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HomeMy WebLinkAbout1984-07-10 - Board of Trustees Meeting Minutes 9296 MINUTES OF SPECIAL MEETING AND AGENDA MEETING HELD ON JULY 10, 1984 AT 8 P.M. AT THE VILLAGE OFFICE. Present: Mayor Kabcenell Trustess Meiskin, Nardi, Harris, Zak Attorney Kramer Treasurer Cortese Clerk Smith Although this is an Agenda Meeting, there are several items of business which have been referred to this meeting. PUBLIC HEARING — SITE PLAN APPROVAL ST. PAUL'S LUTHERAN CHURCH. This is a request for an additional 74 parking spaces. WHEREAS, the Site Plan for additional parking for Saint Paul's Lutheran Church, King Street and Comfy Avenue, Rye Brook, New York, has been submitted and reviewed by the Planning Board on May 24, June 14, and July 5, and WHEREAS the Planning Board voted five to nothing to approve the site plan subject to review of the screening, drainage and lighting by the Village Engineer, and WHEREAS the Village Engineer and Special Assistant to the Mayor have reviewed the site plan, and WHEREAS on June 10th this site plan was the subject of a public hearing conducted by the Village Board, On the motion of Trustee Nardi, seconded by Trustee Zak, THEREFORE BE IT RESOLVED, that the site and parking plans for Saint Paul's Lutheran Church be approved subject to the following conditions: . 1. Drainage. Add leaching fields and overflow pipes from the — proposed leaching catch basin. 2. Screening. Add additional planting between existing clumps of hushes on the east side of the parking area. 3. Lighting. Parking area lights must be controlled from inside the church and must be directed downward and shielded to prvent light from shining toward nearby properties. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE FINAL ENVIRONMENTAL IMPACT STATEMENT — RYE BROOK OFFICE PARK AND ROYAL EXECUTIVE PARK. Hearings were held last month relating to this and the developers are required by law to answer any questions. Our consultants tell us that after review, and some changes, the answers are substantively complete. The process now is for us to accept the completion of this report. It is not an approval of the site plan. We are now required to spend 10 days submitting this information to various government entities for them to - - respond, before we make the final site plan decision. We will move on the acceptance of this final report, however with the requirement of agreement that final site plan approval will be deferred until September Ilth. By law, 30 days are required, but our consultants feel that it will not be possible for them to complete the report in time for us to respond in 30 days, and therefore we are asking agreement from the developers to defer until September 11, 1984. ST. PflvLS 5. P. A-GF00 IKL i Acceeyc-D ++ (bus r e"se j �Czesorrroc�. Ii �/�'f-LSI 1-U17L2�-ll' Pxodlsi"w I. PUUc tRsC Ill S ST. I i I• j! 2V William Cuddy expressed agreement on behalf of Rye Brook office Park, and Joel Sachs expressed agreement on behalf of Royal Executive Park. On the motion of Trustee Harris, seconded by Trustee Nardi, RESOLVED that the Final EIS of Royal Executive Park be accepted and be circulated in accordance with the State Environmental Quality Review Act, and -- BE IT FURTHER RESOLVED that a Public Hearing be held on September 11th, 1984 to consider the application of Royal Executive Park for site plan approval, and BE IT FURTHER RESOLVED that there is good cause to schedule the hearing for September 11th, rather than within 30 days to allow time for the Planning Board and the Village consultants to make recommendations with respect to the proposed site plan. Trustee Mefskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE On the motion of Trustee Mefskin, seconded by Trustee Zak, RESOLVED that the Final EIS of Rye Brook Office Park be accepted and be circulated in accordance with the State Environmental. Quality Review Act, and BE IT FURTHER RESOLVED that a Public Hearing be held on September lith, 1984 toconsider the application of Rye Brook Office Park for site plan approval, and BE IT FURTHER RESOLVED that there is good cause to schedule the hearing for September 11th, rather than within 30 days to allow time for the Planning Board and the Village consultants to make recommendations with respect to the proposed site plan. Trustee Heiskin voting AYE - Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE This matter should now be referred to the Planning Board for consideration and to ask them to make comments on it. It was so ordered. BIDS. Bids were received at the June 26th meeting for Bus Transportation, Highway Materials and Street Lighting Maintenance. These have been reviewed by department heads and been approved that the bid is consistent with specifications and therefore we should move on acceptance of these bids, as follows: Crushed Stone Peckham Materials Corporation Bituminous Concrete Peckham Materials Corporation Sand Montauk Sand & Gravel Corp. Liquid Calcium Chloride James Reed Sales Co. Gasoline RAD Oil Co. Diesel Fuel HAD 011 Co. Street Lighting Maintenace Dobart Lighting Camp Transportation County Coach On the motion of Trustee Meiskin, seconded by Trustee Nardi, RESOLVED that the foregoing bids as opened on June 26th 1984, and made a part of the minutes of the meeting held on June 26th 1984, are hereby accepted. 0298, Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE VILLAGE OFFICE PERSONNEL. On the motion of Trustee Nardi, seconded by Trustee Harris, BE IT RESOLVED that Sally Ann Latella of 36Division Street, Rye Brook, be provisionally appointed as Intermediate Typist at a budgeted annual salary of $12,500, pending a Civil Service examination, to be effective July 23rd, 1984. Trustee Meiskin voting AYE Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE PROPOSED PURCHASE OF LAND ON KING STREET. The following motion was introduced at the June 26th 1984 meeting, and was tabled for further discussion. On the motion of Trustee Meiskin, seconded by Trustee Zak, BE IT RESOLVED that the Mayor is authorized to enter into and execute a contract for the purchase of Lot 10A, IOB and 11A, Block 6, on King Street for a purchase price of $160,000. Mayor Kabcenell opened the discussion by reviewing some of the history. The proposal to build a fire house in this area by Port Chester preceded the formation of Rye Brook. Serious discussions go back five years or so. — in the Pace Study Report in 1981, before Rye Brook existed, the suggestion was made and accepted for the Village of Port Chester and the Town of Rye to build a fire house in the unincorporated area, to be built by the Town and manned by the Village. In contract negotiations in 1982/1983, this was discussed at some length, and there was agreement that this was very desirable but it had never moved forward. In 1983/1984 it was again discussed as a desirable entity. In April 1983 we commissioned a Fire Study Committee to see what future requirements might be, and there were discussions with experts in the field as to the age of some of the present firehouses in Port Chester, and the need for better distribution of fire equipment. It simply is not the case that this is our idea, and noone else ever thought of it, that we are trying to push it down someone's throat. We are responding to a continuing request that has been going on for the last four or five years. I did communicate after the newspaper reports of the last meeting, with every member of the Port Chester Board relating this to them, and indicating to them very clearly that it was not our intention to assume their prerogatives. However, we had no reason to believe that we were not being responsive to a request that had been made again and again, and I think it would be helpful for us to understand the historic pattern of this, how this developed and I think what happened '- is that we are now in a problem because we are doing something about an issue that has been talked about and everybody apparently was comfortable when nobody did anything. Now we have been responsive to what everbody considered was a need, that is the basis on which we move. We move with a certain amount of haste because the last piece of property in the area designated by the Fire Study Committee and the Pace Study was under contract for sale, but the purchaser deferred to our needs, however if we do not move forward to purchase the property, he would like to move forward with his contract. That is why there is a certain amount of haste related here. There is no other piece of property available in the area designated . as the most desirable location for a future firehouse. Sid Miller Chairman of the Fire Study Committee repeated some of the more relevant recommendations from their report. Ken Heller said that he had suggested in a letter to the newspaper that the developers on Upper King Street should donate land to the Village. He also believes that there should be a referendum before we purchase the land. In response to a suggestion that we make a longterm contract for fire protection with Port Chester, Mayor Kabcenell stated that he would like nothing better and has sought a longterm contract, but got only two years. He said we want to continue our longterm relationship with Port Chester because we have been served so well, however the need for a fire house on Upper King Street still remains. Ken Heller suggested that before we get into the purchase of a site, we should have discussions with Port Chester. The Mayor said he thought we were in agreement. A resident raised a question as to what would happen to the land if we did not build a firehouse. Trustee Nardi asked what if we don't buy the land and decide later that we want to build a firehouse? Trustee Meiskin tried to clear up what seemed to be a misconception that this proposed firehouse would be the only one to cover Rye Brook. The present firehouses would continue to service the Village, the proposed building would be a supplement — we are in no way trying to eliminate Port Chester. We have an obligation to look at the possibility of an additional firehouse in that area, based on all reports and recommendations. In summary, the Mayor said the motion to purchase this land was generated by a longterm discussion to supplement the capabilities of the Port Chester Fire Department and it was done in concert with officials in the Village of Port Chester. Do not confuse the firefighters with the politicians — the firefighters are the ones who do the work, they put out the fires, let's not have them get caught in the middle of this. They are not busy drawing the lines which unfortunately some of the-Village officials are drawing, I think they are really interested in providing a fine community service which they have always done. This resolution is related to the long term discussions and why we do not have the same concert of opinion, or on a clarification with Mayor Iasillo, it was not that we don't have a clarification of understanding, it was that perhaps we have to study this further — I don't know if we have the opportunity to study this on in perpetuity. This Board has to decide whether or not they think this is a good move. It is not to take action against anyone, it is an action to support reports that have been given by everyone involved. We are certainly willing to and would like very much to continue discussions with Port Chester officials, even if the land is purchased. Fred Yolen asked if there was a possibility of holding this over for two weeks so that we could have further discussions. The Mayor said that is up to Board — we did exactly that two weeks ago. Trustee Meiskin voting AYE -- Trustee Nardi voting AYE Trustee Harris voting AYE Trustee Zak voting AYE Mayor Kabcenell voting AYE Trustee Nardi said that while he appreciates all of the comments made tonight, he feels that the Board would be remiss in not proceeding with the purchase, and even if we do not decide to build a firehouse, the downside risk is minimal, in view of the fact that no other land is available. 0300 The-Public Hearing on adoption of the Village Code which was continued from the last meeting, was adjourned until the July 24th meeting, in view of the lateness of the hour. AGENDA MELTING. The following items were place on the agenda for the meeting to be held July 24, 1984. 1. Report on flooding, water drainage and those related matters and solutions. 2. Continuance of Public Hearing on ordinances. 3. Public Hearing on request from Football Hall of Fame for a special permit for use of a building on Magnolia Drive. 4. Public Hearing for an amendment to the Zoning Law with regard to Site Plan Approval. 5. Cable TV Report. The meeting was adjourned at 11 PM.