Offices, out of necessity, remain closed at times for we operate with a small staff with little or no back up or replacement personnel. Lunch hours, sickness, field work, vacations, personal days and normal time out of the of- fice for any conceivable reason (i.e.: bathroom visits, mail delivery or pick up, staff meetings) causes a crisis in office coverage. Smployees learn and perform only one departments function for they are limited to a single space or office. Departments by necessity, learn to function alone, instead of as part of a team. It is extremely difficult to maintain central employee records when employees are in various locations. While we are understaffed now, ultimately more employees will be needed with offices in various locations. A central location would need fewer employees than multiple locations. The Village Police Station should be within the Village limits easily accessible to all residents. in addition, the police radio antenna should be located within ot the Village to provide radio coverage withlrlind spots. The public also finds great difficulty with our multiple locations. Over 50% of all calls received in the administrative offices are for departments '. located at Pearl Street or West William Street. The caller must be given the proper number and then place another call. :0320 Each day many visitors in search of various permits or seeking information go to one location only to be told they must go to another office. This causes additional travel and strained relaionships between constitugnts and Village employees. Without question a single Village office, adequately staffed could and would operate more effectively and more efficiently than the present situation. It would rightly be of more benefit to the public overall than to Village Officials and employees. A preliminary estimate, without a lot of research or professional input, of space needed is approximately 6 to 7 thousand sq. ft. of office storage and meeting room space. POSSIBLE SOLUTIONS RENT - Only a very few rental units are available within the Village. Current cost would be in the neighborhood of $'�O,CO per sq. ft. Extensive search of available space has been made for sometime with very few positive results. BUILD - In order to build a Municipal Building the following outline should be basicly followed. Above all, speed of design and construction, should not be a criteria for a Municipal Buildingthatmust stand the test of time. Once the site is established and prior to design the Village should: A-Hire a Surveyor to make a property survey and a topographical survey - of the property. B-Hire a firm to take soil samples and borings. C-Competitive bidding is not required for professional services. Surveyors and architects, according to the office of the State Comptroller fall within this Category. Architects should be consulted and requested to submit proposals. After an interview process an Architect should be engaged. D-An Enviornment Assessment form must be completed and if an E.S.S. is necessary an engineering and/or planning firm hired to complete the E.I.S. process. -E-If easements over private property are necessary the Engineering and legal process should be started very early in the planning proceedures. F-Hire an Ardhitectual Firm to do a Space Analysis study to determine how much space is needed for present and future use. 0321.. Most of the above steps may be under taken concurrently except possibly item R. The Engineering process to establish necessary utility easements would be based in part on the completed Topographical Survey. once the above preliminary steps are complete the final pre construction process could proceed. That would consist of: A - Meetings with the selectedarchitectto establish the type of building desired, the design criteria and process for review and acceptance of final drawings. B - Review of draft drawings. C - Review of cost estimates. D - Acceptance of design and cost estimates. E - Acceptance of site plan - application for N.Y.S. curb cut. F - Completion of E.I.S. process. G - Completion of Easement acquisition process. H - Passage of necessary Bond Resolutions to finance project. If subject to permissive referendum await required period. I - Prepare necessary public notices for advertising for bids - advertise in Lodge reports and trade journals as well as local and regional papers to draw larger number of bidders. At least 30 days should be allowed from advertisement to bid date. J - After opening of bids they must be reviewed by architects/engineers and if acceptable to them and Board of Trustees awarded. If they are higher than estimates a decision must be made to alter design, rebid with same design wr allocate additional funds. After bids are awarded and construction process begins Board must: A - Provide review and inspection of building construction process by; 1 - Hiring construction management firm or 2 - Hire architectual firm to provide the service or 3 - Hire clerk of the works to perform the service directly for the Village. B - Borrow necessary funds to meet payment schedules. C - Purchase equipment and furniture necessary to furnish completed building. 0322 TIME RRQUIRED My discussions with architects, Building officials and persontal experience indicate that the entire process would range from a minimum of IH months (at the very best) to as much as 30 months with design and/or construction and/or legal delays. While we can control to some extent most of the delays, weather is a prime factor over which we have no control. COST ESTIMATES Only very rough figures are possible without preliminary architectural drawings and site plans. Discussions with architects, engineers, contractors, and building council officials indicate that for a well designed, well constructed municipal building of two stories, constructed of masonry and steel $150 - $200 sq. ft. would not be unreasonable. Mayor Rabcenell - we have a lot of information, and there is lack of efficiency, lack of supervision and difficulties with the various locations with no possibility of pooling of personnel. A high priority must be getting all departments in a single place, in Rye Brook. We have done an analysis of space now being used by various departments - 6 - 7,000 square feet relates meaningfully to what we now have spread over the various locations. We have discussed for a long time the possibility of land - there is a piece on Bowman Avenue, owned by the City of Rye, and we have had meetings with them, but we are now in a different posture, since we own a piece of land which has been allocated for a firehouse, but could also house a municipal facility. We are also trying to lease additional space, but none is available in this building and we have no assurance presently that when our lease is up, that we can continue our lease here. The new owners of the Donald Art building have offered to provide us with sufficient space ,and we are now in the process of discussing with them the potentialities of leasing space from them. We have also been in touch with real estate agents and owners of possible space in Rye Brook, and nothing seems to be available now or in the near future. This is really an attempt to update everyone on what we are doing, there is a difference in terms of cost or renting or ownership of a building in which you have equity, and in terms of time related to building a facility or moving into an existing building as a tenant. Renting a facility does not preclude building one. We have been working on it and the purpose of this report is to tell you where we are at now and I hope by the next meeting we should have some indication of where we are going. Renting can be an interim until something is built. Trustee Meiskin - On the first page of the report, it states that we have been asked to vacate space used for storage at Crawford Park. Is there any reason why the Town needs that space? Tom Hroncich, Recreation Director - Don Gioffre said that they were thinking of cleaning up the barn and maybe put in bathrooms. He did say that for anything that we were doing at the park at the time, we could maintain equipment there, e.g. day camp, soccer. John Errigo said that all of the sports equipment was stored there for all programs. Resident Ken Heller said he had attendedthe recent Planning Board meeting, in connection Donald Art, and had same concern about the 0323 parking plan which would be on the rear line of the property opposite the entrance to the Junior High School, and additional parking for Village employees. There would be additional traffic, and no studies had been done, there had been no DIS, and he hoped that approval will not be given just so that the Village can get space at a lower rate. Mayor Kabcenell - the proposal from Donald Art would provide parking next to the entrance for Police cars. We are discussing this matter here to bring you up to date, no deal has been struck, but we want everyone to be aware that we are in a stage of preliminary negotiation. One thing is not contingent upon the other. Trustee Meiskin - if this matter is on the agenda for the next Planning Board meeting, I trust the neighbors as well as school officials will be there. Mr. Heller said he was bothered by the fact that four or 'five builders have come in with proposals for that building, and Merritt & Holby have applied for another building, and if this goes through, then Merritt & Holby will want to know why their proposal cannot be approved. Mayor Kabcenell said that Merritt & Holby was involved with rezoning• Mayor Kabcenell said that he was concerned also, however, Harrison has projects under way and approved which will impact on this area, much more so than the Donald Art Building, and explained that he had just concluded meetings with the County, and Bowman Avenue will be widened with a right turn lane added, and the traffic light upgraded, and this should take place by Spring of 1985. He repeated that no deal has been struck, and the Planning Board will have to deal with their concerns and make their recommendations, our concern is a separate concern. Mrs. Halsey asked if the Village could move in without the approval of the additional parking. Mayor KabcenelL felt we could, the request to the Planning Board is to upgrade the building and the parking, with landscaping and repaving, really ambience changes, and if-he cannot move forward with those plans, it is his problem, not ours. Mayor Kabcenell added a personal statement - if anyone has been here in these Village offices during an active day, it is an impossible situation. One cannot hear oneself on the phone, people who are trying to be of service without pay have no privacy, County employees must use our office as a walkway to get to the Health Department, it is a most untenable situation. We interviewed potential police officers, certainly something which should be private, we had to station people around so that it could have some semblance of privacy. No business can run efficiently under such circumstances, and I have a concern about how quickly we can put something together, to make our entire operation more efficient. Bernard Klem, resident - if the lease with Donald Art comes to naught, and the Village is faced with down the road, constructing its own municipal offices, with or without fire facilities, would residents be permitted to be involved in the planning? Mayor Kabcene Ll - I would like to see that, we have a lot of talented people in Rye Brook, and it has always been our intention whenever possible to get citizens involved, but the final decisions rest with this Board. As you know the larger the committeB the more difficult it is to reach decisions. We would like builders, planners and architects who Live here to give us the benefit of their expertise. Hopefully we would have something firmed up for the next meeting, possibly try to have an additional report for the Agenda Meeting on September 11th. In response to a question on expiration of our current lease at 111 South Ridge Street, George Morrow said July 1985, but we do not know if we can extend it beyond that date, the County has demands for use of this space in their own departments. 0324 A comment was made that if we used part of the space contemplated at the Donald Art Building for storage of items now at Crawford Park, it would be very expensive storage space. Mayor Kabcenell said that he hopedwe would be permitted to use some of the remaining ,warehouse space, in fact he hoped that our entire space would be rented to us as warehouse space. We are short of space in all departments. This meeting room is not part of our lease with the County, they let usg use it, but if another meeting should be scheduled for the County we would be out in the cold. We are really at significant risk, with the uncertainty of extending our present lease. DISCUSSION POLICE COVERAGE ON PRIVATE AND PUBLIC (School) PROPERTY. Mayor Kabcenell - we have been requested by a number of entities, School District 4, management at Avon Circle, the Association at the Arbors, toprovide them a service of issuing summonses and penalties for parking on their private property. We have discussed this at some length, we are not sure what they really want us to do - we think it could be when someone parks where they don't want them to. We have the wherewithal to do it if we make an ordinance. One of the suggestions discussed by this Board among other, is that we would be willing to enforce such actions in fire zones, which should be stipulated and appropriately marked. I have some difficulty dealing with a request to have our police services used to ticket someone in a No Parking zone, which has been so designated by them. I would like to consider with the Board to move forward with a law covering fire zones - if you park in the fire zone, even if you are the school principal, you get a ticket! These should be designated by the Fire Marshal, and should be marked and signed by the owners. Handicapped parking spaces, so designated, come under State law. Mayor Kabcenell asked that a draft of a local law be prepared for the next meeting, so that we can have a Public Hearing, on September 25th. RESOLUTIONS - APPOINTMENT TO RECREATION COMMISSION. On the motion of Trustee Nardi, seconded by Trustee Meiskin, RESOLVED that the appointment of Michael Shearer of 237 Country Ridge Drive, Rye Brook, New York 10573, to the Recreation Commission by approved until the end of the official year, April 1987. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting AYE RESOLUTIONS - APPOINTMENT POLICE OFFICER. On the motion of Trustee Zak, seconded byTrustee Nardi, WHEREAS the current Civil Service List has been canvassed, and WHEREAS the prospective candidates have been interviewed and found to be qualified, THEREFORE BE IT RESOLVED that Andrew Matturro, 18 Highview Avenue, - Rye Brook, New York be appointed Police Officer at an annual salary of $24,510, effective September 6, 1984. Mayor Kabcenell explained the process involved - we received a list of candidates who passed the exam, and by Civil Service rules, we must pick from the top 3, however there were four Rye Brook residents with the same grade, and we interviewed all four. We were pleased there were so many qualified people. The other three candidates were all well-deserving, as were the other eight, but we had no choice but to pick from the top four. 0; 25 Police Chief Gendalia gave some background information on Officer Matturro - he was in a class with the Rye Town Police when he was a high school student, he has worked as a Special Officer with the Westchester County Department of Public Safety, he currently has a position with the New York State Police Task Force, he is also a Special Assistant to Attorney General, covering an area from New York City to Albany. He has considerable experience in areas of investigation, securing of evidence, security, and he is working towards a degree in Criminal Justice, which he will be getting in December. He will then continue to an advanced degree in Criminal Justice. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting AYE PROCLAMATION - UNITED WAY WHEREAS; A community draws its spirit, strength and values from the concern and commitment of all the individuals and organizations serving within its boundaries, and; WHEREAS: In Westchester, thousands of volunteers of the United Way reach out to make our communities a better place to live by fostering community services, identifying existing needs and raising money to meet these needs, and; WHEREAS: The success of the United Way Campaign depends on the dedication, commitment and cooperation of those who serve their neighbors in the highest spirit of public service and volunteerism, thereby greatly enriching the quality of life for those who live and work in Westchester County, NOW THEREFORE, I, Jack Kabcenell, Mayor of Rye Brook, do hereby join my fellow Rye Brook residents in acknowledging the importance of all who participate in the United Way, and extending warmest good wishes for many more years of successful and satisfying community involvement, proclaiming September 9th - 15th, 1984, "United Way Week" in Rye Brook. Mayor Kabcenell said he is very proud to be able to do this and wishes them another year of success. PROCLAMATION - NY STATE ASSOCIATION OF ARCHITECTS. P R O C L A M A T I O N WHEREAS, The New York State Association of Architects will hold its annual convention in Rye Brook, New York on October 12th through 14th, 1984; and WHEREAS, The Village of Rye Brook, New York recognizes the importance of the architects in planning the future of the Village, the State and the Nation; and 0320 WHEREAS, Members of the New York State Association of Architects will get together in this village to celebrate the built environment; and WHEREAS, it is fitting that we set aside a week for acknowledging and commemorating the important role of the Architect in American Life, NOW, THEREFORE, I, Jack Kabcenell, mayor of the Village of Rye Brook, New York, in recognition of the , contribution of Architects to the American way of life, do hereby proclaim October 12 - 14, 1984 as "ARCHITECTS WEEKEND" in the Village of Rye Brook, New York and urge the citizens of the Village to avail themselves of the opportunity of learning of the Architects' role, and to participate in the Celebration of Architecture. RESOLUTIONS - ADVERTISING FOR BIDS. On the motion of Trustee Nardi, seconded by Trustee Meiskin, RESOLVED that the Village Clerk be authorised to advertise for bids for the following: I. Catch Basin Cleaning 2. Purchaseof a) 20 yard leaf collector b) 4-wheel drive two—ton dump truck c) 3 police cars Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting AYE Mayor Kabcenell mentioned that thanks to some very fine efforts, particularly by Trustee Nardi, leaf pickup will continue as before. PUBLIC HEARING (Continuation) on Local Laws (1-42). The following Local Laws were introduced: 25-84 Garbage and Refuse Collection 26-84 Screening and Maintenance On the motion of Trustee Nardi, seconded by Trustee Meiskin, BE IT RESOLVED that Local Laws 25 and 26, copies of which are on file in the Village office, be adopted. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris ABSENT Trustee Zak voting AYE Mayor Kabcenell voting AYE There was some discussion in connection with Rooming Houses (Proposed Local Law) but action was deferred. Alarms — it was suggested that we review ordinances from other communities, so that we can formulate our own local law. The meeting was adjourned at 10.40 PM.