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HomeMy WebLinkAbout2016-04-12 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY,APRIL 12, 2016 7:00 P.M.— SWEARING-IN CEREMONY: 7:30 P.M.—REGULAR MEETING: PLEDGE OF ALLEGIANCE: REPORT/PRESENTATIONS: PUBLIC HEARINGS: 1) Presentation and Public Hearing to consider the proposed 2016-2017 Tentative Budget for the Village of Rye Brook 2) Public Hearing on proposed legislation modifying the Village Code regarding Junked Vehicles. RESOLUTIONS: 1) Considering proposed legislation modifying the Village Code regarding Junked Vehicles. 2) Setting a Public Hearing for a proposed local law restricting parking on Hillandale Road on school days. 3) Considering the authorization of funds for the 2016 Memorial Day and Veterans Day Ceremonies to be paid to the American Legion. 4) Considering an agreement with A. Bulfamante Landscaping to manage the Village of Rye Brook compost site at 233 Lincoln Ave. 5) Considering an agreement with the Blind Brook School District for the Recreation Department to manage an after-school recreation program. 6) Considering an agreement with the Blind Brook School District for the Recreation Department to manage an after-school homework club program. 7) Considering approving the use of Village streets for the 2015 Braking AIDS Ride. 8) Considering appointments to various Boards, Committees and Commissions. 9) Considering annual organizational meeting resolutions. 10)Considering modifying the Village's Comprehensive Financial Policy. Page 1 11)Considering the approval of the minutes for the meetings held on March 8, 2016, March 22, 2016, and the special meeting on April 6, 2016. ADMINISTRATOR'S REPORT: OLD BUSINESS: NEW BUSINESS: DISCUSSION ITEM: • Considering modifying the Village Code to consider decks as a pervious surface. BOARD: Trustee David M. Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg EXCUSED Trustee Susan R. Epstein VILLAGE STAFF: Christopher Bradbury, Village Administrator Gregory Austin, Chief of Police Robert Bertolacci, Parks and Recreation Superintendent Courtney McGowan, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator/IT Shari Melillo, Meeting Secretary Page 2 Mayor Rosenberg welcomed everyone to tonight's meeting making note that the Swearing In ceremony took place earlier tonight for Trustee Klein, Trustee Rednick and himself and he thanked everyone for attending. Mayor will adjust agenda for two items so the people do not have to sit through budget hearing. 4) Considering an agreement with A. Bulfamante Landscaping to manage the Village of Rye Brook compost site at 233 Lincoln Ave. Mr. Bradbury read the resolution: RESOLUTION CONSIDERING AN AGREEMENT WITH A. BULFAMANTE LANDSCAPING TO MANAGE THE VILLAGE OF RYE BROOK COMPOST SITE AT 233 LINCOLN AVE WHEREAS, the agreement with the prior contractor to manage the Village's compost site expired on December 31, 2015; and WHEREAS, the Village issued a Request for Proposals (RFP) for contractors to manage the compost facility under a new site agreement; and WHEREAS, the village received five (5) proposals as a result of the RFP from interested contractors; and WHEREAS, the Administrator and Superintendent of Public Works recommend A. Bulfamante Landscaping to manage the Village's compost site; and WHEREAS, a five year agreement has been prepared to manage the compost site. BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby approves the five year agreement beginning July 1, 2016 contract with A. Bulfamante Landscaping to manage the compost site at 233 Lincoln Avenue, subject to any minor changes to the agreement as approved by Village counsel; AND BE IT FURTHER RESOLVED, that the Mayor and Administrator are authorized to sign any documents to satisfy the terms of the resolution. Mayor Rosenberg requested that the July 1St start date be added to the resolution. Page 3 Trustee Rednick asked what tub grinding was. Mr. Bulfamante responded that it is an old style mechanism to process material — it is very unsafe as it ejects a lot of material and causes unsafe working conditions. He added that it is currently banned in most municipalities. On a motion made by Trustee Heiser and seconded by Trustee Klein, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE 3) Considering the authorization of funds for the 2016 Memorial Day and Veterans Day Ceremonies to be paid to the American Legion. Mr. Bradbury read the resolution: RESOLUTION CONSIDERING THE AUTHORIZATION OF FUNDS FOR THE 2016 MEMORIAL DAY AND VETERANS DAY CEREMONIES TO BE PAID TO THE AMERICAN LEGION WHEREAS, the American Legion, Port Chester Post 93, will host the 2016 Memorial Day Ceremony; and WHEREAS, the Village of Rye Brook Village Board would like to assist the American Legion with this event. NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook will pay one thousand five hundred dollars ($1,500.00) to the American Legion for its 2016 Memorial Day Ceremony and for any potential 2016 Veterans Day Ceremony. On a motion made by Trustee Rednick and seconded by Trustee Heiser, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE Page 4 TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE PUBLIC HEARINGS: 2) Public Hearing on proposed legislation modifying the Village Code regarding Junked Vehicles. On a motion made my Trustee Rednick and seconded by Trustee Klein, the Public Hearing was opened and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Jeff asked if there was a provision in the code about working on their cars in their driveway. Mr. Bradbury explained they can do minor repairs like oil, tire changes etc. Trustee Rednick would like that topic explored a little more in depth. Mr. Bradbury explained that this is clearly for cars that are not being worked on but left abandoned in the driveway for extended periods of time. Frank Grasso of 31 Whittemore Place addressed the Board noting that he had spoken at last meeting about this issue. He believes that this will help the residents throughout Rye Brook and asked for the enforcement to be done expeditiously and thanked the Board for taking this action. Trustee Heiser asked about the mechanism for enforcement. Chief Greg Austin—since these are code violations they would issue a summons—we check the area—if we see a violation than we file report—take deposition—report to Building Department who may issue fines and summons. On a motion made by Trustee Rednick and seconded by Trustee Heiser, the Public Hearing was closed and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE Page 5 TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Mr. Bradbury read the resolution: RESOLUTION CONSIDERING PROPSOED LEGISLATION MODIFYING THE VILLAGE CODE REGARDING JUNKED VEHICLES VILLAGE OF RYE BROOK BOARD OF TRUSTEES WHEREAS, local law was introduced before the Board of Trustees of the Village of Rye Brook to amend Chapter 186, Section 7(A) of the Village Code regarding the definition of Junked Vehicles; and WHEREAS, the Board of Trustees hereby classifies the proposed local law as a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA), and therefore, no further environmental review is required; and WHEREAS, on April 12, 2016, the Board of Trustees held a duly noticed public hearing at Village Hall to consider the proposed local law, at which time all persons interested were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves the above-mentioned local law amending Chapter 186, Section 7(A) of the Village Code regarding the definition of Junked Vehicles. On a motion made by Trustee Heiser and seconded by Trustee Rednick, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Page 6 1) Presentation and Public Hearing to consider the proposed 2016-2017 Tentative Budget for the Village of Rye Brook On a motion made by Trustee Klein and seconded by Trustee Rednick, the Public Hearing was opened and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Mr. Bradbury made his budget presentation thru a slide show. He than took the time to thank the Treasury Dept one by one for all their work on the budget and under difficult circumstances with new programs and training being put in place at the same time. Mayor Rosenberg also thanked all the staff involved explaining that without the work done in Village Hall, the level of service for the residents would not be there. Trustee Heiser stated that the budget was a herculean staff for Mr. Bradbury and his staff —everyone does a great job—thanked everyone for their hard work. Mayor Rosenberg added that the Village is issuing a big serial bond—have not done that in a very long time. We are also issuing a ban so a lot is happening. This board gave a lot of thought to and debating over the ban and the serial bond and doing what is best for the village. Cathy Spinosa, Deputy Treasurer, made note that a serial bond is coming off in November for the firehouse which helps. On a motion made by Trustee Rednick and seconded by Trustee Heiser, the Public Hearing was closed and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Page 7 2) Setting a Public Hearing for a proposed local law restricting parking on Hillandale Road on school days. Mr. Bradbury read the resolution: RESOLUTION NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby sets a Public Hearing for April 26, 2016 at 7:30 P.M. in Village Hall, 938 King Street, Rye Brook New York, to consider a proposed local law establishing additional Parking and Standing restrictions on Hillandale Road on school days. The Village has received some complaints through Police and Village Board and it seems to becoming an increasingly bigger and bigger problem every year. The students are parking on Hillandale and walking to the High School. They are parking at top of Hillandale on both sides of the street which is narrowing the road significantly. Chief Auston added that these are students who are Juniors or don't have permits to park at the school so they park on Hillandale and walk to school. The road has narrowed—fire reviewed it and said they could get by but if had to set up for a fire they couldn't do so. The proposal is to park on one side of Hillandale only. The Traffic Commission will allow parking on the south side of Hillandale from King street to Beechwood Circle. Mayor Rosenberg would like the residents of Hillandale to be notified of the Public Hearing. On a motion made by Trustee Rednick and seconded by Trustee Heiser, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Resolution 5 and 6 will be held over to the next Board meeting on April 26th. Page 8 7) Considering approving the use of Village streets for the 2015 Braking AIDS Ride. Mr. Bradbury read the resolution: RESOLUTION CONSIDERING APPROVING USE OF VILLAGE STREETS FOR THE 2015 BRAKING AIDS RIDE RESOLVED, that the Braking Aids Ride is authorized to use the Village of Rye Brook streets for the 2016 Braking Aids Ride on Sunday, September 25, 2016, as requested in a letter dated April 4, 2016; and be it FURTHER RESOLVED, that Village streets shall be used in compliance with the terms and/or conditions established by the Village of Rye Brook Police Department. On a motion made by Trustee Klein and seconded by Trustee Rednick, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE 8. Considering appointments to various Boards, Committees and Commissions Mr. Bradbury read the resolution: CONSIDERING APPOINTMENTS TO VARIOUS BOARDS, COMMITTEES AND COMMISSIONS (REVISED 04/13/2015) APPOINTMENTS TO THE SUSTAINABILITY COMMITTEE RESOLVED, that Mickey Marks of 18 Mohegan Lane shall be appointed for a term that shall expire on the first Monday of April 2019; and be it FURTHER RESOLVED, that Robin Willig of 25 Winding Wood Drive No. shall be appointed for a term that shall expire on the first Monday of April 2019; and be it Page 9 FURTHER RESOLVED, that Stephanie Fisher is hereby re-appointed Chairperson. APPOINTMENTS TO THE ADVISORY COUNCIL ON PARKS AND RECREATION RESOLVED, that Jason Steinberg of 26 Beechwood Blvd. is herby appointed for a term that shall expire on the first Monday of April in 2018; and be it FURTHER RESOLVED, that Adam Zahl of 78 Tamarack Road is hereby appointed for a term that shall expire on the first Monday of April 2018; and be it FURTHER RESOLVED, that Cathy Bilig of 16 Red Roof Drive is hereby appointed for a term that shall expire on the first Monday of April 2018; and be it FURTHER RESOLVED, that Rick Buzin is hereby re-appointed Chairperson APPOINTMENTS TO THE AIRPORT ADVISORY COUNCIL RESOLVED, that Richard Goldstein of 5 Heritage Court is hereby reappointed for a term that shall expire on the first Monday in April 2019; and be it FURTHER RESOLVED, that Stewart Simon of 9 Lawridge Drive is hereby appointed for a term that shall expire on the first Monday in April 2019; and be it FURTHER RESOLVED, that Gerry DePinto of 1 Bayberry Close is hereby appointed for a term that shall expire on the first Monday in April 2019; and be it FURTHER RESOLVED, that Jack Robinson is hereby re-appointed Chairperson. APPOINTMENTS TO THE ARCHITECTURAL REVIEW BOARD RESOLVED, that Marcia Rogull of 65 Talcott Road is hereby reappointed for a term that shall expire on the first Monday in April 2019; and be it FURTHER RESOLVED, that Christopher W. Scala of 6 Country Ridge Road is hereby reappointed for a term that shall expire on the first Monday in April 2019; and be it RESOLVED,that Mitchell Levy is hereby reappointed Chairperson APPOINTMENTS TO THE ETHICS BOARD RESOLVED,that Bea Dreschler of 15 Deer Run is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Dana Zimmerman of 32 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it Page 10 FURTHER RESOLVED, that Ken Finder of 3 Carlton Lane is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Andrew Zeitlin of 201 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that is Bonnie Baker Butler of 39 Rock Ridge Drive is hereby appointed for a term that shall expire on the first Monday in April 2017; and be it RESOLVED,that Andrew Zeitlin is hereby reappointed Chairperson APPOINTMENTS TO THE FIRE PROTECTION BOARD RESOLVED, that Nancy Tunis is herby reappointed Chairperson APPOINTMENTS TO THE PLANNING BOARD RESOLVED, that Sal Morlino of 1 Bonwit Road is hereby reappointed for a term that shall expire on the first Monday in April 2021; and be it FURTHER RESOLVED, that Jeffrey Richman of 42 Meadowlark Road is hereby reappointed for a term that shall expire on the first Monday in April 2020; and be it FURTHER RESOLVED, that Robert Goodman is hereby reappointed Chairperson APPOINTMENTS TO THE RECORDS MANAGEMENT COMMITTEE RESOLVED,that the following individuals are hereby reappointed to the Records Management Committee for a term which expires on the first Monday in April, 2017: Paul S. Rosenberg, Mayor Christopher J. Bradbury, Administrator Diane DiSanto, Treasurer Elizabeth Rotfeld, Deputy Village Clerk Greg Austin, Police Chief APPOINTMENTS TO THE TECHNOLOGY AND COMMUNICATIONS COMMISSION RESOLVED,that Frank Pugliese of 6 Wilton Road is hereby appointed for a term that shall expire on the first Monday in April 2019. FURTHER RESOLVED, that Lori Hecker of 80 Country Ridge Drive is hereby appointed for a term that shall expire on the first Monday in April 2019. Page 11 FURTHER RESOLVED, that Larry Cohn of 38 Bonwit Road is hereby appointed for a term that shall expire on the first Monday in April 2019. FURTHER RESOLVED, that Howard Lim of 83 Valley Terrace is hereby appointed for a term that shall expire on the first Monday in April 2019. FURTHER RESOLVED, that Arie Marek of 63 BelleFair Road is hereby appointed for a term that shall expire on the first Monday in April 2019. FURTHER RESOLVED, that Mark Klapper is hereby reappointed Chairperson APPOINTMENTS TO THE TRAFFIC COMMISSION RESOLVED,that Marie Briganti of 217 Tree Top Crescent is hereby re-appointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Gerald Applebaum is hereby reappointed Chairperson APPOINTMENTS TO THE ZONING BOARD OF APPEALS RESOLVED,that Glenn Brettschneider of 53 Winding Wood Road N is hereby appointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Joel Simon of 34 Winding Wood Road is hereby reappointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Don Moscato is hereby reappointed Chairperson. Mayor Rosenberg thanked all Boards, Commission and Committee members especially the ones exiting committees as they have given a lot of their time and it is very much appreciated. Trustee Heiser echoes the Mayor—they volunteer and do a great job —without them we couldn't get things done. Mr. Bradbury added that the Village still has vacancies and if residents are interested they should send a letter of interest to the Mayor or himself to be considered. On a motion made by Trustee Klein and seconded by Trustee Heiser, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Page 12 9) Considering annual organizational meeting resolutions. Mr. Bradbury read the resolution: CONSIDERING ANNUAL ORGANIZATIONAL MEETING RESOLUTIONS RESOLUTIONS DECLARATION OF ELECTION OF BOARD OF TRUSTEES NOW THEREFORE BE IT RESOLVED,that Jeffrey B. Rednick of 12 Meadowlark Road and Jason A. Klein of 68 Valley Terrace are hereby declared re-elected to the office of Trustee of the Village of Rye Brook for three-year terms of office; and be it FURTHER RESOLVED, that Paul S. Rosenberg of 43 Country Ridge Drive is hereby declared re-elected to the office of Mayor of the Village of Rye Brook for a three-year term of office; and; FURTHER RESOLVED, that said terms of offices are effective at noon on the 1St Monday of April 2016. RESOLUTION RETAINING VILLAGE ATTORNEY RESOLVED, that the law firm of Keane and Beane, PC (Edward F. Beane, Esq.) of 445 Hamilton Avenue, White Plains, New York 10601 is hereby retained as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the terms in the retainer agreement dated April 7, 2016. RESOLUTION APPOINTMENT OF LABOR COUNSEL RESOLVED, that the law firm of Littler, Mendelson, P.C. (Craig R. Benson, Esq.) of 885 Third Avenue, New York, NY 10022 is hereby retained as Labor Counsel for the Village of Rye Brook for the next ensuing official year at a rate of $350/hr. and pursuant to the agreement dated May 2006. RESOLUTION APPOINTMENT OF TAX CERTIORARI COUNSEL RESOLVED,that the law firm of Oxman, Tulis, Kirkpatrick, Whyatt& Geiger LLP. (Mark S. Tulis, Esq.) is hereby retained as special Tax Certiorari Counsel for the Village of Rye Brook for the next ensuing fiscal year subject to the rates established in the retainer letter dated March 9, 2016. Page 13 RESOUTION APPOINTMENT OF SPECIAL WATER COUNSEL RESOLVED,that Joel R. Dichter of Dichter Law, LLC of 10 Rockefeller Plaza, NY, NY is hereby retained as Special Water counsel for the Village of Rye Brook for the next ensuing official year in accordance with the letter dated April 8, 2009. RESOLUTION APPOINTMENT OF VILLAGE RISK MANAGER RESOLVED, that Risk Management International Ltd. (Frank Ambriano) is hereby appointed as Risk Manager for the Village of Rye Brook for the next ensuing official year in accordance with the terms of the Proposal for Continuing Risk Management Services received March 9, 2016. RESOLUTION RETAINING ENGINEERING CONSULTANT RESOLVED, that Dolph Rotfeld Engineering, P.C. (Dolph Rotfeld, PE) is hereby retained as Engineering Consultant for the Village of Rye Brook for the ensuing official year in accordance with the terms of the letter outlining Engineering Services dated March 29, 2016. RESOLUTION RETAINING VILLAGE PLANNING CONSULTANT RESOLVED, that Frederick P. Clark Associates, Inc. (David Stolman) is hereby retained as Village Planning Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms and rate schedule in the letter dated April 11, 2016. RESOLUTION APPOINTMENT OF SPECIAL ENGINEERING CONSULTANT RESOLVED, that Henningson, Durham & Richardson Architecture and Engineering, P.0 (Mike Musso, PE) is hereby appointed as Special Engineering Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms set forth in the Multiple Project Agreement for Professional Services, dated April 6, 2016. RESOLUTION APPOINTMENT OF BOND COUNSEL RESOLVED,that the law firm of Fulbright& Jaworski, LLP (Randy Mayer, Esq.) is hereby retained as Village Bond Counsel for the next ensuing official year, in accordance with the letter dated March 19, 2014 and the fee schedule dated January 1, 2014. Page 14 RESOLUTION APPOINTMENT OF AUDITING FIRM RESOLVED,that the auditing firm of O'Connor Davies Munns&Dobbins, Up is hereby retained as Village Auditor for the next ensuing official year, in accordance with the email dated February 23, 2012. RESOLUTION APPOINTMENT OF THE VILLAGE ADMINISTRATOR& CLERK RESOLVED, that Christopher J. Bradbury, of 3355 Poplar Street, Yorktown, New York is hereby appointed Village Administrator and Clerk for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF VILLAGE CLAIMS AUDITOR RESOLVED, that Judith Belkin of 38 Rock Ridge Drive, Rye Brook, New York is hereby appointed as intermediate Account Clerk/Village Claims Auditor for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF VILLAGE TREASURER RESOLVED, that Diane DiSanto of 98 Lakeview Avenue, Eastchester, is hereby appointed as Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION DESIGNATION OF DEPUTY VILLAGE TREASURER RESOLVED, that Catherine M. Spinosa of 14 Crest Drive, Somers, is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF RECEIVER OF TAXES RESOLVED,that Nick Mecca, Receiver of Taxes for the Town of Rye, is hereby appointed as the Receiver of Taxes for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION APPOINTMENT OF REGISTRAR OF VITAL STATISTICS Page 15 RESOLVED, that Hope Vespia, Registrar of Vital Statistics for the Town of Rye, is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. RESOLUTION RESOLUTION OF RECORDS MANAGEMENT OFFICER RESOLVED, that Christopher J. Bradbury of 3355 Poplar Street, Yorktown, New York is hereby appointed Records Management Officer for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2nd) and fourth (4th) Tuesday of each and every month are hereby designated as the Meeting nights of the Village of Rye Brook Board of Trustees pursuant to the adopted Rules of Procedure of the Board of Trustees; and be it FURTHER RESOLVED,that said meetings are to commence at 7:30 p.m. RESOLUTION DESIGNATION OF SIGNATORIES RESOLVED,the Mayor,the Village Administrator, Village Treasurer, and Deputy Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it FURTHER RESOLVED,that the Village Administrator,Village Treasurer and Deputy Treasurer are authorized to sign Bonds, Bond Anticipation Notes (BAN'S)and other obligations of the Village; and be it FURTHER RESOLVED,that bank internal transfers and out-going wires from one account to another can be made by telephone or online with voice or data transmission by any one of the previous named signatories followed by written confirmation to the banks in accordance with the Village's Investment Policy, such banks include: J.P. Morgan Chase, Hudson Valley Bank, HSBC Bank USA,NA/First Niagara Bank, Signature Bank, T.D. Bank North, NA, The Westchester Bank, Customers Bank, and Peoples United Bank,N.A. RESOLUTION DESIGNATION OF DEPOSITORIES RESOLVED,that : J.P. Morgan Chase, Hudson Valley Bank, HSBC Bank USA,NA/First Niagara Bank, Signature Bank, T.D. Bank North,NA, The Westchester Bank, Customers Bank, and Peoples United Bank,N.A. are hereby designated as depositories for the Village of Rye Brook. Page 16 RESOLUTION DESIGNATION OF OFFICIAL NEWSPAPER WHEREAS, the Village must publish legal notices in any newspaper designated as the official newspaper for the municipality; and WHEREAS, the Westmore News is a newspaper circulated and available to its residents in the Village of Rye Brook; and WHEREAS, the Village Clerk is encouraged to publish notices in multiple newspapers covering the village NOW THEREFORE BE IT RESOLVED,that the Westmore News is hereby designated as the official Newspaper of the Village of Rye Brook for the ensuing official year. RESOLUTION FRIENDS OF RYE BROOK,INC. RESOLVED, that it is hereby disclosed by members of the Board of Trustees that they are directors of a not-for-profit corporation, the Friends of Rye Brook, Inc., created to assist in obtaining donations from prospective grantors in support of qualifying activities of the Village. RESOLUTION RE-ADOPTION OF RULES OF PROCEDURE OF BOARD OF TRUSTEES RESOLVED, that the Rules of Procedure of the Board of Trustees as amended on April 11, 2006 are hereby re-adopted and promulgated for the Village official year, commencing the first Monday of April 2016. On a motion made by Trustee Heiser and seconded by Trustee Klein, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE 10)Considering modifying the Village's Comprehensive Financial Policy. Page 17 Mr. Bradbury read the resolution: RESOLUTION CONSIDERING MODIFYING THE VILLAGE'S COMPREHENSIVE FINANCIAL POLICY WHEREAS, several revisions to the Village's Comprehensive Financial Policy have been proposed including a revised listing of banks, depositories, and financial institutions authorized to work with the Village, updating the Procurement Policy to increase the competitive bidding limits for purchase contracts and public works contracts up to the limits allowed by NYS General Municipal Law, increasing the minimum limit required for purchase orders, and adding the Credit Card policy to the Comprehensive Financial Policy and modifying certain restrictions and limits in this policy. NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby approves the modifications the Comprehensive Financial Policy. It was noted that no Board of Trustee member has a credit card. Mr. Bradbury added that neither do any of the Village Staff. The credit card,when needed, has to be signed out from the Treasurer's Office. So much outreach now—increasing the limits will help us out—we are getting multiple proposals and it will help us out efficiency wise. On a motion made by Trustee Rednick and seconded by Trustee Heiser, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE 11)Considering the approval of the minutes for the meetings held on March 8, 2016, March 22, 2016, and the special meeting on April 6, 2016. Mr. Bradbury read the resolution: Page 18 RESOLUTION CONSIDERING THE APPROVAL OF MINUTES FOR THE VILLAGE BOARD MEETINGS HELD ON MARCH 8,MARCH 22 AND SPECIAL MEETING HELD ON APRIL 6, 2016 BE IT RESOLVED, that the Village of Rye Brook Board of Trustees approve the minutes from the meetings held on March 8, 2016, March 22, 2016, and the special meeting on April 6, 2016. On a motion made by Trustee Rednick and seconded by Trustee Heiser, the resolution was approved and Mr. Bradbury called the roll: TRUSTEE EPSTEIN ABSENT TRUSTEE HEISER AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE ADMINISTRATORS REPORT King Street—NYSDOT contractor is working on ada ramps and basins on King Street which is preliminary work prior to paving. The Villages contractor will replace the island at the King Street and North Ridge intersection. Most significant part is the paving—from the state line down King Street into Port Chester to Clermont Avenue. Work will be done at night which will help with the traffic —although there will be noise but in the long run it is a good choice. The night work will start at 9 and end at 6am. Mayor Rosenberg added that it is not our decision but believes it is the right decision. The State is finally doing something about the road and the 5 days of imposition is worth it because it is critical the work be done. Mr. Bradbury continued - CCA program—residents received letters from Westchester Power this week. We are one of 20 communities in the County participating in the program. The default carrier for your electric service is con Edison solutions—it is a third party carrier. Bills will have new names on it—residents can do nothing—rates guaranteed going forward that will be less than the prior year—other option is to opt in to a renewable program—solar and wind, etc—that is also a savings over what the last year of con Edison has been. The other choice is to opt out now. Mr. Grosso addressed the Board advising them he did some research and did go through 10-20 municipalities—none of them had better terms or rates than the program the Page 19 Village is offering. Great program that the Board and staff opted into—believes the whole county should look into it. DISCUSSION ITEM: • Considering modifying the Village Code to consider decks as a pervious surface. Moved to next meeting On a motion made by Trustee Rednick to adjourn to Executive Session to discuss Save the Sound Litigation and Advice of Council, and was seconded by Trustee Heiser. The meeting was adjourned by unanimous voice vote at 9:07pm Page 20