HomeMy WebLinkAbout2017-03-28 - Board of Trustees Meeting Documents Village of Rye Brook
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Board of Trustees Meeting
Tuesday, March 28, 2017 at 7:30 PM
Village Hall, 938 King Street
1. 7:00 P.M. - MAYOR'S STATE OF THE VILLAGE
2. 7:30 P.M. - REGULAR MEETING:
3. PLEDGE OF ALLEGIANCE:
4. REPORT/PRESENTATIONS:
5. PUBLIC HEARINGS:
6. RESOLUTIONS:
6.1. Considering an agreement with Town of Harrison for use of its Police
Department Pistol Range.
*Resolution: Harrison Firing Range Agreement
*03.03.2017 Harrison Firing Range Agreement
6.2. Considering an agreement with Philips Lighting North American Corporation
for LED software services.
*Resolution: LED Streetlight Software
*Philips CTCN US Service Agreement
6.3. Considering bid 17-02, Sanitary Sewer Flow Monitoring.
*Resolution: Bid 17-02 Sanitary Sewer Flow Monitoring- rev 03-28-2017
*SSES Report
*DRE Recommendation
6.4. Setting a public hearing for the 2017-2018 budget.
*Resolution: Setting FY 2017-18 Budget Public Hearing
6.5. Considering an Intermunicipal Agreement with Westchester County and the
Village of Rye Brook for prisoner transportation.
*Resolution: WC Prisoner Transportation Agreement
*Westchester County Prisoner Transportation Agreement
6.6. Considering the approval of the minutes from the meeting held on February 28,
2017.
*Resolution: Minutes
*Minutes: Feb 28, 2017
7. ADMINISTRATOR'S REPORT:
7.1. 2017-18 Tentative Budget Overview
8. OLD BUSINESS:
9. NEW BUSINESS:
Page 1 of 81
10. UNFINISHED BUSINESS
11. DISCUSSION ITEM:
12. ADJOURNMENT TO EXECUTIVE SESSION
12.1. Considering appointments to boards, commissions, and committees.
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF
THE TRUSTEES PRESENT AT THE MEETING
THE NEXT TRUSTEES MEETING
April 3, 2017 - Budget Work Session, April 12, 2017 and April 25, 2017
Page 2 of 81
March 28,2017
RESOLUTION
CONSIDER AN AGREEMENT WITH THE TOWN OF HARRISON FOR THE USE OF
ITS POLICE DEPARTMENT PISTOL RANGE
WHEREAS,the Village of Rye Brook first entered into an agreement to use the Town of
Harrison Police Department Pistol Range in 2004; and
WHEREAS, the Village of Rye Brook Police Department desires to continue using the
Pistol Range; and
WHEREAS, the Town of Harrison and Village of Harrison require from any
municipality requesting use of its Pistol Range proper insurance naming the Town of Harrison
and Village of Harrison as additional insured and a fully executed Indemnification agreement.
NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of
Trsutees hereby agrees the renewal of an agreement with the Town of Harrison for the use of its
Police Department Pistol Range; and be it
FURTHER RESOLVED, that Mayor and Village Administrator are authorized to
execute and deliver all necessary documents for the purpose of entering into this agreement.
Page 3 of 81
0TOWN/VILLAGE OF HARRISON MU 10
POLICE DEPARTMENT }
TRAFFIC DIVISION
65o North Street
Harrison,New York 10528
Phone:(914)813-7464-Fax:(914)813.7462
February 22, 2017
To Whom It May Concern;
Please complete the enclosed indemnification agreements and provide
a certificate of insurance and return them to the Town of Harrison
Attorney's office prior to your upcoming departmental firearms training.
If you have any questions please feel free to contact me at (914) 813-
7464. Thank you.
Respectfully,
Sit. Michael iLauria
Harrison Police Department
650 North St.
Harrison, N.Y.10528
Page 4 of 81
TOWN OF HARRISON
VILLAGE OF HARRISON
r Certificate of Insurance Requirements for
5
Use of the Pistol Range
i 1
The Town of Harrison and Village of Harrison require the following information on all i
insurance certificates in connection with the use of the pistol range,which are held either in
the Town of Harrison and Village of Harrison or held at any Town and Village of Harrison
x
facilities.
l ,
• The Town of Harrison and Village of Harrison must be named as additional
insured and as certificate holder.
• Certificate of General Liability must be at least$1,000,000.00;Property-
$500k/500k;Bodily Injury 52,000,000.00-Aggregate
• Auto Liability must be at least 51,000,000.00
• Certificate of Workers Compensation as required by the State of New York must be
listed on Form C105.2,U26.3 or show proof of exemption on a CE-200 form
• Certificate for New York State Disability Benefits Law(DBL)as required by the
State of New York must be listed on Form DB120.1,DB-155 OR show proof of
' exemption on a Form CE-200
• Insurance companies must be licensed to do business in the State of New York Bud
' such lap a e must be included on the certificate asd must wovide the NAIL
number
• Cancellation of Insurance: 10 days expiration notice unless otherwise authorized by
the Town Attorney's office.
• Insurance Coverage must he provided for at least one(1)year unless otherwise
authorized by the Town Attorney's office.
• Certificates must include policy numbers
• Original Certificates of Insurance must be submitted to:
Town Attorney's Office
Town of Harrison
Village of Harrison
1 Heineman Place
Harrison,NY 1.0528
INSURANCE CERTIFICATES WILL NOT BE ACCEPTED
BY THE TOWN and VILLAGE OF HARRISON UNLESS ALL OF THE ABOVE
REQUIREMENTS HAVE BEEN MET.
J
I
Page 5 of 81
ill F
MODEL RESOLUTION FOR USE OF TOWN OF HARRISON
POLICE DEPARTMENT PISTOL RANGE ti
WHEREAS, the Police Department desires to use the
Town of Harrison Police Department Pistol Range.
WHEREAS, the Town of Harrison and Village of Harrison require from any
municipality requesting use of its Pistol Range proper insurance naming the Town of
Harrison and Village of Harrison as additional insured and a fully executed
Indemnification Agreement inuring to the benefit of the Town of Harrison and Village of
Harrison;
NOW THEREFORE,BE IT RESOLVED that an Indemnification Agreement
inuring to the benefit of the Town of Harrison and Village of Harrison be executed,and
be it further
RESOLVED that the Town CounciVVillage Board of Trustees/City Council of
the Town/Village/City of authorize
to execute the attached Indemnification Agreement and to deliver same to the Town
Attorney of the Town of Harrison,and he it further
RESOLVED that a copy of this Resolution be forwarded to the Town Attomey
of the Town of Harrison with a fully executed copy of the Indemnification Agreement.
Clerk
Page 6 of 81
Indemnification Aueement
agrees to protect defend, indemnify and hold the Town
of Harrison and the Village of Harrison, their officers, agents and employees free and
R harmless from and against any and all losses, penalties, damages, settlements, costs,
charges, professional fees, or other expenses or liabilities of every.kind and character
arising out of or relating to any and all claims, liens, demands, obligations, actions,
proceedings or causes of action of every kind of character in connection with or arising,
directly or indirectly, out of the TownfVillage/City of s use of the
Town of Harrison Police Department Pistol Range. Without limiting the generality of the
foregoing, all such claims, etc., relating to personal injury, death, damage to property,
defects in material, workmanship, actual or alleged infringement of any patent,
trademark,c4)pyrigbt(or application for any thereof)or of any other tangible of intangible
personal property or property right, or any alleged violation of any applicable statute,
ordinance, administrative order, rule or regulation, or decree of any court shall be
included in the indemnity hereunder.
' further agrees to investigate, handle, respond to,
provide defense for and defend any such claims, etc., at its sole expense and agrees to
bear all other costs and expenses related thereto, even if it (claims, etc.) is groundless,
false or fraudulent In any case in which such indemnification would violate Section 5-
322.1 of the New York General Obligations Law, or any other applicable legal
prohibition, the foregoing provisions concerning indemnification shall not be construed
to indemnify the owner for damage arising out of bodily injury to persons or damage to
property caused by or resulting from the sole negligence of the owner or its employees."
By:
Authorized Signature
Title;
STATE OF NEW YORK
COUNTY OF WESTCHESTER)ss:
On this_day of before me came to
me known who being by me duly swom, did depose and say that he/she is the
of
the municipality described in
and which executed the foregoing instrument,that he/she signed his/her name thereto in
Eke order.
Notary Public
Page 7 of 81
March 28,2017
RESOLUTION
CONSIDERING AN AGREEMENT WITH PHILIPS LIGHTING NORTH AMERICAN
CORPORATION FOR LED SOFTWARE SERVICES
WHEREAS,the Village of Rye Brook entered into an agreement for the installation of
LED Streetlights in the July of 2016; and
WHEREAS,an LED smart streetlight monitoring software was included in the price of
the project bid; and
WHEREAS,use of the software requires an additional agreement at no further cost to
the Village.
NOW THEREFORE BE IT RESOLVED,that the Village of Rye Brook Board of
Trustees hereby approves an agreement with Philips Lighting North American Corporation for
use of an LED streetlight monitoring software, subject to any revisions of the agreement by the
Village Attorney.
Page 8 of 81
PHILIPS
CITYTOUCH SOFTWARE Intellectual Property Rights to which such Information
SERVICE AGREEMENT relates.
This Software Service Agreement("Agreement")is made as 1.7 Customer Data means data provided by Authorized
of (the "Effective Date") between Philips Users through the Software Service or other data
Lighting North America Corporation("Philips")and Village delivered by Customer or an authorized partner of
of Rye Brook,NY(`Customer")and governs the use of the Customer.
CityTouch software service by Customer.Each of Philips and 1.8 Documentation means the documentation provided by
Customer are individually referred to herein as a"Party"and, Philips in connection with the Software Service,either
collectively,as the"Parties." in electronic or printed format,including user manuals
and user instructions.
1. DEFINITIONS. As used in this Agreement, the
following terms shall have the following meanings 1.9 Feels) means the sums payable by Customer for the
assigned to them: Software Service for each CityTouch Connected Node
as stated the applicable Purchase Order.
1.1 Account means an account provided by Philips to
Customer to allow Customer to use the Software 1.10 Force Majeure Event means any exceptional event or
Service. circumstance beyond the reasonable control of a party
- whether or not foreseeable at the time of the
1.2 Affiliate means any corporation, company, or other Agreement - as a result of which that party cannot
entity, which: (i) is Controlled by Philips; or (ii) reasonably execute its obligations, including, without
Controls Philips;or(iii)is ander common Control with limitation acts of God,natural catastrophes including
Philips.For this purpose Control means that more than earthquakes,lightning:hurricane,flooding or volcanic
fifty percent(50%)of the controlled entity's shares or activities or other extreme natural conditions, strikes,
ownership interest representing the right to make lock-outs,war,terrorism,civil unrest,riots and similar,
decisions for such entity are owned or controlled, sabotage; vandalism; industry-wide shortages;
directly or indirectly, by the controlling entity. An cyberattacks or hacking of any features and/or
entity is considered an Affiliate only so long as such components of the Software Service.
ownership or control exists.
1.11 Intellectual Property Rights or IPR means patents,
1.3 Authorized User means an individual to which utility certificates, utility models, industrial design
Customer has assigned a unique identifier and rights, copyrights, database rights, trade secrets, any
password to use the Software Service. protection offered by law to infonnation,
1.4 CityTouch Connector Node means a device semiconductor IC topography rights and all
connected to a street lighting luminaire including registrations, applications, renewals, extensions,
hardware necessary to control and measure the combinations, divisions, continuations or reissues of
performance of that luminaire and to communicate with any of the foregoing.
CityTouch Software Service. 1.12 Quotation shall mean any quotation delivered to
1.5 CityTouch Ready Luminaire means a street lighting Customer by Philips.
luninaire equipped with communication and lighting 1.13 Purchase Order shall mean a Quotation that has been
control hardware, such as the CityTouch Connector accepted in writing by Customer.
Node,to control and measure the performance of that
luminaire and to communicate with CityTouch 1.14 Software Service means the CityTouch software
Software Service. application or combination of software applications for
each CityTouch Connected Node, including, but not
1.6 Confidential information means Information(i)that limited to the required hosting infrastructure, as
is marked or labeled"Confidential","Secret"or the like specifically described in the Software Service
at the moment of disclosure or, in case of oral Description.
Information,is identified as confidential and confirmed
in writing within 20 days after disclosure thereof,or(ii) 1.15 Software Service Description means the description
of which the confidential nature is reasonably apparent, of Software Service as described in the Quotation.
where Information means any drawings, 1.16 Start Date means, with respect to each CityTouch
specifications, photographs, samples, models, Connector Node,the date that a CityTouch Connector
processes, procedures, instructions, know how, Node is shipped by Philips to Customer.
technology, software, reports, applied development
engineering data, papers, and any other technical or 1.17 Term means, with respect to each CityTouch
commercial information, data and documents of any Connector Node, a period of ten (10) years
kind, including oral information but excluding any commencing on the Start Date.
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Page 9 of 81
PHILIPS
2. PROVISION OF SOFTWARE SERVICE(S) (c) use one of the recommended operating
2.1 The Software Services described herein are offered in systems, software tools and browsers as
connection with the CityTouch Connected Nodes that specified in Documentation.
are sold by Philips to Customer pursuant to Philips 2.5 All title, ownership and interest in Customer Data
Standard Terms and Conditions of Sale. The Parties remains with Customer.
acknowledge and agree that the Fee and the total
number of CityTouch Connected Nodes shall be as 2.6 Philips and its suppliers may provide certain features or
services as part
specified in each applicable Purchase Order.The terms device-based location
the Software Service that rely upon
of this Agreement shall apply with respect to Software tion information, which use GPS
Services provided in connection with each CityTouch recorded
available) and/or cell tower locations and or
recorded information. e, provide such features or
Connected Node purchased by Customer in connection
with a Purchase Order. services,where available,Philips and its partners must
collect, use, transmit, process and maintain location
2.2 During the Term,Philips will provide Customer with data of the CityTouch Ready Luminaires,including but
the Software Service in accordance with the Software not limited to the geographic location of lighting assets
Service Description and shall deliver Documentation to and information related to this Agreement. This
Customer,as amended from time to time. includes device or equipment types.Subject to Section
2.3 Philips may from time to time change the working 9, Customer agrees that Philips and its partners may
methods, communication systems, Software or any collect, use, transmit, process and maintain such
location and account data to provide and improve such
components of the Software Service, and related
features or services.
Documentation, provided that Philips will not
materially reduce functionality of the Software Service. 2.7 Philips will provide the Software Service for the sole
purpose of managing street lights and related assets.
2.4 Customer hereby acknowledges and agrees as follows: Customer shall not and shall not allow others to rely on
2.4.1 The functionality, of the Software Service data provided by the Software Service for any other
requires CityTouch Ready Luminaires and applications or purposes than the Software Service,
proper installation of the CityTouch Connected including for applications or in situations where precise
Node. Philips provides and maintains a list of information is needed or where erroneous,inaccurate,
compatible luminaires,Customer shall be solely time-delayed or incomplete location data may lead to
responsible for ensuring that its luminaires are serious incidents, including death, personal injury,
and remain compliant with the Software Service property or environmental damage. Philips does not
requirements. guarantee and disclaims any liability for the
availability, accuracy, completeness, reliability, or
2.4.2 The functionality of the Software Service relies timeliness of data generated or displayed by the
on the availability services provided third Software Service for any purpose other than managing
party service providers,including connectivity
to the Internet and communication services Customer's street lights.
from telecommunication providers and mobile 2.8 Philips shall use reasonable skill and due care in
operators that are outside of Philips' control. providing the Software Service,but neither Philips not-
Philips
orPhilips shall not be responsible for any any of its content providers or partners guarantees the
downtime in the Software Service due to any availability, accuracy, completeness, reliability, or
failure of such third party service providers. timeliness of data generated or displayed by the
Software Service,and Customer shall not rely on the
connection with the use ofthe Software Service:
2.4.3 Customer shall comply with the following e: Software Service(s) for those other applications or
purposes. Any location-based features or services are
(a) use a management computer system not intended or suitable for use as an emergency locator
complying with the minimum hardware system.
requirements as described in the 2.9 Philips shall make the Software Service generally
Documentation; available 24 hours a day,7 days a week,excluding any
(b) arrange proper Internet access for use by (i) planned downtime (for, among other things,
their management computer comply with maintenance, updating and repair purposes), which
technical PC requirements as described in shall be communicated to Customer at least 8 hours
Documentation;and prior to such downtime or(ii)any other not-planned
downtime, without prior notice, caused by any
unanticipated or unscheduled unavailability of any part
of the Software Service,including burner limited to any
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Page 10 of 81
PHILIPS
system failures,connectivity issues for Internet access 4.3 Philips shall provide Customer with an Account
or mobile connectivity,or due to Force Majeure or any providing access to the Software Services. Customer
circumstances beyond Philips' reasonable control. shall be solely responsible for maintaining the
Except in the case of gross negligence or willful confidentiality and security of its Account and for all
misconduct by Philips, Philips will not be liable for activities that occur on or through its Account.
damages related to downtime of the Software Service. Customer shall immediately notify Philips of any
2.10 As detailed in the Software Service Description, the security breach of the Account, loss of passwords or
Software Service will include the provision of hosting unauthorized use of the Software Services.Philips shall
services,at no additional cost to Customer,which shall not responsible for any losses arising from the
include, but not be limited to: firewalls, data center unauthorized use of the Account as a result of
Customer's negligence,willful misconduct or failure to
infrastructure, and redundancy and backup
functionality. comply with the terms and conditions of this
Agreement or the Documentation. Customer is solely
3. USE OF SOFTWARE SERVICE(S) responsible for ensuring that any and all of the
Authorized Users comply with the terms of this
3.1 During the Term, Philips grants Customer a non- Agreement and are bound by confidentiality provisions
Authorized Users to use the Software Service in
exclusive, nontransferable, limited right permit as protective of Philips' confidential information as
those contained in this Agreement. Customer will be
accordance with the Agreement for the sole purpose of responsible for the security of the passwords provided
managing street lights and related assets. to the Authorized Users and prevent any unauthorized
3.2 Customer shall not: access or use of the Software Service.
3.2.1 copy,decompile,reverse engineer,disassemble 4.4 Customer is solely responsible for any materials,
or otherwise discover any software or protocols instructions or content transmitted or saved via the
that Philips uses to provide the Software Software Service. Customer shall ensure that any
Service(s),or permit any other party to do so; Customer Data complies with all applicable law or does
not infringe any intellectual property rights. In the
3.2.2 access the Software Service(s)cc(s) for other event that Philips, any competent authority or a third
purposes than those mentioned above in this party claims that such material,instruction or content
Section 3, has been transmitted or saved through the Software
3.2.3 access the Software Service by other means Service does not comply with applicable law or
than via the identified Authorized Users that infringes intellectual property rights,Philips shall have
must use the dedicated user interface; the discretion to remove such material or, at Philips'
discretion,terminate Customer's access to the Software
3.2.4 sublicense, resell, distribute, lease, rent, loan, Service.
time-share, operate as a service bureau or
otherwise distribute or provide access to the 4.5 Customer hereby agrees to provide all necessary and
Software Service other than to Authorized relevant information as requested by Philips in order for
Users, or otherwise generate income from the successful deployment and performance of the
Software Service;or Software Services, including, but not limited to, site
information, plans, drawings, information on
3.2.5 remove, modity or obscure any copyright, construction. Customer shall be responsible for the
trademark or other proprietary rights notices accuracy of the information provided and Philips
that appear during the use of the Software reserves the right to adjust the Fees in the event
Service on the user interface. incorrect, incomplete or inaccurate information has
4. Customer's Obligations been provided by Customer.
4.1 Customer is solely responsible for installation of the 4.6 Customer shall inform Philips of any observed defects
hardware in accordance with the Documentation. Upon in the Software Services and shall support Philips in
installation of the hardware, Customer shall contact identifying and investigating any defect.
Philips and provide reasonable assistance to Philips in 4.7 Customer will be wholly responsible for the acts or
order to pernit Philips to complete the final omissions of its personnel and any other person,entity
commissioning process for the Software Services. or agent acting on its behalf.
4.2 Customer shall ensure that all Authorized Users use the 4.8 Philips shall only process personal data,such as e-mail
Software Service in accordance with all Documentation addresses to access the Software Service,to the extent
provided by Philips, including the user manuals and necessary to fulfill the Software Service obligations
user instructions. under this Agreement.Customer hereby warrants that it
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Page 11 of 81
PHILIPS
is legally authorized to give access to such personal deviations from that usage, or usage that deviates
data and consents to the processing thereof by Philips materially from customary usage, Philips, acting
and/or its Affiliates for the purposes described in this reasonably,reserves the right to charge additional fees.
Agreement.
6. Warranty
5. Fees;Payment
6.1 Philips represents and warrants to Customer
5.1 Philips shall invoice the Fees in respect of the Software ("Warranty")that it will perform the Software Service
Service at the amounts and on the basis set out in the with reasonable skill, care and diligence, and in
Purchase Order. Unless otherwise set forth on the accordance with this Agreement, including the
Purchase Order,Philips shall invoice all Fees for the Software Service Description and the Documentation.
Term at the Start Date.
6.2 For the avoidance of doubt, the Warranty under this
5.2 The Fee for the Software Service is based on the Section only covers the Software Service,and excludes
number of CityTouch Connected Nodes for which the any and all other warranties, including product
Software Service is being used. The number of wan-antics.
CityTouch Connected Nodes shall be set forth in each
7. Failure;Exclusions and Limitations
applicable Purchase Order.
5.3 All sums due hereunder will be paid in US Dollars and 7.1 If the Software Services fails to operate in accordance
does not include value added tax or any other taxes, with the Warranty, and subject to the exclusions and
duties or similar levies, now or hereafter enacted, limitations set forth in this Agreement,Philips'sole and
applicable to the performance under this Agreement. exclusive obligation, and Customer's sole and
Philips is allowed to add taxes,duties and similar levies exclusive right, with respect to claims under this
to the Fee where Philips is required or enabled by law Warranty will be limited,at Philips'option,either(a)
to pay or collect them and these will be payable by modification or replacement of the portion of Software
Customer in addition to the Fee. Service that does not meet the Warranty, or (b)
termination of the Software Service and a refund of the
5.4 Net payment is due within thirty(30)days of date of unamortized portion of the Fees paid to Philips.Philips
invoice. In addition to any other rights and remedies will have a reasonable time to modify the Software
Philips may have under applicable law, interest will Services or credit Customer.
accrue on all late payments at rate equal to the lesser of
12°/u per annum and the maximum rate of interest 7.2 Customer shall ensure that Philips has access to all
allowable under applicable laws. items required to undertake the work needed to remedy
the defects. Customer shall provide assistance and
5.5 Customer shall not set-off or deduct any damages, facilities as may be reasonably required by Philips or its
costs,charges,expenses,debts,sums or other amounts employees for the investigation and remedial works set
owed (contingently or otherwise) in connection with forth in this Section.Such assistance includes allowing
this Agreement(howsoever arising and whether present access to all specifications, designs, records or other
or future,liquidated or unliquidated)from monies due available information. For the avoidance of doubt,
or which may become due to Philips under this Philips will not be responsible for any traffic
Agreement or any other agreement. management in connection with such repairs.
5.6 In the event of any default by Customer in the payment 73 Philips will have no liability under the Warranty (i)
of any amounts due, Philips may require payment in unless Philips is notified in writing promptly upon
advance or other payment terms as a condition to Customer's discovery of the failure or defect;or(ii)in
further performance under this Agreement,and Philips the event that Customer is in breach of Customer's
may, in addition to, any other rights and remedies payment obligations hereunder.
available under the Agreement or at law,after giving
not less than 7 days'notice to Customer,suspend,delay 7.4 Philips will have no obligations under this Warranty
and this Warranty will be void if the alleged failure or
or reduce the performance under this Agreement until
Philips has received payment from Customer. Where nonothe Software Service is found to
Philips suffers delay or incurs cost as a result of havee conformance occurred as a result of:
suspending or reducing its performance under this 7.4.1 any acts of God and/or other Force Majeure
Agreement Philips will be entitled to payment of such events;
cost incurred(including legal fees)and its reasonable
profit. 7.4.2 electrical supply conditions, including supply
spikes, over-voltage/under-voltage and Ripple
5.7 The fees are based on usage by Customer in accordance Current control systems that are beyond the
with the Service Description. In case of material specified limits as defined by relevant supply
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Page 12 of 81
PHILIPS
standards(e.g.EN 50160 norms)in connection TOTAL FEES DUE FROM CUSTOMER TO
with the Software Services; PHILIPS UNDER THIS AGREEMENT FOR THE 12
7.4.3 equipment being subject to corrosive PRECEDING MONTHS.
environments, excessive wear and tear, 7.9 TO THE MAXIMUM EXTENT PERMITTED BY
lightning,neglect,carelessness,accident,abuse, LAW, THE LIABILITY OF PHILIPS, ITS
misuse,improper or abnormal use of equipment AFFILIATES AND ITS SUPPLIERS TO
used in connection with the Software Services; CUSTOMER UNDER THIS AGREEMENT WILL
7.4.4 any attempt at repair,alteration or modification NOT INCLUDE LIABILITY FOR LOST PROFITS,
INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE
the hardware or Software Services in a manner OR CONSEQUENTIAL DAMAGES, OR CLAIMS
not authorized by Philips in writing;
FROM THIRD PARTIES OR THE PUBLIC,OR ANY
7.4.5 operation outside the electrical values, LOSS OF BUSINESS, REVENUE OR DATA,
operating range and environmental conditions WHETHER BASED UPON A CLAIM OR ACTION
provided in the specifications, application OF TORT, CONTRACT, WARRANTY,
guidelines, TEC standards or the NEGLIGENCE, STRICT LIABILITY,BREACH OF
Documentation; STATUTORY DUTY, OR ANY OTHER LEGAL
THEORY OR CAUSE OF ACTION, EVEN IF
7.4.6 any,defect or failure to perform resulting from ADVISED OF THE POSSIBILITY OF SUCH
misapplication,improper installation,improper DAMAGES.
operation,abuse or contamination;
7.10 The provisions in this Agreement are for the protection
7.4.7 any defect of any hardware or luminaires or of the parties hereto only and will not establish, of
other equipment not supplied by Philips;or themselves,any liability to third parties or the public.
7.4.8 any use of the Software Service with luminaires Nothing in this Agreement will be construed to create
that are not designated as CityTouch Ready any duty to,any,standard of care with reference to,or
Luminaires. any liability to any person not a party to this
7.5 In the event of a claim for failure or non-compliance,if Agreement.
Philips carries out any test as required by Customer and 8. intellectual Property Rights indemnification
the result of such test shows the Software Service is not 8.1 Subject to the provisions of Section 7, Philips shall
in accordance with the provisions of this Agreement indemnify Customer for any claim finally awarded
then Philips shall bear the cost of these tests.In all other against Customer that the Software Service provided
events,Customer shall compensate Philips for the costs pursuant to this Agreement infringes any third party
incurred.
Intellectual Property Right ("1PR"), provided that
7.6 The warranty provisions are exclusive and are given Customer:(i)provides Philips prompt written notice of
and accepted in lieu of, and PHILIPS HEREBY a claim; (ii) grants Philips full and complete
EXPRESSLY DISCLAIMS,ANY AND ALL OTHER information and assistance necessary; and(iii) grants
WARRANTIES, WHETHER EXPRESS OR Philips sole control of handling of the claim.
IMPLIED, INCLUDING WITHOUT LIMITATION 8.2 Customers sole remedy under this Section 8 will be as
ANY WARRANTY AGAINST INFRINGEMENT OR follows, at Philips' option to(i)procure the right for
IMPLIED WARRANTIES OF Customer to use the Software Service; (it)replace or
MERCHANTABILITY OR FITNESS FOR A modify the Software Service to avoid infringement;or
PARTICULAR PURPOSE.An essential purpose ofthe (iii)refund to Customer the Fees paid for a Software
limited exclusive liabilities and remedies under the Service that has not been provided due to applicability
Warranty is the allocation of risks between Philips and of this Section.
Customer,which allocation of risks is reflected in the
Fee. 8.3 Philips will have no obligation for any claim of
7.7 No warranty or agreement varying or extending the infringement arising from:
Warranty and limitation of remedy provisions may be 8.3.1 Philips' compliance with Customer's designs,
relied upon by Customer unless it is in writing and specifications,or instructions;
signed by Philips'. 8.3.2 Philips'use of technical information technology
7.8 PHILIPS,ITS AFFILIATES'AND ITS SUPPLIERS' supplied by Customer;
TOTAL LIABILITY FOR ANY AND ALL CLAIMS
OR ACTIONS ARISING FROM OR RELATED TO 8.3.3 modifications to the Software Service by
THIS AGREEMENT WILL BE LIMITED TO THE Customer or its agents;or
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PHILIPS
8.3.4 use of the Software Service other than in it discloses any Confidential Information. The Parties
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7of7
Page 15 of 81
March 28,2017
RESOLUTION
CONSIDERING BID 17-02,
SANITARY SEWER FLOW MONITORING
WHEREAS, the Village solicited a bid for contract #17-02, Sanitary Sewer Flow
Monitoring;and
WHEREAS, the bid for contract #17-02 was advertised in the Westmore News as
the Official Newspaper of the Village of Rye Brook on February 24, 2017, and was
also made available on the Empire State Purchasing Group bid system;and
WHEREAS, at 11:15am on Friday, March 10, 2017 the Village Administrator
opened sealed bids as summarized below:
Bidder Bid Amount
Fred A. Cook,Jr.Inc. Base Bid: $21,400.00
PO Box 70,Montrose,NY 10548 Alternate#1: $3,700.00
Alternate#2: $3,700.00
NOW, THEREFORE BE IT RESOLVED that following the review of the bid by
the Village Administrator,Village Superintendent of Public Works, and the Village s
consulting engineer Dolph Rotfeld Engineering, the Village Board of Trustees
hereby determines that the lowest responsible bidder meeting all the requirements of
the bid document is Fred A. Cook, Jr. Inc.,PO Box 70, Montrose,NY 10548 for the
base bid amount of $21,400.00, Alternate #1 at $3,700.000, and Alternate #2 at
$3,700.00;and
BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are
hereby authorized to execute and deliver any documents necessary and appropriate to
accomplish the purposes of this resolution;and be it
FURTHER RESOLVED, that the following budget transfer is approved to fund
this capital project as well as provide sufficient funds for the sewer account for the
balance of the current fiscal year:
FROM: TO: AMOUNT:
Contingency Account Sewer Account
1990.424 8120.403 $45,000.00
Rev 03-28-2017
Page 16 of 81
VILLAGE OF RYE BROOK
SSES Report
February 7, 2017
DOLPH ROTFELD ENGINEERING, P.C.
200 WHITE PLAINS ROAD
TARRYTOWN,NY 10591
Page 17 of 81
Village of Rye Brook
SSES and Work Plan
TABLE OF CONTENTS
Page
1. SSED History and Analysis
2. Analysis of Westchester County DEF sanitary sewer flow study
5. Sanitary Sewer System Tributaries
5. Estimate of Village Population
7. Work Plan
Tables
1. Flow Monitoring Study—Meter Locations
2. Westchester County Department of Planning resident data
3. Subsystem population summary
4. Subsystem Inflow/Infiltration and residents
5. Inflow locations—1994 SSES
6. Inflow locations- 1980 SSES
7. Illicit inflow corrected by DPW
S. Infiltration locations
9. Sanitary Sewer Tributaries
Maps
1. Neighborhood 1—streets suspected of inflow and infiltration
2. Neighborhood 2—streets suspected of inflow and infiltration
3. Neighborhood 3—streets suspected of inflow and infiltration
4. Neighborhood 4—streets suspected of inflow and infiltration _
5. Subsystems-Flow Meter Locations
Figures
1. Daily GPCD Flow Analysis—2012 Flow Study
2. Flow vs Precipitation Chart—Snow Melt Events—March 2010
3. Flow vs Precipitation Chart—Snow Melt Events—March 2011
4. Wet Seasons Chart-2009
5. Dry Seasons Chart-2010
6. WCDEF(Savin)Two Year Flow Study Chart-Flow Rate vs.Rainfall
Attachment"A!'- Scope of Work
Attachment"B"- I/I Investigation Cost Estimate
Page 18 of 81
SSES History and Analysis
Dolph Rotfeld Engineering, P.C.(DRE)has been retained by the Village of Rye Brook to
investigate the excessive flow rates that have occurred in its sanitary sewer system.Sanitary
sewers are designed to receive wastewater flow from residences and other buildings that are
connected to sewer mains.However,there is often leakage of additional water into the sanitary
sewer pipe.Storm water runoff belongs in storm drains or on the surface of the ground.But
when storm water enters the sanitary sewers through cracks or joint openings in the sewer
pipe or when illegal connections add stormwater directly into the sewer,then the amount of
flow in the sewer mains may be increased substantially.
When homes are located in flood plains or near water bodies,sewers may be seasonally or
permanently in located in groundwater.This may be the case for some Village neighborhoods.
In that situation,any cracks or joint openings will experience infiltration of groundwater at a
slow but continual rate.When this occurs along thousands of lineal feet of sewer main the total
amount of leakage may be sizable.Altogether,the sources of sanitary sewer main leakage are
classified as Inflow and Infiltration(1/I).This study and analysis is specifically focused on the
need to bring the Village into compliance with the Westchester County Environmental Facilities
Sewer Act that has set a sewage flow limit of 150 gallons per capita per day.Our goal is to
identify the most cost effective way of bringing the Village into compliance with the Sewer Act.
A thorough review has been done of the findings of previous SSES studies that investigated 1/1
in Rye Brook.The following investigations have been evaluated:
1. URS Engineering conducted a SSES in 1950 for the Westchester County Dept.of
Environmental Facilities(WCDEF).
2. Metcalf and Eddy Engineering conducted a SSES investigation in 1992 for WCDEF that
was published In 1994.
3. Savin Engineering conducted a Flow Monitoring Study for a period of two years from
2009 to 2011 for WCDEF.That Report was published In 2012.
Findings:
A. Research of historical SSES data
1. Neighborhoods—Inflow/Infiltration Detected
Historical data from the URS and Metcalf and Eddy investigations point to two
neighborhoods that evidently have excessive Inflow and Infiltration(1/1).The first
neighborhood is north and west of the Hutchinson River Parkway in subsystem RB-6.
The most significant 1/1 was detected at Fairlawn Parkway,Country Ridge Road and
Rockinghouse Trail. (Map 1)The second neighborhood is also in subsystem RB-6 and
encompasses the confluence of streets that are south of the Hutchinson River Parkway
1
Page 19 of 81
and east of the Blind Brook and that extend from Winding Wood Road to North Ridge St.
(Map 2) The eastern portion of the second area was investigated by the Village DPW five
years ago and five sources that tested positive for inflow were all corrected in 2011..
The third neighborhood is in the northern portion of subsystem RB-3 bounded by
Lincoln Avenue to the west,Talcott Road to the south and Berkley Drive to the north.
(Map 3)The fourth neighborhood is comprised of the streets surrounding Port Chester
High School located in subsystem RB-2.(Map 4)
2. Sanitary Sewer Subsystems
DRE analyzed the Village by sewer subsystem for both the number of households and a
tabulation of historical SSES 1/1 findings for each individual subsystem.The map atlas
from the 1994 SSES study depicts the boundaries of the six Village subsystems. From
these maps we determined the total number of residences per subsystem by counting
properties that appear within its boundaries.In addition,Google maps was referenced
to determine the number of properties constructed in the last 20+years that includes
BelleFair, Red Roof Farm and Doral Greens.
It was not possible to determine the baseline sewage flow rate separately for each Rye
Brook subsystem because the Savin Study measured flow at only two locations in the
Village;at the north end in subsystem RB6 and the south end in subsystem RBI. The
data from these locations is only useful for the calculation of total sewage flow in the
Village.(Table 1)
3. Evidence of Groundwater Infiltration
When Metcalf and Eddy conducted its SSES in 1992,it was a very dry spring with only
about 5 inches of rain in March and April.In their summary they explain that this may be
the factor as to why they found very little infiltration.By comparison,in 1980 when URS
did its study in Rye Brook,it was a very wet spring that deluged with more than 18
inches of rain in March and April.URS found significant infiltration in areas adjacent to
the Blind Brook and its tributaries.It appears that sewers located in the areas east of the
Blind Brook may sit in saturated soil when there are extremely wet seasons.Thus,
cracked or disjointed sanitary sewers may experience significant groundwater seepage.
In addition,some of the homes that experience flooding in their basements may have
sumps illegally connected to sanitary sewers and that may add significant inflow.
B. Analysis based on flow data from the 2012 WCDEF report
1. Overview—Two Years of Flow Data
DRE conducted a detailed analysis of the total flow data from Savin Engineers
2012 Flow Monitoring Program Report that was performed for the WCDEF.The
data includes rainfall events and daily totals of sanitary sewage flow for the more
than 90%of the Village that discharges to the Blind Brook WWTP.The remainder
of the Village is connected to Port Chester sewers that discharge to the Port
2
Page 20 of 81
Chester WWTP.Figure 6 depicts the flow data for the entire two year period.
The blue line graph shows the daily flow rate in the Village's sanitary sewer
system.When the blue line is above the green horizontal threshold marker,the
Village is exceeding the County Sewer Act threshold of 150 gpcd.The red graph
markers indicate inches of rainfall.The highest flow rates during the two year
period coincide with snow melt runoff or a combination of major rainfall events
in conjunction with snow melt events.
2. Impact of Snow Melt Events
The highest sewage flow rates in the two year monitoring period were in the
months of March 2010 and March 2011. Historical data obtained from the
National Weather Service website www.weather.gov revealed severe winter
weather occurred in those years.The high flow rates appear to be the result of
the 50 to 60 inches of snowfall during the preceding winter months in 2010 and
2011 that were followed by record setting March temperatures that produced
extraordinary snow melt events.
The Chart entitled Rye Brook Flow vs.Precipitation/Snow Melt Events—March
2010(Figure 2)depicts flows that exceeded the Sewer Act limit of 150 GPCD on
28 out of 31 days in the month of March.There was one significant rain event on
March 13th that caused the flow rate to peak for several days,but then two
additional flow peaks occurred on March 23`d and March 30th when there was
little to no rainfall.Those two dates experienced unseasonably warm
temperatures that climbed into the seventies.That was most likely due to
significant melting snow that leaked into sanitary sewers.
The Chart entitled Rye Brook Flow vs. Precipitation/Snow Melt Events—March
2011(Figure 3)depicts flows that exceeded the Sewer Act limit on 30 out of 31
days. This time,it appears to be a combination of rainfall and snow melt that
caused the excessive flow rates,since there was more than 5 inches of rain the
first 2 weeks of March,but in addition,temperatures that ranged from 46 to 55
degrees F from Feb.27 to March 2nd and as high as 73 degrees F by mid-month.
High flows related to the snow melt events are most likely the result of illicit
Inflow to sanitary sewers from catch basins,area drains and roof leaders.
The evidence suggests that investigation of these three potential sources of
inflow should be a priority.The 1980 and 1994 SSES studies identified 10 catch
basin,area drain and roof leader connections to sanitary sewers.(Tables 5&6)
Since those findings were published,there is no known record of those potential
sources of inflow being investigated or corrected. If confirmed,removal of these
inflow sources may remove substantial amounts of inflow during rain and snow
melt events.
3
Page 21 of 81
3. Impact of Extended Wet Seasons
Savin's sewage flow monitoring results from April 2009 to March 2011 appear to
confirm the findings of URS in 1980 and Metcalf and Eddy in 1992 that surmised that
sustained wet seasons correlate with increased inflow and infiltration.The premise
Is that extended wetter than average seasons are a significant factor in driving up 1/I,
The wet spring,summer and fall of 2009 coincide with exceedances above 150 gpcd
38%of the time.(Figure 4)The much drier spring,summer and fall of 2010,resulted
in a much lower number of exceedances,just 13%of the time.(Figure 5) The main
difference is that in 2009,the flow rates tended to remain greater than the 150 gpcd
threshold for weeks at a time before subsiding.In 2010,recovery to acceptable flow
rates after major storms often occurred within a few days.Presumably,this is due to
ground saturation in wet seasons causing continual Infiltration into cracked or
disjointed sanitary sewers that are sitting in groundwater saturated soil,as well as
potential inflow from homes with Illegally connected sump pumps.Groundwater
infiltration and sump inflow can be confirmed by late night flow isolation
investigation.If confirmed,the infiltration is readily repaired by lining the sanitary
sewers with cured in place pipe resin.
4. Commuter Allowance
Savin used data obtained by the Westchester County Dept.of Planning from the
United States Census Bureau to adjust the population of the Village to account
for the additional people who spend the work week there from Monday through
Friday. Their findings for Rye Brook follow:
According to the United States Census Bureau the 2010 population
of Rye Brook was 9,599
In addition,in 2010 there were
6,024 non-residents working in the Village
2,633 Village residents commuting to work locations outside the Village
Thus there were(6,024-2,633) 3,391 additional people in the Village
Monday to Friday.
The Savin report credited Rye Brook with an additional 30 gallons per day per
commuter and then subtracted that quantity from the daily average flow.
Thus in 2010(9,599+3,391) 12,990 populated the Village on workdays.
5. Calculating Permitted Sewage Flow Rates
The Westchester County Environmental Facilities Sewer Act requires that the
Village not exceed 150 gallons per capita per day.On this basis the permitted
maximum daily flow rate for the Village's sanitary sewers is as follows:
9599 people = x gallons/day
150 gallons/person/day
9599 people x 150 gal/person/day = 1,439,850 gallons/day
Thus the 150 gpcd threshold depicted by a horizontal line on Figures 1 to 6.
4
Page 22 of 81
6. Unaccounted Service Connections
In conducting research of all sewer connectionsto the County trunk main sewer
that runs along the border of the Town of Harrison and the Village,DRE
discovered that there is sewage coming from Harrison that is not corrected for in
the 2012 WCDEF Flow Monitoring Study.The flow appears to come from six
office buildings located on Westchester Avenue and Bowman Avenue.We will
use water use data to estimate this flow.
C. Sanitary Sewer System Tributaries
1. The Village is divided into six sanitary sewer subsystems.Each of these
subsystems contains several neighborhoods made up of a network of contiguous
streets that discharge to the County trunk line at a specific manhole.DRE has
determined the direction of sewage flow for Village streets and identified their
receiving manholes.The list of streets in individual neighborhood and the County
manhole they flow into has been identified in Table 9.Streets that have been
identified as suspect for I/I by previous SSES studies have been highlighted.All
major sanitary sewer tributaries are listed absent those that have been built in
the last 20 years.It is unlikely that these recently built sewer tributaries that we
lack complete mapping for are sources of I/I.
2. The sewage maps that show the direction of flow for each street in the Village
will be utilized to isolate streets that have been identified as possible I/I sources
if additional flow monitoring is deemed necessary. Flow isolation between
midnight and dawn when sanitary sewer flows very low can be very revealing.
Unexplained clear water flows that are likely due to the occurrence of I/I are
often discovered using this technique.
D. Estimate of Village Population
As described In Section A.2.(Sanitary Sewer Subsystems)DRE has estimated the
Village population by counting properties that are shown on the 1994 SSES
maps supplemented by Google Maps for properties constructed after 1994.Also,
the Westchester County Department of Planning issues profiles for all County
municipalities.The data for estimating population was obtained from this
document.(Table 2) From that information a population of the Village has been
estimated.
The Westchester County Department of Planning issues profiles for all County
municipalities.The Department of Planning data states that households in Rye
5
Page 23 of 81
Brook reside in about 95%of housing units,with the remaining 5%vacant or in
transition.The estimates were derived as follows:
2925 housing units x 0.95=2780 households
The Planning Dept.estimates 3.35 persons per household in Rye Brook.
2780 households x 3.35=9315 people live in the 6 subsystems
There are approximately 300 additional Rye Brook housing units in areas
abutting the Village of Port Chester that are connected to Port Chester sewers.
These housing units are similar to those in adjacent Port Chester neighborhoods.
The following estimate uses the Planning Dept.estimate of 2.69 persons per
household in Port Chester.
300 housing units x 0.95=285 households
285 households x 2.69=766 people live the area of Rye Brook that is serviced by
Port Chester Sewer District.
The estimated 2016 Total Population of Rye Brook is 9315+766=10081
6
Page 24 of 81
Work Plan
Task 1
The Westchester County Department of Environmental Facility(WCDEF)SSES
mapping of the sanitary sewer system tributary to the Blind Brook Wastewater
Treatment Plant has been reviewed and analyzed by DRE. Any sanitary sewer
constructed since the completion of the County SSES was included in the study.
This step is necessary since the SSES was completed in July 1994.
The 2012 WCDEF Flow Monitoring Study investigating the contributing flow
from the Village of Rye Brook's Sanitary Sewer Subsystems to the Blind Brook
Sewer District has been reviewed and evaluated.
Task 2
Inflow and Infiltration from the sewer tributaries depicted in Maps 1 to 4 will be
confirmed by field investigation of neighborhoods suspected of having I/I
problems that have not been corrected. This process will follow as outlined in
Attachment"A"titled Scope of Work.
7
Page 25 of 81
TABLE 1
Rye Brook—SSES-Flow Metering
county Manhole Location
ti1fr12 South of Wyman Street @ R ORye Br60k border _
62031 Easement south of Hutchinson River Pkw and east of Liflcoln Avg
Flow @ MH 61612+Flow @ 62031=Total Rye Braok flow to Blind Brook WWTP after
correcting for the upstream flow from the Village,of Harrison to the County Trunk sewer.
DRE has Identified an error in the Blind Brook algorithm for Rye Brook sanitary sewage flow
shown In Table 4-2 of the WCDEF Flow Monitoring Program Report.
The published equation is:
Total Rye Brook flow to Blind Brook WWTP BRB1+BRB2—(BH3+BHn+BHS)
The corrected equation is:
Total Rye Brook flow to Blind Brook WWTP =BRB1+BRB2--(BH2+BH3+BH4+131-15)
In Savin Report's Table 4-2,BH2 was omitted from the algorithm. However Savin Engineers has
stated that BH2 was accounted for in their calculations and that this was a typo.
Page 26 of 81
TABLE 2
RYE BROOK .
MUNICIPAL PROFILES IN WESTCHESTER TY,NEW YORK
Aii1e15can eommunitp Suiya},20U-o:
POPULATION DATA HOUSING DATA EMPLOYMENT DATA
'"td �sllanir'�';:.s:i:�.,'.k'f,�+?::x§i�37�.: Totalhousld8urilta• ,.. ^a�903 Empl?Ymunt ..
Tow dvillan labor Toro: 4,432
Area and density: Housing occupancy andtonure occupation of reaidenis
Square miles: 3.G Occupied hobbirig units:I S,S10. 940% Total employed residents: 4,238 100.0%
Parsons par square mile*: 2,729,4 Vacantlnits: •, 993 • 'S,li% MenagemenC 2;163 60.8%
occppled: 2,'x89' 04.8% asndees: 509 120%
.Owner• Sales and emce; 1,069 28.2%
b
Popuiatldn by rate and Hispanic origin ' ReMer occupied 621 16,7% CcnskucUom $90 9.2%
While: 8,431 BSA% Production and transport. 117 2b%
Blank 233 2A% Housing Oita in structure "' Fanning: 0 0.0%
Amedcan Indian: •32 0.9% Singte-fandIp 2,717
Aslan:. 243 4A% •2 tog unite '-'640 -
Other 423 4.4% 10 to 19 units: 5 ' Residents commuting to work
Two or more races: 69 0.8% 20 to 49 units: '11
Hispanic(may be of any race): 815 8.8% 60 or mom units: 220 Average travel time to nd o ; 3,092minutes
fdabil3 home f other, .10 Total a to worta l 9e and over: 3,082 96.0%
• Drove to work atone: 2,882 73.946
Calmled: 160 4.1%
Age
Year housingbuilt .• publigiransportallon: 740 18.7%
0.5 813 6.4% Otherineans: 130 3.3%
6-171 2,008 21.1% MedianYeafBullt •1966
1&34: 1,161 121% 200ooriater. 432 Wor(cedathoma; 103 q,0%
35.64: 3,900 40.9% 1990 to 2000: 328
85-84: 1,435 14.1% 198010 1989: S02
B5 and over: 425 4.5% . 1970 to 1978:- 386 INCOME DATA
1960 to 1969: 732
1950 to 1959: 657 Household Income
Place of birth and citizenship 1949 orearller.• 688
Native: 7,998 83.9% Percapt�:
Average household:
Born In NswYork Stale: 6,32,4 66.3% Monthly renter costs Average family:
BomlgDifferent State: 1,698 18,7% Average rent $1,398 - Households byfncomo:7$$$114
5
US Citizen Not Born in US BB 0.996• Hag Ungd byrRange In Rent Total households: ,
Foreign Burn; 1,633 18.1% -Total speggedrenter units: 521 100.0% Lessthan$15,000; 202
Naturalized Citizen: 889 9.9% 4500: 21 4.0% $16,000 to$28,999; 278
Not is Citizen: 644 6.8% $600-•1300: 68 10.7% $30,000 to$44,905: 186
$800-1,249: es 19.8% $45,0001d$59,990: 260
$1,260-2,000: 289 50,69{ $60,000(8$74,999: 247
Top countries of origin $2,000 or more: 83 15.9% $76,000 to$99r999: 212
Peru 249 No cash rank 0 0.0% $100,000 to$149,999: 678
Italy 174 $150,000 or more: 1,330
UK 94
Other Europe 942 Cost•burdenad households
Afriga 69 Tcialspecgledhousandds: 2,377 Pove4status
Cost burdened Rentaa: 277 Total poverty universe. 9,43,1 100,0%
Ability to speak English CesFhurdened Owners wl mat0nge: 908 Total pereone In poverty: 617 6.6%
Paapleln Pnploveu 9:ar - -
lanawsa eannclgxaR r,hameo Overcrowded housing units
g,oup eaW142Yll 01-PTotal occupied housing units: 3,310 100.0%
Spanish Spealdn9: 700 142 20.3% Persons perroom
Other Indo-European: 738 18 24% 1 or less. 3,310 100.0%
Asian Spepking: 132 21 15.9% 1 to 1112! 0 -0.0% '
1112 to 2: 0 0.0% tai•
2 or more: 0 0.0%
Preparedby:
HOUSEHOLD DATA WeslaWasterCounty oapmtmentofPlanning
EDUCATION DATA utlliladmeAvenus
Vyhae Plains,New York 10601 ,
Total Household: 3 310. (914)995.4400
Household:y.1�•ii•''•,�. •-l., f i'Nt Educational attainment
`y v cage:heu9fl)ro(d.slye-`:;, `,'.•�• ''�.. '•�
Total persons-25 and over. 8,431 100.09( Source:
No H3 Diplome: 64 0.8% U.9,Census Bureau Amo4can Community Survay(ACS)
High School praduats: 1,420 2$.1% 21106'21)(19•Nob that this data is basad on a aempla,and
Family HoUseholda•(families): 2,632Sama College: 1,084 18.5% =let=o margin of errorwhlch can bre obtained through
Children under is In FaA Households:2,670 Assodale'e: 373 5,6=/, the Cartes Bureaus differeArroknce
dt=men the
website.For
Merrledcauplofamilies: y 2,160 Bachelor's: 1,616 24.6% iMormnli on the dgforawe between the ACs end the
Mauled-cou esvilthchildrenunder18: 1,149 Graduate Db ree,orHigher. 1,718 28,7% DacorWalCensus,see:
pl B bile,/dsminnweskhestereov camlcenses-and•slauslia+
Female-hddded households: 246
Childion In Foniale•headed households; 154 •square mileage represents land area and Inland sv,*r-
Non-family h useholds: 797 Sahoei enrollment b odbe,but does not Include Hudson Rivet or tong Island
Househoidef Ming alone: 768 Total persene 3 end over enrolled sound areas and Slekinlots within a mun*IIIy.
Householder65+living alone: 429 In seb6ot 2,649 '
Preschool/kindergarten: 368 "The Total Poverty Udvorso number Core from the
Totel Population number because notall popple Included
Elementary: 1,345
H h mlW
School: 462 in the American Conly Survey sample reir"M on
Childrenuridarlsliving in 268 ihak income.For more-Information-vis9 the Amedom
College racsnder on the u:s.Census Bureau uabshe.
single-parent households: 305 Graduate or Professional School: 216
�i
Page 27 of 81
TABLE 3
Rye Brook Sewer Subsystems
There are five sewer subsystems in the Village of Rye Brook.About 90%of the flow goes to the
Blind Brook WWTP and the remainder goes to the Port Chester WWTP.All sewage from the Rye
Brook subsystems ends up at Blind Brook,Based on tax maps,thefollowing breakdown in
housing units per sewer subsystem was determined.
Subsystem Housing Units Residents
a RB-1 166 housing units 529
0 RB-2 386 housing units 1228
0 RB-3 423hoUsingunits 1347
0 RB-4 363 housing units 1162
a RB-5 831 housing units 2644
a RB-6 756 housing units 2405
TOTAL 2925 housing units 9315
Page 28 of 81
TABLE 4
R e Brook Subs stems I and I
subsystem residents inflow(est.gallonsistorm) infiltration(est.gpd)
2000 ne ligible
RB-1 529 negligible
RB-2 1228 2800
1347 4450 92,000
RB-3
RB-4 1028 12,500 negligible
•24,000 28,000
RB-5 2644
RB-6 147,000 2405 ` 25,000 .
Based on combined data from 1980 and 1994 SSSS Reports.
Page 29 of 81
TABLE 5
R fd BrookS bs stem Inflow
No Wow e , -
(ref.Table F-1 WCDEF SSES—1994)
RB-1
Inflow source gat/storm per M�rcost ch $/RPd removed Location
depressed MH 500 0 $3,00 Bowman Ave
RB-2
Inflow source gal/storm per MH cost each $IRPd removed Location_ Wilton Rd/Beacon Ln/bell Pi
7 leaking chimneys 400 $1850 $4— 65—,——
RB-3
d removed Location
Inflow source gaVstorm per Mli C0 st each $/RP1500 $3.00 Bonwit Rd/Berkley Dr
3 depressed MH 500 $
area drains 350 $3,000 $8.65 Mohegan Lane
3
1ollars 500 $1750 $3.50 Chorles Lane/Lincoln Ave
leaking c
1 ey 400 $1850 $4.65 Berkle Drive/WinthropDrive
leaking collars
TOTAL 4450 gal/storm
RB-4
Location
Inflow source gaystorm per MH cost each $Igpd
��Quad Argyle Rd/galley Ter
ESleakins;
presed MH 500 $1504 $
chimneys 400 $1850 $4.65 Berkley Or/Elm Hill Dr/Argyle Rd —
TOTAL 3500 gal/storm
RB-5
d removed Location
Inflow source gal/storm Per MH cost each $$72.00 Rock Ridge Drive
3 mainline leaks 770 $55,000
1 area drains 350 $G,000. $17.15 Knollwood Drive/Acker Drive
$1750 $0.50 Meadowlarl(Beechwood/N Rid e
500
3leakin collars 1850 $4,65 Meadowlarkjf3obbieLone Rock Ridge
4leaking chimneys 400 $3000 $2.20 RockRldgeDrive _
4 servlce line leaks 1360 $
2 catch basin 9000 $15,000 $1,66 Beechwood Blvd
connections .
TOTAL 23,580 gal/storm
Page 30 of 81
TABLE 6
Rye Brook Subs stern Inflow
No Wo._ rk bone r
(ref.URS SSES Map Atlas 1980)
RB-1
Inflow source Location
i
Sanitary sewer through 2
7Eas1ofWestvIewAve
storm manholes i
iocatibn
inflow source.
i
Catch basin INanhole 96013 'Candy Lane
RB-5
Inflow source Location
Roof leader Manhole#5034 Eagles Bluff
RB-6
Inflow source Location
Cellar drain Manhole#3075 Country Ridge Circle
2 Catch basins MH#3039 Countr Ridge Dr MH#3097 Fairlawn Pkwy
2 Unspecified inflows MH#3045 Rockinghbrse Tr MH#3039 Country Ridge pr
Page 31 of 81
TABLE 7
Rye Brook—SSSS--Illicit Inflow
work done
Inflow source Sub-s stem Location
RL RB-5 44 Rock Ridge Drive
DD R13-5 46 Rock Ridgre Drive
RL&SL RB-5 58 Rock Ridge Drive
Pool drains 1113-5 8 Eagles Bluff.
RL&SL RB-5 45 Rock Ridge Drive
RL—Roof Leader
DD—Driveway Drain
SL—Service Line Leak
All above were Identified by Village DPW Investigation and repaired in 2013
Page 32 of 81
TABLE 8
Rye Brook Subsystem Infiltration '
(ref.sewer streets- SSES.Map Atlas 19$0)
(ref.manholes'-1994 SsES—Table E1)
No Work done
RB-2
Tote.inflltration
2700 gal da
8 Manholes
RB-;3
lineal feet segments) gal/inch-mi/da
Location 390(l 3000
Charles Lane 420 2 50,000
Pine Ridge Rd 540 3 39,000
Mark Drive
Total infiltratlon
8400 gal day
32 Manholes
RB-4
Total infiltration
1800 gal day
12 Manholes RB-5
lineal feet(segments) gal/inchimi/day
Location 130(1) 28,000
North Ridge Street
Total infiltration
5300 gal da
10 Manholes RB-6
linealfeet(segments) gaVinch-mi/day
Location 5000 2000
Country Ridge Circle 510(2) 4,000
Country Rid a Drive 1410(7) 28.000
Winding Wood Rd 430 f3l 63,000
Latonla Road 1210(5 48,000
Paddock Road 200(l) 2000
Orchard Road
Page 33 of 81
TABLE 9
Rye Brook Subsystem
Sanitary Sewer Tributaries
Streets suspect for 1/1 are in bold and highlighted.
RB-1
Receiving Manhole Adjoining Streets
61651 Westview Ave Westview Ave
Roanoke Ave
Dixon St
Highview Ave
Crescent PI
RB-2
Receiving Manhole Adjoining Streets
62311 Westchester Ave
Westchester Ave North Ridge St
62330 Wilton Rd Wilton Rd
Bell PI
Maple Ct
Beacon Lane _
62364 North Ridge Rd North Ridge Rd
Tamarack Rd
Neuton Ave
Valley Ter
Maywood Ave
Windsor Rd
RB-3
Receiving Manhole Adjoining Streets
61694 Westchester Ave
Westchester Ave Brook Lane
Phyllis PI
Jean Lane
Lincoln Ave
Jennifer Lane
Terrace Court
Lee Lane
Sunset Rd
Page 34 of 81
61752 Talcott Rd
Lincoln Ave& Lincoln Ave
Talcott Rd Pine Ridge Rd
Elm Hill Dr
Mohegan Lane
Bonwit Rd
Carlton Lane
Hunter Dr
Mark Dr
Berkley Dr
Winthrop Dr
Charles Lane
62364 North Ridge Rd t North Ridge St
Tamarack Rd
Neuton Ave
Valley Ter
Maywood Ave
Windsor Rd
RB-4
Receiving Manhole Adjoining Streets
62396 Argyle Rd Argyle Rd
Westchester Ave Betsy Brown Rd
Old Oak Rd
Berkley Dr
North Ridge St
Greenhorse Circle
RB-5
Receiving Manhole Adjoining Streets
62442 Betsy Brown Rd
Betsy Brown Rd North Ridge St
Knollwood Dr
_ Sylvan Rd
62463 Acker Drive Acker Drive
Rock Ridge Dr
Jacqueline Lane
Bobbie Lane
Page 35 of 81
1 North Ridge St
62463 Acker Drive Eagles Bluff
Meadowlark Rd
Oriole PI
Cardinal PI
62531 Loch Lane Hillandale Rd
Loch Lane
Beechwood Blvd
Edgewood Dr
King St
Bishop Dr
RB-6
Receiving Manhole Adjoining Streets
62031 North Ridge St
Hutchinson River Pkwy 1 Windingwood Rd
& Latonia Rd
Windingwood Rd Churchill Rd
Paddock Rd
_ Old Orchard Rd
62031 County Ridge Rd
Hutchinson River Pkwy County Ridge Circle
South of Rockinghorse Trail
County Ridge Rd Dorchester Dr
North Ridge St
Fairlawn Pkwy
Lawrence Dr
Holly Lane
Parkwood PI
Whippoorwill Rd
Page 36 of 81
MAP 1(RB-6)
1�l
( a Blind BrQok f``fj•'�� ,.
COLOVY Gina .OL
41
k � �..
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qua �
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ray
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` 1
Page 37 of 81
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AN L,
PH 430p Pori
Cb
N
CL P8 jljjLp:l�jtpq,,
cd
Page 38 of 81
MAP 3(RB-3)
s�
r�
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Hunter(fir
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I JI
Rea
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IV
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,J �an4�flt Rd
Elm VIII Ver
c�
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Page 39 of 81
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Page 40 of 81
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Page 41 of 81
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Page 47 of 81
Dolph Rotfeld Engineering,P.C.
Attachment"A"
Scope of Work
The Work Plan provides the basis for this Scope of Work which when completed will provide the
required details for rehabilitation work to be done to remove I/I.Responsibilities shall be as follows:
• DRE will provide the studies of the existing SSES and Flow Monitoring reports.
• DRE will prepare bid documents for manhole inspections,smoke testing,dye testing,CCTV
inspection and flow monitoring.
• The Village of Rye Brook will administer the bidding process.
• DRE will manage the project,coordinate and oversee the field work by the contractors.
• DRE will assist the Village in determining the resident population and office population If any in
each subsystem to be tested.
The following is further detail of the work to be completed:
1. Manhole Inspections
The chosen contractor shall perform inspection of identified manholes in the sanitary sewer
system.They shall be inspected for general construction,condition and evidence of inflow and
infiltration. Manholes are identified by numbers from the mapping done for the 1994
Westchester County SSES. Other manholes encountered must also be inspected. The interior of
each manhole shall be photographed and documented.
Contractor will be responsible for performing the following tasks:
o Complete an inspection form to be provided by DRE for each manhole
• Measure the depth of each manhole(rim to lowest invert)
• Confirm the size and number of connections
• Provide a digital inspection photo of each manhole
The contractor shall provide Village with the following deliverables in connection with this task:
• Five(5) bound versions of the manhole inspection reports
• Two(2)PDF version of manhole the inspection reports
Page 48 of 81
Dolph Rotfeld Engineering,P.C.
2. Smoke Testing
The chosen contractor shall perform smoke testing on selected subsystems to detect Illicit
Inflow to sanitary sewers.After analyzing the smoke testing results,a portion of the suspected
inflow sources will be dye tested.
• Contractor shall provide the Village with a summary report of the results of the smoke
and dye testing.The cause of inflow for each positive test will be evaluated along with
individual cost estimates for removal of each inflow source.
3. CCTV Inspection
The chosen contractor shall perform pipeline internal inspections of the sanitary sewer
systems.Sewers to be inspected shall be cleaned sufficiently for televising and video
recording. Videos shall be in color and have a voice over describing the notable features
as well as providing computer generated inspection reports.
The Village will provide the following:
• Identify fire hydrants for contractor use upon receiving permission from Suez
Westchester.
• Identify manholes for contractor use when decanting liquid from vacuum trucks
or temporary holding vessels
Page 49 of 81
Dolph Rotfeld Engineering,P.C.
Contractor shall be responsible for performing the following tasks in the CCN pipeline
inspections:
• Recording pipe conditions in accordance with the National Association of
Pipeline Sewer Service Company's Pipeline Assessment and Certification
Program
• Documenting the number and location of lateral connections
• Documenting of pipe material and the spacing of joints
• Cleaning the pipes sufficient for proper video inspection and removal and
disposal of solid waste. If DRE determines that a pipeline is unsuitable for video
inspection it shall document the attempts made and the conditions encountered
causing the unsuitability for pipeline inspection.
C Documenting promptly all observed sources of inflow and infiltration as well as
any critical damage or blockages
o Providing corrections to the sanitary sewer system drawings as encountered
Contractor shall provide to the Village the following deliverables in connection with the
tasks performed In this section:
• Two(2)sets of videos in DVD format with voice over
o Five(5)copies of bound and one(1)PDF copy of the computer generated
reports
o Summary sheets of observed conditions
Page 50 of 81
Dolph Rotfeld Engineering,P.C.
4. Flow Monitoring
Contractor shall flow monitor selected subsystems for a period of four(4)consecutive
weeks. Additional weeks of flow monitoring at the same or in additional subsystems
maybe necessary.DRE shall verify the suitability of the metering manhole(s)or may
select alternate manhole(s)to provide the required flow monitoring.
Flow isolation shall be conducted In tributary areas to be selected.
The chosen contractor shall provide to the Village the following deliverables in
connection with the tasks performed in this section:
• Raw data tabulated,daily minimum and maximum flow rates,rainfall totals per
day and computations of daily peak and average flows.Flow rates will be shown
graphically.
• Five(5)copies of raw data and summaries bound and one(1)copy in electronic
PDF form
5. SSES Final Report
DRE will provide a Sewer System Evaluation Survey report that will document our
engineering research and analysis of the Inflow and Infiltration of the Village's sanitary
sewer system in the Blind Brook Sewer District.
DRE will provide a Final Report summarizing all findings.The report will include
recommendations on mitigating,resolving or improving the sanitary sewer system
located in each community.The final report shall include a summary of proposed pipe
and manhole rehabilitation or replacement along with individual cost estimates.
The deliverables in items 1 through 4 above will be appended to the report.
Page 51 of 81
Dolph Rotfeld Engineering,P.C.
Attachment"B"
I/I Investigation Phase
Four Sanitary Sewer Tributaries Will Be Investigated:
Sanitary Sewer(If) Manholes
RB6 north discharges to MH 62091 23,250 99
RB6 south discharges to MH 62031 9,650 68
RB3 north discharges to MH 61752 7,480 36
RB2 east discharges to MH 62364 11,500 97
Total 58,000 300
Estimated Contractor Cost(exclusive of engineering):
Smoke Test all sewers 58,000 If @ 0.70/If = $40,600
CCN-RB6 south only 9,650 If @ 1.60/if = $15,920
Manhole Inspections 300 @ 70.00 pe = $21,000
Flow meter @ 4 receiving manholes for 4 weeks = $12,400
Total $89,920
Estimated Time:
Smoke Testing = 15 days
CCTV = 5 days
Manhole Inspection = 15 days
Page 52 of 81
Dolph Rotfeld Engineering,P.C.
Attachment"B"
1/1 Investigation Phase
Estimate Cost of Engineering -Supervision and Engineering Report:
Inspection 120 hours @$ 80/hr. _ $ 91600
Project Engineer 45 hours @$120/hr. - 5,400
Project Manager 20 hours @$135/hr. = 2,700
Principal 8 hours @$180/hr. - 640
Total = $18,340
Page 53 of 81
Dolph Rotfeld Engineering, P.C.
M E M O
TO: CHRIS BRADBURY,VILLAGE ADMINISTRATOR
FROM: DOLPH ROTFELD, P.E., BCEE
SUBJECT: FLOW MONITORING: VILLAGE CONTRACT 17-02
DATE: MARCH 24, 2017
Please be advised that we reviewed the bid from Fred A.Cook,Jr.,Inc.,for the sewer system
flow monitoring as outlined in the Village Bid Contract 17-02.
Since the last Board of Trustees meeting,we received and reviewed the supplemental
information requested on the company experience. We also contacted the references. All
information received answered our concerns in an acceptable manner. Therefore,we
recommend awarding of the contract to the Fred A.Cook,Jr., Inc.including Total Bid for
$21,400.00 and Alternate A for$3,700.00 and Alternate B for$3,700.00.
Please call me if you have any questions.
'7
DR
Page 54 of 81
March 28,2017
RESOLUTION
SETTING A PUBLIC HEARING FOR APRIL 12,2017
ON THE 2017-2018 TENTATIVE BUDGET
RESOLVED, that a Public Hearing will be held by the Board of Trustees of
the Village of Rye Brook on Tuesday, April 12, 2017 at 7:30 p.m. at Village Hall
located at 938 King Street, Rye Brook, New York to consider the proposed 2017-
2018 Tentative Budget for the Village of Rye Brook; and
BE IT FURTHER RESOLVED, that the notice of public hearing shall state
the time, place, purpose of the hearing, and that a copy of the tentative budget is
available in the office of the Village Clerk, for inspection during regular office hours
and posted on the village website www.ryebrook.org
Page 55 of 81
March 28,2017
RESOLUTION
CONSIDERING AN INTERMUNICIPAL AGREEMENT WITH
WESTCHESTER COUNTY AND THE VILLAGE OF RYE BROOK FOR
PRISONER TRANSPORTATION
RESOLVED, that the Village of Rye Brook is authorized to enter into an Inter-
Municipal Agreement with Westchester County for prisoner transportation, for the
period of January 1,2017 to December 31,2018 as follows:
(1/l/17- 12/31/17) $222.99 per round trip plus mileage
(1/l/18- 12/31/18) $229.68 per round trip plus mileage; and
BE IT FURTHER RESOLVED that the Mayor and Administrator are hereby
authorized to execute and deliver all documents necessary or appropriate to
accomplish the purposes of this resolution.
Page 56 of 81
Westchevcom
ster
.10 go
Robert P.Astorino
County Executive
Department of Correction
Kevin M.Cheverko
Commissioner
March 17,2017
Village of Rye Brook
938 King Street
Rye Brook,New York 10573
Dear Christopher Bradbury:
Please find enclosed an original agreement between the Department of Correction and the
Village of Rye Brook for prisoner transportation for the term commencing January 1,2017
and terminating December 31,2018.
Please fully complete and send back the prisoner transportation agreement to:
Westchester County Department of Correction
P.O.Box 389
Valhalla,New York 10595
Attn: Vivian Buettner/Headquarters
Please include a copy of an insurance certificate naming Westchester County as additional insured
covering this contract. If you are self-insured,please provide a Self-Insured Employers Workers
Compensation Form(SI12)which certifies that compensation has been secured.
If you have any questions,please do not hesitate to contact me at(914)231-1336.
Very truly yours,
Susan Gheevarghese
Assistant Director,Administrative Services El
SG'vmb
enclosure
P.O.Box 389
Valhalla,New York 10595-0389 Telephone: (914)231-1054 Fax: (914)231.1262 E-mail:kmc4@westchestergov.com
Page 57 of 81
PRISONER TRANSPORTATION--ZONE RATE
THIS AGREEMENT,made this day of ,2017
by and between:
THE COUNTY OF WESTCHESTER,a municipal corporation of the State
of New York having an office and place of business in the Michaelian Office
Building, 148 Martine Avenue,White Plains,New York 10601
(hereinafter referred to as the"County")
and
VILLAGE OF RYE BROOK, a municipality of the State of New York
having its office and place of business at 938 King Street,Rye Brook,
New York 10573
(hereinafter referred to as the"Municipality")
WHEREAS,pursuant to Sections 500-c and 500-d of the Corrections law
prisoners are required to be transported from local municipalities to the Westchester County
Jail in Valhalla,New York;and
WHEREAS,the County and the Municipality agree to cooperate in providing
such prisoner transportation.
NOW,THEREFORE,in consideration of the terms and conditions herein
contained,the County and the Municipality agree as follows:
1. PRISONER TRANSPORTATION: Except for prisoners arrested by the
Westchester County Department of Public Safety,the Municipality shall provide round trip
prisoner transportation using its own police department personnel and vehicles between the
Municipality and the Westchester County Department of Correction for all prisoners
remanded to the Westchester County Jail by court order or required to appear before the local
Page 58 of 81
court within the Municipality. The County will reimburse the Municipality for the actual
number of round trips. All municipalities,where possible, shall hold prisoners for one daily
trip to the Department of Correction.
2. REIMBURSEMENT: The Municipality shall be reimbursed by the County
for prisoner transportation services at the rate plus mileage per round trip indicated in the
Zone Rate Plan attached hereto as Appendix"A"and made a part hereof. The rate will be
paid as follows:
For transportation to County Jail subsequent to arrest- I round trip plus
mileage;
For Transportation from County Jail to local court;no return- 1 round trip
plus mileage;
For Transportation from County Jail to local court;remand to County Jail,
where the time expended does not exceed three(3)hours-2 round trips plus
mileage;
Only in the following circumstances will an hourly rate and mileage fee be paid,
as an alternative to the zone rate set forth above:
a. Transportation of female prisoners(1 officer and 1 matron). A minimum
of four(4)hours will be reimbursed for a matron;or
b. Transportation of seven(7)or more prisoners(requiring an additional
officer); or
c. Transportation of prisoners charged with Class A felonies OR classified by
Department of Correction as an"A"or"AA"prisoner considered to
present danger mea JJ warrant(requiring an additional officer); or
d. Transportation from County Jail to local court and remand to County Jail
where time expended exceeds three(3)hours.
In the event that any one of conditions"a"through"d"above are met,then the
actual per hour personnel costs incurred by the Municipality will be paid at the hourly wage
2
Page 59 of 81
and fringe benefit cost as determined in the applicable collective bargaining agreement
between the Municipality and the Municipal Police Association for police officers and/or
matrons plus a mileage.
Reimbursement for mileage shall be at the rate of fifty-three and a half cents
($.535)per mile,or at the then current Internal Revenue Service mileage rate,multiplied by
the mileage indicated in Appendix"A".
3. MEALS: The County shall reimburse the Municipality for meals provided to
post-arraignment prisoners for the actual and reasonable costs incurred and receipts submitted as
part of the municipality's monthly voucher submitted to the Department of Correction.
4. TERM: This Agreement shall commence on January 1,2017 and shall
terminate on December 31,2018. The County may,upon thirty(30)days written notice to
the Municipality,terminate this Agreement in whole or in part when it deems it to be in its
best interest. In such event,the Municipality shall be compensated and the County shall be
liable only for payment for services rendered prior to the effective date of termination.
5. PAYMENT: Requests for reimbursement shall be submitted by the
Municipality on a monthly basis on properly executed County claim forms and paid after
approval by the Commissioner of Correction. The number of round trips made,prisoners
transported and dates should be listed on the claim forms submitted to the Department of
Correction. Reimbursement request shall be subject to audit by the County, and the Municipality
shall keep and make available to the County such detailed books and records as are reasonably
necessary to substantiate the basis for reimbursement. The Municipality shall not be entitled to
reimbursement for any prisoner transportation expense not specifically provided for herein.
The total aggregate cost to the County under this Agreement and the agreements
with the other municipalities for zone rate prisoner transportation pursuant to the Resolution
approved by the Board of Acquisition and Contract on ,201_,shall not
3
Page 60 of 81
exceed$1,304,811. This Agreement shall be deemed executory only to the extent of the
monies appropriated and available for the purpose of this Agreement and no liability on
account hereof shall be incurred by the County beyond the amount of such monies.
6. INSURANCE AND INDEMNIFICATION: All personnel and vehicles
engaged in prisoner transportation duties shall at all times remain and be deemed the
employees and property of the Municipality. In addition to,and not in limitation of the
insurance provisions contained in Schedule`B"of this Agreement,the Municipality agrees
to indemnify,defend and hold the County,its officers,employees and agents harmless from
and against any and all liability, loss,damage or expense the County may suffer as a result of
any and all claims,demands,causes of action or judgments arising directly or indirectly out
of the transportation of prisoners for which reimbursement is sought hereunder for losses
arising out of the negligent acts or omissions of the Municipality,its agents or employees.
7. ENTIRE AGREEMENT: This Agreement constitutes the entire and integrated
agreement between and among the parties hereto and supersedes any and all prior negotiations,
agreements and conditions,whether written or oral. Any modification or amendment to this
Agreement shall be void unless it is in writing and subscribed by the party to be charged.
8. APPLICABLE LAW:This Agreement shall be construed and enforced in
accordance with the laws of the State of New York.
9. APPROVALS: This Agreement is subject to the approval of the Westchester
County Board of Legislators,the Westchester County Board of Acquisition and Contract and
the governing legislative body of the Municipality.
4
Page 61 of 81
IN WITNESS WHEREOF,the County and the Municipality have executed
this Agreement on the day of 52017.
THE COUNTY OF WESTCHESTER
By: By:
Kevin M. Cheverko (Name)
Commissioner of Correction (Title)
Approved by the Westchester County Board of Legislators by Act No_—201— on the
day of ,201—.
Approved by the Board of Acquisition and Contract of the County of Westchester on
the day of ,201_.
Approved by the of the
on the day of ,20_.
Approved as to form and Approved as to form and
manner of execution: manner of execution:
Assistant County Attorney
The County of Westchester
K/Udcr/Zone Rate Agmt 17
5
Page 62 of 81
MUNICIPALITY'S ACKNOWLEDGEMENT
STATE OF NEW YORK )
) ss.:
COUNTY OF WESTCHESTER)
On this day of ,2017,before me personally came
to me known,and known to me to be the
of ,
the municipal corporation described in and which executed the within instrument,who being by me
duly sworn did depose and say that he,the said resides at
and that he is of said municipal corporation.
Notary Public County
Page 63 of 81
CERTIFICATE OF AUTHORITY
(Municipality)
(Officer other than officer signing contract)
certify that I am the of the
(Title)
(Name of Municipality)
(the"Municipality")a corporation duly organized in good standing under the
(Law under which organized,e.g.,the New York Village
Law,Town Law,General Municipal Law)
named in the foregoing agreement that
(Person executing agreement)
who signed said agreement on behalf of the Municipality was, at the time of execution
of the Municipality,
(Title of such person),
that said agreement was duly signed for on behalf of said Municipality by authority of its
(Town Board,Village Board,City Council)
thereunto duly authorized,and that such authority is in full force and effect at the date hereof.
(Signature)
STATE OF NEW YORK )
ss.:
COUNTY OF WESTCHESTER)
On this day of ,2017,before me personally came
whose signature appears above,to me known, and know to be the
of ,
(title)
the municipal corporation described in and which executed the above certificate,who being by
me duly sworn did depose and say that he,the said
resides at ,and that he is
the of said municipal corporation.
(title)
Notary Public County
Page 64 of 81
APPENDIX A
ZONE PLAN REIMBURSEMENT RATES
WITH DISTANCE TRAVELED TO AND FROM
WESTCHESTER COUNTY DEPARTMENT OF CORRECTION
(Effective Term: January 1,2017 through December 31,2018)
POLICE AGENCY ROUND TRIP DISTANCE
ZONE#1 (1 - 10 Miles)
Reimbursed Rate Per Round Trip: (1/l/17- 12/31/17) $202.72
(1/1/18- 12/31/18) $208.81
Plus mileage reimbursed at$.535 (or the then current IRS mileage rate)times distance.
Elmsford,Village 6 Miles
Sleepy Hollow,Village 8 Miles
Pleasantville,Village 8 Miles
Tarrytown,Village 10 Miles
ZONE#2 (11 -20 Miles)
Reimbursed Rate Per Round Trip: (1/l/17- 12/31/17) $212.88
(1/l/18- 12/31/18) $219.27
Plus mileage reimbursed at$.535(or the then current IRS mileage rate)times distance.
Irvington,Village 12 Miles
Briarcliff Manor,Village 14 Miles
New Castle,Town 16 Miles
North Castle,Town 16 Miles
Dobbs Ferry,Village 17 Miles
Ardsley,Village 18 Miles
Scarsdale,Village 19 Miles
Ossining,Village 20 Miles
Hastings-on-Hudson,Village 20 Miles
Page 65 of 81
ZONE#3 (21 -30 Miles)
Reimbursed Rate Per Round Trip: (1/l/17- 12/31/17) $222.99
(1/l/18- 12/31/18) $229.68
Plus mileage reimbursed at$.535(or the then current IRS mileage rate)times distance.
Rye Brook,Village 23 Miles
Rye, City 25 Miles
Tuckahoe,Village 25 Miles
Eastchester,Town 25 Miles
Port Chester,Village 28 Miles
Mamaroneck,Village 30 Miles
Pelham,Town 30 Miles
ZONE#4 (31 -40 Miles)
Reimbursed Rate Per Round Trip: (1/l/17-12/31/17) $233.17
(1/l/18-12/31/18) $240.16
Plus mileage reimbursed at$.535(or the then current IRS mileage rate)times distance.
Pelham Manor,Village 35 Miles
-2-
Page 66 of 81
SCHEDULE "B"
STANDARD INSURANCE PROVISIONS
(MUNICIPALITY)
1. Prior to commencing work, the Municipality shall obtain at its own cost and expense
the required insurance from insurance companies licensed in the State of New York, carrying a
Best's financial rating of or better, and shall provide evidence of such insurance to the County of
Westchester, as may be required and approved by the Director of Risk Management of the County.
The policies or certificates thereof shall provide that thirty days prior to cancellation or material
change in the policy, notices of same shall be given to the Director of Risk Management of the
County of Westchester by registered mail, return receipt requested, for all of the following stated
insurance policies. All notices shall name the Municipality and identify the Agreement.
If at any time any of the policies required herein shall be or become unsatisfactory to
the County, as to form or substance, or if a company issuing any such policy shall be or become
unsatisfactory to the County, the Municipality shall upon notice to that effect from the County,
promptly obtain a new policy, submit the same to the Department of Risk Management of the
County of Westchester for approval and submit a certificate thereof. Upon failure of the
Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the
County,may be declared suspended,discontinued or terminated. Failure of the Municipality to take
out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the
Municipality from any liability under the Agreement, nor shall the insurance requirements be
construed to conflict with or otherwise limit the contractual obligations of the Municipality
concerning indemnification. All property losses shall be made payable to and adjusted with the
County.
In the event that claims,for which the County may be liable,in excess of the insured
amounts provided herein are filed by reason of any operations under the Agreement,the amount of
excess of such claims or any portion thereof,may be withheld from payment due or to become due
the Municipality until such time as the Municipality shall furnish such additional security covering
such claims in form satisfactory to the County of Westchester.
2. The Municipality shall provide proof of the following coverage(if additional coverage is
required for a specific agreement,those requirements will be described in the"Special Conditions"
of the contract specifications):
(a) Workers' Compensation. Certificate form C-105.2 (9107) or State Fund
Insurance Company form U-26.3 is required for proof of compliance with the New York State
Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for
proof of compliance with the New York State Disability Benefits Law. Location of operation shall
be"All locations in Westchester County,New York."
Page 67 of 81
Where an applicant claims to not be required to carry either a Workers'
Compensation Policy or Disability Benefits Policy,or both,the employer must complete NYS form
CE-200,available to download at:www.wcb.state.nyus(click on Employers/Businesses,then
Business Permits/Licenses/Contracts to see instruction manual).
If the employer is self-insured for Worker's Compensation,he/she should present a
certificate from the New York State Worker's Compensation Board evidencing that fact(Either SI-
12,Certificate of Workers'Compensation Self-Insurance,or GSI-105.2,Certificate of Participation
in Workers'Compensation Group Self-Insurance).
(b) Employer's Liability with minimum limit of$100,000.00.
(c) Commercial General Liability Insurance with a minimum limit of liability per
occurrence of$1,000,000.00 for bodily injury and$100,000.00 for property damage or a combined
single limit of$1,000,000.00 (c.s.l.), naming the County of Westchester as an additional insured.
This insurance shall indicate the following coverages:
(i) Premises-Operations.
(ii) Broad Form Contractual.
(d) Automobile Liability Insurance with a minimum limit of liability per occurrence
of $1,000,000.00 per occurrence for bodily injury and a minimum limit of $100,000.00 per
occurrence for property damage or a combined single limit of $1,000,000.00 unless otherwise
indicated in the contract specifications. This insurance shall include for bodily injury and property
damage the following coverages:
(i) Owned automobiles.
(ii) Hired automobiles.
(iii) Non-owned automobiles.
3. All policies of the Municipality shall be endorsed to contain the following clauses:
(a) Insurers shall have no right to recovery or subrogation against the County of
Westchester (including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies so effected shall protect both parties and be primary coverage for
any and all losses covered by the above-described insurance.
(b) The clause "other insurance provisions" in a policy in which the County of
Westchester is named as an insured,shall not apply to the County of Westchester.
(c) The insurance companies issuing the policy or policies shall have no
recourse against the County of Westchester (including its agents and agencies as aforesaid) for
payment of any premiums or for assessments under any form of policy.
(d) Any and all deductibles in the above described insurance policies shall be
assumed by and be for the account of,and at the sole risk of,the Municipality.
-2-
Page 68 of 81
March 28,2017
RESOLUTION
CONSIDERING THE APPROVAL OF THE MINUTES FOR THE MEETING
HELD ON FEBRUARY 28,2017
NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of
Trustees approves the minutes for the meeting held on February 28,2017.
Page 69 of 81
Draft
MINUTES
y Z Board of Trustees Meeting
L�Hc vey,
Village Hall,938 King Street
Tuesday,February 28,2017
BOARD PRESENT: Trustee Susan R. Epstein
Trustee David M.Heiser
Trustee Jason A. Klein
Trustee Jeffery B. Rednick
Mayor Paul S. Rosenberg
BOARD ABSENT:
STAFF PRESENT: Christopher J.Bradbury, Village Administrator
Greg Austin,Police Chief
Edward Beane,Esq., Village Counsel
Michel Nowak, Superintendent of Public Works
Fred Seifert,Public Access Coordinator
Shari Melillo,Meeting Secretary
1 7:00 P.M.-EXECUTIVE SESSION:
a) Fire Protection Agreement with Port Chester
2 7:30 P.M.-REGULAR MEETING:
3 PLEDGE OF ALLEGIANCE:
4 REPORT/PRESENTATIONS:
5 PUBLIC HEARINGS:
a) Public hearing considering a Local Law amending Chapter 240 of the Village
Code for a stop sign at Mark Drive and Pine Ridge Road
On a motion made by Trustee Epstein and seconded by Trustee Klein,the
Public Hearing was opened when Mr. Bradbury called the roll:
Page 1 of 12
Page 70 of 81
Draft
Board of Trustees
February 28,2017
TRUSTEE EPSTEIN AYE
TRUSTEE HEISER AYE
TRUSTEE KLEIN AYE
TRUSTEE REDNICK AYE
MAYOR ROSENBERG AYE
Mr. Bradbury explained that the Village had received a request from a resident
to change the current sign at this location from a Yield Sign to a Stop Sign. The
referral was given to the Traffic Commission and after review they notified us
that they agreed with the residents and so a Local Law was drafted and a Public
Hearing scheduled for tonight and the residents in that neighborhood notified of
the meeting.
Rick Buzzin-prior Village Trustee,prior member of the Traffic Commission
and a resident in this neighborhood addressed the Board stating that in addition
to being very supportive of the proposed Stop Sign,he suggested taking the
existing Yield Sign on Mark Drive-changing it to a stop sign and installing
that in the new location. His point being that it would save the Village money
on a new sign and no one apparently pays any attention to the Yield Sign that is
there anyway.He is a 30 year resident of the Village and drives that street every
day and has seen how dangerous that intersection is with drivers not stopping
and worse,not looking. He also spoke of the vegetation on both sides of the
street near the curb which is overgrown and making it difficult to see. This is a
problem area for a long time and he is in favor of a new sign. And believes
safety is the number 1 priority.
David Barker addressed the Board stating he was before the Board of Trustees
several years ago and was able to get the Yield Sign installed and now would
like the Stop Sign to replace it. He gave pictures to the Board taken from
different perspectives and believes the bottom line is it just makes a lot of sense
for the community and believes this is dead man's corner and someone will get
hurt.
Mr. Bradbury explained that there are different traffic measures available for
intersections where drivers don't know who has the right of way.
Craig Davis -people speed through that area all the time -he agrees with the
use of a Stop Sign-not sure how to get people to slow down and believes a
Stop Sign should be on both sides of the street.
Barbara Bernstein-Mark Drive- agrees we need the sign but more importantly
the vegetation-it is overwhelming and you cannot see in either direction. It
hangs in the street and is way more deadly than having no stop sign.
Page 2 of 12
Page 71 of 81
Draft
Board of Trustees
February 28,2017
There being no further comments or questions Mayor Rosenberg called for a
motion to close the Public Hearing.
For Against
Susan Epstein (Moved By) x
David Heiser x
Jason Klein(Seconded By) x
Jeffrey Rednick x
Paul Rosenberg x
5 0
6 RESOLUTIONS:
a) Considering a proposed Local Law for a stop sign at Mark Drive and Pine
Ridge Road.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING A PROPOSED LOCAL LAW AMENDING CHAPTER
240 OF THE VILLAGE CODE FOR A STOP SIGN AT MARK DRIVE
AND PINE RIDGE ROAD
WHEREAS,a traffic condition at the intersection of Mark Drive and Pine
Ridge road was reported from a resident at the Traffic Commission Meeting
held on October 24,2016; and
WHEREAS, on January 3,2017 a recommendation was made by the
Traffic Commission to change the yield sign at the intersection to a stop sign;
and
WHEREAS, on January 24,2017 a proposed local law was introduced to
amend Chapter 240 of the Village Code of the Village of Rye Brook to
implement the proposed recommendation; and
WHEREAS, on February 28,2017,the Board of Trustees held a duly
noticed public hearing at Village Hall to consider the proposed local law,at
which time all persons interested were given an opportunity to be heard.
Page 3 of 12
Page 72 of 81
Draft
Board of Trustees
February 28,2017
THEREFORE BE IT RESOLVED,that the Board of Trustees of the
Village of Rye Brook hereby approves the above-mentioned local law to amend
Chapter 240 of the Village Code regarding a stop sign at Mark Drive and Pine
Ridge Road.
For Against
Susan Epstein x
David Heiser(Seconded By) x
Jason Klein x
Jeffrey Rednick(Moved By) x
Paul Rosenberg x
5 0
b) Considering adopting homestead base proportions.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING THE ADOPTION OF LOCAL ADJUSTMENTS FOR
HOMESTEAD AND NON-HOMESTEAD BASE PROPORTIONS
WHEREAS, on January 25, 2005 the Board of Trustees adopted Local
Law #2-2005 relating to the adoption of the provisions of Section 1903 of the
Real Property Tax Law regarding Homestead Base Proportions; and
WHEREAS, the Town of Rye Assessor has prepared Homestead and
Non-Homestead base proportions for the Village of Rye Brook's review; and
WHEREAS, on February 21, 2017 the Town Board of the Town of Rye
adopted a resolution that (a) establishes two separate property tax rates for the
Village of Rye Brook pursuant to the provisions of Section 1903 of the RPTL
(I) the Homestead Base Proportion at a rate equal to 72.166008 and (11) the
Non-Homestead Base Proportion at a rate equal to 27.833992 and (b)
authorized the Town Assessor to file a Statement of Locally Determined
Homestead Base Proportions Pursuant to Section 1903 of the Real Property Tax
Law (RPTL) (commonly referred to as the "Homestead Tax Option")based on
the 2016 Assessment Roll (completed, verified and filed in 2016) for the 2017
Village budget and tax rates; and
WHEREAS, the Board of Trustees of the Village of Rye Brook also
Page 4of12
Page 73 of 81
Draft
Board of Trustees
February 28,2017
wishes to concur and adopt the local adjustments to these homestead base
proportions that will be used to establish a Homestead tax rate and a Non-
Homestead tax rate for the 2017-2018 Village Budget and tax rates.
NOW THEREFORE BE IT RESOLVED, that the Board of Trustees
of the Village of Rye Brook hereby concurs with the Town of Rye and adopts
for the FY 2017-18 Village tax purposes a Homestead Base Proportion at a rate
equal to 72.166008, and Non-Homestead Base Proportion at a rate equal to
27.833992; and
BE IT FURTHER RESOLVED, that the Mayor and Village
Administrator are authorized to sign all necessary documents to implement the
purposes of this resolution; and
BE IT FURTHER RESOLVED, that the Town Assessor and Tax
Collector are authorized and directed to make any filings on behalf of Rye
Brook, and to take any additional actions necessary to implement the purposes
of this resolution.
Mr. Bradbury explained how this came about. Originally there was a portion of
taxes paid by residents and portion paid by commercial-this basically keeps
some separation so that after a reval the commercial properties don't pay a lot
less taxes than the residential. If the homestead didn't exist-the residential
would pay about 80 percent of the taxes -with it they pay about 72 percent so
basically this protects the residential properties.
CARRIED.
For Against
Susan Epstein (Moved By) x
David Heiser x
Jason Klein(Seconded By) x
Jeffrey Rednick x
Paul Rosenberg x
5 0
Page 5 of 12
Page 74 of 81
Draft
Board of Trustees
February 28,2017
C) Considering a donation to the Independence Day Observance Committee for
the 2017 Independence Day Event and Fireworks.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING A DONATION TO THE INDEPENDENCE DAY
OBSERVANCE COMMITTEE FOR THE 2017 INDEPENDENCE DAY
EVENT AND FIREWORKS
WHEREAS,The Port Chester-Rye Brook-Town of Rye Independence
Day Committee will host the 2017 Independence Day Celebration on July 4th;
and
WHEREAS,the Village of Rye Brook Village Board would like to
continue to assist the Independence Day Committee with this event
NOW,THEREFORE,BE IT RESOLVED,that the Village of Rye
Brook will pay three thousand five hundred dollars ($3,500.00)to the Port
Chester-Rye Brook-Town of Rye Independence Day Committee for its 2017
Independence Day Celebration.
Mrs. Hope Klein, Chairperson of the Independence Day Committee thanked the
Board for the generous donation. She did,however,ask in anticipation for next
year that the Board consider increasing their donation to assist in the
celebration of the 150th birthday of the Village of Port Chester.Mrs. Klein
thanked them again for their current donation and their consideration for next
year.
CARRIED.
For Against
Susan Epstein (Moved By) x
David Heiser x
Jason Klein (Seconded By) x
Jeffrey Rednick x
Paul Rosenberg x
5 0
Page 6of12
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Draft
Board of Trustees
February 28,2017
d) Considering amending fees for the Future Stars Tennis Clinics.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING AMENDING FEES FOR THE FUTURE STARS
TENNIS CLINICS
The Village License and Pen-nit Fee Schedule is hereby modified to create fees
for new Recreation Programs and amend fees for existing programs:
PROGRAM OR SERVICE CURRENT FEE NEW 2016-17 FEE
Future Stars Tennis Clinics
Pee Wee Lessons (4-5 yrs) $17.50/session $20.00/session
Youth Lesson (K-12th grade) $27.50/session $30.00/session
Adult Lessons $15.00/session $17.50/session
(4 or more registrants)
Adult Lessons $15.00/session $27.00/session
(Less than 4 registrants)
CARRIED.
For Against
Susan Epstein (Moved By) x
David Heiser x
Jason Klein x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
e) Considering the use of street trees in the Village right-of-way for the National
Alliance on Mental Health ribbon campaign.
Page 7of12
Page 76 of 81
Draft
Board of Trustees
February 28,2017
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING THE USE OF STREET TREES IN THE VILLAGE
RIGHT-OF-WAY FOR THE NATIONAL ALLIANCE ON MENTAL
HEALTH RIBBON CAMPAIGN
WHEREAS, the National Alliance on Mental Health(NAMI)desires to
use street trees for their ribbon campaign in May of 2017; and
WHEREAS,the Village Board desires to assist NAMI in their
campaign with the use of streets trees within the Village.
NOW,THEREFORE BE IT RESOLVED,NAMI is hereby
authorized to place ribbons on designated street trees within the Village of Rye
Brook right-of-way and on the pillars of Village Hall and the AJP Community
Center form May 1,2017 through May 31,2017; and be it
FURTHER RESOLVED,the ribbon campaign shall be in coordination
with the Village Superintendent of Public Works.
This has become an annual event and it is for a worthy cause.
CARRIED.
For Against
Susan Epstein x
David Heiser x
Jason Klein(Seconded By) x
Jeffrey Rednick(Moved By) x
Paul Rosenberg x
5 0
f) Considering the transfer of funds for the purchase of two police vehicles.
Page 8of12
Page 77 of 81
Draft
Board of Trustees
February 28,2017
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING BUDGET MODIFICATIONS AND TRANSFERS
WHEREAS, the Village's insurance carrier has determined that two (2)
Rye Brook vehicles have been damaged beyond repair and provided an
insurance recovery check in the amount of $27,031.00 for a 2014 Chevrolet
Impala, and $28,041.25 for a 2008 Ford Crown Victoria, for a total insurance
recovery amount of$55,072.25; and
WHEREAS, the Village desires to replace one (1) Police Department
vehicle and one (1) Staff Vehicle with the insurance recovery amounts received
by the Village's insurance company in the current fiscal year.
NOW THEREFORE BE IT RESOLVED, that Village Board hereby
authorizes the Treasurer to make the following modifications to the 2016-17
Adopted Budget to reflect the receipt of additional insurance recovery revenues
for vehicles damaged beyond repair and the necessary expenditures to purchase
replacement vehicles:
2016-17 2016-17
Account Adopted Budget Modified Budget
Chane
Revenues:
Insurance Recovery $15,000.00 $70,072.25
+$55,072.25
(Acct. 42200.268)
Expenditures:
lnterfund Transfer $1,274,462.00 $1,329,534.25
+$55,072.25
(Acct 49950.900)
AND BE FURTHER RESOLVED, that the Village Board further
authorizes the Treasurer to make the following approved budget transfers in the
2016-17 budget:
Page 9of12
Page 78 of 81
Draft
Board of Trustees
February 28,2017
From Account To Capital Account Amount
Interfund Transfer Police Vehicle $30,000.00
(Acct#9950.900) (Acct.#901.5000.201)
Interfund Transfer Staff Vehicle $25,072.25
(Acct 49950.900) (Acct. 9901.5000.202)
Purchase will be authorized during this budget year.
CARRIED.
For Against
Susan Epstein (Moved By) x
David Heiser x
Jason Klein(Seconded By) x
Jeffrey Rednick x
Paul Rosenberg x
5 0
g) Considering the approval of the minutes from the meeting held on February 14,
2017.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING THE APPROVAL OF THE MINUTES FOR THE
MEETING HELD ON FEBRUARY 14,2017
NOW THEREFORE BE IT RESOLVED,that the Village of Rye Brook
Board of Trustees approves the minutes for the meeting held on February 14,
2017.
CARRIED.
Page 10 of 12
Page 79 of 81
Draft
Board of Trustees
February 28,2017
For Against
Susan Epstein x
David Heiser x
Jason Klein (Moved By) x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
7 ADMINISTRATOR'S REPORT:
Mr.Bradbury explained that the Town of Rye has put out a survey Rye Town Park and
had not had much of a response from the Village of Rye Brook. He believes it is
important for our residents to respond to the survey so that our opinions are heard.
Sun Homes now has permits for the Clubhouse and the model homes. Work has begun
and they have started the foundations.It is a project moving forward and they have had
perfect weather to assist them.
8 OLD BUSINESS:
9 NEW BUSINESS:
10 DISCUSSION ITEM:
11 UNFINISHED BUSINESS
12 ADJOURNMENT
Mayor Rosenberg called for a motion to adjourn to Executive Session to continue
discussion on the litigation with Port Chester.
On a motion made by Trustee Epstein and seconded by Trustee Rednick,the meeting
was adjourned at 8:1Opm when Mr. Bradbury called the roll:
TRUSTEE EPSTEIN AYE
TRUSTEE HEISER AYE
TRUSTEE KLEIN AYE
TRUSTEE REDNICK AYE
MAYOR ROSENBERG AYE
Page 11 of 12
Page 80 of 81
Draft
Board of Trustees
February 28,2017
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF
THE TRUSTEES PRESENT AT THE MEETING
THE NEXT SPECIAL AND REGULAR TRUSTEES MEETING
a) March 14,2017 and March 28,2017
Page 12 of 12
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