HomeMy WebLinkAbout2016-03-08 - Board of Trustees Meeting Documents VILLAGE OF RYE BROOK
BOARD OF TRUSTEES MEETINGS
VILLAGE HALL, 938 KING STREET
TUESDAY, MARCH 8, 2016
7:00 P.M. —Executive Session- Appts. & Reappts.to Boards, Commissions & Committees.
7:30 P.M. —REGULAR MEETING:
PLEDGE OF ALLEGIANCE:
REPORT/PRESENTATIONS:
1) Sketch Plan Conference—Potential amendment to Site Plan, K&M Realty Group,
Ltd./Win Ridge Realty, for development of a passive park and parking area on
Bowman Ave, west of South Ridge Street (141.26-1-1.1)
AFFORDABLE HOUSING/PUBLIC HEARING:
RESOLUTIONS:
1) Considering the appointment of a Senior Recreation Leader.
2) Considering a transfer of funds and authorizing fire apparatus consulting services.
3) Considering the approval of minutes for the Village Board meeting held on
February 9, 2016.
ADMINISTRATOR'S REPORT:
OLD BUSINESS:
Comprehensive Plan Implementation: Discussion of recreation properties zoning
amendments.
NEW BUSINESS:
DISCUSSION ITEM:
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE
TRUSTEES PRESENT AT THE MEETING
THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS
Regular Meetings: March 22, 2016 and April 12, 2016
Budget Workshops: March 28, 2016 and April 4, 2016
Special "Town Hall" Meeting: March 31, 2016
Site Planning Environmental Studies
Civil Engineering Entitlements
Landscape Architecture Construction Services
Land Surveying 3D Visualization
Transportation Engineering Laser Scanning
Mayor Paul S. Rosenberg and Members of the Board of Trustees
c/o Mr. Chris Bradbury, Village Manager
Village of Rye Brook
938 King Street
Rye Brook, NY 10573
RE: JMC Project 5013
Rye Ridge Park Development
Bowman Avenue & So. Ridge Street
Village of Rye Brook, NY
Honorable Mayor and Members of the Board:
On behalf of our client, Rye Ridge Park LLC, we are herein respectfully requesting an opportunity
to be placed on your Board of Trustee regular agenda to discuss a proposal to modify the
approved plan associated with the K & M Realty development located on Bowman Avenue in your
Village. The amendment would occur on a portion of said property known as "The Strip" and
would modify the current park proposal to essential merge it with the Rye Ridge Shopping Center
property. The net benefits to the Village are significant in our client's opinion with enhancement
which would ultimately benefit a greater number of Village residents.
We have enclosed the following exhibits and are hoping to elaborate on them at your upcoming
meeting:
IMC Documents•
1. JMC Drawing PIP-I "Park Improvement Plan", dated 03/01/2016
2. Conceptual Rendered Site Plan, Dated 03/02/2016
3. 1 I x 17's Perspective Renderings
4. JMC Check No. 2569 Made Payable to the Village of Rye Brook, NY in the amount of $300.00
5. Affidavit of Ownership, dated March 1, 2016
JMC Planning Engineering Landscape Architecture & Land Surveying, PLLC I JMC Site Development Consultants, LLC
120 BEDFORD ROAD I ARMONK, NY 105041 914.273.52251 MAIL@1MCPLLC.COM I JMCPLLC.COM
We trust that the enclosed plans will be adequate for this project to be placed on the Board of
Trustees March 8`h agenda for a Conceptual Site Plan review. Should you have any questions or
require any additional information, please do not hesitate to contact us at (914) 273-5225.
Sincerely,
JMC Planning Engineering Landscape Architecture & Land Surveying, PLLC
i
James A. Ryan, RLA
Principal
cc: Mr.Jonathan Kallman
Mr. Craig Samson
Mr. Peter Stahl
f\2005\5013\Itbrodberry 03-02-2016.docx
AFFIDAVIT OF OWNERSHIP
State of New York )ss.
County of Westchester)
Kip Konigsberg being duly sworn,deposes and says that(s)he resides at
1411 Purchase Street in the Town of Harrison(Purchase) in the County
of Westchester in the State of New York that(s)he is the President of the
owner in fee of all that piece or parcel of land situated and lying in the Village of Rye Brook
aforesaid and known and designated Section 141.26 Volume -- , Sheet Block 1
Lot(s) 1 "Park Parcel"and that(s)he hereby authorizes Rye Ridge Park LLC to make
application in his/her(its)behalf and that the statement of facts contained in said application is true.
Si nate f Qwner
Sworn to me before this \S�
Day of N+���`�_20 \
otary Public
KIMBERLY ROMANINO
NOTARY PUBLIC-STATE OF NEW YORK
No. O1 R06134291
Qualified in Putnam County ,
My Commission Expires September 28,�SVA
f:2013/13153/Affidavit.pdf
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Site Planning Environmental Studies
Civil Engineering Entitlements
Landscape Architecture Construction Services
Land Surveying 3D Visualization
Transportation Engineering Laser Scanning
Mayor Paul S. Rosenberg and Members of the Board of Trustees
c/o Mr. Chris Bradbury, Village Manager
Village of Rye Brook
938 King Street
Rye Brook, NY 10573
RE: JMC Project 5013
Rye Ridge Park Development
Bowman Avenue & So. Ridge Street
Village of Rye Brook, NY
Honorable Mayor and Members of the Board:
On behalf of our client, Rye Ridge Park LLC, we are herein respectfully requesting an opportunity
to be placed on your Board of Trustee regular agenda to discuss a proposal to modify the
approved plan associated with the K & M Realty development located on Bowman Avenue in your
Village. The amendment would occur on a portion of said property known as "The Strip" and
would modify the current park proposal to essential merge it with the Rye Ridge Shopping Center
property. The net benefits to the Village are significant in our client's opinion with enhancement
which would ultimately benefit a greater number of Village residents.
We have enclosed the following exhibits and are hoping to elaborate on them at your upcoming
meeting:
IMC Documents•
1. JMC Drawing PIP-I "Park Improvement Plan", dated 03/01/2016
2. Conceptual Rendered Site Plan, Dated 03/02/2016
3. 1 I x 17's Perspective Renderings
4. JMC Check No. 2569 Made Payable to the Village of Rye Brook, NY in the amount of $300.00
5. Affidavit of Ownership, dated March 1, 2016
JMC Planning Engineering Landscape Architecture & Land Surveying, PLLC I JMC Site Development Consultants, LLC
120 BEDFORD ROAD I ARMONK, NY 105041 914.273.52251 MAIL@1MCPLLC.COM I JMCPLLC.COM
We trust that the enclosed plans will be adequate for this project to be placed on the Board of
Trustees March 8`h agenda for a Conceptual Site Plan review. Should you have any questions or
require any additional information, please do not hesitate to contact us at (914) 273-5225.
Sincerely,
JMC Planning Engineering Landscape Architecture & Land Surveying, PLLC
i
James A. Ryan, RLA
Principal
cc: Mr.Jonathan Kallman
Mr. Craig Samson
Mr. Peter Stahl
f\2005\5013\Itbrodberry 03-02-2016.docx
AFFIDAVIT OF OWNERSHIP
State of New York )ss.
County of Westchester)
Kip Konigsberg being duly sworn,deposes and says that(s)he resides at
1411 Purchase Street in the Town of Harrison(Purchase) in the County
of Westchester in the State of New York that(s)he is the President of the
owner in fee of all that piece or parcel of land situated and lying in the Village of Rye Brook
aforesaid and known and designated Section 141.26 Volume -- , Sheet Block 1
Lot(s) 1 "Park Parcel"and that(s)he hereby authorizes Rye Ridge Park LLC to make
application in his/her(its)behalf and that the statement of facts contained in said application is true.
Si nate f Qwner
Sworn to me before this \S�
Day of N+���`�_20 \
otary Public
KIMBERLY ROMANINO
NOTARY PUBLIC-STATE OF NEW YORK
No. O1 R06134291
Qualified in Putnam County ,
My Commission Expires September 28,�SVA
f:2013/13153/Affidavit.pdf
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Site Planning Environmental Studies
Civil Engineering Entitlements
Landscape Architecture Construction Services
Land Surveying 3D Visualization
Transportation Engineering Laser Scanning
Mayor Paul S. Rosenberg and Members of the Board of Trustees
c/o Mr. Chris Bradbury, Village Manager
Village of Rye Brook
938 King Street
Rye Brook, NY 10573
RE: JMC Project 5013
Rye Ridge Park Development
Bowman Avenue & So. Ridge Street
Village of Rye Brook, NY
Honorable Mayor and Members of the Board:
On behalf of our client, Rye Ridge Park LLC, we are herein respectfully requesting an opportunity
to be placed on your Board of Trustee regular agenda to discuss a proposal to modify the
approved plan associated with the K & M Realty development located on Bowman Avenue in your
Village. The amendment would occur on a portion of said property known as "The Strip" and
would modify the current park proposal to essential merge it with the Rye Ridge Shopping Center
property. The net benefits to the Village are significant in our client's opinion with enhancement
which would ultimately benefit a greater number of Village residents.
We have enclosed the following exhibits and are hoping to elaborate on them at your upcoming
meeting:
IMC Documents•
1. JMC Drawing PIP-I "Park Improvement Plan", dated 03/01/2016
2. Conceptual Rendered Site Plan, Dated 03/02/2016
3. 1 I x 17's Perspective Renderings
4. JMC Check No. 2569 Made Payable to the Village of Rye Brook, NY in the amount of $300.00
5. Affidavit of Ownership, dated March 1, 2016
JMC Planning Engineering Landscape Architecture & Land Surveying, PLLC I JMC Site Development Consultants, LLC
120 BEDFORD ROAD I ARMONK, NY 105041 914.273.52251 MAIL@1MCPLLC.COM I JMCPLLC.COM
We trust that the enclosed plans will be adequate for this project to be placed on the Board of
Trustees March 8`h agenda for a Conceptual Site Plan review. Should you have any questions or
require any additional information, please do not hesitate to contact us at (914) 273-5225.
Sincerely,
JMC Planning Engineering Landscape Architecture & Land Surveying, PLLC
i
James A. Ryan, RLA
Principal
cc: Mr.Jonathan Kallman
Mr. Craig Samson
Mr. Peter Stahl
f\2005\5013\Itbrodberry 03-02-2016.docx
AFFIDAVIT OF OWNERSHIP
State of New York )ss.
County of Westchester)
Kip Konigsberg being duly sworn,deposes and says that(s)he resides at
1411 Purchase Street in the Town of Harrison(Purchase) in the County
of Westchester in the State of New York that(s)he is the President of the
owner in fee of all that piece or parcel of land situated and lying in the Village of Rye Brook
aforesaid and known and designated Section 141.26 Volume -- , Sheet Block 1
Lot(s) 1 "Park Parcel"and that(s)he hereby authorizes Rye Ridge Park LLC to make
application in his/her(its)behalf and that the statement of facts contained in said application is true.
Si nate f Qwner
Sworn to me before this \S�
Day of N+���`�_20 \
otary Public
KIMBERLY ROMANINO
NOTARY PUBLIC-STATE OF NEW YORK
No. O1 R06134291
Qualified in Putnam County ,
My Commission Expires September 28,�SVA
f:2013/13153/Affidavit.pdf
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March 8,2016 R-1
RESOLUTION
CONSIDERING THE APPOINTMENT OF A
SENIOR RECREATION LEADER
RESOLVED, that of is hereby appointed to the
position of Senior Recreation Leader with the Village of Rye Brook, subject to the
Civil Service procedures of the State of New York;and be it
FURTHER RESOLVED, that the annual salary is $50,000 with an effective start
date of March 28,2016.
March B,2016 R-3
RESOLUTION
CONSIDERING THE APPROVAL OF 1NIINUTES FOR THE
VILLAGE BOARD MEETING HELD ON FEBRUARY 9,2016
NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook
Board of Trustees hereby certifies the approval of the minutes for the meeting held
on February 9,2016.
VILLAGE OF RYE BROOK
BOARD OF TRUSTEES MEETINGS
VILLAGE HALL, 938 KING STREET
TUESDAY, FEBRUARY 9, 2016
AGENDA &*
7:00 P.M. - EXECUTIVE SESSION: Save the Sound Litigation
7:30 P.M. —REGULAR MEETING
PLEDGE OF ALLEGIANCE
REPORT/PRESENTATIONS
AFFORDABLE HOUSING
PUBLIC HEARINGS
RESOLUTIONS:
1) Consideri uthorizing the purc ase and a tr sfer of funds for playground
equipment t stalled at Garibaldi Park.
2) tmonsipering the use of street trees in the village right-of-way for the National
Alliance on Mental Health Ribbon Campaign
3) Considering authorizing the Village of Rye Brook to enter into a service agreement
with ovusolution for an agenda management program.
4) Conside Snow and Ice Agreement with Westchester County.
5) Considering a sa ary djustment for an Intermediate Account Clerk.
6) Considering the approval of minutes from the meetings of January 12, 2016 and
January 26, 2016.
7) Adopting local adjustments for Homestead and Non-Homestead base proportions.
Board of Trustee Meeting
February 9, 2016
Page 1
ADMINISTRATOR'S REPORT
OLD BUSINESS
NEW BUSINESS
DISCUSSION ITEM
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE
TRUSTEES PRESENT AT THE MEETING
THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: February 23, 2016 and
March 8, 2016 1\
Board of Trustee Meeting
February 9, 2016
Page 2
7:00 P.M. EXECUTIVE SESSION:
The Village Board met and approved the following resolution in Executive Session:
RESOLUTION
CONSIDERING AUTHORIZING A WAIVER OF POTENTIAL CONFLICT
FOR KEANE AND BEANE TO REPRESENT MULTIPLE MUNICIPALTIES
IN DEFENDING LITIGATION WITH CONECTICUT FUND FOR THE
ENVIRONMENT, INC. D/B/A SAVE THE SOUND
11%
NOW, THEREFORE, BE IT RESOLVE hat the Board of Trustees of the Village of
Rye Brook hereby authorizes the Mayor to sign a letter dated February 2, 2016 providing a
Waiver of Potential Conflict bet\Veen the Village of Rye Brook and the Village of Scarsdale
regarding representation by Keane and Beane, P.C. of both villages in defending Connecticut
Fund for the Environment, Inc. d/b/a Save the Sound et al `Westchester County, Village
of Rye Brook, Villa^bEpstel
et al.
(fin a motion maden and nded by Trustee Heiser, the resolution was
approved and Mr. Bradbu call oll:
Truste n Epste voting
Truste vid M. Heise voting aye
Trustee Klein recused- not present
Trustee Jef ednick voting aye
Mayor Paul Ro erg absent
7:30 P.M. REGULAR MEETING:
BOARD: Trustee Susan R. Epstein
Trustee David M. Heiser
Trustee Jason A. Klein
Deputy Mayor Jeffrey B. Rednick
Excused: Mayor Paul S. Rosenberg
Board of Trustee Meeting
February 9, 2016
Page 3
VILLAGE STAFF: Christopher Bradbury, Village Administrator
Gregory Austin, Chief of Police
Robert Bertalacci, Parks and Recreation Superintendent
Courtney McGowan, Esq., Village Counsel
Michel Nowak, Superintendent of Public Works
Fred Seifert, Public Access Coordinator/IT
Paula Patafio, Meeting Secretary
Deputy Mayor Jeffrey Rednick welcomed everyone to the Tuesday, February 9, 2016 Board of
Trustees meeting. He noted that Mayor Rosenberg was attending to other Village business and
was excused from the Board of Trustee Meeting. He welcomed Courtney McGown, Esq.,
Village Counsel. He noted that the Boardjust c n from an Executive Session on Save the
Sound Litigation.
Deputy Mayor Rednick called for the second tion on the agenda:
RESOLUTIONS:
2) Considering the use of street trees in the villa a right-of-way for the National
Alliance on Mental Health Ribbon Campaign.
IdEmomilin� VL
Mr. Bradbury read the following resolution:
RESOLUTION
CONSIDE NG THE USE OF STRM TREES IN THE VILLAGE RIGHT-OF-WAY
FOR THE NAT NAL ALLIANCE ON MENTAL HEALTH RIBBON CAMPAIGN
AN
WHEREAS, e National Alliance on Mental Health (NAMI) desires to use street trees
for their ribbon campaign in May of 2016; and
WHEREAS, the Village Board desires to assist NAMI in their campaign with the use of
streets trees within the Village.
NOW, THEREFORE BE IT RESOLVED, NAMI is hereby authorized to place
ribbons on designated street trees within the Village of Rye Brook right-of-way and on the pillars
of Village Hall and the AJP Community Center form May 1 through May 31, 2016; and be it
Board of Trustee Meeting
February 9, 2016
Page 4
FURTHER RESOLVED, the ribbon campaign shall be in coordination with the Village
Director of Public Works/Engineer.
It was noted that this has been done for the past four years.
On a motion made by Trustee Susan Epstein, and Seco by Trustee Jason Klein, the
resolution was adopted.
Mr. Christopher Bradbury, Village Administrator call ro
Trustee Susan Epstein voting ay
Trustee David M. Heiser voting a
Trustee Jason Klein voting ay
Deputy Mayor Jeffrey Rednick voting aye
Mayor Paul Rosenberg It
nt
3) Considering authorizing the Village of Rye Brook to enter into a service
agreement with Novusolution for an agenda management program.
Mr. Bradbury read the following resolution:Y "q*
RESOLUTION
CONSIDE NG AUTHORIZING E VILLAGE OF RYE BROOK
TER INTO A SERVICE AGREEMENT WITH NOVUSOLUTIONS
FOR AN AGENDA 04ANAGEMENT PROGRAM
WHEREAS,the Village of Rye Brook wishes to obtain the services of Novusolutions for
a cloud-based electronic meeting management software solution including NovusAgenda; and
WHEREAS, Novusolutions has offered to enter into a service agreement with the
Village of Rye Brook to provide such services at an annual cost of Four Thousand Nine Hundred
Fifty and no/100 Dollars ($4,950.00) following a 90-day free trial period, as well as options for
other services as appropriate including video streaming ($4,000/yr.) and the transferring of up to
5 years of old video to the new system($995, one-time).
Board of Trustee Meeting
February 9, 2016
Page S
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of
Rye Brook authorizes the Village of Rye Brook to enter into such an Agreement with
Novusolutions; and
BE IT FURTHER RESOLVED, that the Mayor or Village Administrator is authorized
to execute and deliver all necessary documents and select the services desired in the agreement
to accomplish the purpose of this resolution.
Mr. Bradbury noted that for the past six months the Village has been exploring other services to
replace the existing services. The current systems are time intensive and inconsistent. Village
staff will be able to share files much more easily with the new system. It will provide a better
streaming video service and better access to tablets. This system will replace drop box.
Everything will be easier to prepare, to view, and to tailor. Switching everything to
Novusolution makes it easier to transfer documents, and the cost is less. Three to five years of
videos can be archived. Mr. Bradbury recommended this service. If the Board approves this
resolution, there will be a 90 day trial period. For a while there will be both services and then
everything will be switched over.
On a motion made by Trustee Epstein, and seconded by Trustee David Heiser, the resolution was
adopted.
Mr. Br ca 11:
Trustee usan Epstein ting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Deputy Mayor Jeffrey Rednick voting aye
Mayor Paul Rosenbe absent
4) Considering a Snow and Ice Agreement with Westchester County.
Mr. Bradbury read the following resolution:
RESOLUTION
Board of Trustee Meeting
February 9, 2016
Page 6
CONSIDERING THE AUTHORIZATION OF A SNOW AND ICE AGREEMENT FOR
COUNTY ROADS FROM OCTOBER 1, 2015 THROUGH SEPTEMBER 30, 2020
WHEREAS, Westchester County requests that the Village of Rye Brook perform snow
and ice removal and control for all County roads within the Village; and
WHEREAS, the current agreement between Westchester County and the Village of Rye
Brook, for snow and ice removal from County Roads was due to expire as of September 30,
2015; and
WHEREAS, the proposed agreement transmitted by Westchester County for Village of
Rye Brook authorization inappropriately reduces the center lane and 2-lane miles on Ridge Street
by 2.36 miles which is not appropriate since Westchester County has not yet completed the
roadway improvement project required to transfer this section of roadway to the Village of Rye
Brook in accordance with the separate inter-municipal agreement between Westchester County
and the Village of Rye Brook dated Octobe 4, 2005; and
WHEREAS, in two separate 1 rs ayor Rosenberg dated May 29, 2015 and
December 3, 2015, the Village of Rye Brook has informed Westchester County that Ridge Street
has not yet been transferred to the Village of Rye Brook and has summarized the remaining
roadway improvement items to be completed by Westchester County.
NOW, THEREFORE, BE IT RESOLVED, the Village of Rye Brook is authorized to
enter into a snow and ice agreement with the County of Westchester for the period of October 1,
2015 to September 30, 2020 under which the annual C.P.I. escalation provision is subject to a
3.50 percent cap; and be it
FURTHER RESOL EDNtha ' authorization and execution of this agreement is
contingent on the modification o "D" of the agreement to include the 2.36 two-lane
and center lane miles on Ridge Street until such time that the remaining construction work is
completed and the requirements of the October 24, 2005 inter-municipal agreement have been
satisfied; and be it
FURTHER RESOLVED, that the Mayor is authorized to execute and deliver all
documents necessary or appropriate to accomplish the purpose of this resolution.
Mr. Bradbury noted that this contract is renewed annually. It was noted that the 2.36 miles of
Ridge Street, which has not yet been transferred to the Village, has been included in this
Board of Trustee Meeting
February 9, 2016
Page 7
Agreement. The County has not yet completed the work on Ridge Street and until that time the
Village will not take ownership. Part of the agreement for Rye Brook accepting the roadway is
that cracks and potholes be repaired. The County pays the Village for snow removal. The
Village is waiting for a response from the County regarding the work on Ridge Street.
On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was
adopted.
The roll was called:
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting ay
Trustee Jason Klein voting a
Deputy Mayor Jeffrey Rednick voting ay
Mayor Paul Rosenberg absent
5) Considering a salary adjustment for an Intermediate Account Clerk.
Mr. Bradbury read the following resolutio .
ESOL ON
NOW FORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees
hereby a e annual salary of Laurence Simmons as Intermediate Account Clerk to $50,000
effective Feb 0, 2016 through May 31, 2017.
AN
Mr. Bradbury noted that Mr. Laurence Simmons is an asset. He is a very hard worker and he has
an impeccable memory. He is able to bring tasks to completion and has taken on a lot of
responsibilities in the past three years.
On a motion made by Trustee Heiser, and seconded by Trustee Epstein, the resolution was
adopted.
Mr. Bradbury called the roll:
Board of Trustee Meeting
February 9, 2016
Page 8
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Deputy Mayor Jeffrey Rednick voting aye
Mayor Paul Rosenberg absent
6) Considering the approval of minutes from the meetings of January 12, 2016 and
January 26, 2016. VF
Mr. Bradbury read the following resolution:
OL N
CONSIDERING THE APPROVAL OF MINUTES:
JANUARY 12, 2016 and JANUARY 26, 2016
NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees
hereby certifies the approval of the minutes for the meetings held on January 12, 2016 and January 26,
2016.
The minutes were accepted as previously amended.
On a motion made by Trustee Jason Klein, and seconded by Trustee Susan Epstein, the
resolution was adopted.
Board of Trustee Meeting
February 9, 2016
Page 9
Mr. Bradbury called the roll:
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Deputy Mayor Jeffrey Rednick voting aye
Mayor Paul Rosenberg absent
Deputy Mayor Rednick called for an additional resolution adde to the agenda:
7) Adopting local adjustments fo Homestead and Non-Homestead base
proportions.
Mr. Bradbury read the following resolution:
OL N
URGING THE TOWN OF RYE TO ADOPT local adjustments
for homestead and non-homestead base proportions
WHEREAS, on anuary 25, 2005 the Board of Trustees adopted Local Law #2-2005
relating to the adoption of the provisions of Section 1903 of the Real Property Tax Law
regarding Homestead Base Proportions; and
WHEREAS, the Town of Rye Assessor has prepared Homestead and Non-Homestead
base proportions for the Village of Rye Brook's review; and
Board of Trustee Meeting
February 9, 2016
Page 10
WHEREAS, the Board of Trustees of the Village of Rye Brook wishes to have the Town
of Rye adopt local adjustments to these base proportions, that will be used to establish a
Homestead tax rate and a Non-Homestead tax rate for the 2016-2017 Village Budget and tax
rates.
NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of
Rye Brook hereby urges the Town of Rye to adopt for the 2016-17 Village tax, Homestead Base
Proportions of 70.760238% and Non-Homestead base proportions of 29.239762°/x; and
BE IT FURTHER RESOLVED, that the and Village Administrator are
authorized to sign all necessary documents to implement t e p ses of this resolution; and
BE IT FURTHER RESOLVED, th the Town Asse and Tax Collector are
authorized and directed to make any filings on behalf of Rye Brook, to take any additional
actions necessary to implement the purposes of th esolution
Mr. Bradbury noted that this is done
tnlly. This is an op al piece of legislation, and a way
to encourage communities to to full value. This is a great protection for single family
properties. The value that is m st to
to the residential properties is what is chosen.
On a motion made by stee ser, and onded by Trustee Klein, the resolution was
adopted.
Mr. Br ca 11:
Trustee usan Epstein ting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Deputy Mayor Jeffrey Rednick voting aye
Mayor Paul Rosenberg absent
ADMINISTRATOR'S REPORT:
Mr. Bradbury noted that Village offices will be closed on Monday, February 15, 2016 for
Presidents' Day.
Board of Trustee Meeting
February 9, 2016
Page 11
He reminded the residents that the second installment of Village taxes are due.
The Port Chester/Rye Brook Public Library now sends out email blast newsletters to the
community. Residents can sign up for this service.
Workshops have been held for Solarize Rye Brook. This is a last push.
Chief Austin has placed a sign up for the vacant house watch lis . There is a signup sheet on line.
The Village garage is being reviewed. This should take pl the end of the month.
Deputy Mayor Rednick returned to item#1 on the agenda:
1) Considering authorizing the purchase and a transfer of funds for playground
equipment to be installed at Garibaldi Park. IF IV
Mr. Bradbury, Village AdmiSRESOLU
or, read the fol l wing resolution:
N
CONSIDERING AUTHORIZING THE PURCHASE AND A TRANSFER OF FUNDS
FORP OU
EQUIPMENT TO BE STALLED AT GARIBALDI PARK
q4*
WHEREAS, the p ground at Garibaldi Park was installed approximately twenty years
ago and has since become o dated and re fres significant improvements for safety; and
WHEREAS, the Parks and Recreation Advisory Council and Robert Bertolacci, Parks
and Recreation Superintendent, have recommended that the Village Board of Trustees authorize
using Kompan Inc. forp chase and installation of playground equipment at Garibaldi Park;
and
WHEREAS, Kompan, Inc. has been awarded a contract for the purchase and installation
of playground equipment by the County of Mecklenburg in the State of North Carolina on the
basis of best value in a manner consistent with New York General Municipal Law Section 103
and said contract by its terms is available for use by other governmental entities if such entities
are registered with US Communities Government Purchasing Alliance (Contract #110171); and
Board of Trustee Meeting
February 9, 2016
Page 12
WHEREAS, New York General Municipal Law Section 103(16) authorizes
municipalities to make purchases of apparatus, materials, equipment or supplies and to contract
for services related to the installation, maintenance or repair of apparatus, materials, equipment
and supplies through a contract let by the United States of America or any agency thereof, any
state or any other political subdivision or district therein if such contract was let to the lowest
responsible bidder or on the basis of best value in a manner consistent with New York General
Municipal Law Section 103 and made available for use by other governmental entities; and
WHEREAS, NYS Office of General Services has c tracted with Kompan, Inc. by
piggybacking on Communities Government Purchasing Alliance Contract #110171 (NYSOGS
Contract #PC66666); and
WHEREAS, on March 11, 2014, the Village of Rye Bro Board of Trustees adopted a
local law pursuant to New York General Municipal Law §103(1) to authorize the award of
certain purchase contracts subject to competitive bidding on the basis of b value, as defined in
Section 163 of the New York State Finance Law;
No
WHEREAS, the installation services of Kompan, Inc. are recommended, because this
work must be completed by an authorized vendor of Kompan, Inc. to maintain the warranty for
the playground equipment, the installation prices are alreadyablished in US Communities
Government Purchasing Alliance Contract #110171, the man turer has a reputation for
providing quality goods and services and the installer will be required to pay NYS prevailing
wages; and
WHEREAS,the Village of Rye Brook saves the cost and expense of seeking competitive
bids or requests for proposals for the purchase and installation of playground equipment for
Garibaldi Park by utilizing the US Communities Government Purchasing Alliance Contract
#110171; and
WHEREAS, the total cost of the project is estimated to be $86,785 which includes the
removal of the old equipment and installation of the new equipment by Kompan, Inc.; and
WHEREAS, $75,000 would be allocated for the purchase and installation of the
playground from the proceeds of a BAN authorized in the 2015-16 adopted budget and the
remaining $11,785, if a transfer is authorized, can be deducted from the Recreation Trust Fund;
NOW, THEREFORE BE IT RESOLVED that, based upon the information set forth
above, the Village Board of Trustees hereby finds it is in the best interests of the Village to
purchase the playground equipment and installation services from Kompan, Inc. through the US
Communities Government Purchasing Alliance Contract#110171; and be it
FURTHER RESOLVED that the Village Board of Trustees hereby authorizes the
purchase of playground equipment from Kompan, Inc. through the US Communities
Board of Trustee Meeting
February 9, 2016
Page 13
Government Purchasing Alliance Contract #110171, which was awarded on the basis of best
value, in an amount not to exceed $86,785, with $75,000 to be funded from a BAN authorized in
the 2015-16 adopted budget and up to $11,785 to be funded through a transfer from the
Recreation Trust Fund to this capital project account; and be it
FURTHER RESOLVED that the Mayor and Admin trator are authorized to sign any
documents necessary for the implementation of this resoluti
Mr. Bradbury noted that this is a best value contract,the same type as 1 e Ridge Park.
Mr. Bertalacci reviewed the two options for the park where the to
roximately 20
years old. He asked for something different for this park as opposed to the e structure in
Pine Ridge. It is more of an urban type playground with a lot of climbing. Mr. Bertalacci noted
that even younger children get in and climb. It is n interesting piece of equipment. The height of
the equipment is about 10'. The Pine Ridge equi ent is higher. The second structure has
slides.
Mr. Bradbury asked th^heplane reviewed to see if there was an old model that is no longer
be sold. Finding something like that would reduce the amount coming from the Rec. Trust
Account.
Mr. Bertalacc"said that the wor uld sta Opening ceremony could be in July. This
type of work typically takes a pro ely two eks from the start.
On a motion by Truste pstein, and seconded by Trustee Heiser, the resolution was
adopted.
Mr. Bradbury called the roll:
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Deputy Mayor Jeffrey Rednick voting aye
Mayor Paul Rosenberg absent
Board of Trustee Meeting
February 9, 2016
Page 14
THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: February 23, 2016 and
March 8, 2016
There being no further business before the Board,the meeting was adjourned at 8:10 p.m.
Board of Trustee Meeting
February 9, 2016
Page 15