HomeMy WebLinkAbout2017-02-14 - Board of Trustees Meeting Documents BR Village of Rye Brook
Agenda
Board of Trustees Meeting
c0- Tuesday, February 14, 2017 at 7:30 PM
�'`"• ,�, Village Hall, 938 King Street
1. 6:30 P.M. - EXECUTIVE SESSION:
1.1. Fire Service Agreement with Port Chester
2. 7:30 P.M. - REGULAR MEETING:
3. PLEDGE OF ALLEGIANCE:
4. REPORT/PRESENTATIONS:
5. PUBLIC HEARINGS:
5.1. Public hearing for a proposed local law regarding sign permit applications.
*Report and Recommendation for Sign Permit Application LL
*Sign Permit Application Local Law
6. RESOLUTIONS:
6.1. Considering a proposed local law regarding sign permit applications.
*Resolution: Sign Permit Application LL
6.2. Considering creating and amending fees for various Recreation programs.
*Resolution: Amending and Creating Fees for Recreation Programs
6.3. Considering the appointment of an Administrative Aide.
*Resolution - Admin Aide
*Candidate Offer Letter
*Candidate Acceptance Letter
6.4. Considering the approval of the minutes for the meeting held on January 25,
2017.
*Resolution: Minutes
*Minutes January 24, 2017
7. ADMINISTRATOR'S REPORT:
8. OLD BUSINESS:
9. NEW BUSINESS:
10. DISCUSSION ITEM:
11. UNFINISHED BUSINESS
12. ADJOURNMENT
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF
THE TRUSTEES PRESENT AT THE MEETING
THE NEXT REGULAR TRUSTEES MEETING
Page 1 of 29
February 28, 2017 and March 14, 2017.
Page 2 of 29
January 12, 2017 APPROVED 7-0
RESOLUTION
AUTHORIZING SUBMISSION OF A REPORT AND RECOMMENDATION TO
THE RYE BROOK BOARD OF TRUSTEES ON A LOCAL LAW REGARDING
SIGN PERMIT APPLICATIONS
BE IT RESOLVED, that the Rye Brook Planning Board hereby submits the
attached Report and Recommendation to the Rye Brook Board of Trustees on the
proposed local law regarding sign permit applications.
BE IT FURTHER RESOLVED, that the Rye Brook Planning Board hereby
authorizes the Chairman, in consultation with the Village Attorney, to finalize the written
Report and Recommendation to be consistent with the discussions of the Planning Board
regarding the local law.
On motion by Mr.Morlino, seconded by Mr. Richman,Mr.Michal Nowak,
Superintendent of Public Works/Village Engineer, called the roll:
APPROVING THE REFERRAL RESOLUTION:
Ayes: Accurso,Goodman, Grzan,Morlino, Richman, Schoen,Tartaglia
Nays:
Abstain:
Excused:
13131741584585v1 1118117
Page 3 of 29
REPORT AND RECOMMENDATION FROM THE RYE BROOK PLANNING
BOARD TO THE RYE BROOK BOARD OF TRUSTEES ON A LOCAL LAW
REGARDING SIGN PERMIT APPLICATIONS
I. APPLICATION OVERVIEW
The Rye Brook Board of Trustees is considering a local law which would amend
Chapter 250 of the Village Zoning Code regarding sign permit applications. Currently,
the Village Zoning Code provisions concerning general permit procedures for sign
applications require the Building Inspector to review a sign permit application for
completeness and notify the applicant within five business days of receiving an
application. The existing code also requires the Building Inspector to reject the sign
permit application or refer the sign permit application to the designated approval
authority and Board of Architectural Review within seven days. The proposed local law
would amend the Zoning Code to give the Building Inspector ten business days instead of
five to review the sign permit application for completeness. Under the proposed local law
the Building Inspector will also have twelve business days instead of seven to reject the
sign permit application or refer the sign permit application to the designated approval
authority and Board of Architectural Review. On December 14, 2016, the Board of
Trustees referred the local law to the Planning Board for consideration and a report and
recommendation thereon pursuant to Section 250-14.13. of the Village Code.
II. DISCUSSION
The Planning Board discussed the local law at its January 12, 2017 meeting,
during which Village consultants and staff also provided input. The Planning Board
provided the following comments on the proposed local law:
• After consultation with Village staff the Planning Board learned that the
genesis of this local law was a recommendation from the Building
Department to the Board of Trustees, the Zoning Code currently requires
the Building Inspector to review sign permit applications for completeness
and notify the applicant within five business days of receipt of the
application. The Building Inspector believes this provision creates an
unreasonable timeframe based on current and projected future demands and
workload. There is no consequence if the Building Inspector fails to notify
the applicants within five days.
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• The proposed local law will give the Building Inspector more comfort and
provide the applicants with more reasonable expectations for when they
should receive notice from the Building Department concerning the status
of their application.
• The proposed local law does not have any planning implications.
• The Planning Board agrees that the proposed local law is appropriate and
grants a positive recommendation.
III. CONCLUSION AND RECOMMENDATION
Based on the foregoing,the Planning Board recommends approval of the proposed
local law.
Dated: Rye Brook,New York
January 12, 2017
On motion by Mr. Grzan, seconded by Mr.Morlino,Mr.Michal Nowak, Superintendent
of Public Works/Village Engineer, called the roll:
APPROVED AT THE JAUNAURY 17, 2017 MEETING OF THE RYE BROOK
PLANNING BOARD BY A VOTE OF 7-0
ACCEPTING THE REPORT AND RECOMMENDATION:
Ayes: Accurso,Goodman, Grzan,Morlino, Richman, Schoen,Tartaglia
Nays:
Abstain:
Excused:
13131741584585v1 1118117
Page 5 of 29
Draft 11/21/16
LOCAL LAW NO. OF 2016
VILLAGE BOARD OF TRUSTEES
VILLAGE OF RYE BROOK
PROPOSED LOCAL LAW AMENDING
CHAPTER 250
OF THE CODE OF THE VILLAGE OF RYE BROOK
A LOCAL LAW to amend
Chapter 250, Article VIII, Section
35, Subsection M of the Code of
the Village of Rye Brook
concerning General Permit
Procedures.
BE IT ENACTED by the Village Board of Trustees of the Village of Rye Brook as follows:
Section 1. Chapter 250, Section 35,Subsection M of the Code of the Village of Rye Brook is hereby
amended as follows:
250-35. Signs.
M. General permit procedures.The following procedures shall govern the application for and
issuance of all sign permits under this section.
(1) Applications.All applications for sign permits of any kind shall be submitted on an
application form provided by the Building Inspector.All application materials shall be
submitted in electronic file format acceptable to the Building Department in addition to at
least one signed original application form and eight paper copies of all plans and surveys,or
such other format or amount as determined by the Building Department.The Building
Department may waive the electronic submission requirement only in extraordinary cases of
technical infeasibility.
(2) Fees. Each application for a sign permit shall be accompanied by applicable fees,in
accordance with the schedule of fees on file in the Village office.
(3) Completeness.Within€vme ten business days of receiving an application for a sign permit,the
Building Inspector shall review it for completeness.If the Building Inspector finds that it is
complete,the application shall then be processed.If the Building Inspector finds that it is
incomplete,the Building Inspector shall,within such ten€rae-day period,send to the
applicant a notice specifically detailing why the application is deficient. Such notice shall
13131081580280vI 11123116
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include appropriate references to the applicable provisions of this section, and if applicable,
other laws.
(4) Action
(a) Within twelve seen business days of the submission of a complete application for a
sign permit,the Building Inspector shall:
[1] Refer the application to the designated approval authority if site plan
approval is required under Chapter 209,Site Plan Review,of the Code of
the Village of Rye Brook,and if the sign(s)that is the subject of the
application conforms in every respect with the requirements of this section;
[2] Refer the sign permit to the Board of Architectural Review if the sign(s)
that is the subject of the application conforms in every respect with the
requirements of this section and the sign application is not subject to site
plan approval as required under Chapter 209,Site Plan Review,of the
Code of the Village of Rye Brook;or
[3] Reject the sign permit if the sign(s)that is the subject of the application
fails in any way to conform with the requirements of this section.In case
of a rejection,the Building Inspector shall specify in the rejection the
provisions of the law with which the sign plan does not conform.
(b) Where site plan approval was required under Chapter 209,Site Plan Review,of the
Code of the Village of Rye Brook by the designated approval authority and the
signage plan has been approved in connection with site plan review,the Building
Inspector shall forward the completed application to the Board of Architectural
Review within twelve seven business days of receiving the approval authority's
resolution of site plan approval,for the proposed sign plan.
(c) Within twelve seven business days of receiving the Board of Architectural Review's
notice of approval for the sign plan,the Building Inspector shall issue the sign
permit,provided that the approved plan conforms in every respect with the
requirements of this section.
Section 2. Ratification,Readoption and Confirmation
Except as specifically modified by the amendments contained herein,Chapter 250 of the Code of
the Village of Rye Brook is otherwise to remain in full force and effect and is otherwise ratified,
readopted and confirmed.
Section 3.Numbering for Codification
It is the intention of the Village of Rye Brook and it is hereby enacted that the provisions of this
Local Law shall be included in the Code of the Village of Rye Brook;that the sections and
subsections of this Local Law may be re-numbered or re-lettered by the Codifier to accomplish such
intention;that the Codifier shall make no substantive changes to this
13131081580280vI 11123116
-2-
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Local Law;that the word"Local Law"shall be changed to"Chapter,""Section"or other
appropriate word as required for codification;and that any such rearranging of the numbering and
editing shall not affect the validity of this Local Law or the provisions of the Code affected thereby.
Section 4. Severability
The provisions of this Local Law are separable and if any provision,clause, sentence,subsection,
word or part thereof is held illegal,invalid or unconstitutional,or inapplicable to any person or
circumstance,such illegality,invalidity or unconstitutionality,or inapplicability shall not affect or
impair any of the remaining provisions,clauses,sentences, subsections,words or parts of this Local
Law or their petition to other persons or circumstances.It is hereby declared to be the legislative
intent that this Local law would have been adopted if such illegal,invalid or unconstitutional
provision,clause, sentence,subsection,word or part had not been included therein,and if such
person or circumstance to which the Local Law or part hereof is held inapplicable had been
specifically exempt there from.
Section 5.Effective Date
This local law shall take effect immediately upon filing with the Office of the Secretary of State.
13131081580280vI 11123116
-3-
Page 8 of 29
February 14,2017
RESOLUTION
CONSIDERING A LOCAL LAW AMENDING CHAPTER 250 OF THE
VILLAGE CODE REGARDING SIGN PERMIT APPLICATIONS
WHEREAS, the Village of Rye Brook Board of Trustees desires to make certain
modifications to Chapter 250 of the Village Code to extend certain time frames for the proper
review and consideration of sign permit application;and
WHEREAS, a proposed local law was introduced on December 13, 2016 to amend
Chapter 250 of the Code of the Village of Rye Brook to implement the purpose set forth above;
and
WHEREAS, on December 13, 2016, the Board of Trustees referred the local law to the
Planning Board for consideration and a report and recommendation thereon pursuant to Section
250-14.B of the Village Code;and
WHEREAS, the Planning Board discussed the local law at its January 12, 2017 meeting
and adopted a Report and Recommendation; and
WHEREAS, the Board of Trustees of the Village of Rye Brook determines that the
proposed action is a Type II Action pursuant to the New York State Environmental Quality
Review Act(SEQRA)and therefore no further environmental review is required;and
WHEREAS, on February 14, 2017, the Board of Trustees held a duly noticed public
hearing at Village Hall to consider the proposed local law, at which time all persons interested
were given an opportunity to be heard.
NOW,THEREFORE,BE IT RESOLVED,that the Board of Trustees of the Village of
Rye Brook hereby approves the above-mentioned local law to make modifications to Chapter
250 of the Village Code regarding sign permit applications.
Page 9 of 29
February 14, 2017
RESOLUTION
CONSIDERING CREATING AND AMENDING FEES FOR VARIOUS RECREATION
PROGRAMS
The Village License and Permit Fee Schedule is hereby modified to create fees for new
Recreation Programs and amend fees for existing programs:
PROGRAM OR SERVICE CURRENT FEE NEW 2016-17 FEE
Rye Brook Rebels AAU Basketball camp N/A $245.00 prior to 6/15
(Not listed on the 2016-17 schedule) $295.00 after 6/15
Teaches Basketball Camps
(Summer Pro Basketball)
Brandon Jennings Camp $425.00 $440.00
Langston Galloway Camp $425.00 $440.00
Future Stars Tennis Clinics
Pee Wee Lessons $17.50/session $20.00/session
Youth Lessons $27.50/session $30.00/session
Adult Lessons $15.00/session $27.00/session
Hi Five Pre K Little League Development N/A $110.00 for 7 weeks
(New Program)
Extended Day Camp N/A $95.00/week
(New Program)
Page 10 of 29
February 14, 2017
RESOLUTION
CONSIDERING THE APPOINTMENT OF AN ADMINISTRATIVE AIDE
RESOLVED,that Alexandra H. Frank of 110 Betsy Brown Road,Port Chester,NY
is hereby appointed Provisionally to the position of Administrative Aide with the
Village of Rye Brook, subject to the Civil Service procedures of the State of New
York; and be it
FURTHER RESOLVED, that the annual salary is $32,300.00, with an effective
start date of February 15, 2017.
Page 11 of 29
E4 w uJ.i�
l7 4zt`
VILLAGE OF RYE BROOK
MAYOR 938 King Street,Rye Brook,N.Y. 10573 ADMINISTRATOR
Paul S.Rosenberg (914)939-1257 Fax(914)939-1160 Christopher J.Bradbury
www.tyebrook.org
TRUSTEES VILLAGE TREASURER
Susan R.Epstein Diane DiSanto
David M.Heiser
Jason A.Klein
Jeffrey B.Rednick
February 8,2017
Alexandra H.Frank
110 Betsy Brown Road
Port Chester,New York 10573
Dear Ms.Frank:
This letter is to offer you the Provisional appointment of Administrative Aide for the Village of
Rye Brook at an annual salary of $32,300 with a start date of February 15, 2017. This
appointment is contingent upon approval by the Village Board of Trustees and Westchester
County Department of Human Resources.
The exam for this position is currently scheduled for April 29, 2017. In order to remain in this
position, you will need to pass the exam on that date (or an alternate date provided by
Westchester County if a waiver is requested and approved) and be immediately reachable on the
newly established civil service list for this title.
Please inform me in writing of your acceptance.
Sincerely,
v
Christopher J.Bradbury
Village Administrator
cc: Diane Di Santo,Treasurer
Mayor and Village Board Members
Page 12 of 29
Alex Frank
From: Alex Frank
Sent: Tuesday, February 14, 2017 8:36 AM
To: Christopher Bradbury
Subject: RE: Provisional Offer Ltr-Administrative Aide
Good morning Chris,
I am happy to accept this offer letter and look forward to continuing to work at Rye Brook.
Many thanks,
Alex
From: Christopher Bradbury
Sent: Wednesday, February 08, 2017 5:57 PM
To: Alex Frank
Subject: Provisional Offer Ltr-Administrative Aide
Hi Alex-
I am pleased to send you the attached offer for a Provisional appointment to the title of Administrative Aide.
Take care,
Chris Bradbury
i
Page 13 of 29
February 14,2017
RESOLUTION
CONSIDERING THE APPROVAL OF THE MINUTES FOR THE MEETING
HELD ON JANUARY 24,2017
NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of
Trustees approves the minutes for the meeting held on January 24,2017.
Page 14 of 29
Draft
MINUTES
Board of Trustees Meeting
Village Hall,938 King Street
Tuesday,January 24,2017
�xf.
BOARD PRESENT: Trustee Susan R. Epstein
Trustee David M.Heiser
Trustee Jason A.Klein
Trustee Jeffery B. Rednick
Mayor Paul S. Rosenberg
BOARD ABSENT:
STAFF PRESENT: Christopher J.Bradbury,Village Administrator
Greg Austin,Police Chief
Edward Beane,Esq.,Village Counsel
Michel Nowak, Superintendent of Public Works
Fred Seifert,Public Access Coordinator
Shari Melillo,Meeting Secretary
1 7:00 P.M.-EXECUTIVE SESSION:
a) Tax Certiorari Matters-Various Properties
b) Legal Update on Rye Brook Firefighter Arbitration&Port Chester Fire Service
Litigation
C) Potential Personnel Appointments and Compensation.
2 7:30 P.M.-REGULAR MEETING:
3 PLEDGE OF ALLEGIANCE:
4 REPORT/PRESENTATIONS:
a) Update from Weston& Sampson on the Highway/Parks Garage Design Study.
The last several months,Weston and Sampson has been working with a group
of staff on the new Highway Garage. They will give an update with a slide
show and then there will be a question and answer period with the Board.
Page 1 of 15
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Draft
Board of Trustees
January 24,2017
Trustee Epstein thanked him for coming and complimented them on the work
put in so far. She asked about the time frame and where the highway will work
during construction.
Mr. Jeff Alberti of Weston Sampson responded more work needs to be done on
that with the working group to determine the best route to take on where the
Highway guys will work during the interim....looking at 2 years for a time
frame.
Trustee Klein agreed that the work put in so far looks great.To him it has to
suit the needs of the people working out of the building and was happy to see
the sustainable aspects included in the plan. They covered all the items he was
going to ask about.To see all that is being considered in the design to him is
phenomenal.
Trustee Rednick agrees it was a fantastic presentation.However,we are not the
ones working there and he would like to hear what Mr.Paul Vinci,Highway
Foreman and Mr.Mike Nowak, Superintendent of Public Works has to say and
what they think is lacking.
Mike Nowak, Superintendent of Public Works addressed the Board stating that
this has been a group effort because it effects the day to day operations of
everyone. It is a unique site and there is refinement needed but as a partnership
a plan was developed and we believe this is a layout that addressed a majority
of our issues and concerns and we can work with moving forward.Having a
building that is flexible and adaptable to future needs is what we want and the
best thing for the Village.Weston and Sampson has brought a lot of ideas that
have opened our eyes and it's been great working with them.
Mr. Bradbury added that there was a full interview process with every single
employee of the Parks and Highway Departments. It truly has been a group
effort. Rye Brook has a lot more new development and that leads to more work
for the Public Works and this is good timing for this to happen.
Trustee Rednick is very excited about this plan-it is a tight sight but the layout
the group developed is a great one and works best for the needs of the Village.
Mr. Bradbury explained there are some decisions that have to be made by the
school so we will be looking for feedback from them. They have to consider the
cost and if they are ready now or further down the road.Mr. Bradbury asked
Mr.Alberti to give a rough estimate of cost for the Village.
Page 2 of 15
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Draft
Board of Trustees
January 24,2017
Mr.Alberti believes the cost will fall somewhere between the $9-$12 million
dollar range -based on the facilities that they have seen built—the goal is to be
cost effective. It is far from the Taj Mahal as it is a pre-engineered metal
building with all cost effective material.
Mayor Rosenberg thanked Mr.Alberti for his presentation and hard work to
this point and would like to continue moving forward.
b) Sustainability Report-Green Building Code
Ms.Alex Frank,Intern Assistant to the Administration, gave a presentation
regarding greening the Building Code-brought up by Trustees Klein and Mr.
Bradbury.Ms.Frank did some preliminary research to see what other
municipalities are doing. The goal is to require commercial development to
adhere to these requirements but it may be difficult on the residents so looking
for incentives to give them.Alex's report is included here.
SUMMARY:
Within recent years,there has been a discussion before Rye Brook's Sustainability
Committee regarding modifying the Village's building code to allow for more
sustainable development.The goal is to lower the environmental impact of future
construction by requiring a certain degree of sustainable design and
implementation for new commercial development and incentivize it for residential
properties.One consideration is to offer a percentage off future building permits
for residents who comply with the suggested sustainable building standards.After
conferring with the Board Liaison for the Sustainability Committee,it was
determined that developing a green building code from the ground up would be an
exhaustive undertaking.Because other local municipalities have begun
implementing green building codes,it is recommended that the Village consider
piggybacking.The research in this report,provided by the Administration
Department,is meant to serve as an introduction to the project of"greening"Rye
Brook's Building Code,and will be submitted to the Sustainability Committee for
further recommendation.
ANALYSIS:
Some municipalities in Westchester County that have made notable efforts to
'green'their building codes are the Village of Hastings-On-Hudson and the City of
Yonkers.In 2013,Hastings-on-Hudson passed its Green Building Code which
takes a more stringent approach by requiring compliance for both residential and
commercial properties(pg 3). Section 160.2 defines which types of properties and
projects are included.However,applicants do have the option to apply for an
Page 3 of 15
Page 17 of 29
Draft
Board of Trustees
January 24,2017
exemption if the standards are found to cause hardship or are determined infeasible
as outlined in Section 160.6.In 2013,the City of Yonkers passed the Green
Building Ordinance for all new municipal structures to incorporate sustainable
design(pg 27).All private construction projects that require a building permit
must also adhere to these standards.Applicants to have the option to apply for an
exemption as outlined in Section 50.4.For new constructions and rehabilitation
projects,municipal,commercial and some multifamily residential buildings have
design requirements outlined in Workbook Section 1.Ia.Compliance with the each
item from the Green Development Standards Checklist results in points towards the
grating of a building permit. Section 1.1b shows optional,but recommended
standards for some residential projects.
An alternative to using the checklists established by other municipalities is to
require compliance with standards for LEED certification,or Leadership in Energy
and Environmental Design.LEED is a nationally recognized authority in green
building design and has served as a guide for other standards of green
development.Depending on the desired level of sustainable features,there are
different levels of LEED certification(pg 53).The City of New Rochelle has
outlined in its GreeNR Sustainability plan the goal for more green building
projects,including the future adoption of LEED requirements(pg 56). Section 1.1
identifies the projected time frame for adoption during 2020.
Based on the research gathered in this report,echoing Yonkers'requirement of
private and certain large scale residential projects while encouraging residential
participation best fits the Village of Rye Brook's intent.Further review of this
research by the Sustainability Committee will provide information for potential
future action on this project.
(The full report is filed in the Administrators Office)
Mayor Rosenberg agrees it would be great to incentivize our residents to do this
-the commercial side leaning more toward forcing them. On the residential side
-give them an immediate price discount on the permit or C and O fee.
Discussion
Consensus of Board is pushing the commercial and all agree that incentives for
the residents is a great idea
Mayor Rosenberg thanked Ms.Frank and believes there was some good
feedback and is ready now for Sustainability Committee to move forward with
the discussion.
Page 4 of 15
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Draft
Board of Trustees
January 24,2017
5 PUBLIC HEARINGS:
a) Continuation of a public hearing to consider a proposed local law regarding
parkland reservation for site plan and subdivision applications.
On a motion made by Trustee Rednick and seconded by Trustee Klein,the
Public Hearing was opened and Ms.Frank called the roll:
TRUSTEE EPSTEIN YES
TRUSTEE HEISER YES
TRUSTEE KLEIN YES
TRUSTEE REDNICK YES
MAYOR ROSENBERG YES
Mr. Bradbury gave a brief background stating that this comes from the
Comprehensive Plan where certain properties will be designated as Parkland or
Recreation Zones. This is the first and most straightforward and simplified part
of the procedure. Basically,the properties identified needs to be space that is
usable and has a benefit for the public.
There being no questions or comments,Mayor Rosenberg called for a motion
and second to close the Public Hearing.
CARRIED.
For Against
Susan Epstein(Moved By) x
David Heiser x
Jason Klein x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
6 RESOLUTIONS:
a) Considering a proposed local law regarding parkland reservation for site plan
and subdivision applications.
Mr. Bradbury read the resolution:
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Draft
Board of Trustees
January 24,2017
RESOLUTION
CONSIDERING A PROPOSED LOCAL LAW AMENDING CHAPTERS
209 AND 219 OF THE VILLAGE CODE REGARDING PARKLAND
RESERVATIONS
VILLAGE OF RYE BROOK BOARD OF TRUSTEES
WHEREAS, the Village of Rye Brook Board of Trustees desires to make
certain modifications to Chapters 209 and 219 of the Village Code to clarify
language in pertaining to parkland reservations for site plan and subdivision
applications;and
WHEREAS, a proposed local law was introduced on October 13, 2016 to
amend Chapters 209 and 219 of the Code of the Village of Rye Brook to
implement the purpose set forth above; and
WHEREAS, on October 13, 2016 the Board of Trustees of the Village of
Rye Brook determined that the proposed action to be a Type II Action pursuant
to the New York State Environmental Quality Review Act (SEQRA) and
therefore no further environmental review is required; and
WHEREAS, on November 8, 2016, the Board of Trustees opened a duly
noticed public hearing at Village Hall to consider the proposed local law, at
which time all persons interested were given an opportunity to be heard and the
public hearing was closed on January 24,2017.
NOW, THEREFORE, BE IT RESOLVED,that the Board of Trustees of
the Village of Rye Brook hereby approves the above-mentioned local law
amending Chapters 209 and 219 of the Village Code regarding parkland
reservations.
CARRIED.
For Against
Susan Epstein(Moved By) x
David Heiser(Seconded By) x
Jason Klein x
Jeffrey Rednick x
Paul Rosenberg x
5 0
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Board of Trustees
January 24,2017
b) Considering setting a public hearing for a proposed local law for a stop sign at
Mark Drive and Pine Ridge Road.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING SETTING A PUBLIC HEARING FOR A PROPOSED
LOCAL LAW FOR A STOP SIGN AT CHARLES LANE AND PINE
RIDGE ROAD
NOW THEREFORE BE IT RESOLVED,that the Village of Rye Brook
Board of Trustees hereby sets a public hearing for a proposed local law for a
stop sign at Pine Ridge Road and Mark Drive for the meeting to be held on
February 28,2017.
The Board would like notification sent to all neighbors of this applicant within
250 square feet of the proposed stop sign.
Mayor Rosenberg called for a motion on the resolution as amended:
CARRIED.
For Against
Susan Epstein(Moved By) x
David Heiser x
Jason Klein x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
C) Considering a proposal from C1earGov for a financial transparency product.
Mr. Bradbury read the resolution:
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Draft
Board of Trustees
January 24,2017
RESOLUTION
CONSIDERING A PROPOSAL FROM CLEARGOV FOR A
FINANCIAL TRANSPARENCY PRODUCT
WHEREAS,the Village of Rye Brook is interested in using a financial
transparency product to better inform residents about the use of public funds;
and
WHEREAS,the Village Administrator and Treasurer reviewed various
financial transparency products,of which C1earGov offered a user-friendly and
affordable program.
NOW,THEREFORE BE IT RESOLVED,that the Rye Brook Board
of Trustees hereby approves an agreement with C1earGov for a financial
transparency product at an annual price of$3000, subject to any modifications
of by Village Counsel;and be it
FURTHER RESOLVED that the Mayor and Village Administrator are
hereby authorized to execute and deliver all documents necessary and
appropriate to accomplish the purposes of this resolution.
After a motion made by Trustee Klein and seconded by Trustee Epstein,Mayor
Rosenberg asked Mr.Bradbury to explain this program.
Mr. Bradbury explained this is a relatively new group and he and the Village
Treasurer like what they see. Rye Brook would be the first government in New
York State to use the product. Basically the program allows resident to look at
the information we have in our budget and get a real sense of the figures. This
program puts it in a very easy readable format-it is a very transparent process.
This presents a lot of opportunity and it looks great—it is user friendly and it is
easy to get information. They get their numbers from our financial system and
we give them an excel export and they put it into their format and have it ready
in a month. Any new information would be added and available immediately.
The program is as good as the data we give them-we are trying to make it easy
for the public to understand where we spend our money.We are giving them
three years of data-would like to see how it goes for a year and see how it
develops.
Page 8 of 15
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Draft
Board of Trustees
January 24,2017
CARRIED
For Against
Susan Epstein x
David Heiser(Seconded By) x
Jason Klein(Moved By) x
Jeffrey Rednick x
Paul Rosenberg x
5 0
e) Considering setting a public hearing for a proposed local law regarding sign
permit applications.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING A LOCAL LAW AMENDING CHAPTER 250 OF THE
VILLAGE CODE REGARDING SIGN PERMIT APPLICATION
VILLAGE OF RYE BROOK BOARD OF TRUSTEES
WHEREAS,the Village of Rye Brook Board of Trustees desires to make
certain modifications to Chapter 250 of the Village Code to extend certain time
frames for the proper review and consideration of sign permit application;and
WHEREAS,a proposed local law was introduced on December 13,2016 to
amend Chapter 250 of the Code of the Village of Rye Brook to implement the
purpose set forth above;and
WHEREAS,on December 13,2016,the Board of Trustees referred the
local law to the Planning Board for consideration and a report and
recommendation thereon pursuant to Section 250-14.13 of the Village Code; and
WHEREAS,the Planning Board discussed the local law at its January 12,
2017 meeting and adopted a Report and Recommendation;and
WHEREAS,the Board of Trustees of the Village of Rye Brook determines
that the proposed action is a Type II Action pursuant to the New York State
Environmental Quality Review Act(SEQRA)and therefore no further
environmental review is required.
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Draft
Board of Trustees
January 24,2017
NOW,THEREFORE,BE IT RESOLVED,that the Board of Trustees of
the Village of Rye Brook shall hold a public hearing on February 14,2017 at
7:30p.m. at Village Hall, 938 King Street,Rye Brook,New York,to consider
the proposed local law.
Basically this just extends the amount of time available to the Building
Inspector to review sign permit applications.
CARRIED
For Against
Susan Epstein(Moved By) x
David Heiser x
Jason Klein(Seconded By) x
Jeffrey Rednick x
Paul Rosenberg x
5 0
f) Considering a transfer of funds for 2015-16 Fiscal Year.
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING A TRANSFER OF FUNDS FOR THE 2015-16 FISCAL
YEAR
RESOLVED,that the Village of Rye Brook Board of Trustees hereby
approves the following 2015/2016 year-end budget modifications:
FROM TO AMOUNT
101-9010-428 101-1680-110 $7,861
(Employee Benefits- (MIS—
State Retirement) MIS Coord.)
101-9010-428 101-1680-411 $671
(Employee Benefits- (MIS—Computer
State Retirement) Supplies)
Page 10 of 15
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Draft
Board of Trustees
January 24,2017
101-5110-150 101-1680-499 $53,683
(Highway Maintenance - (MIS—
MEO) Contractual)
101-3120-160 101-1910-422 $20,711
(Police Dept. - (Special Items—
Patrolmen) Unallocated Insurance)
101-164-415 101-1980-423 $27,097
(Central Garage - (Special Items—
Fuel) Consulting Fees)
101-9010-429 101-1910-439 $16,480
(Employee Benefits- (Special Items—
Police/Fire Retirement)Judgments&Claims)
101-9010-429 101-1950-407 $22,679
(Employee Benefits- (Special Items—
Police/Fire Retirement)Tax on Property)
101-9010-429 101-3410-180 $2,135
(Employee Benefits- (Fire Protection—
Police/Fire Retirement)Firefighter 207-A)
101-9010-429 101-8020-199 $101
(Employee Benefits— (Planning/Zoning Boards-
Police/Fire Retirement)Videotape/Minutes)
101-9010-429 101-8020-469 $125
(Employee Benefits— Planning Board-
Police/Fire Retirement)Miscellaneous)
101-9010-429 101-8160-471 $2,395
(Employee Benefits- (Refuse Collection—
Police/Fire Retirement)Disposal Fees)
101-9010-429 101-9040-800 $18,821
(Employee Benefits- (Employee Benefits—
Police/Fire Retirement)Workers Comp)
101-9010-429 101-9060-817 $64,698
Page 11 of 15
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Draft
Board of Trustees
January 24,2017
(Employee Benefits- (Employee Benefits—
Police/Fire Retirement)Health Insurance)
101-1640-445 101-1980-423 $22,195
(Central Garage - (Special Items—
Repair Parts) Consulting Fees)
101-1640-499 101-1980-423 $1,446
(Central Garage - (Special Items—
Contractual Repairs) Consulting Fees)
101.5142-189 101-1440 $15,588
(Snow Removal OT) (Engineering Services)
CARRIED.
For Against
Susan Epstein(Moved By) x
David Heiser x
Jason Klein x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
g) Considering the approval of the minutes from the meeting held on January 10,
2017.
Mr. Bradbury read the resolution:
RESOLUTION
Considering the approval of the minutes for the meeting held on January
10,2017
NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook
Board of Trustees approves the minutes for the meeting held on January 10,
2017.
Page 12 of 15
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Draft
Board of Trustees
January 24,2017
CARRIED.
For Against
Susan Epstein(Seconded By) x
David Heiser(Moved By) x
Jason Klein x
Jeffrey Rednick x
Paul Rosenberg x
5 0
h) CONSIDERING A STIPEND FOR RECREATION ASSISTANT
Mr. Bradbury read the resolution:
RESOLUTION
CONSIDERING A STIPEND FOR A RECREATION ASSISTANT
NOW THEREFORE BE IT RESOLVED,that in recognition of the extended
period of time that the Building Department is not at full staffing for office
support, Tara Girardi, Recreation Assistant, is hereby provided a change from
stipend of$250.00 per month to a stipend of$250.00 per pay period, effective
with the next payroll after January 24, 2017, until such time that the office has
two office support positions assigned to the department.
For Against
Susan Epstein(Moved By) x
David Heiser x
Jason Klein x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
CARRIED
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Draft
Board of Trustees
January 24,2017
i) Considering Defense of Article 78 Proceeding authorizing litigation by the
Village Attorney
Mr. Beane read the resolution:
RESOLUTION
DEFENSE OF ARTICLE 78 PROCEEDING
AUTHORIZING LITIGATION BY THE VILLAGE ATTORNEY
WHEREAS, on January 17, 2017, an Article 78 Proceeding was commenced
by several Rye Brook property owners against the Village of Rye Brook
Planning Board, Zoning Board of Appeals and Building Inspector (as well as
MK LCP Rye LLC and Hilton Westchester seeking, in sum, to vacate and set
aside the October 4, 2016 determination of the Zoning Board of Appeals and
the December 8, 2016 decision of the Rye Brook Planning Board which
approved the application of MJ LCP Rye LLC and Westchester Hilton to
amend its approved site plan;,and
WHEREAS, this Article 78 proceeding was thereafter served on the various
Village of Rye Brook Respondents;and
WHEREAS, the Village desires to defend its Zoning Board of Appeals,
Planning Board and Building Inspector by appointing and authorizing its
Village Attorney to do so.
NOW,THEREFORE,BE IT RESOLVED,that the Village Board authorizes
its Village Attorney, Keane & Beane, P.C. to defend the Village Board of
Appeals,Planning Board and Building Inspector against this proceeding.
CARRIED
For Against
Susan Epstein(Moved By) x
David Heiser x
Jason Klein x
Jeffrey Rednick(Seconded By) x
Paul Rosenberg x
5 0
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Draft
Board of Trustees
January 24,2017
7 ADMINISTRATOR'S REPORT:
Storm not as bad as we thought-we were prepared- staff does a great job making sure
we are prepared.
Mayor Rosenberg thanked the Highway as well for all their hard work.
8 OLD BUSINESS:
9 NEW BUSINESS:
10 DISCUSSION ITEM:
11 UNFINISHED BUSINESS
12 ADJOURNMENT
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF
THE TRUSTEES PRESENT AT THE MEETING
THE REGULAR TRUSTEES MEETING
February 14,2017 and February 28,2017
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