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HomeMy WebLinkAbout2016-02-09 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, FEBRUARY 9, 2016 AGENDA 7:00 P.M. - EXECUTIVE SESSION: Save the Sound Litigation 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS AFFORDABLE HOUSING PUBLIC HEARINGS RESOLUTIONS: 1) Considering authorizing the purchase and a transfer of funds for playground equipment to be installed at Garibaldi Park. 2) Considering the use of street trees in the village right-of-way for the National Alliance on Mental Health Ribbon Campaign 3) Considering authorizing the Village of Rye Brook to enter into a service agreement with Novusolution for an agenda management program. 4) Considering a Snow and Ice Agreement with Westchester County. 5) Considering a salary adjustment for an Intermediate Account Clerk. 6) Considering the approval of minutes from the meetings of January 12, 2016 and January 26, 2016. Board of Trustee Meeting February 9, 2016 Page 1 7) Adopting local adjustments for Homestead and Non-Homestead base proportions. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEM ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: February 23, 2016 and March 8, 2016 BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Deputy Mayor Jeffrey B. Rednick Excused: Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator Gregory Austin, Chief of Police Robert Bertalacci, Parks and Recreation Superintendent Courtney McGowan, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Deputy Mayor Jeffrey Rednick welcomed everyone to the Tuesday, February 9, 2016 Board of Trustees meeting. He noted that Mayor Rosenberg was attending to other Village business and was excused from the Board of Trustee Meeting. He welcomed Courtney McGown, Esq., Village Counsel. He noted that the Board just came in from an Executive Session on Save the Sound Litigation. Board of Trustee Meeting February 9, 2016 Page 2 Deputy Mayor Rednick called for the second resolution on the agenda: RESOLUTIONS: 2) Considering the use of street trees in the village right-of-way for the National Alliance on Mental Health Ribbon Campaign. Mr. Bradbury read the following resolution: RESOLUTION INSERT RESOLUTION # 2 HERE It was noted that this has been done for the past four years. On a motion made by Trustee Susan Epstein, and seconded by Trustee Jason Klein, the resolution was adopted. Mr. Christopher Bradbury, Village Administrator called the roll: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Trustee Jeffrey Rednick voting aye Deputy Mayor Jeffrey Rednick voting aye Board of Trustee Meeting February 9, 2016 Page 3 3) Considering authorizing the Village of Rye Brook to enter into a service agreement with Novusolution for an agenda management program. Mr. Bradbury read the following resolution: RESOLUTION INSERT RESOLUTION #3 HERE Mr. Bradbury noted that for the past six months the Village has been exploring other services to replace the existing services. The current systems are time intensive and inconsistent. Village staff will be able to share files much more easily with the new system. It will provide a better streaming video service and better access to tablets. This system will replace drop box. Everything will be easier to prepare, to view, and to tailor. Switching everything to Novusolution makes it easier to transfer documents, and the cost is less. Three to five years of videos can be archived. Mr. Bradbury recommended this service. If the Board approves this resolution, there will be a 90 day trial period. For a while there will be both services and then everything will be switched over. On a motion made by Trustee Epstein, and seconded by Trustee David Heiser, the resolution was adopted. Mr. Bradbury called the roll: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Trustee Jeffrey Rednick voting aye Deputy Mayor Jeffrey Rednick voting aye Board of Trustee Meeting February 9, 2016 Page 4 4) Considering a Snow and Ice Agreement with Westchester County. Mr. Bradbury read the following resolution: RESOLUTION INSERT RESOLUTION #4 HERE Mr. Bradbury noted that this contract is renewed annually. It was noted that the 2.36 miles of Ridge Street, which has not yet been transferred to the Village, has been included in this Agreement. The County has not yet completed the work on Ridge Street and until that time the Village will not take ownership. Part of the agreement for Rye Brook accepting the roadway is that cracks and potholes be repaired. The County pays the Village for snow removal. The Village is waiting for a response from the County regarding the work on Ridge Street. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Deputy Mayor Jeffrey Rednick voting aye Board of Trustee Meeting February 9, 2016 Page 5 5) Considering a salary adjustment for an Intermediate Account Clerk. Mr. Bradbury read the following resolution: RESOLUTION INSERT RESOLUTION # 5 HERE Mr. Bradbury noted that Mr. Laurence Simmons is an asset. He is a very hard worker and he has an impeccable memory. He is able to bring tasks to completion and has taken on a lot of responsibilities in the past three years. On a motion made by Trustee Heiser, and seconded by Trustee Epstein, the resolution was adopted. Mr. Bradbury called the roll: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Deputy Mayor Jeffrey Rednick voting aye 6) Considering the approval of minutes from the meetings of January 12, 2016 and January 26, 2016. Mr. Bradbury read the following resolution: RESOLUTION Board of Trustee Meeting February 9, 2016 Page 6 INSERT RESOLUTION # 6 HERE The minutes were accepted as previously amended. On a motion made by Trustee Jason Klein, and seconded by Trustee Susan Epstein, the resolution was adopted. Mr. Bradbury called the roll: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Deputy Mayor Jeffrey Rednick voting aye Deputy Mayor Rednick called for an additional resolution added to the agenda: 7) Adopting local adjustments for Homestead and Non-Homestead base proportions. Mr. Bradbury read the following resolution: RESOLUTION INSERT RESOLUTION # 7 HERE Mr. Bradbury noted that this is done annually. This is an optional piece of legislation, and a way to encourage communities to go to full value. This is a great protection for single family properties. The value that is most favorable to the residential properties is what is chosen. Board of Trustee Meeting February 9, 2016 Page 7 On a motion made by Trustee Heiser, and seconded by Trustee Klein, the resolution was adopted. Mr. Bradbury called the roll: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Deputy Mayor Jeffrey Rednick voting aye ADMINISTRATOR'S REPORT: Mr. Bradbury noted that Village offices will be closed on Monday, February 15, 2016 for Presidents' Day. He reminded the residents that the second installment of Village taxes are due. The Port Chester/Rye Brook Public Library now sends out email blast newsletters to the community. Residents can sign up for this service. Workshops have been held for Solarize Rye Brook. This is a last push. Chief Austin has placed a sign up for the vacant house watch list. There is a signup sheet on line. The Village garage is being reviewed. This should take place by the end of the month. Deputy Mayor Rednick returned to item #1 on the agenda: 1) Considering authorizing the purchase and a transfer of funds for playground equipment to be installed at Garibaldi Park. Mr. Bradbury, Village Administrator, read the following resolution: Board of Trustee Meeting February 9, 2016 Page 8 RESOLUTION INSERT RESOLUTION # 1 HERE Mr. Bradbury noted that this is a best value contract, the same type as in Pine Ridge Park. Mr. Bertalacci reviewed the two options for the park where the playground is approximately 20 years old. He asked for something different for this park as opposed to the same structure in Pine Ridge. It is more of an urban type playground with a lot of climbing. Mr. Bertalacci noted that even younger children get in and climb. It is n interesting piece of equipment. The height of the equipment is about 10'. The Pine Ridge equipment is higher. The second structure has slides. Mr. Bradbury asked that the plan be reviewed to see if there was an old model that is no longer be sold. Finding something like that would reduce the amount coming from the Rec. Trust Account. Mr. Bertalacci said that the work could start in May. Opening ceremony could be in July. This type of work typically takes approximately two weeks from the start. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. Mr. Bradbury called the roll: Trustee Susan Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason Klein voting aye Deputy Mayor Jeffrey Rednick voting aye Board of Trustee Meeting February 9, 2016 Page 9 THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: February 23, 2016 and March 8, 2016 There being no further business before the Board, the meeting was adjourned at 8:10 p.m. Board of Trustee Meeting February 9, 2016 Page 10