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Home My WebLink About2010-01-14 - Planning Board Meeting Minutes DRAFT MINUTES —VERSION 1 —JANUARY 14, 2010 VILLAGE OF RYE BROOK PLANNING BOARD REGULAR MEETING VILLAGE HALL, 938 KING STREET Thursday, January 14, 2010 ...................................................................... ROLL CALL: MINUTES 1. Review of November 12, 2009 Planning Board minutes PUBLIC HEARING CONTINUED BUSINESS 2. Review of a Site Plan Application by Mr. Michael Keilman for multiple additions and regrading of property located within the Scenic Roads Overlay District for the property at 17 Berkley Drive, Rye Brook NY, parcel ID 135.43-1-8. • Considering a Resolution to schedule a Public Hearing 3. Review of a Proposed Local Law amending chapters 209 and 250 of the Village Code regarding the Scenic Roads Overlay District(SROD) • Considering a Report and Recommendation to the Board of Trustees DISCUSSION ITEMS //NOT 1N PCDOCS VOC 4/13/102 DRAFT MINUTES —VERSION 1 —JANUARY 14, 2010 PRESENT BOARD Mr. Dominick Accurso Mr. Warren Agatston Mr. Robert Goodman Mr. John Grzan Mr. Bill Laufer Mrs. Amy Schoen Chairman Gary Zuckerman STAFF Mrs. Marilyn Timpone-Mohamed, Village Planning Consultant Ms. Amanda Kandel, Village Counsel Mr. Mike Nowak, Acting Village Engineer Mrs. Pat Romano, Board of Trustees Liaison Ms. Shari Melillo, Planning Board Secretary Chairman Zuckerman opened the meeting by asking everyone to join him in the Pledge of Allegiance. He then introduced the Board members and the Village Staff to the audience and explained the rules of procedure for the meeting. Additionally, Chairman Zuckerman made note for the public that the complete set of Planning Board Rules and Procedures can be found on the Village website and also announced that the public can now view the Planning Board meetings via streaming video on the Village website. The Chairman called for the first item on the agenda: MINUTES 1. Review of November 12, 2009 Planning Board minutes There being no comments or questions, Chairman Zuckerman called for a motion to approve the minutes and on a motion made by Mrs. Schoen and seconded by Mr. Agatston, a voice vote was taken and the motion was unanimously approved. MOTION APPROVED Chairman Zuckerman called for the next item on the agenda: CONTINUED BUSINESS 2. Review of a Site Plan Application by Mr. Michael Keilman for multiple additions and regrading of property located within the Scenic Roads Overlay District for the property at 17 Berkley Drive, Rye Brook NY, parcel ID 135.43-1-8. • Considering a Resolution to schedule a Public Hearing //NOT 1N PCDOCS VOC 4/13/102 DRAFT MINUTES —VERSION 1 —JANUARY 14, 2010 Chairman Zuckerman requested that Mr. Nowak include a steep slopes permit on future notifications regarding this application, as it will be required. He added that the application has been before the Zoning Board of Appeals for required variances and that all requested variances were granted. The Application is back before us tonight for the scheduling of a Public Hearing. Mike Keilman, the applicant, addressed the Board advising them that his architect and engineer had not yet arrived. Chairman Zuckerman agreed to move to the next item on the agenda so as to give them a little more time. After hearing Item Number 3, the applicant, Mr. Keilman, informed the Board that his architect and engineer would not be coming tonight and there appeared to be a miscommunication. Chairman Zuckerman asked Mr. Keilman if he was in receipt of F.P. Clark's memo, to which he responded that he had just received a copy tonight. Chairman Zuckerman advised him that there were several suggestions made in the memo and the Board has some concerns and believes there are items that need to be addressed. Some of the issues of concern are the lack of a landscaping plan and concerns regarding the storm water management plan. Chairman Zuckerman asked the Board if they wished to consider a restrictive covenant on the regulated 35-foot buffer because the property is in the Scenic Roads Overlay District and there is concern that the view from North Ridge Street should be preserved. The consensus of the Board was that it would be hard to comment or form an opinion without seeing the landscape plan. The opinion was expressed, however, that since the application has previously been before us and has now been before the ZBA, it would be best to set the public hearing. If the items of concern are not addressed at that time, the public hearing can be adjourned. Chairman Zuckerman did advise the applicant to make sure his engineer and architect view the tape from this meeting and review the memo from Mrs. Timpone-Mohamed of F.P. Clark and, most importantly, make sure they attend the public hearing. Mrs. Timpone Mohamed read the resolution setting the public hearing: RESOLUTION SETTING A PUBLIC HEARING CONCERNING AN APPLICATION FOR SITE PLAN APPROVAL FOR 17 BERKLEY LANE VILLAGE OF RYE BROOK PLANNING BOARD WHEREAS, Mr. Michael Keilman, property owner, submitted an application for approval of a site plan to construct building additions and a deck, //NOT 1N PCDOCS VOC 4/13/102 DRAFT MINUTES —VERSION 1 —JANUARY 14, 2010 and to grade the existing residential lot located at 17 Berkley Lane in the North Ridge Street Scenic Roads Overlay District, Section 135.43, Block 1, Lot 8 on the Town of Rye Tax Assessor's Map. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Planning Board shall hold a Public Hearing on February 11, 2010 at 8:00 p.m., at Village Hall, 938 King Street, Rye Brook, New York to consider the application for site plan approval; and BE IT FURTHER RESOLVED, that the Applicant is directed to comply with Section 250-40 of the Village Code regarding notification. Chairman Zuckerman called for a motion to approve the resolution and on a motion made by Mrs. Schoen and seconded by Mr. Agatston, Mr. Nowak called the roll: MR. ACCURSO YES MR. AGATSTON YES MR. GOODMAN YES MR. GRZAN YES MR. LAUFER NO MRS. SCHOEN YES CHAIRMAN ZUCKERMAN YES MOTION APPROVED (6-1) 3. Review of a Proposed Local Law amending chapters 209 and 250 of the Village Code regarding the Scenic Roads Overlay District (SROD) • Considering a Report and Recommendation to the Board of Trustees Chairman Zuckerman stated that after discussions at prior meetings this Board had agreed as to what the proposed Local law should contain. The report before us tonight as prepared by Ms. Jen Reinke, the Village Attorney, contains those changes. After two shall word changes, Chairman Zuckerman stated that he was very pleased with the report and believes it to be a complete and accurate reflection of the Board's discussions. There being no questions or comments, Chairman Zuckerman called for a motion to accept the report and on a motion made by Mrs. Schoen and seconded by Mr. Agatston, Mr. Nowak called the roll: MR. ACCURSO YES MR. AGATSTON YES MR. GOODMAN YES MR. GRZAN YES //NOT 1N PCDOCS VOC 4/13/102 DRAFT MINUTES —VERSION 1 —JANUARY 14, 2010 MR. LAUFER YES MRS. SCHOEN YES CHAIRMAN ZUCKERMAN YES MOTION APPROVED (7-0) Mrs. Kandel read the resolution submitting the report to the Board of Trustees: RESOLUTION AUTHORIZING SUBMISSION OF REPORT AND RECOMMENDATIONS TO THE BOARD OF TRUSTEES ON A PROPOSED LOCAL LAW REGARDING AMENDMENTS TO CHAPTER 209, SITE PLAN REVIEW, AND CHAPTER 250, ZONING, REGARDING SCENIC ROADS OVERLAY DISTRICT BE IT RESOLVED, that the Planning Board of the Village of Rye Brook adopts the attached Report and Recommendation to the Village of Rye Brook Board of Trustees on the proposed local law regarding amendments to Chapter 209, Site Plan Review, and Chapter 250, Zoning, regarding Scenic Roads Overlay District and requests the Planning Board Secretary forward a copy of the Report to the Board of Trustees and the Village Administrator. Chairman Zuckerman called for a motion to approve the resolution and on a motion made by Mrs. Schoen and seconded by Mr. Agatston, Mike Nowak called the roll: MR. ACCURSO YES MR. AGATSTON YES MR. GOODMAN YES MR. GRZAN YES MR. LAUFER YES MRS. SCHOEN YES CHAIRMAN ZUCKERMAN YES MOTION APPROVED (7-0) DISCUSSION ITEM Chairman Zuckerman requested the approval from the Board to add a discussion item to the agenda which the Board, through voice vote, unanimously approved. //NOT 1N PCDOCS VOC 4/13/102 DRAFT MINUTES —VERSION I —JANUARY 14, 2010 Chairman Zuckerman stated that the item is with regard to Planning Board packet procedures and to advise the Board of a meeting he had today with Village Administrator Chris Bradbury and other Village staff personnel members. Historically, the packets are received on the Friday before the Planning Board meeting and are put together by Mr. Nowak and include all submissions, plans, memos, etc. The village is currently short staffed, which puts a heavy burden on Mr. Nowak. Since April of last year the Board of Trustees has been receiving their board and agenda packets electronically, with no paper being exchanged at all, as confirmed by Trustee Romano. There was further discussion with most of the Board's concern being the ability to view plans, which the Chairman advised could still be distributed as paper copies. He also added that the Police would not have to deliver the packets anymore and, eventually, plans will be submitted to the Village digitally, as it is the wave of the future and we need to adapt to it. Trustee Romano agreed that plans are a problem right now but, she is an advocate of the electronic delivery method. Chairman Zuckerman agreed that certain kinks or bumps in the road are expected, but all things can be addressed. The Chairman called for a motion to adjourn and, on a motion made by Mr. Agatston and seconded by Mrs. Schoen, the meeting was adjourned at 8:43 P.M. //NOT 1N PCDOCS VOC 4/13/102