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HomeMy WebLinkAbout2016-10-06 - Parks and Rec Advisory Council Meeting Minutes MINUTES OF THE VILLAGE OF RYE BROOK PARKS AND RECREATION ADVISORY COUNCIL 938 KING STREET RYE BROOK,New York 10573 October 6,2016 Convene Meeting: Parks and Recreation Advisory Council Chairman Buzin called the meeting to order at 7:45pm. The following Members of the Parks&Recreation Advisory Council were present: Advisory Council Members: Chairman Buzin,Michael Keilman,Emma Saghir, Scott Tillison,Adam Zahl Absent Parks&Recreation Advisory Council Members: Susan Gardner,Jason Steinberg Recreation Department Members: Robert Bertolacci,Parks and Recreation Superintendent Jennifer Leichter,Office Assistant I. Minutes: a. Approve September 6,2016 Minutes: Chairman Buzin asked for a motion to accept the September 6, 2016 minutes. Council Member Saghir made the motion to accept the September 6,2016 minutes and Council Member Keilman seconded the motion.The minutes were accepted and approved. IL Public View Points: a. Chairman Buzin stated Council Member Jason Steinberg decided to resign from the Recreation Advisory Council citing business and family obligations. He also mentioned that Council Member Susan Gardner is considering resigning at the end of the term in April but in the meantime would like to continue through then. III. Superintendent's Report: a. Fall Program Updates 1.) Men's Basketball Superintendent Bertolacci said we are in danger of this program being cancelled right now as we have 9 men registered but we need 15 to run the program. He said an email was sent out to all the men registered to try and drum up more people to sign up. Chairman Buzin added that a number of the other men, including him, would like to know if Recreation would consider running the program even if the price had to be raised as some of the members would be willing to pay the extra money to have the program available. Superintendent Bertolacci said that would be a Village Board decision/approval as they set the fees for the program. 1168377.1 Page 1 of 4 2.) Youth Basketball Superintendent Bertolacci updated the Council on the registration numbers for girls&boys youth basketball by grade. Overall enrollment for both girls and boys was good. 3.) Floor Hockey Superintendent Bertolacci said for floor hockey we have nine kids total as we had to cancel the kindergarten group and we combined the two kindergarteners who were registered to the ls`grade group. He said it is not a great number but at least we are running the program. 4.) Ice Skating Superintendent Bertolacci said we have 20 kids for ice skating which is more then we have had in a few years. He also mentioned there were 10 children registered for bowling. b. Bob Bigelow Superintendent Bertolacci said he spoke to Bob Bigelow a few times this week specifically about whether he would let the Village videotape his clinic. He said absolutely not. However,he does have videotapes that he is willing to sell to the Village for$75. Superintendent Bertolacci said that he thinks for$75 it is worth the Village purchasing it and have the coaches sit through a 2 hour clinic. Superintendent Bertolacci said we will be advertising Bob Bigelow & the Coaches Clinic via email blasts,the Westmore News and the Cable channel. c. Pine Ridge Basketball Courts Superintendent Bertolacci said the courts are finished as they are now a little narrower than before. The Council agreed the courts look great. d. Winterfest 1.) December 2°d Superintendent Bertolacci said WinterFest is coming up December 2"d and that he is working on some of the details for it. Council Member Saghir brought up the idea of having food trucks come to the event as it will bring more people. e. Day Camp Superintendent Bertolacci said he was supposed to email the camp reports out to the Council but in the absence of him not sending them he handed them out at tonight's meeting. He said we will put the camp reports on next month's agenda to discuss then. f.After School Program Update Superintendent Bertolacci said for the month of October we have 46 kids in the program. He said as of right now we have $55,000 in revenue for the program which is good. He said the staffing is good and the program is going well.He said he would be sending out an email to the parents of the After School program next week to get their thoughts and any suggestions they may have regarding the program. 1168377.1 Page 2 of 4 IV. Basketball Subcommittee Report—Mike Keilman: Council Member Keilman said he was in touch with Janice and it appears everything is going well and the numbers are good. V. Grievance Subcommittee Report-Adam Zahl: a. Code of Conduct: Council Member Zahl said he had nothing new to report. VL Baseball Subcommittee Report-Scott Tillison: Council Member Tillison said he had nothing new to report. VII. Old Business: Chairman Buzin asked Superintendent Bertolacci if he had gotten in touch with the sponsor, Parker Jewish Institute. Superintendent Bertolacci said not yet but he would reach out to them tomorrow. VIII. New Business: a. Superintendent Bertolacci said he thought it would be a good idea for the Council to start talking amongst themselves and the community about new facilities. He said the subject of new facilities is in the study that Jamie Schutzer was involved with. He said that in the study it mentions that the Village is going to be looking into a community center/gymnasium type pool structure/building. Superintendent Bertolacci said he would like to focus on this. Chairman Buzin said he had to shoot this idea down but not because it was not a good idea. He said that until there is complete buy in by the Village Board on this subject he did not want anyone on the Council wasting their time on it. Superintendent Bertolacci said the study is on the Village's website for viewing. Superintendent Bertolacci said he would approach the Village Administrator about this and get his feedback. The Council discussed amongst themselves viable options as to where the Village could build a new facility. b. Community Coalition Chairman Buzin said he went to their meeting and met with the athletic director. He said there is a coordinator, Pat Renz, who he spoke with about Community Coalition making use of our ability to give kids, especially middle school kids, programming if indeed the Community Coalition is trying to give kids healthy choices. He said they understood what he was getting at.He thought maybe they would kick in some money for Bob Bigelow but that did not happen. However, he said it opened up an interesting conversation about who signs off on the money for their programs as they have a$125,000 grant each year and the amount of money they actually put in to programs is embarrassingly low. He said that they are going to put together an Executive Board which they asked him to be on. Chairman Buzin added that he had a discussion with Chris Bradbury on this issue. The school would not be adverse to the Village taking over the program and he thinks there may be some positives for Recreation and we may be able to get some money for programs.He said he asked Chris Bradbury if he would approach this with the Village Board. 1168377.1 Page 3 of 4 Chairman Buzin thanked everyone for their attendance at the Recreation meetings and for volunteering their time.He mentioned that the Village Board will have to appoint a new member to join the Parks&Recreation Advisory Council. IX. Adjournment: Chairman Buzin asked for a motion to adjourn the meeting.Council Member Keilman made the motion to adjourn the meeting and Council Member Tillison seconded the motion.All approved and the meeting was adjourned at 8:36pm. The next meeting of the Parks and Recreation Advisory Council will be held on Tuesday,November 1,2016 at 8:00pm. Minutes prepared by:Jennifer Leichter 1168377.1 Page 4 of 4