HomeMy WebLinkAbout2016-01-26 - Board of Trustees Meeting Documents VILLAGE OF RYE BROOK
BOARD OF TRUSTEES MEETINGS
VILLAGE HALL, 938 KING STREET
TUESDAY,JANUARY 26, 2016
7:00 P.M. —EXECUTIVE SESSION:
0 Save the Sound Litigation
7:30 P.M. —REGULAR MEETING:
PLEDGE OF ALLEGIANCE:
REPORT/PRESENTATIONS:
• Auditors Report for fiscal year ending May 31, 2015.
AFFORDABLE HOUSING:
PUBLIC HEARINGS:
RESOLUTIONS:
1) Setting a public hearing for an application for PUD approval submitted by Sun
Homes for property located at 1100 King Street(Reckson).
2) Authorizing the submission of a NYS Home Rule Request to reauthorize a
Hotel Occupancy Tax.
3) Appointment to the Town of Rye Board of Assessment Review.
4) Considering the approval of minutes from the meeting of January 12, 2016.
ADMINISTRATOR'S REPORT
OLD BUSINESS
NEW BUSINESS
• Review of Draft Five-Year Capital Improvement Plan.
DISCUSSION ITEM
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE
TRUSTEES PRESENT AT THE MEETING
THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS
February 9, 2016 and February 23, 2016
VILLAGE OF RYE BROOK FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (DRAFT)
2016-17 TO 2020-21
Funding Year
Department Project Naive 2016/17 2017/18 2018/19 2019/20 2020/21
IT Department Desktop Work Stations (30 @ $800 each) $ 24,000 $ - $ - $ - $ -
New Server $ - $ - $ 36,000 $ - $
IT Dept. Subtotal AN S 24,000 S S 36,000 S S -
Village Offices Exterior doors, stucco/AC/LED Lights/windows $ 63,500 $ - $ - $ - $ -
Building/Eng-DPW office renovations $ 50,000 $ - $ - $ - $ -
Staff Vehicle $ 28,000 $ - $ 28,000 $ - $ 28,000
Village Hall parking lot paving $ - $ - $ 75,000 $ - $ -
Village Hall roof replacement $ - $ - $ - $ 125,000 $ -
Village Hall boiler and controls $ - $ - $ - $ 80,000 $ -
Village Q#jces Subtotal S 941,500 S S 903,000 S 205,000 S 28,0
Police Department Police Vehicles (alt. 2/3 per year) $ 95,000 $ 120,000 $ 95,000 $ 120,000 $ 95,000
Replace PO Lockers &Renovate armory storage $ 39,000 $ - $ - $ - $ -
Replace all Portable Radios (2003 & 2005) $ 45,000 $ - $ - $ - $ -
Replace Vehicle Laptops (2012) $ - $ 25,000 $ - $ - $ -
Police Department Expansion $ - $ - $ - $ - $ 2,500,000
Replace DC1 Main Server $ - $ - $ - $ 15,000 $ -
Replace TS Communication Server $ - $ - $ - $ - $ 15,000
Police Dept. Subtotal $ 179,000 $ 143,000 $ 93,000 $ 133,000 $ 2,610,000
Fire Department Replace Ladder Truck $ - $ 1,000,000 $ - $ - $ -
Fire house painting of trim and replacing cedar boards $ - $ - $ - $ 25,000 $ -
Fire Dept. Subtotal $ - s /,000,000 s - $ 25,000 $
Public Works Dept. New Public Works and Parks Garage $ 3,500,000 $ - $ - $ - $ -
Road Resurfacing $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000
Replace 2004 Lg Loader $ 218,000 $ - $ - $ - $ -
New Ford F650 mid size truck plow and salter $ 170,000 $ - $ - $ - $ -
Upper Lincoln Drain Line/ Road work $ 60,000 $ - $ - $ - $ -
King Street/Hutch/Merritt restri@g, signage&island $ 15,000 $ - $ - $ - $ -
Replace 2004/2007 F450 w/ F550 truck plow& salter $ - $ 95,000 $ 97,500 $ -
VILLAGE OF RYE BROOK FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (DRAFT)
2016-17 TO 2020-21
Funding Year
Department Project Naive 2016/17 2017/18 2018/19 2019/20 2020/21
Repl. 1998 Lg. Dump w/ hook lift&leaf loader $ - $ - $ 300,000 $ - $ -
Repl 1998 sewer jet truck (&add camera system) $ - $ - $ 285,000 $ - $ -
Salt brine maker and tanks $ - $ - $ 60,000 $ - $ -
Repl. 1997 Lg. Dump w/Freightliner& salter non hooklift $ - $ - $ - $ - $ 210,000
Public irlorks Dept. Subtotal S 4,463,000 S 595,000 S 1,145,000 S 597,500 S 790,000
Parks Department Replace John Deere 4520 cutting mower $ 50,000 $ - $ - $ - $ -
Replace 2004 Ford 550 $ - $ 75,000 $ - $ - $ -
Replace 2006 Gator $ - $ 15,000 $ - $ - $ -
Replace Sand Pro(2014) $ - $ - $ 12,000 $ - $ -
Replace 2007 Ford 350 with 550 $ - $ - $ - $ 75,000 $ -
Pine Ridge Park Resurface parking lot $ 60,000 $ - $ - $ - $ -
Resurface tennis courts (1&2) (4 yr cycle) $ - $ - $ 20,000 $ - $ -
Resurface tennis courts (3&4) (4 yr cycle) $ - $ - $ - $ 20,000 $ -
Resurface basketball court (5 yr cycle) $ - $ - $ - $ - $ 20,000
Rye Hills Park Pave driveway and walkways $ - $ 60,000 $ - $ - $ -
Resurface basketball court(5 yr cycle) $ - $ 15,000 $ - $ - $ -
Install electic&new lighted bollards on path $ - $ - $ - $ 60,000 $ -
Park location TBD Create new spray park or roller hockey rink $ - $ - $ - $ - $ 400,000
Garibaldi Park Resurface basketball&tennis courts $ - $ 20,000 $ - $ - $ -
New outfield fence for baseball field $ - $ - $ 12,000 $ - $ -
Harkness Park Resurface Tennis Courts (4 yr cycle) $ 20,000 $ - $ - $ - $ -
Build new basketball court $ - $ - $ - $ - $ 40,000
Rye Brook Athletic Field Replace Artificial Turf $ - $ 1,000,000 $ - $ - $ -
Capital Reserve-Turf Field Replacement $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
VILLAGE OF RYE BROOK FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (DRAFT)
2016-17 TO 2020-21
Funding Year
Department Project Naive 2016/17 2017/18 2018/19 2019/20 2020/21
New Facility Multi-purpose Recreation Center (study) $ - $ - $ 30,000 $ 3,000,000 $ -
Parks Dept. Subtotal S 960,000 S 9,295,000 S 904,000 S 3,185,000 S 490,000
CBD hnprovements Business district community branding&beautification $ 20,000 $ 20,000 $ - $ -
Traffic Congestion Study-Ridge/West./Boorman $ - $ - $ 45,000 $ - $ -
Pedestrian frontages & sidewalk study $ - $ - $ - $ 30,000 $ -
Develop design guidelines for buildings & signage - $ - $ - $ - $ 15,000
CBD hnprovements Subtotal 20,000 S 20,000 S 45,000 S 30,000 S 15,000
Sewer Account Sewer System Evaluation Study (SSSS) Part 1 $ 50,000 $ - $ - $ - $ -
Sanitary Sewer Remediation Work -Part 2 $ - $ 175,000 $ 175,000 $ 175,000 $ 175,000
Avon Circle Stormwater Project Design $ 25,000 $ - $ - $ - $ -
E. Branch Blind Brook: Rich Manor to Avon Circle $ - $ 35,000 $ - $ - $ -
Replace Generator and ATS at Bellefair pump station $ - $ - $ 55,000 $ - $ -
ServerAGGtSubtotal $ 75,000 $ 290,000 $ 230,000 $ 975,000 975,000
Street Lighting Account LED Street Lighting Upgrade $ 400,000 $ - $ - $ -
St. LigbtingAcct Subtotal S 400,000 S S - S - -
AJP Senior Center Exterior Door Refurbishment (7 ext., 1 int) $ 35,000 $ - $ - $ - $ -
Replacement of Fire Alarm System $ 17,500 $ - $ - $ - $ -
AJP Parking Lot repaving $ - $ 40,000 $ - $ - $ -
Replace 2008 Mini Bus $ - $ - $ 150,000 $ - $ -
Elevator/Lift to Basement $ - $ - $ - $ - $ 130,000
Replacement of VCT Tiling $ - $ - $ - $ - $ 40,000
AJP Senior Center Subtotal S 52,500 S 40,000 S 950,000 S S 970,000
VILLAGE OF RYE BROOK FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (DRAFT)
2016-17 TO 2020-21
Funding Year
Department Project Naive 2016/17 2017/18 2018/19 2019/20 2020/21
FUNDING SUMMARY
Serial Bond $ 3,500,000 $ 1,760,000 $ - $ 3,000,000 $ 2,500,000
Special Reserve Account (Turf Replacement) $ - $ 240,000 $ - $ - $ -
Recreation Trust& Agency $ - $ - $ - $ 60,000 $ 40,000
NYPA Financing(LED St Lighting) $ 400,000 $ - $ - $ - $ -
General Fund, BAN or Grant $ 1,195,077 $ 1,205,077 $ 1,863,077 $ 1,262,577 $ 1,643,077
TOTALS $ 5,095,077 $ 3,205,077 $ 1,863,077 $ 4,322,577 $ 4,183,077
9/95/2096
CJB
Village of Rye Brook, New York
Financial Statements and
Supplementary Information
Year Ended May 31 , 2015
Village of Rye Brook, New York
Table of Contents
Page No
Independent Auditors' Report 1
Management's Discussion and Analysis 3
Basic Financial Statements
Government-Wide Financial Statements
Statement of Net Position 14
Statement of Activities 15
Fund Financial Statements
Balance Sheet- Governmental Funds 17
Reconciliation of Governmental Funds Balance Sheet to the
Government-Wide Statement of Net Position 18
Statement of Revenues, Expenditures and Changes in
Fund Balances - Governmental Funds 19
Reconciliation of the Statement of Revenues, Expenditures and Changes
In Fund Balances of Governmental Funds to the Statement of Activities 20
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual - General Fund 21
Statement of Assets and Liabilities - Fiduciary Fund 22
Notes to Financial Statements 23
Required Supplementary Information
Other Post Employment Benefits
Schedule of Funding Progress - Last Three Fiscal Years 44
Individual Fund Financial Statements and Schedules
Major Governmental Funds
General Fund
Comparative Balance Sheet 45
Comparative Schedule of Revenues, Expenditures and Changes in
Fund Balance - Budget and Actual 46
Schedule of Revenues and Other Financing Sources Compared to Budget 48
Schedule of Expenditures and Other Financing Uses Compared to Budget 50
Capital Projects Fund
Comparative Balance Sheet 53
Comparative Statement of Revenues, Expenditures and Changes in 54
Fund Balance
Project Length Schedule 55
Non-Major Governmental Fund
Special Purpose Fund
Combining Balance Sheet -Sub Funds 59
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances - Sub Funds 60
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OZON NOR PKF
DAVIES
Independent Auditors' Report
The Honorable Mayor and Board of Trustees
of the Village of Rye Brook , New York
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, each major fund
and the aggregate remaining fund information of the Village of Rye Brook, New York ("Village") as of and
for the year ended May 31, 2015, and the related notes to the financial statements, which collectively
comprise the Village's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors'Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America. Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditors' judgment, including the
assessment of the risks of material misstatement of the finandai statements, whether due to fraud or
error, In making those risk assessments, the auditor considers internal control relevant to the Village's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the Village's internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting po0cles used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the
financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
o'CONNOR DAVIES, LLP
500 Mamaroneck Avenue, Suite 301, Harrison, NY 10528 1 Tel: 914.381.8900 1 Fax:914.381.8910 1 www.odpkf.com
O'Connor Davies,LLp i5 member firm of the PKF Internatio rl.7l Limited network of leaallr mde pendent firms and does not accept any re spnnsi hilit y or Ila billty For the actions
or inactions on the part of any other IndhilduaI member Hrrn or terms
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, each major fund, and the aggregate
remaining fund information of the Village. as of May 31, 2015, and the respective changes in financial
position, thereof, and the respective budgetary comparison for the General Fund for the year then ended
in accordance with accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that Management's
Discussion and Analysis and the Schedule of Funding Progress — Other Post Employment Benefits be
presented to supplement the basic financial statements. Such information, although not a part of the
basic financial statements, is required by the Governmental Accounting Standards Board, who considers
it to be an essential part of financial reporting for placing the basic financial statements in an appropriate
operational, economic or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United
States of America, which consisted of inquiries of management about the methods of preparing the
information and comparing the information for consistency with management's responses to our
inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic
financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance.
Supplementary and Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Village's basic financial statements. The combining and individual fund financial
statements and schedules are presented for purposes of additional analysis and are not a required part
of the basic financial statements.
The combining and individual fund financial statements and schedules are the responsibility of
management and were derived from and relate directly to the underlying accounting and other records
used to prepare the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the basic financial statements or to the basic financial statements themselves,
and other additional procedures in accordance with auditing standards generally accepted in the United
States of America. In our opinion, the information is fairly stated, in all material respects, in relation to
the basic financial statements as a whole.
� 'Ow" , alo
O'Connor Davies, LLP
Harrison, New York
November 30, 2015
2
Village of Rye Brook, New York
Management's Discussion and Analysis (MD&A)
May 31, 2015
Introduction
The management of the Village of Rye Brook, New York ("Village"), offer readers of the Village's
financial statements this narrative overview and analysis of the financial activities of the Village for
the fiscal year ended May 31, 2015. It should be read in conjunction with the basic financial
statements, which immediately follow this section, to enhance understanding of the Village's
financial performance.
Financial Highlights
••r On the government-wide financial statements, the assets of the Village exceeded its
liabilities at the close of fiscal year 2015 by $20,014,108. Of this amount, a net unrestricted
deficit of$9,205,024 exists.
As of the close of the current fiscal year, the Village's governmental funds reported
combined ending fund balances of $7,295,711 of which $4,437,719 is unassigned, which �s
available for spending at the Village's discretion. The fund balance of all governmental
funds decreased by $202,956, primarily attributable expenditures and other financing uses
exceeding revenues and other financing sources.
At the end of the fiscal years 2015 and 2014, the unassigned fund balance for the General
Fund was $4,437,719 or 22% and $4;132,866 or 22% respectively of total General Fund
expenditures and other financing uses.
During the current fiscal year, the Village did not issue new long-term obligations. Other
long-term liabilities were reduced by $610.000 in scheduled payments.
❖ During the current fiscal year, the Village issued short-term obligations (bond anticipation
notes) in the amount of $866,500 at interest rates ranging from 1.05% to 1.38%_ Existing
bond anticipation notes used to finance the cost of various capital projects were reduced by
$176.444.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the Village's basic financial
statements, which are comprised of three components: 1) government-wide financial statements,
2) fund financial statements, and 3) notes to the financial statements. This report also contains
other supplementary information in addition to the basic financial statements.
3
Government-Wide Financial Statements
The government-wide financial statements are designed to provide readers with a broad overview
of the Village's finances, in a manner similar to a private-sector business.
The statement of net position presents information on all of the Village's assets and liabilities, with
the difference between the two reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator as to whether the financial position of the Village is
improving or deteriorating.
The statement of activities presents information showing how the Village's net position changed
during the most recent fiscal year. All changes in net position are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus, revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods {for example, uncollected taxes and earned but unused vacation
leave}.
The government-wide financial statements distinguish functions of the Village that are principally
supported by taxes and intergovernmental revenues (governmental activities). The governmental
activities of the Village include general government support, public safety, health, transportation,
economic opportunity and development, culture and recreation, home and community services and
interest.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain contro over resources that have
been segregated for specific activities or objectives. Government resources are allocated to and
accounted for in individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled. The Village, like other state and local
governments, uses fund accounting to ensure and demonstrate compliance with finance-related
legal requirements. All of the funds of the Village can be divided into two categories: governmental
funds and fiduciary funds.
Governmental Funds
Governmental funds are used to account for essentially the same functions reported as
governmental activities in the government-wide financial statements. However, unlike the
government-wide financial statements, governmental fund financial statements focus on near-term
inflows and outflows of spendable resources, as well as balances of spendable resources available
at the end of the fiscal year. Such information may be useful in evaluating a government's near-
term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government-wide financial statements. By
doing so, readers may better understand the long-term impact of the government's near-term
financing decisions. Both the governmental fund balance sheet and the governmental fund
statement of revenues, expenditures and changes in fund balances provide a reconciliation to
facilitate this comparison between governmental funds and governmental activities.
4
The Village maintains two major governmental funds: the General Fund and the Capital Projects
Fund. This information is presented separately in the governmental fund balance sheet and in the
governmental fund statement of revenues, expenditures and changes in fund balances. The
Friends of Rye Brook and the Recreation Trust Fund are grouped together as a Special Purpose
non-major governmental fund.
Budgetary comparison statements have been provided for the General Fund within the basic
financial statements to demonstrate compliance with the respective budget.
Fiduciary Funds
Fiduciary funds are used to account for resources held for the benefit of parties outside the
government. Fiduciary funds are not reflected in the government-wide financial statements
because the resources of those funds are not available to support Village programs. The Village
maintains one type of fiduciary fund, an Agency Fund. Resources in the Agency Fund are held by
the Village purely in a custodial capacity. The activity in this fund is limited to the receipt, temporary
investment, and remittance of resources to the appropriate individual, organization, or government.
Notes to the Financial Statements
The notes provide additional information that is essential to a full understanding of the data
provided in the government-wide and fund financial statements.
Other Information
Additional statements and schedules can be found immediately following the notes to the financial
statements and include combining and individual fund financial statements and schedules of
budgets to actual comparisons,
Government-wide Financial Analysis
As noted earlier, net position may serve over time as a useful indicator of a government's financial
position. For the Village, assets exceeded liabilities by $20,014,108 at the close of the fiscal year
2014-2015. The largest portion of the Village's net position is its investment in capital assets (land,
land improvements, buildings and improvements. infrastructure, machinery and equipment and
construction-in-progress), less any related debt outstanding that was used to acquire those assets.
The Village uses these capital assets to provide services to citizens. Consequently, these assets
are not available for future spending. Although the Village's investments in its capital assets is
reported net of related debt, it should be noted that the resources needed to repay this debt must
be provided from other sources, since the capital assets themselves cannot be used to liquidate
the debt.
5
The following table reflects the condensed Statement of Net Position
May 31,
2015 2014
Current Assets $ 11,195,070 $ 10,566,754
Capital Assets, net 30,360.957 29,752,299
Total Assets 41.556,027 40.319.053
Deferred amounts on refunding bonds 2.767 8.305
Current Liabilities 3,926,504 3,090,488
Long-term Liabilities 17.618.182 15,952,954
Total Liabilities 21,544,686 19,043,442
Net Position
Net Investment in Capita! Assets 25,115,233 24,574,079
Restricted 4,143,899 3,785,036
Unrestricted (9,205,024) (7,075,199)
Total Net Position $ 20,014,108 $ 21,283,916
6
Sources of Revenue for Fiscal Year 2015
Governmental Activities
Unrestricted State Miscellaneous Charges for Services
Aid 4.48% 8.97%
1.7496 Insurance Recoveries
0.5496
Capital Grants and
Unrestricted Use of Contributions
Moneyand Property 0.02%
0.12%
Non-Property Taxes Operating Grants and
12.62% Contributions
.76%
Other Tax Items
1.55%
Real PropertyTaxes
73.58%
Sources of Revenue for Fiscal Year 2014
Unrestricted State Governmental Activities Charges for
Aid Services
1.83% Miscellaneous Sale of Pro °
0.08/o Property 8.51 /o
Unrestricted Use and Compensation
of Money and for loss
Property 051% Capital Grants and
0.04% Contributions
0.03%
Non-Property
Taxes
11.92% Operating Grants
011ier Tax Items and Contributions
5.1,i% .7310
Real Property
Taxes
71.24%
7
Sources of Expenses for Fiscal Year 2015
Governmental Activities
Culture and Home and Interest
Recreation Community 67%
12-09%--"
2.09% Services /r
5.80❑/% General
\, Government
Support
Economic , 16.73%
Opportunity and
Development
2.25%
Transportation �' _Public Safety
11.80% Health 49.68❑Io
.98%
Sources of Expenses for Fiscal Year
2414 Governmental Activities
Culture and Horne and
Recreation Community Interest
12,95%- Services - 0-70%
6.17%
General
Government
Economic � _ Support
Opportunity and - 17M%
Development
2.25%
Public Safety
Transportation_ 1_Health 47.13%
11.94% 0.98%
8
Statement of Activities
2015 2014
Revenues:
Program Revenues:
Charges for Services $ 1,705,222 $ 1,604,905
Operating Grants and Contributions 145,812 138,268
Capital Grants and Contributions 4,208 5,297
Total Program Revenues 1,855,242 1,748,470
General Revenues:
Real Property Taxes 13,987,981 13,442,341
Other Tax items 313,743 963,290
Non-Property Taxes 2,398,878 2,248,717
Unrestricted Use of Money and Property 22,787 8,298
Unrestricted State Aid 322,572 346;040
Insurance Recoveries 95,022 96,703
Miscellaneous 15 067 14,800
Tota: General Revenues 17,156,050 17,120,189
Total Revenues 19,011,292 18,868,659
Program Expenses:
General Government Support 3,392,086 3,643,500
Public Safety 10,076,624 9,597,655
Health 198,842 198,842
Transportation 2,394,179 2,430,323
Economic Opportunity and Development 455,320 457,346
Culture and Recreation 2,451,274 2,636,237
Home and Community Services 1,176,574 1,255,847
Interest 136.201 142,382
Total Expenses 20,281,100 20.362.132
Change in Net Position (1,269,808) (1,493,473)
Net Position - Beginning 21,283,916 22,777,389
Net Position - Ending $ 20,014,108 $ 21,283,916
9
Governmental Activities
Governmental activities decreased the Village's net position by $1,269;808 and $1,493,473 in 2015
and 2014 respectively.
For the fiscal years ended May 31, 2015 and 2014, revenues from governmental activities totaled
$19,011,292 and $18,868,659, respectively. Tax revenues ($16,700,602, in 2015 and
$16.654,318 in 2014), comprised of real property taxes, other tax items and non-property taxes,
represent the largest revenue source (88% in 2015 and 2014 respectively).
The largest components of governmental activities' expenses are public safety (50% in 2015 and
47% in 2014), general government support (17% in 2015 and 16% in 2014) and culture and
recreation (12% in 2015 and 13% 2014). The major changes are as follows:
Revenues:
• Total general revenues increased $35,861 or 0.21010 with real property taxes increasing by
$545,640 due to an increase in the tax levy and the inclusion of the Dora[-Arrowood
property, other tax items decreasing by $649,547, mainly due to the removal of the Doral-
Arrowood property from the PILOT program and entered on the tax rolls, non-property
taxes increasing by$150,161 mainly due to an increase in utility taxes. All other revenue
sources decreased by $10,393.
Expenses:
+ Total general expenses decreased by $81,032 or 0.40% mainly due to increases in public
safety of $478,969 and decreases in general government support by $251,414, culture and
recreation by $184,963 and home and community services by $79,273. All other
functions/programs decreased by a total of $44,351
Financial Analysis of the Village's Funds
Fund Balance Re orcin
Governmental Accounting Standards Board ("GASB") issued its Statement No. 54. Fund Balance
Reporting and Governmental Fund Type Definitions, in February 2009. GASB Statement No. 54
abandons the reserved and unreserved classifications of fund balance and replaces them with five
new classifications nonspendable, restricted, committed, assigned and unassigned. An
explanation of these classifications follows below.
Nonspendable fund balance includes amounts that cannot be spent because they are
either not in spendable form (inventories, prepaid amounts, long-term receivables,
advances) or they are legally or contractually required to be maintained intact (the corpus of
a permanent fund).
Restricted fund balance is to be reported when constraints placed on the use of the
resources are imposed by grantors, contributors, laws or regulations of other governments
or imposed by law through enabling legislation. Enabling legislation includes a legally
enforceable requirement that these resources be used only for the specific purposes as
provided in the legislation. This fund balance classification will be used to report funds that
are restricted for debt service obligations and for other items contained in General
Municipal Law of the State of New York.
10
Committed fund balance will be reported for amounts that can only be used for specific
purposes pursuant to formal action of the entity's highest level of decision malting authority.
The Board of Trustees is the highest level of decision making authority for the Village that
can, by the adoption of a resolution prior to the end of the fiscal year, commit fund balance.
Once adopted, these funds may only be used for the purpose specified unless the Village
removes or changes the purpose by taking the same action that was used to establish the
commitment. This classification includes certain amounts established and approved by the
Board of Trustees.
Assigned fund balance, in the General Fund, will represent amounts constrained either by
the entity's highest level of decision making authority or a person with delegated authority
from the governing board to assign amounts for a specific intended purpose. An
assignment cannot result in a deficit in the unassigned fund balance in the General Fund.
Assigned fund balance in all other governmental funds represents any positive remaining
amount after classifying nonspendable, restricted or committed fund balance amounts.
Unasspned fund balance, in the General Fund, represents amounts not classified as
nonspendable, restricted, committed or assigned. The General Fund is the only fund that
would report a positive amount in unassigned fund balance. For all governmental funds
other than the General Fund, unassigned fund balance would necessarily be negative,
since the fund's liabilities and deferred inflows of resources, together with amounts already
classified as nonspendable, restricted and committed would exceed the fund's assets and
deferred ouff lows of resources.
When both restricted and unrestricted amounts of fund balance are available for use for
expenditures incurred, it is the Village's policy to use restricted amounts first and then
unrestricted amounts as they are needed. For unrestricted amounts of fund balance, it is
the Village's policy to use fund balance in the following order: committed, assigned, and
unassigned.
These changes were made to reflect spending constraints on resources, rather than availability for
appropriations and to bring greater clarity and consistency to fund balance reporting. This
pronouncement should result in an improvement in the usefulness of fund balance information.
As noted earlier, the Village uses fund accounting to ensure and demonstrate compliance with
finance-related legal requirements.
Governmental Funds
The focus of the Village's governmental funds is to provide information on near-term inflows,
outflows and balances of spendable resources. Such information is useful in assessing the
Village's financing requirements. In particular, unassigned fund balance may serve as a useful
measure of a government's net resources available for spending at the end of the fiscal year. As of
the end of the current fiscal year, the Village's governmental funds reported combined ending fund
balances of $7,295,711. Of this amount $353,702 has been classified as non-spendable,
$1,419,463 has been classified as restricted, $9.084,827 has been classified as assigned and
$4,437,719 has been classified as unassigned.
The General Fund is the primary operating fund of the Village. At the end of the current fiscal year,
the unassigned fund balance of the General Fund was $4,437,719, representing 66% of the total
General Fund balance of $6.685,861. Revenues and other financing sources were $18.988,213,
which was $606,365 greater than the final budget. The major areas where revenues exceeded the
11
budget were departmental income, intergovernmental charges and state aid. Expenditures and
other financing uses were $18,973.497, which was $810,593 less than the final budget.
Capital Assets and Debt Administration
Capital Assets
The Village's investment in capital assets for governmental activities at May 31; 2015, net of
$22,398,813 of accumulated depreciation, was $30,360,957. This investment in capital assets
includes land, land improvements, buildings and improvements, machinery and equipment and
construction-in-progress-
Major
onstruction-in-progress.Major capital asset activity during the current fiscal year included the following:
Capital Assets
May 31,
Class 2015 2014
Land $ 13,094,447 $ 13,094,447
Land Improvements 5,972,942 5,911,024
Building and Improvements 7,688,148 7,688,148
Machinery and Equipment 4,541,868 4,324,057
Infrastructure 20,666,207 19,602,225
Construction-in-Progress 796,158 805,450
Less - accumulated depreciation (22,398,813) X1,673.052)
Total (net of depreciation) $ 30,360,957 $ 29,752,299
Additional information on the Village's capital assets can be found in Note 3 in the notes to the
financial statements.
Lorrg-Term Debt/Short-Term Debt
At the end of the current fiscal year, the Village had total bonded debt outstanding of $2,660,000.
As required by New York State Law, all bonds issued by the Village are general obligation bonds,
backed by the full faith and credit of the Village.
During the current fiscal year, the Village issued $866,500 of short-term debt (bond anticipation
noteslBAN's), and paid down $176,444 (all from General Fund appropriations) on existing BAN'S
for capital projects.
Pursuant to Article VIII of the State Constitution and Title 9 of Article 2 of the Local Finance Law,
the Village is subject to a "constitutional debt limit". This debt limit is calculated by taking 7% of the
latest five-year average of the full valuation of all taxable real property within the Village. At May
31, 2015 the Village has the authority to issue $179,233.785 of general obligation long-term debt.
12
Additional information on the Village's long-term and short-term debt can be found in Note 3 in the
notes to the financial statements.
Requests for information
This financial report is designed to provide a general overview of the Village of Rye Brook, New
York's finances. Questions and comments concerning any of the information provided in this report
should be addressed to Diane DiSanto, Treasurer, Village of Rye Brook, 938 King Street, Rye
Brook, New York 10573.
13
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Village of Rye Brook, New York
Statement of Net Position
May 31, 2015
Governmental
Activities
ASSETS
Cash and equivalents $ 9,781,635
Investments 211,323
Receivables
Taxes 65,836
Accounts 278,981
State and Federal aid 9,515
Due from other governments 494,078
Prepaid expenses 353,702
Capital assets
Not being depreciated 43,890,605
Being depreciated, net 16.470,352
Total Assets 41.556.027
DEFERRED OUTFLOWS OF RESOURCES
Deferred amounts on refunding bonds 2.767
LIABILITIES
Accounts payable 287,534
Accrued liabilities 259,013
Deposits and other liabilities 4,590
Due to retirement systems 232,792
Unearned revenues 579,499
Bond anticipation notes payable 2,536,331
Accrued interest payable 27,145
Non-current liabilities
Due within one year 755,000
Due in more than one year 16,863.182
Total Liabilities 21.544.686
NET POSITION
Net investment in capital assets 25,115,233
Restricted
Capital projects 2,961,618
Debt service 809,613
Special purposes 244,615
Unrestricted (9,116,971)
Total Net Position $ 20,014,108
The notes to the financial statements are an integral part of this statement
14
Village of Rye Brook, New York
Statement of Activities
Year Ended May 31, 2015
Program Revenues
Operating Capital
Charges for Grants and Grants and
FunctionslProgrrams Expenses Services Contributions Contributions
Governmental activities
General government support $ 3,392,086 $ 13,051 $ - $ -
Public safety 10,076,624 967,387 5,642 -
Health 198,842 - - -
Transportation 2,394,179 40,000 116,100
Economic opportunity and
development 455,320 9,970 -
Culture and recreation 2,451,274 483,638 24,070
Home and community
services 1,176,574 191,176 - -
Interest 136,201 - - 4,208
Total Governmental
Activities $ 20,281,100 $ 1,705,222 $ 145,812 $ 4.208
General revenues
Real property taxes
Other tax items
Payments in lieu of taxes
Interest and penalties on real property taxes
Non-property taxes
Non-property tax distribution form County
Utilities gross receipts taxes
Hotel occupancy tax
Franchise fees
Unrestricted use of money and property
Unrestricted State aid
Miscellaneous
Insurance recoveries
Total General Revenues
Change m Net Position
Net Position - Beginning
Net Position - Ending
The notes to the financial statements are an integral part of this statement.
15
Net (Expense)
Revenue and
Changes in
Net Position
$ (3,379,035)
(9,103,595)
{198,842}
(2,238,079)
(445,354)
(1,943,566)
(985,398)
(131,993)
(18,425,858)
13,987,981
304,613
9,130
1,339,612
265,720
551,734
241,812
22,787
322,572
15,067
95,022
17,156,050
(1,269,808)
21,283,916
$ 20,014,108
16
Village of Rye Brook, New York
Balance Sheet
Governmental Funds
May 31, 2015
Total
Capital Other Governmental
General Projects Governmental Funds
ASSETS
Cash and equivalents $ 7,644,591 $ 1,884,401 $ 252,643 $ 9,781,635
Investments 211,323 - - 211,323
Taxes receivable 65,836 - - 65,836
Other receivables
Accounts 278,981 - - 278,981
State and Federal aid 9,515 - - 9,515
Due from other governments 494,078 - - 494,078
Due from other funds 8,028 1,116,771 - 1,124,799
Prepaid expenditures 353,702 - - 353,702
Total Assets $ 9,066,054 $ 3,001,172 $ 252,643 $ 12,319,869
LIABILITIES AND FUND BALANCES
Liabilities
Accounts payable $ 187,928 $ 99,606 $ - $ 287,534
Accrued liabilities 259,013 - 259,013
Deposits and other liabilities 4,590 - - 4,590
Due to retirement systems 232,792 - - 232,792
Due to other funds 1,116,771 - 8,028 1,124,799
Unearned revenues 579,099 - - 579,099
Bond anticipation notes payable - 2,536,331 - 2,536,331
Total Liabilities 2.380,193 2,635,937 8.028 5,024,158
Fund balances
Nonspendable 353,702 - 353,702
Restricted 809,613 355,235 244.615 1,419,463
Assigned 1,084,827 - - 1,084,827
Unassigned 4,437,719 - - 4,437,719
Total Fund Balances 5,685,861 365,235 244,615 7,295,711
Total Liabilities and
Fund Balances $ 9,066,054 $ 3,001,172 $ 252.643 $ 12,319,869
The notes to the financial statements are an integral part of this statement.
17
Village of Rye Brook, New York
Reconciliation of Governmental Funds Balance Sheet to
the Government-Wide Statement of Net Position
May 31, 2015
Fund Balances - Total Governmental Funds $ 7,295,711
Amounts Reported for Governmental Activities in the Statement of Net
Position are Different Because:
Capital assets used in governmental activities are not financial
resources and, therefore, are not reported in the funds. 30,364,957
Losses on refunding hands are deferred and amortized in the
statement of activities
Deferred amounts on refunding bonds 2,767
Long-term liabilities that are not due and payable in the current
period are not reported in the funds.
Accrued interest payable (27,145)
Bonds payable (2,712,160)
Compensated absences (1,306,280)
Other post employment benefit obfigations payable (13,599,742)
(17,645.327)
Net Position of Governmental Activities $ 20,014,148
The notes to the financial statements are an integral part of this statement
18
Village of Rye Brook,New York
Statement of Revenues, Expenditures and
Changes in Fund Balances
Governmental Funds
Year Ended May 31, 2015
Total
Capital Other Governmental
General Projects Governmental Funds
REVENUES
Real property taxes $ 13,987,981 $ $ - $ 13,987,981
Other tax items 313,743 - 313,743
Non-property taxes 2,398,878 - 2,398,878
Departmental income 1,442,126 - 1,442,126
Intergovernmental charges 231,175 - - 231,176
Use of money and property 26,995 35 27,030
Fines and forfeitures 31,920 - 31,920
State aid 445,305 - 445,305
Miscellaneous 15.057 23,044 38,111
Total Revenues 18,893,191 - 23,079 18.916,270
EXPENDITURES
Current
General government support 2,391,763 - 2,391,763
Public safety 5,767,062 - 5,767,062
Hearth 198.842 - 198,842
Transportation 1,190,673 - - 1,190,673
Economic opportunity and development 271,602 - - 271,602
Culture and recreation 1,552,894 14,489 1,567,383
Home and community services 1,073,745 - - 1,073,745
Employee benefits 4,341,141 4,341,141
Debt service
Principal 610,000 510,000
Interest 144,009 - 14-4,009
Capital outlay - 1,658,028 1,658,028
Total Expenditures 17,541,731 1,558,028 14.489 19,244,248
Excess (Deficiency)of Revenues
Over Expenditures 1,351,460 (1,658,028) 8,590 (297,978)
OTHER FINANCING SOURCES (USES)
Insurance recoveries 95,022 95,022
Transfers in - 1,431,766 1,431,766
Transfers out (1,431,766) - - (1,431,766)
Total Other Financing Sources(Uses) (1,336,744) 1,431,766 - 95,022
Net Change in Fund Balances 14,716 (226,262) 8,590 (202,956)
FUND BALANCES
Beginning of Year 6,671,145 591.497 236,025 7,498,667
End of Year $ 6,685,851 $ 365,235 $ 244,615 $ 7,295,711
The notes to the financial statements are an integral part of this statement.
19
Village of Rye Brook, New York
Reconciliation of the Statement of Revenues.
Expenditures and Changes in Fund Balances of Governmental Funds
to the Statement of Activities
Year Ended May 31, 2015 _
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because.
Net Change in Fund Balances -Total Governmental Funds $ {202,956}
Governmental funds report capital outlays as expenditures. However, in the state-
ment of activities, the cost of those assets is allocated over their estimated useful
lives and reported as depreciation expense. This amount may be less than the
total capital outlay since capital outlay includes amounts under the capitalization
threshold.
Capital outlay expenditures 1,655.829
Depreciation expense (1,047,171)
608,658
Bond proceeds provide current financial resources to governmental funds. but
issuing debt increases long-term liabilities in the statement of net position. Re-
payment of bond principal is an expenditure in the governmental funds, but the
repayment reduces long-term liabilities in the statement of net position. Also,
governmental funds report the effect of premiums, discounts and
similar items when debt is first issued, whereas these amounts are deferred and
amortized in the statement of activities.
Principal paid on serial bonds 610.000
Amortization of loss on refunding and premium 12,552
622.552
Some expenses reported in the statement of activities do not require the use of
current financial resources and, therefore, are not reported as expenditures in
governmental funds.
Accrued interest (4,744)
Compensated absences (145,689)
Other post employment benefit obligations (2,147,529)
(2,298,062)
Change in Net Position of Governmental Activities $ (11269,808)
The notes to the financial statements are an integral part of this statement.
20
Village of Rye Brook, New York
Statement of Revenues, Expenditures And Changes
In Fund Balance-Budget And Actual
General Fund
Year Ended May 31, 2015
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES
Real property taxes $ 13,987,981 S 13,987,981 $ 13,987,981 $
Other tax items 308,723 308,723 313,743 5,020
Non-property taxes 2,401,500 2,401.500 2,398,878 (2,622)
Departmental income 1,040,405 1,040,405 1,442,126 401,721
Intergovernmental charges 158,442 158,442 231,176 72,734
Use of money and property 16,000 16,000 26,995 10,995
Fines and forfeitures 40,000 40,000 31,920 (8,080)
Sale of property and
compensation for loss 10,000 10,000 - (10,000)
State aid 390.397 390,397 445.305 54,908
Miscellaneous 5.600 5,600 15,467 9,467
Total Revenues 18,359,048 18,359,048 18,893,191 534,143
EXPENDITURES
Current
General government support 2,623,855 2,565,309 2,391,763 173,546
Public safety 5,696,818 5,733,848 5,767,062 (33,214)
Health 198,842 198,842 198,842 -
Transportation 1,319,324 1,340,842 1,190,673 150,129
Economic opportunity and development 295,208 295,208 271,602 23,606
Culture and recreation 1,722,880 1,725,630 1,552,894 172,736
Home and community services 1,192,847 1,193,833 1,073,745 120,088
Emptoyee benefits 4,366,300 4,356,300 4.341,141 15,159
Debt service
Principal 610,000 610,000 610,000
Interest 144,052 144,052 144.009 43
Total Expenditures 18,170,126 18,163,824 17.541,731 622,093
Excess of Revenues Over
Expenditures 188,922 195,224 1,351,460 1,156,236
OTHER FINANCING SOURCES (USES)
Insurance recoveries 23,000 23,000 95,022 72,022
Transfers out (1,619,266) (1,620,266) (1,431,765} 188,500
Total Other Financing Uses (1,596,266) (1,597,265) (1,336,744) 260.522
Net Change in Fund Balance (1,407,344) {1,402,042} 14,716 1,416,758
FUND BALANCE
Beginning of Year 1.407.344 1,402,042 6,671,145 5,269,103
End of Year $ - $ - $ 6,685,861 $ 6,685,861
The notes to the financial statements are an integral part of this statement.
21
Village of Rye Brook, New York
Statement of Assets and Liabilities
Fiduciary Fund
May 31. 2015
Agency
ASSETS
Cash and equivalents $ 76,805
Cash and equivalents - senior services 13,401
Total Assets $ 90,206
LIABILITIES
Accounts payable $ 9,049
Employee payroll deductions 728
Deposits 67,028
Deposits - senior services 13,401
Total Liabilities $ 90.206
The notes to the financial statements are an integral part of this statement.
22
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Village of Rye Brook, New York
Notes to Financial Statements
May 31; 2015 _ _T
Note 1 - Summary of Significant Accounting Policies
The Village of Rye Brook, New York ("Village") was incorporated in 1982 and operates in accordance with
Village Law and the various other applicable laws of the State of New York. The Village Board of Trustees
is the legislative body responsible for overall operation. The Village Administrator serves as the chief
administrative officer and the Village Treasurer serves as the chief financial officer. The Village provides
the following services to its residents: public safety, health, transportation, economic opportunity and
development, culture and recreation, home and community services and general and administrative
support.
The accounting policies of the Village conform to generally accepted accounting principles as applicable to
governmental units and the Uniform System of Accounts as prescribed by the State of New York. The
Governmental Accounting Standards Board ("GASB"} is the accepted standard setting body for
establishing governmental accounting and financial reporting principles. The following is a summary of the
Village's more significant accounting policies:
A. Financial Reporting Entity
The financial reporting entity consists of a) the primary government which is the Village, b)
organizations for which the Village is financially accountable and c) other organizations for which
the nature and significance of their relationship with the Village are such that exclusion would cause
the reporting entity's financial statements to be misleading or incomplete as set forth by GASB.
In evaluating how to define the Village, for financial reporting purposes. management has
considered all potential component units. The decision to include a potential component unit in the
Village's reporting entity was made by applying the criteria set forth by GASB, including legal
standing, fiscal dependency and financial accountability. Based upon the application of these
criteria, there are no other entities which would be included in the financial statements.
B. Government-Wide Financial Statements
The government-wide financial statements (i.e. the Statement of Net Position and the Statement of
Activities) report information on all non-fiduciary activities of the Village as a whole. For the most
part, the effect of interfund activity has been removed from these statements, except for interfund
services provided and used.
The Statement of Net Position presents the financial position of the Village at the end of its fiscal
year. The Statement of Activities demonstrates the degree to which direct expenses of a given
function or segment is offset by program revenues. Direct expenses are those that are clearly
identifiable with a specific function or segment. Program revenues include (1) charges to customers
or applicants who purchase, use or directly benefit from goods or services, or privileges provided by
a given function or segment, (2) grants and contributions that are restricted to meeting the
operational or capital requirements of a particular function or segment and (3) interest earned on
grants that is required to be used to support a particular program. Taxes and other items not
identified as program revenues are reported as general revenues. The Village does not allocate
indirect expenses to functions in the Statement of Activities.
23
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015
Note 1 - Suinrnary of Significant Accounting Policies (Continued)
Separate financial statements are provided for governmental funds and fiduciary funds, even
though the latter are excluded from the government-wide financial statements. Major individual
governmental funds are reported as separate columns in the fund financial statements.
C. Fuad Financial Statements
The accounts of the Village are organized and operated on the basis of Bands. A fund is an
independent fiscal and accounting entity with a self-balancing set of accounts, which comprise its
assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund balances,
revenues and expenditures. Fund accounting segregates funds according to their intended
purpose and is used to aid management in demonstrating compliance with finance related legal
and contractual provisions. The Village maintains the minimum number of funds consistent with
legal and managerial requirements. The focus of governmental fund financial statements is on
major funds as that term is defined in professional pronouncements. Each major fund is to be
presented in a separate column, with non-major funds, if any, aggregated and presented in a single
column. Fiduciary funds are reported by type. Since the governmental fund statements are
presented on a different measurement focus and basis of accounting than the government-wide
statements' governmental activities column, a reconciliation is presented on the pages following,
which briefly explain the adjustments necessary to transform the fund based financial statements
into the governmental activities column of the government-wide presentation. The Village's
resources are reflected in the fund financial statements in two broad fund categories, in accordance
with generally accepted accounting principles as follows:
Fund Categories
a. Governmental Funds - Governmental Funds are those through which most general
government functions are financed. The acquisition, use and balances of
expendable financial resources and the related liabilities are accounted for through
governmental funds. The following are the Village's major governmental funds.
General Fund - The General Fund constitutes the primary operating fund of the
Village in that it includes all revenues and expenditures not required by law to be
accounted for in other funds.
Capital Projects Fund - The Capital Projects Fund is used to account for and report
financial resources that are restricted, committed or assigned to expenditures for
capital outlays, including the acquisition or construction of major capital facilities and
other capital assets.
The Village also reports the following non-major governmental fund -
Special Revenue Funds - Special revenue funds are used to account for and report
the proceeds of specific revenue sources that are restricted, committed or assigned
to expenditures for specified purposes other than debt service or capital projects.
The non-major Special Revenue Fund of the Village is as follows:
Special Purpose Fund - The Special Purpose Fund is used to account for
assets held by the Village in accordance with the terms of a trust agreement.
24
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015
Note 1 - Summa of Significant Accounting Policies (Continued)
b. Fiduciary Funds - (Not Included in Government-Wide Financial Statements) - The
Fiduciary Funds are used to account for assets held by the Village in an agency
capacity on behalf of others.
D. Measurement Focus, Basis of Accounting and Financial Statement Presentation
The accounting and financial reporting treatment is determined by the applicable measurement
focus and basis of accounting. Measurement focus indicates the type of resources being measured
such as current financial resources (current assets less current liabilities) or economic resources
tall assets and liabilities). The basis of accounting indicates the timing of transactions or events for
recognition in the financial statements.
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. The Agency Fund has no measurement
focus but utilizes the accrual basis of accounting. Revenues are recorded when earned and
expenses are recorded when a liability is incurred, regardless of the timing of related cash flows.
Property taxes are recognized as revenues in the year for which they are levied. Grants and similar
items are recognized as revenue as soon as all eligibility requirements imposed by the provider
have been met.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as
soon as they are both measurable and available. Revenues are considered to be available when
they are collectible within the current {period or soon enough thereafter to pay liabilities of the
current period. Property taxes are considered to be available if collected within sixty days of the
fiscal year end. A ninety day availability period is used for revenue recognition for most other
governmental fund revenues. Property taxes associated with the current fiscal period as well as
charges for services and intergovernmental revenues are considered to be susceptible to accrual
and have been recognized as revenues of the current fiscal period. Fees and other similar
revenues are not susceptible to accrual because generally they are not measurable until received in
cash. If expenditures are the prime factor for determining eligibility, revenues from Federal and
State grants are accrued when the expenditure is made. Expenditures generally are recorded when
a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences and other post employment benefit obligations are
recorded only when payment is due. General capital asset acquisitions are reported as
expenditures in governmental funds. Issuance of long-term debt and acquisitions under capital
leases are reported as other financing sources.
E Assets, Liabilities, Deferred Outflows/Inflows of Resources and Net Position or Fund
Balances
Deposits, Investments and Risk Disclosure
Cash and Equivalents - Cash and equivalents consist of funds deposited in demand
deposit accounts, time deposit accounts and certificates of deposit with original maturities of
less than three months.
25
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015
Note 1 - SiummarV of Significant Accounting Policies (Continued)
The Village's investment policies are governed by State statutes. The Village has adopted
its own written investment policy, which provides for the deposit of funds in FDIC insured
commercial banks or trust companies located within the State. The Village is authorized to
use demand deposit accounts, time deposit accounts and certificates of deposit.
Permissible investments include obligations of the U.S. Treasury, U.S. Agencies,
repurchase agreements and obligations of New York State or its political subdivisions, and
accordingly, the Village's policy provides for no credit risk on investments.
Collateral is required for demand deposit accounts, time deposit accounts and certificates of
deposit at 100% of all deposits not covered by Federal deposit insurance. The Village has
entered into custodial agreements with the various banks which hold their deposits. These
agreements authorize the obligations that may be pledged as collateral. Such obligations
include, among other instruments, obligations of the United States and its agencies and
obligations of the State and its municipal and Village subdivisions.
Custodial credit risk is the risk that in the event of a bank failure, the Village's deposits may
not be returned to it. GASB Statement No. 40 directs that deposits be disclosed as
exposed to custodial credit risk if they are not covered by depository insurance and the
deposits are either uncollateralized, collateralized by securities held by the pledging financial
institution or collateralized by securities held by the pledging financial institution's trust
department but not in the Village's name. The Village's aggregate bank balances that were
not covered by depository insurance were not exposed to custodial credit risk at May 31,
2015.
The Village was invested only in the above mentioned obligations and, accordingly, was not
exposed to any interest rate or credit risk.
Investments - All investments are stated at fair value and/or amortized cost, which
approximates fair value.
Taxes Receivable - Real property taxes attach as an enforceable lien on real property as of May
1st and are levied and payable in two installments due in June and February. The Town of Rye is
responsible for the billing and collection of the Village's real property taxes.
Other Receivables - Other receivables include amounts due from other governments and
individuals for services provided by the Village. Receivables are recorded and revenues recognized
as earned or as specific program expenditures are incurred. Allowances are recorded when
appropriate.
Due Fromrro Other Funds - During the course of its operations, the Village has numerous
transactions between funds to finance operations, provide services and construct assets. To the
extent that certain transactions between funds had not been paid or received as of May 31, 2015,
balances of interfund amounts receivable or payable have been recorded in the fund financial
statements.
Prepaid ExpenseslExpenditures - Certain payments to vendors reflect costs applicable to future
accounting periods, and are recorded as prepaid items using the consumption method in both the
district-wide and fund financial statements. Prepaid expenses/expenditures consist of insurance
and other costs which have been satisfied prior to the end of the fiscal year, but represent items
26
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note 1 -Summary of Significant Accounting Policies (Continued)
which have been provided for in the subsequent year's budget and will benefit such periods.
Reported amounts in governmental funds are equally offset by a reservation of fund balance which
indicates that these amounts do not constitute "available spendable resources" even though they
are a component of current assets.
Capital Assets - Capital assets, which include property, plant, equipment and infrastructure assets
(e.g., roads, bridges, sidewalks and similar items) are reported in the governmental activities
column in the government-wide financial statements. Capital assets are defined by the Village as
assets with an initial, individual cost of more than $5,004 and an estimated useful life in excess of
one year. Such assets are recorded at historical cost or estimated historical cost if purchased or
constructed. Donated capital assets are recorded at estimated fair market value at the date of
donation.
Major outlays for capital assets and improvements are capitalized as projects are constructed.
The cost of normal maintenance and repairs that do not add to the value of the asset or materially
extend assets lives is not capitalized.
Land and construction-in-progress are not depreciated. Property, plant, equipment and
infrastructure of the Village are depreciated using the straight line method over the following
estimated useful lives.
Life
Class in Years
Land improvements 20
Buildings and improvements 15 - 45
Machinery and equipment 5 - 20
Infrastructure 15 - 50
The costs associated with the acquisition or construction of capital assets are shown as capital
outlay expenditures on the governmental fund financial statements. Capital assets are not shown
on the governmental fund balance sheet.
Unearned Revenues - Unearned revenues arise when assets are recognized before revenue
recognition criteria has been satisfied. In district-wide financial statements, unearned revenues
consist of revenue received in advance and/or revenue from grants received before the eligibility
requirements have been met.
Unearned revenues in the fund financial statements are those where asset recognition criteria have
been met, but for which revenue recognition criteria have not been met. The Village has reported
unearned revenues of $579,099 within the General Fund for hotel tax. Such amounts have been
deemed to be measurable but not "available" pursuant to generally accepted accounting principles.
Deferred Outflows/Inflows of Resources - In addition to assets, the statement of financial
position will sometimes report a separate section for deferred outflows of resources. This separate
financial statement element represents a consumption of net position that applies to a future period
and so will not be recognized as an outflow of resources {expense/expenditure) until then.
27
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015
Note 'I -Summary of Significant Accounting Policies (Continued)
In addition to liabilities, the statement of financial position will sometimes report a separate section
for deferred inflows of resources. This separate financial statement element represents an
acquisition of net position that applies to a future period and so will not be recognized as an inflow
of resources (revenue) until that time.
The Village reported deferred outflows of resources of $2,767 for a deferred loss on refunding
bonds in the government-wide Statement of Net Position. This amount results from the difference
in the carrying value of the refunded debt and its reacquisition price. This amount is deferred and
amortized over the shorter of the life of the refunded or refunding debt.
Long-Term Liabilities - In the government-wide financial statements, long-term debt and other
long-term obligations are reported as liabilities in the Statement of Net Position. Bond premiums
and discounts are deferred and amortized over the life of the bonds. Bonds payable are reported
net of the applicable bond premium or discount. Bond issuance costs are expended as incurred.
In the fund financial statements, governmental funds recognize bond premiums and discounts,
as well as bond issuance costs, during the current period. The face amount of the debt issued is
reported as other financing sources. Premiums received on debt issuances are reported as
other financing sources while discounts on debt issuances are reported as other financing uses.
Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as
Capital Projects Fund expenditures.
Compensated Absences - The various collective bargaining agreements provide for the
payment of accumulated vacation and sick leave upon separation from service. The liability for
such accumulated leave is reflected in the government-wide Statement of Net Position as current
and long-term liabilities. A liability for these amounts is reported in the governmental funds only if
the liability has matured through employee resignation or retirement. The liability for
compensated absences includes salary related payments, where applicable.
Net Position - Net position represent the difference between assets and liabilities. Net position is
reported as restricted when there are limitations imposed on its use either through the enabling
legislation adopted by the Village or through external restrictions imposed by creditors, grantors,
or laws or regulations of other governments. Net position on the Statement of Net Position
includes, net investment in capital assets, restricted for capital projects, debt service and special
purposes. The balance is classified as unrestricted.
Fund Balance - Generally, fund balance represents the difference between the current assets
and deferred outflows of resources and current liabilities and deferred inflows of resources. In
the fund financial statements, governmental funds report fund classifications that comprise a
hierarchy based primarily on the extent to which the Village District is bound to honor constraints
on the specific purposes for which amounts in those funds can be spent. Under this standard the
fund balance classifications are as follows:
Nonspendable fund balance includes amounts that cannot be spent because they are
either not in spendable form (inventories, prepaid amounts, long-term receivables) or they
are legally or contractually required to be maintained intact (the corpus of a permanent
fund).
28
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31 2015
Note f -Summary of Significant Accounting Policies (Continued)
Restricted fund balance is reported when constraints placed on the use of the resources
are imposed by grantors, contributors, laws or regulations of other governments or
imposed by law through enabling legislation. Enabling legislation includes a legally
enforceable requirement that these resources be used only for the specific purposes as
provided in the legislation. This fund balance classification is used to report funds that
are restricted for debt service obligations and for other items contained in General
Municipal Law of the State of New York.
Committed fund balance is reported for amounts that can only be used for specific
purposes pursuant to formal action of the entity's highest level of decision making
authority. The Board of Trustees is the highest level of decision making authority For the
Village that can, by the adoption of a resolution prior to the end of the fiscal year, commit
fund balance. Once adopted, these funds may only be used for the purpose specified
unless the entity removes or changes the purpose by taking the same action that was
used to establish the commitment. This classification includes certain amounts established
and approved by the Board of Trustees.
Assigned fund balance, in the General Fund, represents amounts constrained either by
policies of the entity's highest level of decision making authority or a person with
delegated authority from the governing board to assign amounts for a specific intended
purpose. Unlike commitments, assignments generally only exist temporarily, in that
additional action does not normally have to be taken for the removal of an assignment.
An assignment cannot result in a deficit in the unassigned fund balance in the General
Fund. Assigned fund balance in all other governmental funds represents any positive
remaining amount after classifying nonspendable, restricted or committed fund balance
amounts.
Unassigned fund balance, in the General Fund, represents amounts not classified as
nonspendable, restricted, committed or assigned. The General Fund is the only fund that
would report a positive amount in unassigned fund balance. For all governmental funds
other than the General Fund, unassigned fund balance would necessarily be negative,
since the fund's liabilities and deferred inflows of resources, together with amounts
already classified as nonspendable, restricted and committed would exceed the fund's
assets and deferred outflows of resources.
In order to calculate the amounts to report as restricted and unrestricted fund balance in
the governmental fund financial statements, a flow assumption must be made about the
order in which the resources are considered to be applied. When both restricted and
unrestricted amounts of fund balance are available for use for expenditures incurred, it is
the Village's policy to use restricted amounts first and then unrestricted amounts as they
are needed. For unrestricted amounts of fund balance; it is the Village's policy to use fund
balance in the following order: committed. assigned, and unassigned.
29
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015
Note 1 -Summary of Significant Accounting Policies (Continued)
F. Encumbrances
In governmental funds, encumbrance accounting, under which purchase orders, contracts and
other commitments for the expenditure of monies are recorded in order to reserve applicable
appropriations, is generally employed as an extension of formal budgetary integration in the
General Fund. Encumbrances outstanding at year-end are generally reported as assigned fund
balance since they do not constitute expenditures or liabilities.
G. Use of Estimates
The preparation of the financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported
amounts of assets, deferred outflows of resources, liabilities and deferred inflows of resources and
disclosures of contingent assets and liabilities at the date of the financial statements. Estimates
also affect the reported amounts of revenues and expenditures/expenses during the reporting
period. Actual results could differ from those estimates.
H. Subsequent Events Evaluation by Management
Management has evaluated subsequent events for disclosure and/or recognition in the financial
statements through the date that the financial statements were available to be issued, which date is
November 30, 2015.
Note 2 - Stewardship, Compliance and Accountability
A. Budgetary Data
The Village generally follows the procedures enumerated below in establishing the budgetary data
reflected in the financial statements:
a) On or before March 20th. the budget officer submits to the Board of Trustees a tentative
operating budget for the fiscal year commencing the following Mune 1st. The tentative
budget includes proposed expenditures and the means of financing for all funds.
b) The Board of Trustees, on or before Marcie 31st, meets to discuss and review the tentative
budget.
C) The Board of Trustees conducts a public hearing on the tentative budget to obtain taxpayer
comments on or before April 15th.
d) After the public hearing and on or before May 1 st, the Trustees meet to consider and adopt
the budget.
e) Formal budgetary integration is employed during the year as a management control device
for the General Fund.
f} The budget for the General Fuad is legally adopted annually on a basis consistent with
generally accepted accounting principles. The Capital Projects Fund is budgeted on a
project basis. An annual budget is not legally adopted by the Board for the Special Purpose
Fund.
30
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note Z - Stewardship,_Compliance and Accountabilli (Continued)
g) The Village Board of Trustees has established legal control of the budget at the function
level of expenditures. Transfers between appropriation accounts, at the function level,
require approval by the Village Administrator. However, any modification to appropriations
resulting from increases in revenue estimates or supplemental reserve appropriations
require a majority vote by the Board.
h) Appropriations in the General Fund lapse at the end of the fiscal year, except that
outstanding encumbrances are reappropriated in the succeeding year pursuant to the
Uniform System of Accounts promulgated by the Office of the State Comptroller.
Budgeted amounts are as originally adopted, or as amended by the Board of Trustees.
B. Property Tax Limitation
The Village is permitted by the Constitution of the State of New York to levy taxes up to 2% of the
five year average full valuation of taxable real estate located within the Village, exclusive of the
amount raised for the payment of interest on and redemption of long-term debt. In accordance with
this definition, the maximum amount of the levy for 2014-2015 was $51,209.653 which exceeded
the actual levy by$37,221,672.
On June 24, 2011, the Governor signed Chapter 97 of the Laws of 2011 ("Tax Levy Limitation
Law"). This applies to all local governments.
The Tax Levy Limitation Law restricts the amount of real property taxes that may be levied by a
Village in a particular year_ The original legislation that established the Tax levy Limitation Law was
set to expire on June 16, 2016. Chapter 24 of the Laws of 2015 extends the Tax Levy Limitation
Law through June 2020.
The following is a brief summary of certain relevant provisions of the Tax Levy Limitation Law.
The summary is not complete and the full text of the Tax Levy Limitation Law should be read in
order to understand the details and implementations thereof.
The Tax Levy Limitation Law imposes a limitation on increases in the real property tax levy,
subject to certain exceptions. The Tax Levy Limitation Law permits the Village to increase its
overall real property tax levy over the tax levy of the prior year by no more than the "Allowable
Levy Growth Factor," which is the lesser of one and two-one hundredths or the sum of one plus
the Inflation Factor; provided, however that in no case shall the levy growth factor be less than
one. The "Inflation Factor" is the quotient of: (i) the average of the 20 National Consumer Price
Indexes determined by the United States Department of Labor for the twelve-month period
ending six months prior to the start of the coming fiscal year minus the average of the National
Consumer Price Indexes determined by the United States Department of Labor for the twelve-
month period ending six months prior to the start of the prior fiscal year, divided by (ii) the
average of the National Consumer Price Indexes determined by the United States with the result
expressed as a decimal to four places. The Village is required to calculate its tax levy limit for
the upcoming year in accordance with the provision above and provide all relevant information to
the New York State Comptroller prior to adopting its budget. The Tax Levy Limitation Law sets
forth certain exclusions to the real property tax levy limitation of the Village, including exclusions
for certain portions of the expenditures for retirement system contributions and tort judgments
payable by the Village. The Board may adopt a budget that exceeds the tax levy limit for the
31
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015 _
Note 2 -Stewardship, Compliance and Accountability (Continued)
corning fiscal year, only if the Board first enacts, by a vote of at least sixty percent of the total
voting power of the Board, a local law to override such limit for such coming fiscal year
C. Capital Projects Fund Deficits
The deficit in certain individual capital projects arises in-part because of the application of generally
accepted accounting principles to the financial reporting of such funds. The proceeds of bond
anticipation notes issued to finance construction of capital projects are not recognized as an "other
financing source". Liabilities for bond anticipation notes payable are accounted for in the Capital
Projects Fund. Bond anticipation notes are recognized as revenue only to the extent that they are
redeemed. The deficit will be reduced and eliminated as the bond anticipation notes are redeemed
from interfund transfers from other governmental funds or converted to permanent financing. Other
deficits, where no bond anticipation notes were issued or outstanding to the extent of the deficit,
arise either because of expenditures exceeding current financing on the projects or from capital
projects exceeding their budgetary authorization. These deficits will be eliminated with the
subsequent receipt or issuance of authorized financing.
D. Expenditures in Excess of Budget
The following functional expenditure categories exceeded their budgetary authorization by the
amounts indicated:
General Fund
General Government Support
Treasurer 2,371
Clerk 737
Engineering 2,820
Public Safety
Police Department 72,481
Safety Inspection 2,705
Employee Benefits
State Retirement — Police 16,577
The following capital projects exceeded their budgetary provisions by the amounts indicated:
Comprehensive Pian $ 10,000
Laser Fische Project 26.768
Pine Ridge Park Tennis Court Resurfacing 7,200
Pine Ridge Paris Tennis Wall Reconstruction 2,418
Garibaldi Parking Lot and Building Demolition 5,785
Note 3 - Detailed Notes on All Funds
A. Taxes Receivable
Taxes receivable at May 31, 2015 consisted of the following:
Current Year 5 -- UM5
32
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note 3 - Detailed Notes on All Funds (Continued)
B. Due FromlTo Other Funds
The balances reflected as due from/to other funds at May 31, 2015 were as follows:
Due Due
Fund From To
General $ 8,028 $ 1,116,771
Capital Projects 1,116,771 -
Non-Major Governmental - 8,028
$ 1,124,799 $ 1,124,799
C. Capital Assets
Changes in the Village's capital assets are as follows:
Balance Balance
June 1, May 31,
Class 2014 Additions Deletions 2015
Capital Assets, not being depreciated
Land $ 13,094,447 $ - $ - $ 13,094,447
Construction-in-Progress 805,450 418,158 427,450 796.158
Total Capital Assets, not
being depreciated $ 13,899,897 $ 418,158 $ 427,450 $ 13,890,605
Capital Assets, being depreciated
Land Improvements $ 5,911,024 $ 61,918 $ - $ 5,972,942
Buildings and Improvements 7,688,148 - - 7,688,148
Machinery and Equipment 4,324,057 539,221 321,410 4,541,868
Infrastructure 19,602,225 1,063,982 - 20,666.207
Total Capital Assets, being
depreciated 37,525,454 1,665,121 321,410 38,869,165
Less Accumulated Depreciation for
Land Improvements 2,096,493 305,122 - 2,401,615
Buildings and Improvements 2,264,874 172,126 - 2,437,000
Machinery and Equipment 3,540,604 185,910 321,410 3,405,104
Infrastructure 13,771,081 384,013 - 14,155,094
Total Accumulated
Depreciation 21.673,052 1,047,171 321,410 22,398.813
Total Capital Assets, being
depreciated, net $ 15,852,402 $ 617,950 $ - $ 16,470,352
Capital Assets. net $ 29.752,299 $ 1,036.108 $ 427,450 $ 30,360,957
33
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31. 2015
Note 3 - Detailed Notes on All Funds (Continued)
Depreciation expense was charged to the Viflage`s functions and programs as follows:
General Government Support $ 64,782
Public Safety 184,575
Transportation 367,960
Culture and Recreation 332,109
Home and Community Services 97,745
Total Depreciation Expense 10 ,171
D. Accrued Liabilities
The Village has reported accrued liabilities for payroll and employee benefits of $259.013 in the
General Fund.
E. Pension Plans
The Village participates in the New York State and Local Employees` Retirement System ("ERS")
and the New York State and Local Police and Fire Retirement System ("PFRS") ("Systems"). These
Systems are cost-sharing multiple-employer defined benefit pension plans. The Systems provide
retirement, disability and death benefits to plan members. Obligations of employers and employees
to contribute and benefits to employees are governed by the New York State Retirement and Social
Security Law. The Systems issue a publicly available financial report that includes Financial
statements and required supplementary information for the Systems. That report may be obtained
by writing to the New York State and Local Employees' Retirement System, 110 State Street,
Albany, New York 12224-
Fu nd i ng
2224.Funding Policy - The Systems are non-contributory except for employees in tiers 3 and 4 that joined
ERS in tiers 3 and 4 that have less than ten years of service, who contribute 3% of their salary,
employees in tier 5 who also contribute 3% of their salary without regard to years of service and
employees in tier 6 who contribute between 3% and 6% depending on salary levels and also
without regard to year of service. Contributions are certified by the State Comptroller and
expressed as a percentage of members' salary. Contribution rates are actuarially determined and
based upon membership tier and plan. Contributions consist of a life insurance portion and regular
pension contributions. Contribution rates for the plans' year ended March 31, 2415 are as follows:
Tier/Plan/Option Rate
ERS 41A15/41 J 20.3%
51A 15141 J 16.6
61A15/41 J 1 10.9
PFRS 21384D 27.3
61384D 15.4
34
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note 3 - Detailed Notes on All Funds (Continued)
Contributions made or accrued to the Systems for the current ana two preceding years were as
follows:
ERS PFRS
2015 $ 573,427 $ 1,071,494
2014 599,793 1,119,946
2013 541,144 920,849
These contributions were equal to 10O% of the actuarially required contributions for each respective
fiscal year.
The current year ERS and PFRS contributions were charged to the General Fund.
F- Short-Term Capital Borrowings - Bond Anticipation Notes
The schedule below details the changes in short-term capital borrowings.
Year of Balance Balance
Original Maturity Rate of June 1, New May 31,
Purpose Issue Date Interest 2014 Issues Redemptions 2015
Accounting and Records Retention Software 2012 1116 1.38 % 5 30,000 S $ 10,000 $ 20,000
Jacqueline Lane Drainage 2012 1116 1.38 56,250 31,250 25,000
Parks and Recreation Maintenance Vehicle 2012 1116 1.38 37,500 - 37,500
Village Administration passenger Vehicle 2012 1116 1.38 21,000 7,000 14,000
Village Hall Improvements 2012 1116 1.38 33,750 11,250 22,540
John Deere Mower 2013 1196 1.38 40,000 10,000 30,000
King Street Sidewalks 2013 1116 1.38 80,000 20,000 60,000
Laser Fiche Project 2013 1116 1.38 260,000 65,000 195,000
Leaf Loader with Attachments 2013 1116 1.38 28,500 - 28,500
Pick-up Truck 2013 1116 1.38 34,000 15,625 18,375
Police Car Video System 2093 1116 1.38 25,275 6,319 18,956
Land and Highway Garage 2013 10115 1.25 750,000 750,000
Garibaldi Parking Lot and Building Demolition 2014 1116 1.38 70,000 70,000
Highway Maintenance and Construction 2014 06 1.38 298,000 298,000
Pine Ridge Park Tennis Wall Reconstruction 2014 1116 1.38 40,440 40,000
Talcott Road Street Lighting Replacement 2014 1116 1-38 42,400 42,000
Replace Playground Equipment-Pine Ridge 2015 8115 1.36 100.000 140,000
Salter and Dump Body For Hook Lift Truck 2015 8115 136 43,504 43,500
Street Sweeper 2015 8115 1.36 185,004 185,000
Backhoe Loader 2015 8115 1.36 103,000 103,000
Bobcat 2015 8115 1.36 60,000 60,000
Land-37 Garibaldi Place 2015 3116 1.05 375,000 - 375,000
$ 1,846.275 $ 866,500 $ 176.444 $ 2,536,331
Liabilities for bond anticipation notes are generally accounted for in the Capital Projects Fund.
Bond anticipation notes issued for judgments or settled claims are recorded in the fund paying
the claim. Principal payments on bond anticipation notes must be made annually. State law
requires that bond anticipation notes issued for capital purposes or judgments be converted to
long-term obligations generally within five years after the original issue date. However, bond
anticipation notes issued tor- assessable improvement projects may be renewed for periods
35
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note 3 - Detailed Notes on All Funds (Continued)
equivalent to the maximum life of the permanent financing, provided that stipulated annual
reductions of principal are made.
Interest expenditures of $22,059 were recorded in the fund financial statements in the General
Fund. Interest expense of $28,385 was recorded in the government-wide financial statements
for governmental activities.
G. wrong-Term Liabilities
The following table summarizes changes in the Village's long-term liabilities for the year ended May
31, 2015:
New Maturities Balance Due
Balance Issues/ and/or May 31, Within
June 1. 2014 Additions Payments 2015 ane-Year
Bonds Payable $ 3,270,000 $ $ 610,000 $ 2,660,000 $ 625,000
Add-Unamortized premium
on bonds 70,250 18.090 52.160
3,340,250 628,090 2,712,160 625.000
Other Non-current Liabilities
Compensated Absences 1.160,591 261,689 116,000 1,306,280 130,000
Other Post Employment Benefit
Obligations Payable 11,452,113 2,928,018 784,389 13,599,742 -
Total Nan-current Liabilities 12,612,704 3.189,707 896,389 14,906.022 130,000
Total Long-Term Liabilities $ 15,952,954 $ 3,189,707 $ 1.524,479 $ 17,818,182 5 755,000
Each governmental fund's liability for bonds, compensated absences and other post employment
benefit obligations are liquidated by the General Fund.
Bonds Payable
Bonds payable at May 31, 2015 are comprised of the following individual issues:
Amount
Original Outstanding
Year of Issue Final Interest at May 31,
Purpose_ issue Amount Maturity Rates 2015
Various Village Purposes 2003 $ 3,100,000 September,2018 4.00-4.50 °Io $ 1,390,000
Various Village Purposes-Refunding 2009 1,550,040 November, 2416 2.75 250,040
Various Village Purposes 2010 2,200.000 November, 2420 3.o0-5.00 1,020,000
$ 2,660,000
Interest expenditures of $121,950 were recorded in the fund financial statements in the General
Fund. Interest expense of$107,815 was recorded in the government-wide financial statements.
36
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note 3 - Detailed Notes on All Funds (Continued)
Payments to Maturity
The annual requirements to amortize all bonded debt outstanding as of May 31, 2015 including
interest payments of$371,135 are as follows:
Year
Ending
May 31, Principal Interest Total
2016 $ 625,000 $ 100,576 $ 725,575
2017 370,000 79,388 449,388
2018 375,000 63,388 438,388
2019 375,000 50,138 425,138
2020 400,000 34,513 434,513
2021 515.000 43.132 558,132
$ 2,660,000 $ 371,135 $ 3,031.135
The above general obligation bonds are direct obligations of the Village for which its full faith and
credit are pledged and are payable from taxes levied on all taxable real property within the
Village.
Compensated Absences
Pursuant to the terms of existing collective bargaining agreements, certain employees are
permitted to accumulate sick and personal leave. The maximum accumulation varies with each
agreement. Upon termination, employees will be compensated for such accumulated leave at
varying amounts according to the terms of each agreement. The value of the compensated
absences has been reflected in the government-wide financial statements.
Other Post Employment Benefit Obligations Payable
In addition to providing pension benefits, the Village provides certain health care benefits for retired
employees. The various collective bargaining agreements stipulate the employees covered and the
percentage of contribution Contributions by the Village may vary according to length of service. The
cost of providing post-employment health care benefits is shared between the Village and the
retired employee. Substantially all of the Village's employees may become eligible for these
benefits if they reach normal retirement age while working for the Village. The cost of retiree health
care benefits is recognized as expenditure as claims are paid in the fund financial statements.
The Village's annual other postemployment benefit ("OPEB") cost (expense) is calculated based on
the annual required contribution, ("ARC"), an amount actuarially determined in accordance with the
parameters of GASB Statement 45. GASB Statement 45 establishes standards for the
measurement. recognition and display of the expenses and liabilities for retirees' medical insurance.
As a result, reporting of expenses and liabilities will no longer be done under the "pay-as-you-go"
approach. Instead of expensing the current year premiums paid, a per capita claims cost will be
determined, which will be used to determine a "normal cost", an "actuarial accrued liability', and
ultimately the ARC. The ARC represents a level of funding that, if paid on an ongoing basis, is
37
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015 _
Note 3 - Detailed Notes on All Funds (Continued)
projected to cover normal cost each year and amortize any unfunded actuarial liabilities over a
period not to exceed thirty years.
Actuarial valuations for OPEB plans involve estimates of the value of reported amounts and
assumptions about the probability of events far into the future. These amounts are subject to
continual revision as results are compared to past expectations and new estimates are made about
the future. Calculations are based on the OPEB benefits provided under the terms of the
substantive plan in effect at the time of each valuation and on the pattern of sharing of costs
between the employer and plan members to that point. The actuarial calculations of the OPEB plan
reflect a long-term perspective.
The Village is required to accrue on the government-wide financial statements the amounts
necessary to finance the plan as actuarially determined, which is equal to the balance not paid by
plan members. Funding for the Plan has been established on a pay-as-you-go basis.
The assumed rate increase in postretirement benefits is as follows-
Non-Medicare Medicare Medicare
Eligible Eligible Part B
Year Medical & Rx Medical Reimbursement Dental
2015 8.5 % 5.0 % 5.0 % 5.0 %
2016 8.0 5.0 5.0 5.0
2017 7.5 5.0 5.0 5.0
2018 7.0 5.0 5.0 5.0
2019 6.5 5.0 5.0 5.0
2020 6.0 5.0 5.0 5.0
2021 5.5 5.0 5.0 5.0
2022+ 5.0 5.0 5.0 5.0
The amortization basis is the level percentage of payroll method with a closed group amortization
approach with 25 years remaining in the amortization period. The actuarial assumptions include
a 4% rate of return. The entry age method was used to determine the actuarial value of the
assets of the OPEB plan, however, the Village currently has no assets set aside for the purpose
of paying postemployment benefits. The actuarial cost method utilized was the entry age method.
The number of participants as of May 31, 2015 was as follows:
Active Employees 68
Retired Employees 45
Total 11�
38
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2915
Note 3 - Detailed Notes on All Funds (Continued)
Amortization Component:
Actuarial Accrued Liability as of June 1, 2914 $ 36,081,549
Assets at Market Value -
Unfunded Actuarial Accrued Liability $ 36,081,549
Funded Ratio 0.00%
Covered Payroll (active plan members) $ 5,951,092
UAAL as a Percentage of Covered Payroll 606.30%
Annual Required Contribution $ 3,927,151
Adjustment on annual required contribution (557,217)
Interest on Net OPEB Obligation 458,084
Annual OPEB Cost 2,928,018
Contributions Made (780,389)
Increase in Net OPEB Obligation 2,147,529
Net OPER Obligation - beginning of year 11,452,113
Net OPEB Obligation - end of year $ 13,599,742
The Village annual OPER cost, the percentage of annual OPEB cost contributed to the plan and
the net OPEB obligation for the current and two preceding year is as follows:
Percentage
Fiscal of Annual
Year Ended Annual OPEB Cost Net OPEB
May 31, OPER Cost Contributed Obligation
2015 $ 2,928,018 25.65 % $ 13,599,742
2014 2,822,259 28.93 11,452,113
2013 2,693,772 28.10 9,446,463
The Schedule of funding progress for the OPEB plan immediately following the notes to the
financial statements presents multi-year trend information about whether the actuarial value of
the plan assets is increasing or decreasing relative to the actual accrued liability for the benefits
over time.
H. Revenues and Expenditures
Interfund Transfers
Interfund transfers are defined as the flow of assets; such as cash or goods and services, without
the equivalent flow of assets in return. The interfund transfers reflected below have been reflected
as transfers:
39
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015 _
Note 3 - Detailed Notes on All Funds (Continued)
Transfers in
Capital
Projects
Transfers Out Fund
General Fund $ 1,431,766
Transfers are used to move amounts earmarked in the General Fund to fulfill commitments for
Capital Projects Fund expenditures.
L Net Position
The components of net position are detailed below:
Net Investment in Capital Assets - the component of net position that reports the difference
between capital assets less both the accumulated depreciation and the outstanding balance of
debt, excluding unexpended proceeds, that is directly attributable to the acquisition, construction or
improvement of those assets.
Restricted for Capital Projects - the component of net position that reports the amounts restricted
for capital projects, exclusive of unexpended bonds proceeds and unrestricted interest earnings.
Restricted for Debt Service - the component of net position that reports the difference between
assets and liabilities with constraints placed on their use by Local Finance Law.
Restricted for Special Purposes- the component of net position that reports the difference between
assets and liabilities of certain programs that consist of assets with constraints placed on their use
by either external parties and/or statute.
Unrestricted - all other amounts that do not meet the definition of "restricted" or "net investment in
capital assets".
40
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41
Village of Rye Brook, New York
Notes to Financial Statements (Continued)
May 31, 2015
Note 3 - Detailed Nates on All Funds (Continued)
Certain elements of fund balance are described above. Those additional elements which are not
reflected in the statement of net position but are reported in the governmental funds balance
sheet are described below.
Prepaid Expenditures has been provided to account for certain payments made in advance. The
amount is classified as nonspendable to indicate that funds are not "available" for appropriation or
expenditure even though they are a component of current assets.
The Restriction for Parklands has been established to account for funds received by the Village in
lieu of parklands as a condition precedent to the approval of a parcel of land by the Planning Board.
These funds may be used only for recreation purposes.
The Restriction for Trusts has been established to set aside funds in accordance with the terms of
the grants.
Purchases on order are assigned and represent the Village's intention to honor the contracts in
process at year-end. The subsequent year's appropriation will be amended to provide authority to
complete the transactions.
Subsequent years expenditures represent that at May 31, 2015, the Board of Trustees has
assigned the above amounts to be appropriated for the ensuing year's budget.
Unassigned fund balance in the General Fund represents amounts not classified as non-
spendable, restricted or assigned.
Note 4 - Summary Disclosure of Significant_Contingencies
A. Litigation
The Village, in common with other municipalities, receives numerous notices of claims for money
damages arising from false arrest, property damage or personal injury. Of the claims currently
pending, none are expected to have a material effect on the financial position of the Village, if
adversely settled.
There are currently pending certiorari proceedings, the results of which could require the payment
of future tax refunds by the Village, if existing assessment rolls are modified based on the outcome
of the litigation proceedings. However; the amount of these possible refunds cannot be determined
at the present time. Any payments resulting from adverse decisions will be funded in the year the
payment is made.
B. Contingencies
The Village participates in various Federal grant programs. These programs may be subject to
program compliance audits pursuant to the Single Audit Act. Accordingly, the Village's compliance
with applicable grant requirements may be established at a future date. The amount of
expenditures, which may be disallowed by the granting agencies cannot be determined at this time,
although the Village anticipates such amounts, if any, to be immaterial.
42
Village of Rye Brook, New York
Notes to Financial Statements (Concluded)
May 31. 2015
Note 4 -Summ_a_ry Disclosureof Significant Contingencies (Continued)
C. Risk Management
The Village purchases various conventional insurance coverages to reduce its exposure to loss.
The Village maintains a general liability policy, public official's liability and law enforcement liability
with coverage up to $1 million per occurrence and $2 million in the aggregate. In addition, the
Village also maintains an umbrella policy with coverage up to $20 million. The Village purchases
conventional workers' compensation insurance with coverage at statutory limits. The Village also
purchases conventional health insurance from one provider. Settled claims resulting from these
risks have not exceeded commercial coverage in any of the past three fiscal years.
43
Village of Rye Brook, New York
Required Supplementary Information - Schedule of Funding Progress
Other Post Employment Benefits
Last Three Fiscal Years
Unfunded
Actuarial Unfunded Liability as a
Actuarial Percentage
Valuation Value of Accrued Accrued Funded Covered of Covered
Date Assets Liability Liability Ratio Payroll Payroll
June 1, 2012 $ $ 32,577,629 $ 32,577,629 % $ 5,711.789 570.36 %
June 1, 2013 34,350,519 34,350,519 5,854.554 586.73
June 1, 2014 36,081,549 36,081.549 5,951,092 606.30
44
Village of Rye Brook, New York
General Fund
Comparative Balance Sheet
May 31,
2015 2014
ASSETS
Cash and equivalents $ 7,644,591 $ 8,486,759
Investments 211,323 181.227
Taxes receivable 65.836 64,404
Other receivables
Accounts 278,981 288,357
State and Federal aid 9,515 5,637
Due from other governments 494,078 476,758
Due from other funds 8.028 8.028
790,602 778,780
Prepaid expenditures 353,702 325,350
Total Assets $ 9,066,454 $ 9.836.520
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable $ 187,928 $ 287,664
Accrued liabilities 259,013 216,418
Deposits and other liabilities 4,590 5,115
Due to retirement systems 232,792 227,214
Due to other funds 1,116,771 2,024,450
Unearned revenues 579,099 404,514
Total Liabilities 2,380,193 3,165,375
Fund balance
Nonspendable 353,702 325,350
Restricted 809,613 805,585
Assigned 1,084,827 1,407,344
Unassigned 4,437,719 4,132,866
Total Fund Balance 6,685,861 6,671,145
Total Liabilities and Fund Balance $ 9,066,054 $ 9,836,520
45
Village of Rye Brook, New York
General Fund
Comparative Schedule of Revenues, Expenditures and
Changes in Fund Balance- Budget and Actual
Years Ended May 31,
2015
Variance with
Final Budget
Original Final Positive
Beset Budget Actual (Negative)
REVENUES
Real property taxes $ 13,987,981 $ 13,987,981 $ 13,987,981 $
Other tax items 308,723 308,723 313,743 5,020
Non-property taxes 2,401,500 2,401,500 2,398,878 (2,622)
Departmental income 1,040,405 1,040,405 1,442,126 401,721
Intergovernmental charges 158,442 158,442 231,176 72,734
Use of money and property 16,000 16,000 26,995 10,995
Fines and forfeitures 40,000 40,000 31,920 (8,080)
Sale of property and -
compensation for loss 10,000 10,000 - (10,000)
State aid 390,397 390,397 445,305 54,908
Miscellaneous 5,604 5,600 15,067 9,467
Total Revenues 18,359,048 18,359,048 18,893,191 534,143
EXPENDITURES
Current
General government support 2,623,855 2,565,309 2,391,763 173,546
Public safety 5,696,818 5,733,848 5,767,062 (33,214)
Health 198,842 198,842 198,842 -
Transportation 1,319,324 1,340.802 1,190,673 150,129
Economic opportunity and development 295,208 295,208 271,602 23,606
Culture and recreation 1,722,880 1,725,630 1,552,894 172,736
Home and community services 1,192,847 1,193,833 1,073,745 120,088
Employee benefits 4,366,300 4,356,300 4,341,141 15,159
Debt service
Principal 610,000 610,000 610,000 -
Interest 144,052 144,052 144,009 43
Total Expenditures 18,170,126 18,163,824 17,541,731 622,093
Excess (Deficiency)of Revenues
Over Expenditures 188,922 195,224 1,351,460 1,156,236
OTHER FINANCING SOURCES (USES)
Insurance recoveries 23,000 23,004 95.022 72,022
Transfers out (1,619,266) (1,620,266) [1,431,766] 188,500
Total Other Financing Uses (1,596,266) (1,597,266) (1,336,744) 260,522
Net Change in Fund Balance (1,407,344) (1,402,042) 14,796 1,416,758
FUND BALANCE
Beginning of Year 1.447,344 1,402,042 6,671,145 5,269,103
End of Year $ - $ - S 6,685,861 $ 6,685.861
46
2014
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 13,442,341 $ 13,442,341 $ 13,442,341 $
816,000 816,000 963,290 147,290
2,312,500 2,312,500 2,248.717 (63,783)
986,040 986,040 1,323,797 337,757
154,502 154,502 242,198 87,696
20,000 20,000 13,595 (6.405)
40,000 40,000 38,910 (1,090)
5,000 5,000 945 14,055)
346,397 346,397 459,193 112,796
5,600 5,600 14.800 9,200
18,128,380 18,128,380 18,747,786 619,406
2,636,303 2,570,887 2,539,983 30,904
5,690,180 5,651,974 5,612,976 38,998
200,500 199.355 198,842 513
1,200,620 1,283,565 1,255,811 27,754
290,859 291,665 281,076 10,589
1,716,666 1,697,582 1,656,313 41,269
1,259,213 1,228,254 1,155,761 72,493
4,343,437 4,386,720 4,351,092 35,628
680,000 680,000 680,000 -
147,353 150,129 150,129 -
18,165,131 18,140,131 17,881,983 258,148
(36,751) (11,751) 865.803 877,554
23,000 23,000 95,758 72,758
(950,000) (975,000) (975,000) -
(927,000) (952,000) (879.242) 72,758
(963,751) (963.751) (13,439) 950.312
963,751 963,751 6,684,584 5,720,833
$ - $ - $ 6.671,145 $ 6,671,145
47
Village of Rye Brook, New York
General Fund
Schedule of Revenues and Other Financing Sources Compared to Budget
Year Ended May 31, 2015
(With Comparative Actuals for 2014)
Variance with
Final Budget
Original Final Positive 2014
Budget Budget Actual (Negative) Actual
REAL PROPERTY TAXES $ 13,987,981 $ 13.987,981 $ 13,987,981 $ - $ 13,442,341
OTHER TAX ITEMS
Payments in lieu of taxes 302,723 302.723 304;613 1,890 952,891
Interest and penalties on real property taxes 6,000 6.000 9,130 3.130 10,399
308.723 308,723 313,743 5,020 963,290
NON-PROPERTY TAXES
Non-property tax distribution from County 1,316,500 1,316,500 1,339,612 23,112 1,342,890
m Utilities gross receipts taxes 250,000 250,000 265,720 15,720 190,641
Hotel occupancy tax 630,000 630,000 551,734 (782266) 468,198
Franchise fees 205,000 205,000 241,812 36,812 246,988
2,401,500 2,401,500 2,398.878 (2,622) 2,248.717
DEPARTMENTAL INCOME
Clerk fees 2,100 2,100 13,051 10,951 1,130
Police fees 6,000 6,000 2,768 (3,232) 2,779
Safety inspection fees 390,000 390,000 812,022 422,022 745,058
Alarm permits 87,940 87,940 120,677 32,737 80,005
Parks and recreation charges 545,365 545,365 483,638 (61,727) 487,425
Senior center rental 9,000 9 000 9,970 970 7,400
1,040.405 1,040,405 1,442,126 401.721 1,323,797
INTERGOVERNMENTAL CHARGES
Airport revenue 40,000 40,000 40,000 40,000
Other governmental services
Home and community services 118,442 118,442 191 176 72.734 202.198
158.442 158.442 231 176 72,734 242.198
USE OF MONEY AND PROPERTY
Interest earnings 16,000 16,000 26.995 10,995 13,595
FINES AND FORFEITURES
Fines and forfeited bail 40,000 40,000 31.920 (8,080) 38.910
SALE OF PROPERTY AND COMPENSATION
FOR LOSS
Sale of equipment 10,000 10,000 - (10,000) 945
STATE AID
Per capita 45,334 45,334 55,271 9,937 52,784
Mortgage tax 265,000 265,000 267,301 2,301 293,256
Consolidated highway improvement aid 70,000 70,000 80,124 10,124 73,782
CD Youth funding 900 900 991 91 -
Snow removal - - 35,976 35,976 35,230
Speed and alcohol enforcement 9,163 9,163 5,642 (3,521) 4,141
390;397 390,397 445,305 54,908 459,193
MISCELLANEOUS
Unclassified 5.600 5,600 15,067 9,467 14 800
TOTAL REVENUES 18,359,048 18,359,048 18,893,191 534,143 18,747,786
OTHER FINANCING SOURCES
Insurance recoveries 23,000 23.000 95.022 72,022 95,758
TOTAL REVENUES AND OTHER
FINANCING SOURCES $ 18,382,048 $ 18,382,048 $ 18.988,213 $ 606,165 $ 18,843,544
Village of Rye Brook, New York
General Fund
Schedule of Expenditures and Other Financing Uses Compared to Budget
Year Ended May 31, 2015
(With Comparative Actuals for 2014)
Variance with
Final Budget
Original Final Positive 2014
Budget Budget Actual (Negative) Actual
GENERAL GOVERNMENT SUPPORT
Board of Trustees $ 18,701 $ 18,701 $ 18,296 $ 405 $ 23,584
Administrator 266,308 256,953 250,920 6,033 263,327
Treasurer 480,592 506,600 508,971 (2,371) 481,046
Village office 84,062 85,262 60,116 25,146 91,789
Clerk 75,589 82,698 83,435 (737) 74,746
Village attorney 195,000 172,941 172,941 - 227,435
Engineering 92,953 106,587 109,407 (2,820) 97,122
Management information systems 204,360 222,078 221,821 257 213,692
Central communications 55,000 56,416 56,415 1 55,783
Cn Central garage 557,129 557,129 495,188 61,941 567,325
o Central supplies 36,000 30,353 22,327 8,026 28,768
Central printing and mailing 15:000 15,000 7,543 7,457 17,046
Unallocated insurance 230:511 230,511 229,004 1,507 246,121
Consulting fees 92,650 89,119 87,119 2,000 98,433
Bonding expenses 3,000 7,000 7,000 - 5,803
Judgments and claims 5,000 17,844 17,843 1
Tax on property - 18,692 18,692 22,796
Contingency account 182,000 66,699 - 66,699 -
Metropolitan commuter transportation mobility tax 30,000 24,726 24.725 1 25.167
2.623,855 2,565.309 2.391,763 173.546 2,539,983
PUBLIC SAFETY
Police Department 3,455,152 3,454,182 3,526,663 (72,481) 3,432,537
Control of animals 13,545 13,545 12,419 1,126 13,546
Fire protection 1,914,671 1,952,671 1,911,825 40,846 1,848,871
Safety inspection 313.450 313,450 316.155 (2,705) 318,022
5.696,818 5,733,848 5,767.062 (31214) 5,612.976
HEALTH
Ambulance services 198,842 198.842 198.842 198,842
TRANSPORTATION
Highway maintenance 1,007,534 972,308 880,376 91,932 890,279
Snow removal 145,000 201,705 201,703 2 209,130
Street lighting 166,790 166,789 108,594 58,195 156,402
1,319,324 1,340,802 1,190,673 150,129 1,255,811
ECONOMIC OPPORTUNITY AND DEVELOPMENT
Community services - Programs for the aging 295,208 295,208 271.602 23,606 281.076
CULTURE AND RECREATION
Recreation 1,164,578 1,159,197 989,587 169,610 1,127,247
Teen center 5,000 5,000 2,374 2,626 2,745
Public library 543,921 546,671 546,171 500 518,940
Handicapped 9,381 14,762 14,762 - 7,381
1,722,880 1,725,630 1,552,894 172,736 1,656,313
HOME AND COMMUNITY SERVICES
Part-time videotaping 5,400 5,886 5,703 183 3,272
1 Planning board 500 1,000 1,000 - 275
Hydrant rental 32,000 54,141 54,141 - 172,849
Disposal fees 92,000 92,000 89,609 2,391 74,378
Recycling and refuse collection 818,782 818,782 818,782 - 792,962
Shade trees 74,497 74,497 52,053 22,444 57,326
Sewer district 169,668 147,527 52,457 95,070 54,699
1,192,847 1,193.833 1,073.745 120,088 1 155.761
EMPLOYEE BENEFITS
State retirement 595,000 585,000 573,027 11,973 599,793
State retirement- Police 1,100.000 1,054,917 1,071,494 (16,577) 1,119,946
Social security 535,000 535,000 525,597 9,403 525,751
Worker's compensation benefits 230,000 243,716 243,716 - 219,561
Life insurance 24,500 22,489 21,060 1,429 23,497
Unemployment insurance 25,000 19,954 13,353 6,601 17,374
Disability insurance 3,500 3,500 1,996 1,504 1,854
Health and dental insurance 1,848,300 1,890,744 1,889,918 826 1,839,177
Other benefits 5,000 980 980 - 4,139
4,366,300 4,356,300 4,341,141 15.159 4,351,092
(Continued)
Village of Rye Brook, New York
General Fund
Schedule of Expenditures and Other Financing Uses Compared to Budget (Continued)
Year Ended May 31, 2015
(With Comparative Actuals for 2014)
Variance with
Final Budget
Original Final Positive 2014
Budget Budget Actual (Negative) Actual
DEBT SERVICE
Principal
Serial bonds $ 610,000 $ 610,000 $ 610,000 $ $ 680,000
Interest
Serial bonds 121,950 121,950 121,950 141,589
Bond anticipation notes 22,102 22,102 22,059 43 8,540
144,052 144,052 144,009 43 150,129
754,052 754,052 754,009 43 830.129
N) TOTAL EXPENDITURES 18,170,126 18,163,824 17,541,731 622,093 17,881,983
OTHER FINANCING USES
Transfers out
Capital Projects Fund 1,619.266 1,620,266 1,431,766 188,500 975,000
TOTAL EXPENDITURES AND
OTHER FINANCING USES $ 19.789.392 $ 19,784,090 $ 18,973,497 $ 810.593 $ 18,856,983
Village of Rye Brook, New York
Capital Projects Fund
Comparative Balance Sheet
May 31,
2015 2014
ASSETS
Cash and equivalents $ 1,884,401 $ 477,426
Due from other funds 1116.771 2,038,293
Total Assets $ 3,001.172 $ 2,515,749
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable $ 99,606 $ 77,947
Bond anticipation notes payable 2.536.331 1,846,275
Total Liabilities 2.635,937 1,924.222
Fund balance
Restricted 365,235 591.497
Total Liabilities and Fund Balance $ 3,001,172 $ 2,515,719
53
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Village of Rye Brook, New York
Capital Projects Fund
Comparative Statement of Revenues, Expenditures and Changes
in Fund Balance
Years Ended May 31,
2615 2014
REVENUES $ - $
EXPENDITURES
Capital outlay 1,658,428 1,719,839
Deficiency of Revenues Over Expenditures (1,658,028) (1,719,839)
OTHER FINANCING SOURCES
Transfers in 1.431.766 975,00❑
Net Change in Fund Balance (226,262) (744,839)
FUND BALANCE
Beginning of Year 591,497 1,336,336
End of Year $ 365,235 $ 591,497
54
Village of Rye Brook, New York
Capital Projects Fund
Project Length Schedule
Inception of Project Through May 31, 2015
Expenditures Unexpended
Project Authorization and Transfers Balance
Purchase of Dump Truck $ 121,000 $ 97,631 $ 23,369
Various Village Projects 341,000 - 341,000
Windows/FACIA Trim/Fire Department 15,000 - 15,000
Police Vehicles 42,964 35,429 7,535
Comprehensive Plan 130,000 140,000 (10,000)
Road Resurfacing-2012 500,010 - 500,010
Capital Reserve - Ball€ield 120,000 - 120,000
Jacqueline Lane Drainage 90,000 55,745 34,255
Parks and Recreation Maintenance Vehicle 62,500 49,726 12,774
Village Hall Repairs 13,036 13,000 36
Pine Ridge Park- Basketball Hoops 15,000 12.780 2,220
Accounting and Records Retention Software 40,000 - 40,000
Village Administration Passenger Vehicle 28,000 23,781 4,219
Land - Garibaldi Place and Parking lot 446,500 453,285 (6,785)
Village Hall Improvements 290,000 252,809 37,191
Laser Fiche Project 260,000 286,768 (26,768)
Leaf Loader with Attachments 38,000 38,000 -
Pick-up Truck 24,500 24,095 405
Police Car Video System 25,275 25,275 -
Police Vehicles - 2013 165,000 154,361 10,639
AJP Community Center Renovations 90,000 80,268 9,732
Pine Ridge Park Tennis Court Resurfacing 20.000 27,200 (7,200)
Road Resurfacing-2013 760,774 427,450 333,324
King Street Sidewalks 80,000 64,640 15,360
John Deere Mower 40,000 40,000 -
Highway Equipment 298,000 197,104 100,896
Talcott Road Street Lighting Replacement 42,000 41,658 342
Pine Ridge Park Tennis Wall Reconstruction 40,000 42,418 (2,418)
Land and Highway Garage 750,000 693,122 56,878
Police Vehicles - 2014 27,000 - 27,000
Air Compressor 18,000 17,209 791
Add/Extend Water Main on Upper Lincoln 155,000 - 155,000
Village Hall1AJP CenterlFirehouselCentral Station 23,000 - 23,000
Resurface Basketball Courts at Rye Hills Park 20,000 19,500 540
Storage Shed at Rye Hills Park 20,000 - 20,000
Magnolia Road Street Lighting Replacement 20,000 9,400 11,000
Police Vehicles 106,322 44,123 62,199
Police Vehicles- Radar Trailer/New Server 32,000 23,793 8,207
Highway Design Study 50,000 - 50,000
55
Bond
Anticipation
Fund Balance Notes Out-
Total (Deficit) at standing at
Revenues May 31, 2015 May 31, 2015
$ 90,750 $ (6,881) $ -
341,000 341,000 -
15,000 15,000 -
42,964 7,535 -
130,000 (10,000) -
500,010 500,010 -
120,000 120,000 -
37,500 (18,245) 25,000
25,000 (24,726) 37,504
13,036 36 -
15,000 2,220 -
20,000 20,000 20,000
14,000 (9,781) 14,000
1,500 (451,785) 445,000
267,500 14,691 22,500
65,000 (221,768) 195,000
9,500 (28,500) 28,500
6,125 (17,970) 18,375
6,319 (18,956) 18,956
165,000 10,639 -
90,000 9,732
20,000 (7,200)
760,774 333,324 -
20,000 (44,640) 60,000
10,000 (30,000) 30,000
- (197,104) 298,000
- (41,658) 42,000
(42.418) 40,000
- (693,122) 750,000
27,000 27,000 -
18,000 791 -
155,000 155,000
23,000 23,000 -
20,000 500
20,000 20,000 -
20,000 11,000 -
106,322 62.199 -
32,000 8,207 -
50,000 50,000 -
(Continued)
56
Village of Rye Brook, New York
Capital Projects Fund
Project Length Schedule
Inception of Project Through May 31, 2015 (Continued)
Expenditures Unexpended
Project Authorization and Transfers Balance
Financial Software $ 90.000 $ 55,242 $ 34,758
High Street Full Depth Reclamation 250,000 - 250,000
Road Resurfacing - 2015 500,000 82,933 417,067
Trailer for Parks 12,300 - 12,300
Resurface Basketball/Tennis Courts - Pine Ridge 40,000 19,500 20,500
Construct Drain Line- Fine Ridge Basketball Court 12,000 - 12,000
Playground Equipment- Pine Ridge 125,524 21,333 104,191
Salter And Dump Body For Hook Lift Truck 43,500 43,500 -
Street Sweeper 185,000 184,887 113
Backhoe Loader 104,200 - 104,200
Bobcat 60.000 - 60,000
TOTALS $ 6,782,405 $ 3,797,565 $ 2,984.840
57
Bond
Anticipation
Fund Balance Notes Out-
Total (Deficit) at standing at
Revenues May 31, 2015 May 31, 2015
$ 90,004 $ 34,758 $ -
250,000 250,000 -
500,000 417,067 -
12,300 12,300 -
40,000 20,500 -
12,000 12,000 -
- (21,333) 100,000
(43,500) 43,500
- (184,887) 185,000
1,200 1,200 103,000
- - 60.000
$ 4,162,800 $ 365,235 $ 2,535,331
58
Village of Rye Brook, New York
Combining Balance Sheet- Sub Funds
Mon-Major Governmental Fund - Special Purpose Fund
May 31, 2015
(With Comparative Totals for 2014)
Recreation Friends of Totals
Trust Rye Brook 2015 2014
ASSETS
Cash and equivalents $ 183,601 $ 69,042 $ 252,643 $ 260,836
Due from other funds - - - 16,157
Total Assets $ 183,601 $ 69,042 $ 252,643 $ 276,993
LIABILITIES AND FUND BALANCES
Liabilities
Accounts payable $ $ - $ - $ 2,940
Due to other funds - 8.028 8,028 38,028
Total Liabilities - 8.028 8,028 40,968
Fund balances
Restricted 183,601 61,014 244,615 236,025
Tota! Liabilities and Fund Balances $ 183,601 $ 69,042 $ 252,643 $ 276,993
59
Village of Rye Brook, New York
Combining Statement of Revenues, Expenditures and Changes
in Fund Balances - Sub Funds
Non-Major Governmental Fund - Special Purpose Fund
Year Ended May 31, 2015
(With Comparative Totals for 2014)
Recreation Friends of Totals
Trust Rye Brook 2015 2014
REVENUES
Use of money and property $ 35 $ - $ 35 $ 84
Miscellaneous - 23,044 23,044 25,031
Total Revenues 35 23,044 23,079 25,115
EXPENDITURES
Current
Culture and recreation - 14,469 14,489 8,860
Net Change in Fund Balances 35 8,555 8,590 16,255
FUND BALANCES
Beginning of Year 183,566 52.459 236.025 219,770
End of Year $ 183,601 $ 61,014 $ 244,675 $ 236,025
60
Village of Rye Brook, New York
Communication of Internal Control Matters Identified in the Audit to
Those Charged with Governance and Management
May 31, 2015
OZONNOR PKF
DAVIES
Communication of Internal Control Matters Identified in the Audit to
Those Charged with Governance and Management
The Honorable Mayor and
Members of the Village Board of Trustees
Village of Rye Brook
938 King Street
Rye Brook, New York 10573
Auditors' Communication on Internal Control
In planning and performing our audit of the basic financial statements of the Village of Rye Brook, New York
("Village") as of and for the year ended May 31, 2015, in accordance with auditing standards generally
accepted in the United States of America, we considered the Village's internal control over financial
reporting ("internal control") as a basis for designing audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose
of expressing an opinion on the effectiveness of the Village's internal control. Accordingly, we do not
express an opinion on the effectiveness of the Village's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement
of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control was for the limited purpose described in the first paragraph and was
not designed to identify all deficiencies in internal control that might be deficiencies, significant
deficiencies or material weaknesses and, therefore, there can be no assurance that all such deficiencies
have been identified.
We did not identify any deficiencies in internal control that we consider to be material weaknesses, as
defined above.
However, as indicated in the attached Addendum A, we share for your consideration other observations
about the internal control and operations as well as other matters indentified in Addendum B.
This communication and addenda are intended solely for the information and use of Village Administrator,
Village Board and management and are not intended to be and should not be used by anyone other than
these specified parties. We will be pleased to discuss these communications and comments in further detail
at your convenience, or to assist you in implementing the recommendations.
� 16w" ato
O'Connor Davies, LLP
Harrison, New York
November 30, 2015
O'CONNOR DAVIES, LLP
500 Mamaroneck Avenue, Suite 301, Harrison, NY 10528 1 Tel: 914.381.8900 1 Fax: 914.381.8910 1 www.odpkf.com
O'Connor Davies,LLP is a member firm of the PKF International Limited network of legally independent firms and does not accept any responsibility or liability for the actions
or inactions on the part of any other individual member firm or firms.
Village of Rye Brook, New York
Addendum A
• Capital Fund
Project Deficits
The Capital Projects Fund is established to account for financial resources to be used for the
acquisition or construction of major capital facilities. Our audit disclosed that certain projects had
deficit fund balances at May 31, 2015 even though these projects had authorization from the Village
Board. Below is a list of the projects which have a deficit fund balance.
Comprehensive Plan $ 10,000
Laser Fiche Project 26,768
Resurfacing 7,200
Pine Ridge Park Tennis 2,418
Garibaldi Place and Parking Lot 6,785
Purchase of Dump Truck 6,881
Total deficit $ 60,052
Recommendation
We recommend all capital projects continue to be monitored on a regular basis and that all project
deficits are eliminated prior to the end of the fiscal year.
2
Village of Rye Brook, New York
Addendum B
• Governmental Accounting Standards Board ("GASB") Statement No. 68 "Accounting and
Financial Reporting for Pensions"
In June 2012, GASB issued Statement No. 68. This Statement establishes new accounting and
financial reporting requirements for governments that provide their employees with pensions. This
pronouncement supersedes Statement No. 27, "Accounting for Pensions by State and Local
Governmental Employers." Under this previous standard, cost-sharing multiple employer defined
benefit plans (such as the plans administered by the State of New York for its municipalities and
school districts) which share their assets and their obligations to provide pension benefits to their
employees — i.e. plan assets can be used to pay the pensions of the employees of any municipal or
school district employer that provides pensions through the plans, have not been required to present
actuarial information about pensions. Instead, information has been required to be presented in the
pension plans' own financial statements for all of the participating municipalities and school districts
combined.
The new Statement was designed to give users of the financial statements of cost-sharing employers
access to better, more transparent financial information through the municipality or school district's
own financial statements. Under the new standards, cost-sharing employers will be required to report
in their Statement of Net Position a net pension liability, pension expense and pension related
deferred inflows and outflows of resources based on their proportionate share of the collective
amounts for all of the municipalities and school districts in the plan. The net pension liability is the
difference between the total pension liability (the present value of projected benefit payments to
employees based on their past service) and the assets (mostly investments reported at fair value) set
aside in a trust and restricted to paying benefits to current employees, retirees and their beneficiaries.
Statement No. 68 expands disclosures in the notes to financial statements and the required
supplementary information ("RSI"). The note disclosures must include 1) a description of the plan(s)
and the benefits provided, 2) the significant assumptions employed in the measurement of the net
pension liability, 3) descriptions of benefit changes and changes in assumptions, 4) assumptions
related to the discount rate and the impact on the total pension liability of a one percentage point
increase or decrease in the discount rate and 5) the net pension liability and deferred inflows and
outflows of resources. The RSI must provide ten year historical information (when available)
regarding the entity's proportionate share of the net pension liability and a schedule of the entity's
contributions. Notes to RSI are also now required regarding factors that significantly affect the trends
in the schedules.
It is important to note that Statement No. 68 relates to accounting and financial reporting issues only,
that is, how pension costs and obligations are measured and reported in the entity's audited financial
statements. This Statement does not address how the entity approaches the funding of the plan. The
provisions of this Statement are effective for the Village's financial statements for the year ending
May 31, 2016, with earlier implementation encouraged.
3
Village of Rye Brook, New York
Addendum B
• Governmental Accounting Standards Board ("GASB") Statement No. 75 "Accounting and
Financial Reporting for Postemployment Benefits Other than Pensions"
In June 2015, GASB issued Statement No. 75 "Accounting and Financial Reporting for
Postemployment Benefits Other than Pensions."This Statement replaces the requirements of GASB
Statement No. 45 "Accounting and Financial Reporting by Employers for Postemployment Benefits
Other than Pensions". The key difference in the new standard for New York municipalities and school
districts (since New York State has not authorized the establishment of an Other Postemployment
Benefit ("OPEB") trust fund) is that these governments must now report the total OPEB liability
related to their employees. The prior standard allowed for the amortization of prior service cost over a
thirty year period.
The statement requires municipalities and school districts to present more extensive note disclosures
and required supplementary information ("RSI") about their OPEB liabilities. Among the new note
disclosures is a description of the effect on the reported OPEB liability of using a discount rate and a
healthcare cost trend rate that are one percentage point higher and one percentage point lower than
that assumed in the financial statements. The new RSI includes a schedule showing the causes of
the increase and decreases in the OPEB liability and a schedule comparing a government's actual
OPEB contributions to its contribution requirements.
This new standard parallels the pension standard in GASB Statement No. 68 "Accounting and
Financial Reporting for Pensions". Together, these two new standards provide consistent and
comprehensive disclosure for all postemployment benefits. The provisions of this Statement are
effective for fiscal years beginning after June 15, 2017 (i.e., the Village's financial statements
for the year ending May 31, 2019).
• GASB Statement No. 77 "Tax Abatement Disclosures"
In August 2015, GASB issued Statement No. 77 "Tax Abatement Disclosures". The requirements of
this Statement are intended to improve financial reporting by providing users of financial statements
essential information and disclosure about the nature and magnitude of tax abatements, making
these types of transactions more transparent to financial statement users. As a result, users should
be better equipped to understand how tax abatements affect a government's future ability to raise
resources and meet its financial obligations and the impact those abatements have on a
government's financial position and economic condition.
The statement requires governments to disclose information about their own tax abatements
separately from information about tax abatements that are entered into by other governments and
reduce the reporting government's tax revenues. The new disclosures about one's own tax
abatement agreements include:
• The purpose of the abatement program
• The tax being abated
• Dollar amount of taxes abated
• Provisions for recapturing abated taxes
• The types of commitments made by tax abatement recipients
• Other commitments made by the entity in tax abatement agreements, such as to build
infrastructure assets
4
Village of Rye Brook, New York
Addendum B
• GASB Statement No. 77 "Tax Abatement Disclosures"(Continued)
The new disclosures about tax abatements that are entered into by other governments and reduce
the reporting government's tax revenues include:
• The name of the government entering into the abatement agreement
• The tax being abated
• Dollar amount of the reporting government's taxes abated
The provisions of this Statement are effective for fiscal years beginning after December 15,
2015 (i.e., the Village's financial statements for the year ending May 31, 2017).
5
Village of Rye Brook, New York
Communication of Matters Identified in the Audit to
Those Charqed with Governance
We have audited the financial statements of Village of Rye Brook, New York ("Village") as of and for the
year ended May 31, 2015, and have issued our report thereon dated November 30, 2015. Professional
standards require that we provide you with information about our responsibilities under auditing
standards generally accepted in the United States of America, as well as certain information related to
the planned scope and timing of our audit. We have communicated such information in our engagement
letter to you dated June 1, 2014. This letter provides additional required communications related to our
audit.
Our responsibility under professional standards
Our responsibility is to form and express an opinion about whether the financial statements, which are
the responsibility of management, are presented fairly, in all material respects, in conformity with
accounting principles generally accepted in the United States of America ("US GAAP"). Those individuals
charged with governance of the Village are responsible for the oversight of the financial reporting
process, and our audit does not relieve management and those charged with governance of their
respective responsibilities.
Our responsibility for the supplementary information accompanying the financial statements is to
evaluate the presentation of the supplementary information in relation to the financial statements as a
whole and to report on whether the supplementary information is fairly stated, in all material respects, in
relation to the financial statements as a whole.
With respect to such supplementary information, we made certain inquiries of management and
evaluated the form, content and methods of preparing the information to determine that the information
complies with US GAAP, the method of preparing it has not changed from the prior year, and the
information is appropriate and complete in relation to our audit of the financial statements. We compared
and reconciled the supplementary information to the underlying accounting records used to prepare the
financial statements or to the financial statements themselves.
In connection with our audit we performed tests of the Village's compliance with certain provisions of
laws, regulations, contracts, and grants. However, the objective of our tests was not to provide an
opinion on compliance with such provisions.
Planned scope and timing of the audit
We conducted our audit consistent with the planned scope and timing we previously communicated to
you.
Qualitative aspects of significant accounting practices
Significant accounting policies
Management is responsibile for the selection and use of appropriate accounting policies. The significant
accounting policies used by the Village are described in Note 1 to the financial statements. There have
been no initial selection of accounting policies and no changes in significant accounting policies or their
application during the reporting period that had a significant impact on the financial statements. No
matters have come to our attention that would require us to inform you about (1) the methods used to
account for significant unusual transactions, and (2) the effect of significant accounting policies in
controversial or emerging areas for which there is a lack of authoritative guidance or consensus.
6
Village of Rye Brook, New York
Communication of Matters Identified in the Audit to
Those Charged with Governance
Qualitative aspects of significant accounting practices (Continued)
Significant accounting estimates
Accounting estimates made by management are an integral part of the financial statements and are
based on management's knowledge and experience about past and current events and assumptions
about future events. Actual results could differ from those estimates.
Certain accounting estimates are particularly sensitive because of their significance to financial
statements and their susceptibility to change, such as:
• Actuarial assumptions related to the Other Post Employment Benefit Obligations ("OPEB)
• Asset lives for depreciable capital assets
• Estimates of certain receivable balances and allowances for uncollectible amounts
• Estimates for certain operating and long-term liabilities
Management believes that the estimates used and assumptions made are adequate based on the
information currently available. We evaluated the key factors and assumptions used to develop the
estimates in determining that they are reasonable in relation to the financial statements as a whole.
Financial statement disclosures
Certain financial statement disclosures involve significant judgment and are particularly sensitive
because of their significance to financial statement users. The most sensitive disclosures affecting the
financial statements relate to:
• Pension plan information
• Other post employment benefit obligations payable
• Outstanding bonded indebtedness
• Fund balances
The financial statement disclosures are consistent and clear.
Significant difficulties encountered during the audit
We encountered no significant difficulties in dealing with management relating to the performance of the
audit.
Uncorrected and corrected misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that we believe are trivial, and communicate them to the appropriate level of
management.
We are required to communicate to you misstatements that remain uncorrected, including any related to
prior periods, and the effect, if any, that they may have on the opinion in our report, and request their
correction.
7
Village of Rye Brook, New York
Communication of Matters Identified in the Audit to
Those Charged with Governance
Uncorrected and corrected misstatements (Continued)
There are no such financial statement misstatements that remain uncorrected.
In addition, we are required to communicate to you all material, corrected misstatements that were
brought to the attention of management as a result of our audit procedures. The adjusting journal entries
following this communications letter summarize that were corrected by management.
Disagreements with management
For purposes of this letter, a disagreement with management is a matter, whether or not resolved to our
satisfaction, concerning financial accounting, reporting, or auditing, which could be significant to the
financial statements or the auditors' report. No such disagreements arose during the course of the audit.
Representations requested from management
We have requested certain written representations from management in a separate letter dated
November 30, 2015.
Management's consultations with other accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters. Management informed us that, and to our knowledge, there were no consultations
with other accountants regarding auditing and accounting matters.
Other matters discussed with management
We generally discuss with management a variety of matters, including the application of accounting
principles and auditing standards, business conditions affecting the Village, and plans and strategies that
may affect the risks of material misstatement. None of the matters discussed and our responses thereto
were a condition to our retention as auditors.
We have provided our comments regarding deficiencies and other matters noted during our audit in the
attached addenda.
Auditor independence
We affirm that O'Connor Davies, LLP is independent with respect to the Village in accordance with
professional standards.
This communication is intended solely for the information and use of the Village administrator and
management is not intended to be and should not be used by anyone other than these specified parties.
8
Village of Rye Brook, New York
Adjusting Journal Entries
Account Description Debit •
GENERAL FUND
To adjust deferred,hotel tax revenue to actual at 5/31/15
101.2200.308 HOTEL TAX 174,585.00
101.6910.100 DEFERRED REVENUE 174,585.00
Total 174,585.00 174,585.00
To accrue additional accrued payroll.
101.1230.110 VILLAGE ADMINISTRATOR 3,955.00
101.1230.120 ASST.TO ADMINISTRATOR 1,562.00
101.1230.170 ADMIN. SECY. 1,411.00
101.1325.110 VILLAGE TREASURER 3,071.00
101.1325.140 DEPUTYTREASURER 2,650.00
101.1325.160 OFFICE ASST.-FINANCIAL 1,185.00
101.1325.170 INT.ACCOUNT CLERK 1,657.00
101.1410.110 VILLAGE ADMIN/CLERK 989.00
101.1410.170 ADMIN./CLERK SECY. 353.00
101.1440.110 DEPARTMENT HEAD-REG. PAY 2,827.00
101.1640.110 GARAGE MECHANIC 2,308.00
101.1640.120 MECHANIC/LABORER 1,710.00
101.1680.110 MIS COORD. 2,248.00
101.3120.110 POLICE CHIEF 4,028.00
101.3120.120 POLICE LIEUTENANT 3,454.00
101.3120.130 OFFICE ASSISTANT 1,387.00
101.3120.140 POLICE SERGEANT 12,696.00
101.3120.150 PATROLMAN DETECTIVE 9,108.00
101.3120.160 PATROLMEN 62,346.00
101.3620.120 BUILDING INSPECTOR 3,028.00
101.3620.140 OFFICE ASSISTANT 1,399.00
101.3620.150 INTERMEDIATE ACCOUNT CLERK 1,149.00
101.3620.160 ASSISTANT BUILDING INSPECT 2,429.00
101.5110.150 MOTOR EQUIPMENT OPERATORS 9,166.00
101.5110.160 ROAD MAINTAINERS 10,030.00
101.5110.170 SENIOR OFFICE ASSISTANT 1,448.00
101.6772.110 SR. CITIZENS COORDINATOR 2,155.00
101.6772.130 CARETAKER 1,096.00
101.6772.180 OFFICE ASSISTANT 1,265.00
101.7140.110 SUPERINTENDENT 2,585.00
101.7140.120 RECREATION LEADER 2,894.00
101.7140.130 SENIOR OFFICE ASSISTANT 1,543.00
101.7140.140 RECREATION ATTENDANT 3,420.00
101.9030.427 SOCIAL SECURITY 12,435.00
101.6020.803 ACCRUED PAYROLL PAYABLE 12,435.00
101.6020.803 ACCRUED PAYROLL PAYABLE 162,552.00
Total 174,987.00 174,987.00
9
January 24, 2016 R-1
RESOLUTION
SETTING A PUBLIC HEARING FOR AN APPLICATION FOR PUD SITE
PLAN APPROVAL SUBMITTED BY SUN HOMES
FOR PROPERTY LOCATED AT 1100 KING STREET (RECKSON)
VILLAGE OF RYE BROOK BOARD OF TRUSTEES
WHEREAS, Sun Homes (the "Applicant"), as authorized by property owner
Reckson Operating Partnership L.P., submitted a PUD Site Plan Application in connection
with the proposed construction of a residential development of 110 single-family dwelling
units on property located at 1100 hing Street, designated as Section 129.25, Block 1, Lot 1
on the Town of Rye Tax Map and located in the Planned Unit Development ("PUD")
District; and
WHEREAS, the instant Site Plan Application constitutes Phase II of a two-phase
PUD approval process pursuant to Village Code §250-7.E wherein PUD Concept Plan
approval and PUD zone change occur in Phase I and detailed subdivision and site plan
review and approval occur during Phase II; and
WHEREAS, the Board of Trustees is the Approval Authority for this application
pursuant to Section 250-7.E(4)(b)(2) of the Village Code; and
WHEREAS, on July 28, 2015 the Board of Trustees adopted a Negative Declaration
pursuant to SEQRA for the Proposed Action which includes certain text amendments to the
PUD zoning regulations in Chapter 250 of the Village Code, rezoning the Property from
OB-1 to PUD, PUD Concept Plan and PUD Site Plan approvals, and other permits and
approvals; and
WHEREAS, on October 2, 2015 the Board of Trustees affirmed its continuing role
as Lead Agency for the review of the PUD Site Plan application and referred the application
to the Village of Rye Brook Planning Board for Report and Recommendation; and
WHEREAS, on January 14, 2016 the Planning Board adopted a Report and
Recommendation which was submitted to the Board of Trustees for consideration.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the
Village of Rye Brook shall hold a public hearing on at 7:30p.m. at Village
Hall, 938 hing Street, Rye Brook, New York to consider the above-referenced application.
131310815558320 1121116
BE IT FURTHER RESOLVED, that the Board of Trustees directs that, directs
that, pursuant to General Municipal Law §239-m and Westchester County Administrative
Code §277.61, the application shall be referred to Westchester County Department of
Planning for comment no less than 30 days prior to the public hearing concerning the
application and further directs that, pursuant to General Municipal Law §239-nn, notice of
public hearing shall be sent to the Town/Village of Harrison for comment no less than 10
days prior to the public hearing.
BE IT FURTHER RESOLVED, that the Applicant is hereby directed to comply
with Section 250-40 of the Village Code regarding notification for the public hearing.
131310815558320 1121116
January 14, 2016 _APPROVED 6-1
RESOLUTION
AUTHORIZING SUBMISSION OF A REPORT AND RECOMMENDATION TO
THE RYE BROOK BOARD OF TRUSTEES ON AN APPLICATION BY
SUN HOMES FOR APPROVAL OF A PUD SITE PLAN FOR A RESIDENTIAL
COMMUNITY OF 110 SINGLE-FAMILY DWELLING UNITS ON PROPERTY
LOCATED AT 1100 KING STREET
BE IT RESOLVED, that the Rye Brook Planning Board hereby submits the
attached Report and Recommendation to the Rye Brook Board of Trustees on an
application by Sun Homes for approval of a PUD Site Plan for a residential community
of 110 single-family dwelling units on real property located at 1100 King Street.
On a motion by Amy Schoen, seconded by Daniel Tartaglia, Mr. Michael Nowak,
Village Engineer, called the roll:
APPROVING THE REFERRAL RESOLUTION:
Ayes: GOODMAN, GRZAN, MORLINO, RICHMAN, SCHOEN, TARTAGLIA
Nays: ACCURSO
Abstain:
Excused:
REPORT AND RECOMMENDATION FROM THE RYE BROOK PLANNING
BOARD TO THE RYE BROOK BOARD OF TRUSTEES ON AN APPLICATION
BY SUN HOMES FOR APPROVAL OF A PUD SITE PLAN FOR A
RESIDENTIAL COMMUNITY OF 110 SINGLE-FAMILY DWELLING UNITS
ON PROPERTY LOCATED AT 1100 KING STREET
I. APPLICATION OVERVIEW
The Rye Brook Board of Trustees is currently considering an application by Sun
Homes ("Applicant") for approval of a Planned Unit Development (PUD) Site Plan for a
residential community consisting of 110 dwelling units on real property located at 1100
King Street (the "Property"). Specifically, the Applicant seeks approval of a Site Plan for
the construction of a residential community on Parcel 129.25-1-1, located directly behind
the Reckson Executive Park on King Street. The development will include 100 attached
and detached market rate dwellings, 10 affordable housing units as well as a pool, club
house, streets, on-street parking areas, communal open space and storm water retention
areas.
On July 28, 2015, the Board of Trustees adopted a Negative Declaration for the
proposed action which included certain amendments to Zoning Code, rezoning the
property from OB-1 to the PUD Zoning District, approval of a PUD Concept Plan and
PUD Site Plan, as well as all related approvals and permits, such as a Steep Slopes permit
and any necessary Wetland Permit approval or extension. The Negative Declaration
which culminated the BOT's SEQRA review included a full and comprehensive review
of potential impacts such as traffic, stormwater, wetlands, steep slopes, wildlife, tree
removal, community character and other relevant categories of potential environmental
impact.
At the same meeting, the Board of Trustees adopted a local law which made
certain text amendments to Section 250-7.E of the Village Zoning Code concerning PUD
developments, including authorization for the Board of Trustees to waive the floor area
limitation for residential developments and to waive certain buffer area requirements. On
August 18, 2015, the Board of Trustees re-zoned to the PUD Zoning District and
approved a PUD Concept Plan.
Thereafter, on or about September 17, 2015 the Applicant submitted its PUD Site
Plan application to the Board of Trustees which was referred to the Planning Board on
October 2, 2015 for consideration and for a report and recommendation. On November
24, 2015, the Board of Trustees referred to the Planning Board the Applicant's request for
an extension of its existing Wetland Permit Approval. The Planning Board reviewed the
PUD Site Plan application at its meetings on October 8, 2015, November 12, 2015,
December 10, 2015, and January 14, 2016 and reviewed the Wetland Permit extension
request at its December 10, 2015 meeting.
II. DISCUSSION
The following topics are those which the Planning Board primarily focused
discussion upon:
-2-
1. Density/Floor Area Waiver
The approved PUD Concept Plan permits up to 110 residential units in the general
configuration shown on the Concept Plan. The number of units proposed by the
Applicant translates to a density of approximately 3.6 units per acre which is consistent
with the neighboring development of Bellefair (1.9 units per acre), the Arbors (6.8 units
per acre) and Doral Greens (7.9 units per acre). The proposed units per acre also falls
under the maximum of 6 units per acre permitted with a PUD, as per the Village Code.
The Applicant is proposing a total floor area which exceeds the 9,000 square-foot
floor area per acre limitation set forth in the Village's PUD requirements. Specifically,
the PUD Site Plan proposes 12,109 square feet of floor area per acre. Therefore the
Applicant is requesting a 3,109 square foot waiver which is a 35% increase over the
allowable floor area.
On July 28, 2015 the Board of Trustees adopted a local law which amended
Section 250-7.E(3) of the Zoning Code to allow the Board of Trustees to waive the 9,000
square foot/acre floor area limitation applicable to PUDs, in whole or in part, if an
applicant provides affordable housing units equivalent to 10% of the proposed market
rate units. This amendment to the Zoning Code applies to this PUD and any future
proposed PUDs within the Village. It is the Planning Board's understanding that the
Zoning Code amendment does not state an applicant is entitled to a floor area waiver if
the requisite number of affordable housing units is provided, but only that an applicant is
eligible for a waiver. It should be noted that the PUD Site Plan must contain at least 10
affordable housing units based on the schedule set forth at Section 209-3.F. Here, the
-3-
Applicant is providing 10 affordable housing units which is equivalent to 10% of the 100
market rate units. Thus, the Applicant is eligible for a floor area waiver.
As justification for the waiver, the Applicant points to three grounds: (1) inclusion
of affordable housing units which are significantly larger than the minimum size
required; (2) attached garages; and (3) walk-out basements. The Planning Board does not
agree that providing the required affordable housing units constitutes a valid justification
for granting the waiver. Although the affordable units provide a benefit to the
community, they are required by code and should not serve as the basis for a gross floor
area waiver. Attached garages and walk-out basements are included in the Village's
definition of Gross Floor Area. However, these features contribute positively to the
design and layout of the residential community but they are included in the Villages
definition of GFA and thus increase the overall GFA calculation. While it may have been
possible for the Applicant to design the development without these features and comply
with the floor area limitation, the inclusion of the additional floor area in the overall
development does not create any adverse impacts as the property is capable of supporting
the additional buildable area. Therefore, based only on the second and third ground
referenced above, the Planning Board supports the requested floor area waiver.
2. Lighting Plan
The revised Lighting Plan replaces the originally proposed bollard lighting with
traditional lighting standards which provide more comprehensive street lighting.
However, the Applicant requested consideration for eliminating some of the street
-4-
lighting standards to provide more minimal lighting throughout the development, keeping
only the lighting standards located along the proposed extension of International Drive at
internal roadway intersections, and adjacent to visitor parking spaces.
In determining whether to eliminate some of the proposed lighting standards, the
Board of Trustees should consider the following factors: whether the level of lighting
desired (i) promotes the avoidance of car accidents involving users of the vehicular
roadways that are also used by pedestrians as walkways with special consideration to
vulnerable groups, e.g. pedestrians, cyclists, the elderly, the disabled, and children; (ii)
enhances the nighttime environment by eliminating or mitigating lateral glare and sky
lighting; and(iii) promotes energy efficiency.
3. Steep Slopes/Grading
Based on the Grading Plan, the Applicant is proposing a balanced cut and fill. The
Applicant is proposing to increase the amount of slopes on the property that exceed 35%
by approximately 0.61 acres, increase the amount of 25%-25% slopes by approximately
0.3 acres, decrease the amount of 15%-25% slopes by approximately 0.84 acres and
decrease the amount of 0%-15% slopes by approximately 0.08 acres. The disturbance to
existing slopes and creation of new slopes shown on the Grading Plan has been
minimized through the utilization of retaining walls, particularly between the property
and the adjacent Bellcfair residential development.
When implementing the Grading Plan, it will be important to ensure that limits of
construction are established, temporary and permanent slope stabilization measures are
-5-
employed, and existing vegetation in areas adjacent to grading work is protected so as to
ensure survival post construction.
4. Landscape Screening
The Planning Board is concerned that the removal of existing vegetation and
grading of the property may create visual impacts to neighboring properties within Doral
Greens and Bellefair. To address this concern, the Applicant added a note to the
landscape plan requiring all existing trees within certain buffer areas to be evaluated by a
certified arborist for safety and survivability to determine whether they should remain.
All healthy trees in these areas will be retained.
To ensure the effectiveness of the buffer vegetation in screening the proposed
development from adjacent properties, the note should be revised to state that where trees
are removed from the buffer areas, additional trees shall be planted to eliminate gaps
created in the existing vegetation resulting from the removal of dead, dying or diseased
trees.
5. Stormwater
The SWPPP submitted by the Applicant has been reviewed by DRE and
determined to be acceptable. The stormwater management plan has been designed such
that discharge rates remain at less than 76% of the predevelopment rates and the project
will achieve a 68% Runoff Reduction Volume (RRv) where 30% is required. The design
of the Stormwater Management plan remains reliant upon the approved and partially
-6-
constructed detention basins at the rear of the property and also includes green
infrastructure techniques such as porous pavement, vegetative swale, and tree planting.
6. Water Flow/Pressure
On October 9, 2015 Suez Water (formerly, United Water Westchester
Incorporated) issued a "Willingness to Serve" letter in which Suez certifies it has the
ability and willingness to serve the Sun Homes development. It states that "[Suez] has
adequate pressure and volume to serve [Sun Homes] subject to the following: the fire
flow data provided was noted by Sun Homes as requiring confirmation." In a subsequent
email to the Applicant dated October 28, 2015, Suez stated the following:
Please be aware that we are doing some further studies along
Anderson Hill Road and will continue to study this area and
that, in addition to normal maintenance activities, we may
make some improvements such as water main replacements
that will positively affect water service for our
customers. [Suez] has a Long Term Water Main
Replacement Program and we continuously review and
update plans and studies so we can optimize the water system
improvements we make throughout our system.
To confirm that surrounding properties will not experience pressure or flow issues
as a result of the added demand on the water system, DRE's November 3, 2015
memorandum requests fire flow data and its December 8, 2015 memorandum requests
information regarding Suez's proposed improvements, some of which information must
come from Suez. Specifically, DRE's December 8, 2015 memorandum states:
[Suez] proposed improvements in support of this application
must be detailed. A hydraulic analysis must be submitted
demonstrating that surrounding properties will not experience
-7-
pressure or flow issues as a result of the added demand on the
system. We will gladly meet with the water company to
discuss our thoughts on how to evaluate existing vs. proposed
conditions.
DRE's January 13, 2016 letter further states:
With regard to this issue, we met with Frank McGlynn of
Suez to discuss field tests necessary to determine if the
construction of the Sun Homes project would have an impact
on the water suppled to Belle Fair. Hydrant(s) would be
opened at Belle Fair to flow at the average peak rate.
Pressure would be taken before, during and after the flow.
This procedure would then be repeated with hydrant flow in
the Executive Park at the peak rate expected in the Sun
Homes Development at maximum build out. At Belle Fair
hydrant flow would be measured along with pressure in their
system.
Mr. McGlynn would like the above requested procedure
submitted to him so that he could calculate the cost to the
water company for conducting the testing. That cost would
have to be paid to the water company.
These items remain outstanding and must be addressed by the Applicant.
7. PUD Guidelines
Although the Applicant has stated that no site modifications will be permitted and
that such limitation will be stated in the Homeowner's Association documents, such
limitation is not realistic over time. In the Village's experience, it is common for PUDs
or the individual residents within a PUD to request permission for the construction of
sheds, patios, decks, retaining walls, and other site modifications.
-8-
According to the Applicant's consultant, an additional 11,000 square feet of
impervious surface coverage could be added to the site and accommodated by the
proposed stormwater management system. The Board of Trustees should consider
adopting a local law similar to that adopted for the Arbors PUD to define the process and
review standards for any increase in impervious surface coverage, or include in any
approval resolution appropriate conditions for establishing such parameters.
8. Reckson Phase 1 and Phase 2
As noted in the December 7, 2015 memorandum from Michael J. Izzo, Building
and Fire Inspector, as well as the January 8, 2016 memorandum from F.P. Clark
Associates, the PUD Site Plan is contingent upon certain revisions to the approved
Reckson Phase 1 and Phase 2 Site Plans, subject to review by the Building Inspector,
including the following:
a. The Phase 1 and Phase 2 Site Plan shows International Drive with
two traffic lanes in each direction. The PUD Site Plan shows the
extension of International Drive (including the portion within Phase
1 and Phase 2) as containing only one traffic lane in each direction.
Although the footprint for International Drive remains the same, the
reconfiguration of the traffic lanes on Phase 1 and Phase 2 may
require review and approval of an amended site plan for those
parcels.
b. According to the 12/7/15 memorandum from Mr. Izzo, two stone
pillars located along King Street at the north end of the Phase
1/Phase 2 frontage must be relocated or removed to provide a
minimum 20-foot clearance to serve as an unobstructed fire
apparatus access road. Such revision may require an amendment to
the approved Phase 1/Phase 1 site plan(s).
C. Relocation of the existing trash enclosure and maintenance yard for
Phase 1/Phase 2 may require an amendment of the approved Phase
-9-
1/Phase 2 site plan(s). Such amenities are currently in the same
location as the proposed interior emergency access road and AFFH
units.
The Planning Board recommends that any approval of the PUD Site Plan should
be conditioned upon the submittal of an application for an Amended Site Plan for
Reckson Phase 1 and Phase 2 to accommodate these and any additional overall site
changes that are precipitated by the proposed PUD Site Plan.
III. RECOMMENDATIONS
Based on the foregoing, the Planning Board hereby recommends that the Board of
Trustees approve the PUD Site Plan Application, including the requested floor area
waiver, provided the following items are satisfactorily addressed by the Applicant:
1. Demonstrate that surrounding properties will not experience pressure or
flow issues as a result of the added demand on the water system. The Planning Board
recommends the pressure tests referenced in DRE's January 13, 2016 memorandum
should be performed prior to any approval of the PUD Site Plan.
2. Prior to the issuance of a Building Permit, all outstanding comments of the
Emergency Services Task Force in its December 7, 2016 memorandum shall be satisified.
3. Prior to the issuance of a Building Permit, submit a maintenance agreement
for stormwater management facilities, including rain gardens and permeable pavers, for
review of the Village Attorney as to form. Such agreement shall be recorded in the
Westchester County Clerk's Office and proof of recording shall be submitted prior to the
issuance of a Building Permit.
-10-
4. Prior to the issuance of a Building Permit, the approved site plan(s) for
Reckson Phase 1 and Phase 2 shall be modified as necessary to accommodate aspects of
the PUD Site Plan, including fire access, changes to International Drive, and relocation of
the existing trash enclosure and maintenance yard at the rear of the existing parking area.
5. Prior to the issuance of a Building Permit, the note on the Landscape Plan
should be revised to state that where trees are removed from the buffer areas, additional
trees shall be planted to eliminate gaps created in the existing vegetation resulting from
the removal of dead, dying or diseased trees.
6. Introduce a proposed Local Law (similar to that established for the Arbors
development) or establish conditions that define the procedural and substantive standards
for subsequent increases in impervious surface coverage within the PUD Site Plan up to a
maximum of 11,000 square feet of impervious surface coverage beyond that shown on
the PUD Site Plan.
Dated: Rye Brook, New York
January 14, 2016
On motion by Amy Schoen, seconded by John Grzan, Mr. Michael Nowak,
Superintendent of Public Works, called the roll:
APPROVED AT THE JANUARY 14, 2016 MEETING OF THE RYE BROOK
PLANNING BOARD BY A VOTE OF 6-1.
ACCEPTING THE REPORT AND RECOMMENDATION:
Ayes: GOODMAN, GRZAN, MORLINO, RICHMAN, SCHOEN, TARTAGLIA
Nays: ACCURSO
Abstain:
Excused:
-11-
RECKSON EXECUTIVE PARK, RYE BROOK, NY
APPLICATION FOR SITE DEVELOPMENT PLAN APPROVAL
SEPTEMBER 17, 2015
REV: NOVEMBER 23, 2015; DECEMBER 23, 2015
LOCATION MAP ZONING COMPLIANCE ANALYSIS LIST OF DRAWINGS SCALE
COVER SHEET
SECTIONItI ZONING REQUIREMENTS PUO PROPOSED ALTA/AGSM LAND TITLE SURVEY 111-60'
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January 26, 2015 R-2
RESOLUTION
AUTHORIZING THE SUBMISSION OF A NYS HOME RULE REQUEST TO
REAUTHORIZE A HOTEL OCCUPANCY TAX
WHEREAS, the Village of Rye Brook desires to reauthorize an occupancy tax
on any room for hire within the Village first enacted in 2010 for a three (3) year period
and renewed in 2013 for an additional three (3) year period; and
WHEREAS, the rate of such tax shall not exceed three (3) percent of the per
diem rental rate for each room; and
WHEREAS, NYS Senator George Latimer has introduced NYS legislation to
the Senate with bill number 5.6079, and NYS Assemblyman Steve Otis has introduced
NYS legislation to the Assembly with bill number A.9072; and
WHEREAS, this legislation requires the passage of a Home Rule Request to
the NYS Senate and NYS Assembly by the Village of Rye Brook.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the
Village of Rye Brook hereby approves the submission of a Home Rule Request to the
NYS Senate and Assembly for bill numbers 5.06079 and A.9072 that would not
exceed a three (3) percent daily room tax for a hotel, motel, or similar place of public
accommodation; and
BE IT FURTHER RESOLVED, that the Mayor and Administrator/Clerk are
hereby authorized to submit the Home Rule Request and to execute and deliver all
necessary documents to New York State.
S06079 Summary:
BILL NO S06079
SAME AS
SAME AS A09072
SPONSOR LATIMER
COSPNSR
MLTSPNSR
Amd S2, Chap 381 of 2010
Extends the village of Rye Brook occupancy tax for three years.
Go to top
S06079 Actions:
BILL NO S06079
10/28/2015 REFERRED TO RULES
01/06/2016 REFERRED TO INVESTIGATIONS AND GOVERNMENT OPERATIONS
Go to top
S06079 Votes:
There are no votes for this bill in this legislative session.
Go to top
S06079 Memo:
Memo not available
Go to top
S06079 Text:
STATE OF NEW YORK
6079
2015-2016 Regular Sessions
IN SENATE
October 28, 2015
Introduced by Sen. LATIMER -- read twice and ordered printed, and
when
printed to be committed to the Committee on Rules
AN ACT to amend chapter 381 of the laws of 2010 amending the tax
law
relating to the imposition of an occupancy tax in the village of
Rye
Brook, in relation to extending the expiration thereof
The People of the State of New York, represented in Senate and
Assembly, do enact as follows:
1 Section 1 . Section 2 of chapter 381 of the laws of 2010 amending
the
2 tax law relating to the imposition of an occupancy tax in the village
of
3 Rye Brook, as amended by chapter 108 of the laws of 2013, is amended
to
4 read as follows:
5 § 2 . This act shall take effect immediately and shall expire and
be
o deemed repealed September 1, [2016] 2019.
7 § 2 . This act shall take effect immediately.
EXPLANATION--Matter in italics (underscored) is new; matter in
brackets
[—] is old law to be omitted.
LBD08729-
01-5
A09072 Summary:
BILL NO A09072
SAME AS
SAME AS 506079
SPONSOR Otis
COSPNSR
MLTSPNSR
Amd §2, Chap 381 of 2010
Extends the village of Rye Brook occupancy tax for three years.
Go to top
A09072 Actions:
BILL NO A09072
01/21/2016 referred to ways and means
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A09072 Votes:
There are no votes for this bill in this legislative session.
Go to top
A09072 Memo:
NEW YORK STATE ASSEMBLY
MEMORANDUM IN SUPPORT OF LEGISLATION
submitted in accordance with Assembly Rule III, Sec 1(f)
BILL NUMBER: A9072
SPONSOR: Otis
TITLE OF BILL:
An act to amend chapter 381 of the laws of 2010 amending the tax law
relating to the imposition of an occupancy tax in the village of Rye
Brook, in relation to extending the expiration thereof
PURPOSE OR GENERAL IDEA OF BILL:
To authorize the Village of Rye Brook to extend a room occupancy tax not
to exceed 3%.
SUMMARY OF SPECIFIC PROVISIONS:
This bill extends the current Village of Rye Brook occupancy tax for
another three years until September 1, 2019.
EXISTING LAW:
This legislation extends the law currently existing and allows for this
occupancy tax to expire in 2019.
JUSTIFICATION:
This bill extends the current Village of Rye Brook occupancy tax. The
Village of Rye Brook has used these non-property tax revenues to control
property tax increases and support Village expenses including offset
impacts of rising pension costs, healthcare costs and other expenses not
fully discretionary.
PRIOR LEGISLATIVE HISTORY:
2010-2011: A 231-A Latimer; S 1180-A OPPENHEIMER
08/13/10 SIGNED CHAP.381
2012-2013: A 3823 Otis; S 2594 Latimer
07/12/13 SIGNED CHAP. 108
FISCAL IMPLICATIONS:
None to the State of New York
EFFECTIVE DATE:
This act shall take effect immediately.
Go to top
A09072 Text:
STATE OF NEW YORK
9072
IN ASSEMBLY
January 21, 2016
Introduced by M. of A. OTIS -- read once and referred to the
Committee
on Ways and Means
AN ACT to amend chapter 381 of the laws of 2010 amending the tax
law
relating to the imposition of an occupancy tax in the village of
Rye
Brook, in relation to extending the expiration thereof
The People of the State of New York, represented in Senate and
Assem-
bly, do enact as follows:
1 Section 1 . Section 2 of chapter 381 of the laws of 2010 amending
the
2 tax law relating to the imposition of an occupancy tax in the village
of
3 Rye Brook, as amended by chapter 108 of the laws of 2013, is amended
to
4 read as follows:
5 § 2 . This act shall take effect immediately and shall expire and
be
6 deemed repealed September 1, [2016] 2019.
7 § 2 . This act shall take effect immediately.
EXPLANATION--Matter in italics (underscored) is new; matter in
brackets
[—] is old law to be omitted.
January 26, 2016 R3
RESOLUTION
CONSIDERING AN APPOINTMENT TO THE
TOWN OF RYE BOARD OF ASSESSMENT REVIEW
WHEREAS, there is an existing agreement between the Town of Rye and
the Villages of Rye Brook and Port Chester describing the method of appointment
for members of the Town of Rye Board of Assessment Review; and
WHEREAS, in accordance with this agreement, the Town of Rye has
recommended the re-appointment of Brian Niles to serve a five (5) year term on the
Town of Rye Board of Assessment Review as the Town of Rye Designated Member;
and
WHEREAS, the Rye Brook Village Board wishes to consent to this
recommended appointment of Brian Niles to serve a five (5) year term on the Town
of Rye Board of Assessment Review as the Town of Rye Designated Member.
NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook
Board of Trustees hereby consents to the Town of Rye's appointment of Brian Niles
of 70 Rock Ridge Drive, Rye Brook, NY, to serve as the Town of Rye's Designated
Member to the Board of Assessment Review (BAR) for a term of five (5) years,
which term begins on October 1, 2015 and will expire on September 30, 2020, in
accordance with the inter-municipal agreement among the Town of Rye and the
Villages of Rye Brook and Port Chester; and
BE IT FURTHER RESOLVED, that a copy of this resolution shall be
forwarded by the Village Administrator/Clerk to the Town of Rye for final approval.
INTERMUNICIPAL AGREEMENT BY AND AMONG
THE TOWN OF RYE,NEW YORK,THE VILLAGE OF PORT CHESTER,NEW
YORK, AND THE VILLAGE OF RYE BROOK,NEW YORK
RELATIVE TO THE TOWN OF RYE BOARD OF ASSESSMENT REVIEW
THIS AGREEMENT, made and entered this 31 day of December 2004, by and among
the Town of Rye, a municipal subdivision of the State of New York, situate in the County of
Westchester, with offices at 10 Pearl Street Port Chester New York (hereinafter referred to as the
"Town"), the Village of Port Chester, a municipal subdivision of the State of New York; situate
in County of Westchester and Town of Rye, with offices at 10 Pearl Street Port Chester, New
York (hereinafter referred to as "Port Chester"), and the Village of Rye Brook, a municipal
subdivision of the State of New York, situate in the County of Westchester and Town of Rye
with offices at 93 8 King Street, Rye Brook New York (hereinafter referred to as "Rye Brook").
Port Chester and Rye Brook are hereinafter sometimes individually referred to as a"Village" and
collectively as the "Villages."
WITNESSETH:
WHEREAS, the Town recently completed a real property reassessment of the Town Tax
Assessment Roll for the 2004 tax year; and
WHEREAS, Port Chester and Rye Brook are separate tax assessing units, but in the past
each has used the Town roll and each has appointed the Town Assessor to act as Village
Assessor for Village assessing purposes; and
WHEREAS, each Village has appointed its own Board of Assessment Review for
purposes of hearing grievances against each respective Village roll; and
WHEREAS, due to the differences in valuation dates and taxable status dates between
the Villages and Town, the Villages have determined that continuing to adopt the Town roll as
the Village roll and establish and maintain its own separate tax assessment office and
administration would be costly and inefficient; and
WHEREAS, in the interests of economy and tax savings to the residents of the Villages,
Port Chester and Rye Brook have resolved to relinquish their respective Assessing Unit status by
adoption of local law as required by New York Real Property Tax Law(RPTL) §1402 (3); and
WHEREAS, in the interests of fairness and inter-municipal cooperation, the Town of
Rye has resolved to work with the Villages to insure that in the future, each separate Village has
consistent, adequate and fair representation on the Town of Rye Board of Assessment and
Review("BAR").
NOW, THEREFORE, IT IS HEREBY AGREED, by the Town of Rye, the Village of
Pont Chester and the Village of Rye Brook as follows:
11!6257
0117920-007
1. Composition of the BAR.Throughout the term of this Agreement, the Town hereby
agrees:
A. That the BAR, which is currently constituted at five (5) members, shall remain at
five (5) members;
B. That of the current BAR members, two (2) are Port Chester residents, two (2) are
Rye Brook residents. The names of the foregoing BAR members, together with
their respective term of office and residence address are set forth on Schedule "A"
attached hereto;
C. That, in addition to the criteria and requirements for BAR members set forth in
§523 of the RPTL, the Town shall appoint members to the BAR so that two (2)
members shall be residents of Port Chester (the "Port Chester Members") and two
(2) members shall be residents of Rye Brook (the "Rye Brook Members"}. Next
to each current member's name listed on Schedule A is designation as to whether
such member is a Port Chester Member or a Rye Brook Member;
D. That one (1) of the two (2) Port Chester Members shall hereinafter be a "Port
Chester Designated Member" and the other Port Chester Member shall be a "Rye
Town Designated PC Member." One (1) of the two (2) Rye Brook Members shall
hereinafter be a "Rye Brook Designated Member" and the other Rye Brook
Member shall be a"Rye Town Designated RB Member;" and
E. That in addition to the foregoing, the Town shall make BAR appointments in
accordance with the additional requirements of this Agreement.
2. Method of Appointment of BAR Members.
A. Commencing with the next vacancy of a Port Chester Member, whether by
expiration of said member's term or otherwise, the Town Board shall appoint a
replacement for such member from recommendation submitted by resolution from
the Port Chester Board of Trustees, provided that such recommended member
satisfies the requirements of §523 of the RPTL. This member shall be the Port
Chester Designated Member and the parties to this Agreement shall amend
Schedule A to reflect this appointment. Thereafter, so long as: (i) this Agreement
remains in effect, and (ii) Port Chester remains a party to this Agreement,
replacements of the Port Chester Designated Member shall be appointed by the
Town Board in the manner set forth herein.
B. Commencing with the next vacancy of a Rye Brook Member, whether by
expiration of said member's term or otherwise the Townand shall appoint a
replacement for such member from in � "� submitted by 1
resolution frQIrr� the Rye Brook Board of Trustees, provided that such
salts lies the requirements of §523 of the RPTL. This member
shall be the Rye Brook Designated Member and the parties to this Agreement
shall amend Schedule A to reflect this appointment. Thereafter, so long as: (i)tI
1116257
0117420.007
Agreement remains in effect, and (ii) Rye Brook remains a party to this
Agreement, replacements of the Rye Brook Designated Member shall be
appointed by the Town Board in the manner set forth herein.
C. After appointment of the first Port Chester Designated Member, the remaining
Port Chester Member shall thereafter be the Rye Town Designated PC Member.
Vacancies of the Rye Town Designated PC Member's seat, whether by expiration
of said member's term or otherwise, shall be filled by appointment by the Town
Board after (i) referral of such proposed appointment to the Port Chester Board of
Trustees, and (ii) receipt of consent of such proposed appointment by resolution
adopted by a majority of the Port Chester Board. In the event that a majority of the
Port Chester Board fails or refuses by resolution to consent to such referral, Rye
Town shall make another referral or referrals to the Port Chester Board, until a
majority of such Board consents to a referral by majority vote. Notwithstanding
the foregoing, if the Village Board fails or refuses to consent to three (3) referrals
from the Town Board, the matter of the appointment of the Rye Town Designated
PC Member shall be submitted for determination to a panel consisting of the
Mayor of the Village of Port Chester,the Mayor of the Village of Rye Brook and
the Supervisor of the Town of Rye (the "Panel"). The Panel is hereby authorized
to consider for appointment as the Rye Town Designated PC Member any of the
three (3) referrals previously made by the Town Board or any other qualified Port
Chester resident. The person selected by majority vote of the Panel shall be
appointed as the Rye Town Designated PC Member.
D. After appointment of the first Rye Brook Designated Member, the remaining Rye
Brook Member shall thereafter be the Rye Town Designated RB Member.
Vacancies of the Rye Town Designated RB Member's seat, whether by expiration
of said member's term or otherwise, shall be filled by appointment by -the Town
Board after (i) referral of such proposed appointment to the Rye Brook Board of
Trustees, and (ii) receipt of consent of such proposed appointment by resolution
adopted by a majority of the Rye Brook Board. In the event that a majority of the
Rye Brook Board fails or refuses by resolution to consent to such referral, Rye
Town shall make another referral or referrals to the Rye Brook Board, until a
majority of such Board consents to a referral by majority vote. Notwithstanding
the foregoing, if the Village Board fails or refuses to consent to three (3) referrals
from the Town Board, the matter of the appointment of the Rye Town Designated
RB Member shall be submitted for deternunation to a panel consisting of the
Mayor of the Village of Port Chester, the Mayor of the Village of Rye Brook and
the Supervisor of the Town of Rye (the "Panel"). The Panel is hereby authorized
to consider for appointment as the Rye Town Designated RB Member any of the
three (3) referrals previously made by the Town Board or any other qualified Rye
Brook resident. The person selected by majority vote of the Panel shall be
appointed as the Rye Town Designated RB Member.
3. Term. This Agreement shall be for a term of ten (10) years, said term to cornmence
on December 31, 2004 and to end on December 31,2014 and shall continue from year
to year thereafter until terminated by any party hereto on sixty (60) days prior written
0 :6257
01:17930.007
days prior written notice to all other parties hereto. Notwithstanding the foregoing,
the Villages reserve the right to cancel their participation in this Agreement by
adopting a local law in accordance with §1402 (3)(b) rescinding the local law which
discontinued their existence as an independent assessing unit.
4. Arbitration. Should any dispute arise between the Town and either of the Villages
respecting any of the terms of this Agreement, the disputed matter shall be settled by
arbitration, in accordance with the laws of the State of New York, by three arbitrators,
one of whom shall be selected by each party to the dispute, and the third by the two
arbitrators so selected. If the selection of any arbitrator shall not be made within
fifteen (15) days of the time that either party to the dispute shall notify the other of the
name of the arbitrator selected by the notifying party, then the arbitrator or arbitrators
not selected shall be appointed in the manner provided by the laws of the State of
New York.
S. Authority for Execution on Behalf of the Town of Rte. The Supervisor has executed
this Agreement pursuant to a resolution adopted by the Town Council of the Town of
Rye, at a meeting thereof held on December 16, 2004. Robert M. Morabito,
Supervisor of the Town of Rye, whose signature appears hereafter, is duly authorized
and empowered to execute this instrument, and to enter into such an Agreement on
behalf of the Town of Rye. This instrument shall be executed in quadruplicate. At
least one copy shall be permanently filed, after execution thereof, in the office of the
Clerk of the Town of Rye.
6. Authoritv for Execution on Behalf of the Village of Port Chester. The Village
Manager has executed this Agreement pursuant to a resolution adopted by the Board
of Trustees of the Village of Port Chester, at a meeting thereof held on
&J, If,20QCj . Richard A. Falanka, Village Manager of the Village of Port
Chester, whose signature appears hereafter, is duly authorized and empowered to .
execute tllis instrument, and to enter into such an Agreement on behalf of the Village
of Port Chester. This instrument shall be executed in quadruplicate. At least one
copy shall be permanently filed, after execution thereof, in the office of the Clerk of
the Village of Port Chester.
7. Authority for Execution on Behalf of the Village of Rye Brook. The Mayor has
executed this Agreement pursuant to a resolution adopted by the Board of Trustees of
the Village of Rye Brook, at a meeting thereof held on NO-4e, 6 23,.AA4
Lawrence Rand, Mayor of the Village of Rye Brook, whose signature appears
hereafter, is duly authorized and empowered to execute this instrument, and to enter
into such an Agreement on behalf of the Village of Rye Brook. This instrument shall
be executed in quadruplicate. At least one copy shall be permanently filed, after
execution thereof,in the office of the Clerk of the Village of Rye Brook.
1116357
Of 17930-007
8. Modification. This agreement constitutes to complete understanding of the parties. A
modification of any terms thereof shall be valid unless in writing and signed by all
parties.
9. Waiver. No waiver of any breach of any condition of this Agreement shall be
binding unless in writing signed by the party waiving such breach. No such waiver
shall in any way affect any other term or condition of this Agreement or constitute a
cause or excuse for repetition of such or any other breach unless the waiver shall
include the same.
IN WITNESS WHEREOF, the Town of Rye, the Village of Port Chester and the
Village of Rye Brook have each, by order of their respective Town and Village Board, caused
these presents to be subscribed by the Chief Executive Officer, and the seal of the Town and such
Village to be affixed and attested by the Clerk thereof,this day of ,2004.
(Seal of the Town of Rye) TO RYE
Attest: By:
56��lt ?.,17 Robert A. Morabito, Supervisor
Linda A. Lyons, Deput Town Clerk
(Seal of the Village of Port Chester) VILLA Q
CHEST
Attest: B7
B T: harka,Village Manager
Ari�.hony S�k to,Village Clerk
(Seal of the Village of Rye Brook) VILLA E OF RYE BROOK L(
Attest: By:
Lawrence Rand,Mayor
Christopher J. BriAbury,Via e Clerk
11163$7
1 117920-007
SCHEDULE A
Town of Rye Board of Assessment Review as of 2004
NAME ADDRESS TERM RYE PORT VILLAGE TOWN
EXPIRATION BROOK CHESTER DESIGNATE DESIGNATE
MEMBER MEMBER
Milton 53 Country
Meiskin Ridge Cir., 09/30/07 X
Rye Brook
Brian 70 Rock
Niles Ridge Dr., 09/30/05 X
Rye Brook
Domenick 9 Sycamore
Patafio La.,Port 09/30/06 x
Chester
Beth 921 Shore --
Hofstetter Acres Dr., 09/30/08
Mamaroneck
Dennis 26 Lafayette - --- --- _._
Pills Dr.,Port 09/30/07 X
Chester
11/6237
0!!7920.007
January 26, 2016 R- 4
RESOLUTION
CONSIDERING THE APPROVAL OF MINUTES:
JANUARY 12, 2016
NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook
Board of Trustees hereby certifies the approval of the minutes for the meeting held on
January 12, 2016.
VILLAGE OF RYE BROOK
BOARD OF TRUSTEES MEETINGS
VILLAGE HALL, 938 KING STREET
TUESDAY, JANUARY 12, 2016
AGENDA
7:15 P.M. —EXECUTIVE SESSION
7:30 P.M. —REGULAR MEETING
PLEDGE OF ALLEGIANCE
REPORT/PRESENTATIONS
AFFORDABLE HOUSING
PUBLIC HEARINGS:
1) Considering a request for a app ication for a ler II Home Occupation Permit at 54
Rock Ridge Drive.
RESOLUTIONS:
1) Considering equest for an applicati for a Tier III Home Occupation Permit at 54
idge Drive
2) Considers Community nice Aggregation (CCA) Memorandum of
Understandin
3) Co ' ering the a val of minutes from the meeting of December 15, 2015.
ADMINISTRAT REPO
OLD BUSINESS
NEW BUSINESS
• Referral to the Sustainability Committee to consider adopting the NYSDEC's "Climate
Smart Communities Pledge"
DISCUSSION ITEM
Board of Trustees Meeting
January 12,2016
Page 1 of 8
ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE
TRUSTEES PRESENT AT THE MEETING
BOARD: Trustee Susan R. Epstein
Trustee David M. Heiser
Trustee Jason A. Klein
Trustee Jeffrey B. Rednick
Mayor Paul S. Rosenberg
VILLAGE STAFF: Christopher Bradbury, Village Administrator
Edward Beane, Esq., Village Counsel
Michel Nowak, Superintendent of Public Works
Fred Seifert, Public Access Coordinator/IT
Paula Patafio, Meeting Secretary
Mayor Paul Rosenberg welcomed everyone to the Tuesday, January 12, 6 Board of Trustees
meeting; the first meeting for 2016. The Board just came in from an Executive Session, and will
need to continue after the meeting. r Rosenberg called for the first item on the agenda:
PUBLIC HEARINGS:
1) Considering a request for an application for a Tier III Home Occupation Permit
at 54 Ro Ridge Drive.
On a motion made by stee David Heiser, and conded by Trustee Susan Epstein, the public
hearing was ecl ed ope .
Mr. B y Calle 11:
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Trustee Jeffrey Rednick voting aye
Mayor Pa 1 Ro enberg voting aye
The applicant, Paola Belli ave an overview of her application. She noted that she is a Yoga
Teacher, and that is her passion. There is a separate entrance to the home that she will use as a
Yoga Studio. The previous owner had an office in the home but to be certain that this was
allowed, she contacted the Village and filed an application for a Tier III Home Occupation
Permit. There will be no signage in front of the home. A Tier III permit allows for more than
one person coming into her studio at a time and that is how she chose the Tier for her
application. Not more than six people can fit in the studio space in her home. All clients would
be required to park in the driveway.
Board of Trustees Meeting
January 12,2016
Page 2 of 8
Mayor Rosenberg called for the members of the public wishing to address the Board in support
or opposition to the application.
Juliet Solomie, 61 Rockridge Drive, a resident for the past 51 years, addressed the Board. She
and her husband raised their family there and she is now a widow and lives alone. She stated
that she was opposed to having a business across the street from her home. The first issue is a
safety issue. Rockridge Drive is a busy street. There are children on the street, people walking
dogs at night. The greater the number of cars there are the greater the possibility of an accident.
She was happy to learn that all cars will be parked on the appli nt's property. The second issue
was that a business across from her home would lower her pyoperty value.
Ms. Solomie read a letter into the record from a realto broker, Ruth Truvini, with Hoolihan
Lawrence. If there is an active business in the a eviou must disclose this to any potential
buyers. A business in a residential area has an of ut there is a b difference between having
one client and having six clients per hour.
Mr. Christopher Bradbury, Village Administrat ted that ere are different Tiers for having
a business out of your home.
A neighboring resident indicated Phatkhe-prior owner 4 Rockridge Drive did not have a
permit for a Home Occupation although she ran a business fr the premise. According to this
resident, no one knows how many clients were seen per hour.
Nancy Loomis of 1ie Lane addressed the Board. Sheted that she did feel better about
the application after hearing the applicant's overview tonigh . She hoped that the application
could be approved, but that the number of clients and visits could be restricted.
Mr. Bradbury stated that the oice cannot ticket ane for parking in the street. If clients are
not pafking in the driveway it is dealt with as violation of the permit.
Mr. Gripe , a resident of R rook, essed the Board. He felt that Rockridge Drive was not
a very wide road. By his calculations he road is only 27 feet in width. He reviewed other
breaches of the Village's Code, how they are handled, and what makes Rye Brook unique. He
stressed that it is a safety issue when additional cars on the street. The cars in the driveway will
have to back out. He felt that businesses out of homes are workable when the roads are wider.
People stay in Rye Brook because of the character of the community, and for what the
community has to offer. Communities should benefit from the home occupation. He felt that the
application should be approved, with restrictions.
Mayor Rosenberg noted that a home occupation does benefit the community. Having
accountants, attorneys, therapists, etc. available for the residents is a plus.
Ms. Loomis questioned the number of clients coming to the home. Attorney Beane, Village
Counsel, stated that the goal is one session per hour and not people coming and going every few
minutes.
Board of Trustees Meeting
January 12,2016
Page 3 of 8
On a motion made by Trustee Heiser, and seconded by Trustee Epstein, the public hearing was
closed.
Mr. Bradbury called the roll:
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Trustee Jeffrey Rednick voting aye
Mayor Paul Rosenberg voting a
Ms. Bellini noted that she put four to six people to just put umber on it. She is passionate
about Yoga and she wants to share what she has learned over the ye She is the one that came
to the Village as she wants everything done correctly.
Mayor Rosenberg noted that a home occupation was just granted on incoln Avenue. The
clients park in the driveway, and there has not been any issues. The conditions will be put into
the resolution, and the applicant will have the responsibility to follow the rule&, Mr. Bradbury
noted that if the Village receives any phones from residents that the terms of the permit are not
being followed, then research is done to see whose car is parked where, or how many people are
entering the home office, and at what times and the issue will be rectified.
Mrs. Solomie noted that the neiAbors should not be turned into 'spys. She was looking for the
rules to be followed. She once again expressed concern about the value of her home and safety.
Trustee Epstein noted RtLMrsZ. Belhni'sre
qu is not as intensive or aggressive as other
requests received by the Village.
Truste ednick noted that this is a residentia area, and no one is looking to disrupt the
neighbors. He suggested reducing the number of clients to four, and restricting the start time.
Mrs. Bellini stated that she did not have any problems with the suggested restrictions.
Trustee Heiser no Vparki the cars in the driveway addresses many of the neighbor's
issues.
Mr. Grippo suggestedhe days fromfive days a week to two or three days per week
was a possible compromise.
Mrs. Solomie felt that having eight cars a day coming and going would be a disruption,
especially for her as she resides directly across the street. She asked that the Board consider not
granting the application.
Mayor Rosenberg called for the resolution on this matter:
Board of Trustees Meeting
January 12,2016
Page 4 of 8
RESOLUTIONS:
1) Considering a request for an application for a Tier III Home Occupation Permit
at 54 Rock Ridge Drive.
Mr. Bradbury read the following resolution:
RESOLUTION
CONSIDERING A TIER III HOME OCCUPATION PERMIT FOR A YOGA STUDIO
AT 54 ROCK RIDGE DRIV
VILLAGE OF RYE BROOK BOARD OF TRUSTEES
WHEREAS Ana Paula Bellini owner o1W Rock Ridge Drive 7dres to receive a Tier
III Home Occupation Permit for use of the residence as a Yoga Studio; and
WHEREAS, Ms. Bellini submitted a Home Occu anon Permit Application to the
Building Department as well as photographs of the roposed io, survey of the property, floor
plans and a description o the proposed use; and
WHEREAS, s. Bellini as outlined th rs o tion and number of employees
for the proposed Home Occupation in accordance with the Vil age of Rye Brook Code; and
WHEREAS, a dudvertised public hearing was held on January 12, 2016 to consider 54
the Tier III Home atidn Permit under the terms and conditions set forth in the Village
Code, at which tim thosO wishing to be heard on the Application were given such
opportunity, and the pub ring was closed on January 12, 2016.
NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of
Rye Brook hereby rants a Tier III Home Occupation Permit to Ana Paula Bellini to operate a
yoga studio at 54 Ridge Drive, Rye Brook, New York in accordance with Village Code,
subject to the follows ndi
1. Prior to co in
operation of the yoga studio as a home occupation, the
Applicant shall comply with all applicable requirements of the New York State
Uniform Fire Prevention and Building Code and Village of Rye Brook Code, as
determined by the Village of Rye Brook Building and Fire Inspector.
2. The Tier III Home Occupation Permit shall be valid for a period of one year from the
date of this Resolution, subject to renewal as provided at Village Code §250-
38.1)(3)(e).
Board of Trustees Meeting
January 12,2016
Page 5 of 8
3. Hours be Monday to Friday 9am to Bpm with a maximum of 2 sessions per day and a
maximum of 4 people per session. All parking must be off street parking.
Trustee Rednick made a motion to amend the resolution in connection with parking,
time, and the number of clients.
It was noted that the permit must be renewed annually, but the applicant does not
need to come back before the Board. Attorney Beane stated that if the conditions are
being followed there should be no complaints an no reason for a review of the
application. If people are complaining, then a review n take place.
On a motion made by Trustee Susan Epstein, and onded by Trustee David Heiser, the
resolution was adopted as amended.
Mr. Bradbury called the roll:
Trustee Susan Epstein voting aye
Trustee David M. Heiser o:t e
Trustee Jason Klein voting aye
Trustee Jeffrey Redn voting aye
Mayor Paul Rosenberg voting ay
'A�
2) Considering a Community Choice Aggregation (CCA) Memorandum of Understanding.
IN
Mr. Bradbury read the following resolution:
RE ION
RES OLUT N AUTHO ING AD TION OF MEMORANDUM OF AGREEMENT
AND ENERGY ERVICES AGREEMENT
In
LAG RYE BROOK BOARD OF TRUSTEES
WHEREAS, the llage of Rye Brook previously adopted a Resolution dated
July 2, 2015 agreeing to enter into an agreement with Sustainable Westchester authorizing the
Mayor to execute any and all documents with respect to the Community Choice Aggregation
program ("CCA Program") in Westchester County which would allow the Village Board to
participate in a program with Sustainable Westchester to procure energy supply from energy
services companies for the residents of the Village;
WHEREAS, the Resolution authorized the Mayor to execute any and all documents to
give effect to the Resolution
Board of Trustees Meeting
January 12,2016
Page 6 of 8
NOW THEREFORE, BE IT RESOLVED, that the Mayor is authorized to execute the
attached Memorandum of Understanding in furtherance of the Village of Rye Brook's
participation in the CCA Program;
BE IT FURTHER RESOLVED, that the Mayor also is authorized to execute an Energy
Services Agreement ("ESA") in the form attached to the Memorandum of Understanding,
subject to further review and revision by the Village Attorney, which authorizes Sustainable
Westchester to accept bids for energy service so long as the minimum requirements set forth in
the Memorandum of Understanding and Resolution dated July 0
015 are satisfied.
Mayor Rosenberg noted that a local law has been approved. Mr. Bradbury noted that the Village
was anxious to get started. There are now 24 communities in Westchester that have joined this
program. The next step is to see results. Community Choice Aggregation (CCA) needs to be
sure that all of the communities want to go forward.
Attorney Beane noted that the municipalities are making it very clear that Rye Brook is in on
board with this program and ready to move forwar
Glen Wynberg of Sustainable Westchester reviewed additional communities that have recently
come on board. He noted that there is a cont in place: Once the door is closed, the RFP will
be issued. Two weeks later a decision will be made-4nd they will accept a bid on the spot. From
there, they will have at least seven days to transfer the customer data. There is a rescission
period of 20 (28) days. Data has been collected from Con Ed for their customers. Residents will
receive an opt out letter. It was noted that some people have already chosen an ESCO and
Natural Gas pricing has dropped.
On a moti Trustee Epstein, econ by Trustee Jason Klein, the resolution was
adopte
Mr. Bra ury called the r
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Trustee Jeffrey Rednick voting aye
Mayor Paul Rosenberg voting aye
3) Considering the approval of minutes from the meeting of December 15, 2015.
On a motion made by Trustee Susan Epstein, and seconded by Trustee David Heiser, the
summary was approved.
Mr. Bradbury called the roll:
Board of Trustees Meeting
January 12,2016
Page 7 of 8
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Trustee Jeffrey Rednick voting aye
Mayor Paul Rosenberg voting aye
ADMINISTRATOR'S REPORT
Mr. Bradbury noted that the Solarize Rye Brook program is st progress. It started in October
of 2015. Information can be found on the Village's website.
The Village is picking up Christmas Trees and will continue pickups until they are all gone.
The 2016 Sanitation Calendars are available. It c also be access through the Village's website.
Village Hall will be closed on Monday, Janu 8, 2016, in observanMartin Luther King
Day.
The Auditors will be at the next Bo Trustees nice mg review the fiscal r 2014-2015.
NEW BUSINESS
• Referral to the Sustain Committee to consider adopting the NYSDEC's "Climate
Smart Communifes Pledg
Trustee Jason Klein gave a brief overview of this matter. This pledge means you are looking for
ways to conserve energy. There are ten elements that are reviewed. The Sustainability
Committee has already started discussing this matter. Mayor Rosenberg noted that this matter
will be discussed further.
The next meetin of the Board of Trustees are scheduled for January 26 and February 9, 2016
Mayor Rosenberg called for a motion and second to go into an Executive Session. On a motion
made by Trustee Epstein, and seconded by Trustee Heiser, the meeting was adjourned at 9:11
p.m. and the Board returned to an Executive Session.
AV
Mr. Bradbury called the roll:
Trustee Susan Epstein voting aye
Trustee David M. Heiser voting aye
Trustee Jason Klein voting aye
Trustee Jeffrey Rednick voting aye
Mayor Paul Rosenberg voting aye
Board of Trustees Meeting
January 12,2016
Page 8 of 8