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HomeMy WebLinkAbout2003-02-25 - Board of Trustees Meeting Minutes SPECIAL MEETING/AGENDA MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, FEBRUARY 25, 2003-7:30 P.M. AGENDA RESOLUTIONS 1. SETTING DATE FOR A PUBLIC HEARING TO CONSIDER THE SAMMARTINO/PIRRO SUBDIVISION APPLICATION LOCATED AT 225 BETSY BROWN ROAD. 2. SETTING A DATE FOR A PUBLIC HEARING TO CONSIDER ELIZABET CARLSON'S SUBDIVISION APPLICATION LOCATED AT 30 LINCOLN AVENUE. 3. SETTING DATE FOR PUBLIC HEARING TO CONSIDER AMENDING CHAPTER 250 OF THE VILLAGE CODE WITH REGARD TO NON- CONFORMING HOME OCCUPATIONS/SPECIAL PERMIT LAW. 4. ENDORSING CERTAIN PORTIONS OF THE EXECUTIVE BUDGET OF THE STATE OF NEW YORK WHICH BENEFITS LOCAL GOVERNMENT. 5. APPROVING THE 2003 STOP-DWI AGREEMENT BETWEEN WESTCHESTER COUNTY AND THE VILLAGE OF RYE BROOK. 6. AUTHORIZING SURVEYS FOR TWO-VILLAGE-OWNED PROPERTIES ON KING STREET AND AUTHORIZING A CONCEPTUAL DESIGN PLAN TO CONSTRUCT A SOCCER/SOFTBALL FIELD AT HARKNESS PARK. 7. APPROVING THE VILLAGE OF RYE BROOK'S PARTICIPATION IN THE WESTCHESTER COUNTY FIRE MUTUAL AID PLAN. 8. APPROVING BUDGET MODIFICATIONS FOR SNOW REMOVAL OVERTIME, HIGHWAY MAINTENANCE OVERTIME, TREE MAINTENANCE AND EMPLOYEE BENEFITS. 9. APPROVING MEETING MINUTES: JANUARY 14, 2003 AND JANUARY 28, 2003 Board of Trustee Meeting February 25,2003 Page 1 of 15 ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION OF NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING Next Trustee Meetings: March 11, 2003 and March 25, 2003 CONVENE The meeting was called to order at 7:40 p.m. and the Pledge of Allegiance followed. BOARD Trustee Donald Degling Trustee Carol Goodman Trustee Robert Harris Trustee Dean Santon Mayor Francis Filipowski STAFF Christopher Bradbury, Village Administrator Connie DiSalvo, Assistant to the Administrator Victor Carosi, Village Engineer Edward Beane, Esq.,Village Attorney (arrived at 8:42 p.m.) Nicholas Ward-Willis, Esq., Village Attorney Marilyn Timpone-Mohamed, Village Planning Consultant David Stolman, Village Consultant Fred Siefert, Public Access Coordinator Robert Santoro, Chief of Police Robert Bertolacci, Parks & Recreation Superintendent Mayor Filipowski began the meeting by honoring two of the Village's Employees for their years of dedicated service. Lieutenant Theodore Sabato, a 30-year veteran of the Police Department, and Police Officer Gregory Austin, a 15-year veteran, were presented with Certificates of Appreciation. Mayor Filipowski called for the first Resolution on the Agenda. 1. SETTING DATE FOR A PUBLIC HEARING TO CONSIDER THE SAMMARTINO/PIRRO SUBDIVISION APPLICATION LOCATED AT 225 BETSY BROWN ROAD Board of Trustee Meeting February 25,2003 Page 2 of 15 Lawrence Engle, Esq., representative for the applicant, asked for clarification of the Notification process. The applicant was unsure whether the information should state that this was a subdivision or a lot merger. He reminded the Board that the two lots were commonly owned and were being merged in order to create a conforming lot for the applicant to construct an addition to their home. Edward Beane, Esq., Village Counsel responded that the application was technically a subdivision application, however, the notice could read subdivision/lot merger. Mr. Engle stated that when the two lots were merged then a determination of what can be constructed in accordance with the Code can be made. Without this merger nothing could be built on the property. In addition, this merger makes it possible to construct the addition as-of-right. The application for the addition will be before the Building Department. Mayor Filipowski asked that the Board of Trustees consider waiving the 500' notification requirement and reduce it to 250'. Trustee Santon noted that this matter was previously discussed on January 14, 2003. At that time it was noted that this was a re-subdivision, and referred to as a minor action. He felt that the 250' notification standard was sufficient. Trustee Degling agreed and made a motion to waive the 500' requirement, substituting the 250' requirement. Trustee Santon seconded the motion. Mr. Beane noted that the resolution would be corrected to reflect that this application was for a lot merger/subdivision. Mr. Bradbury read the amended resolution for the Board. On a motion made by Trustee Degling, and seconded by Trustee Goodman, the resolution was approved as amended. RESOLUTION SETTING DATE FOR A PUBLIC HEARING TO CONSIDER THE SAMMARTINO/PIRRO LOT MERGER/SUBDIVISION APPLICATION LOCATED AT 225 BETSY BROWN ROAD RESOLVED, that the Board of Trustees shall hold a public hearing on March 25, 2003 at 7:30 p.m. at the Village Hall, 938 King Street, Rye Brook, New York to consider the application of Arthur V. Sammartino and Denise Pirro ("the applicant") for the Lot Merger/Subdivision of two existing, adjacent, commonly owned parcels of land into one parcel located at 225 Betsy Brown Road; and Board of Trustee Meeting February 25,2003 Page 3 of 15 BE IT FURTHER RESOLVED, that the clerk shall publish a notice of public hearing as required by law and the applicant shall comply with all provisions of the Village Code, Section 250-40, with respect to Notification Requirements as adopted by the Board of Trustees on January 14, 2003; and BE IT FURTHER RESOLVED, that the Village Board of Trustees hereby grants the following exceptions/waivers with respect to Notification Requirements: 1) An area map at a scale of 1"= 40' shall be substituted rather than at a scale of F'= 400', using the most current Tax Maps and Tax Assessment Roll, depicting the site and surrounding properties, zoning district boundary lines, municipal boundary lines, the notification area, and the tax lot identification for each lot wholly or partially within the notification area. The mail notification area shall be defined as a radius line measured from 250 feet. instead of 500 feet. from the property lines of the subject property. Ms. Di Salvo called the roll: TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE 2. SETTING A DATE FOR A PUBLIC HEARING TO CONSIDER ELISABET CARLSON'S SUBDIVISION APPLICATION LOCATED AT 30 LINCOLN AVENUE. Anthony Provenzano, Esq., addressed the Board as the representative for the applicant. He asked for clarification of the Village's new law regarding sign posting. Mr. Beane responded that the initial sign should be posted one week prior to the Planning Board meeting. The second sign, the update sign, should be posted two weeks prior to the Village Board meeting. Mr. Provenzano reviewed the background for this application, noting that this application has been before the Board in various phases. The first phase was the request for a waiver from the Moratorium. The Board allowed the applicant to go before the Planning Board. The Planning Board recommended approval subject to conditions. At this time Mr. Provenzano requested a waiver regarding the notification requirements. He noted that this application has already been noticed Board of Trustee Meeting February 25,2003 Page 4 of 15 two times through the Planning Board process. This is not a subdivision application where homes will be constructed. It is one resident selling the rear yard of their property to adjacent neighbor. He also requested approval for the wording of the sign to be installed. He suggested that it be called a Subdivision/Wetland Permit Application. Mr. Beane felt that it would be fine to refer to this application as a Subdivision/Wetland Permit application. He stated that notification under Village Code is required to be made via Certified Mail/Return Receipt Requested. He also stated that a 250' notification area would be sufficient, and reminded the applicant that the tax maps from the Town of Rye should be used for the notification process. Trustee Santon questioned when the applicant would be dealing with the wetlands process. Mr. Provenzano noted that he has dealt with the wetlands issue. Mr. Carosi, Village Engineer, stated that wetlands issues have been discussed along with the subdivision and site plan process. A wetlands plan was developed and reviewed by the Village's Planning Consultant. Mr. Beane noted that a motion to modify the resolution before the Board was required. He summarized the modifications, noting that the waiver information needed to be added and the public notice and sign should read Subdivision/Wetlands Application. There technically is no Wetland Permit application before the Board, however, public notice is required as there are potential encroachments to the wetlands. The granting of a wetland permit can be done through a `whereas' clause in the approval resolution. Trustee Santon noted that the Planning Board's resolution contains a note regarding a conservation easement. This easement should mirror what was done on the Deer Run parcels. The contract vendee does not have a restrictive covenant. Mr. Provenzano stated that the applicant has agreed to allow a 15' easement that would theoretically run along the parcel. Mr. Beane was asked to review this matter. Trustee Degling made a motion to amend the resolution by substituting the requirement for 1" = 40' instead of 1" = 400% to reduce the notification requirement from 500' from the property line to 250' from the property line; and to revise the title to Subdivision/Wetlands on the resolution and to understand that this same title will be on the sign. Trustee Santon seconded the motion. RESOLUTION SETTING DATE FOR A PUBLIC HEARING TO CONSIDER ELISABET CARLSON'S SUBDIVISIONIWETLANDS PERMIT APPLICATION LOCATED AT 30 LINCOLN AVENUE Board of Trustee Meeting February 25,2003 Page 5 of 15 RESOLVED, that the Board of Trustees shall hold a public hearing on March 25, 2003 at 7:30 p.m. at the Village Hall, 938 King Street, Rye Brook, New York to consider the application of Elisabet Carlson ("the Applicant") for the subdivision of the existing parcel of land located at 30 Lincoln Avenue into two parcels, one of which is intended to be sold to the adjoining neighbor and is not intended to create a separate building lot; and BE IT FURTHER RESOLVED, that the Clerk shall publish a notice of public hearing as required by law and the applicant shall comply with all provisions of the Village Code, Section 250-40, with respect to notification requirements as adopted by the Board of Trustees on January 14, 2003; and BE IT FURTHER RESOLVED, that the Village Board of Trustees hereby grants the following exceptions/waivers with respect to notification requirements: 1) An area map at a scale of F'= 40' shall be substituted rather than at a scale of F'= 400', using the most current tax maps and tax assessment roll, depicting the site and surrounding properties, zoning district boundary lines, municipal boundary lines, the notification area, and the tax lot identification for each lot wholly or partially within the notification area. The mail notification area shall be defined as a radius line measured from 250' instead of 500' from the property lines of the subject property. Ms. Di Salvo called the roll: TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE 3. SETTING DATE FOR PUBLIC HEARING TO CONSIDER AMENDING CHAPTER 250 OF THE VILLAGE CODE WITH REGARD TO NON- CONFORMING HOME OCCUPATIONS/SPECIAL PERMIT LAW. Mr. Bradbury read the resolution. On a motion made by Trustee Santon and seconded by Trustee Goodman the following resolution was adopted: Board of Trustee Meeting February 25,2003 Page 6 of 15 RESOLUTION SETTING DATE FOR A PUBLIC HEARING TO CONSIDER AMENDING CHAPTER 250 OF THE VILLAGE CODE WITH REGARD TO NON CONFORMING HOME OCCUPATIONS/SPECIAL PERMIT LAW RESOLVED, that the Board of Trustees shall hold a public hearing on April 8, 2003 at 7:30 p.m. at the Village Hall, 938 King Street, Rye Brook, New York to consider a proposed local law to amend Chapter 250 of the Village Code to incorporate Health, Safety and General Welfare provisions for preexisting nonconforming home occupations and to consider establishing a home occupation permit, to be renewed annually, for all pre-existing Tier II and Tier III home occupations, stating that they are in compliance with all applicable sections of said local law. Trustee Santon noted that the public needs to be informed about this proposed local law. The nature of this proposed law has far reaching impacts, especially when considering Tier I Home Occupations. Anyone that works from home would technically fall under a Tier I Home Occupation. Mayor Filipowski felt that news releases in the local newspapers and an article in the Village's newsletter would accomplish Trustee Santon's intent of informing the public of this issue. Trustee Goodman also suggested that this matter also be addressed on the Village's website. Trustee Santon felt that Tier I Home Occupations should be excluded from this process. Mr. Bradbury noted that Tier I would be subject to the Health, Safety and Welfare provisions as presently proposed in the draft regulations. Mayor Filipowski suggested that the public hearing be set for April as the Village's newsletter will be sent out mid-March, early April. The Board, however, made a decision to leave this matter on for March 25, 2003. This matter could be continued to April if necessary. Trustee Goodman made a motion to approve the resolution as amended. The motion was seconded by Trustee Santon. TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE Board of Trustee Meeting February 25,2003 Page 7 of 15 TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE Mayor Filipowski called for item 94 on the agenda: 4. ENDORSING CERTAIN PORTIONS OF THE EXECUTIVE BUDGET OF THE STATE OF NEW YORK WHICH BENEFITS LOCAL GOVERNMENT. Mr. Bradbury read the following resolution. On a motion made by Trustee Santon, and seconded by Trustee Degling, the resolution was adopted. RESOLUTION ENDORSING CERTAIN PORTIONS OF THE EXECUTIVE BUDGET OF THE STATE OF NEW YORK WHICH BENEFITS LOCAL GOVERNMENT WHEREAS, Governor George Pataki has introduced the 2003-2004 Executive Budget for the State of New York and said Budget includes a wide range of initiatives that increase local government flexibility and remove longstanding, state-imposed impediments on local government operations, including but not limited to (1) full repeal of the Wicks Law Requirement for local municipalities, (2) amending the prevailing wage provision of State Labor Law so that construction wages paid in State and Municipal projects could more closely reflect the true cost of labor, (3) establishing a reasonable market based method of calculating interest in Court judgments similar to the methods used in judgments involving the Federal Government and (4) the Governor's proposal to enhance local government revenue generation including, opportunities for local municipalities to realize greater revenues by expanding investment options of local governments and allowing the establishment of fees for certain police and emergency services; and (5) maintaining the current year level of revenue sharing NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook hereby endorses and supports the aforementioned proposed provisions of the Executive Budget that would be to the benefit of local municipalities and tax payers by more efficiently permitting the management of local government matters and permitting flexibility in governmental decisions all resulting in savings to the tax payers of the Village of Rye Brook. Board of Trustee Meeting February 25,2003 Page 8 of 15 Mr. Bradbury summarized this law for the Board. He gave examples of how the bidding process would now work. There were no comments from the Board on this resolution. TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE 5. APPROVING THE 2003 STOP-DWI AGREEMENT BETWEEN WESTCHESTER COUNTY AND THE VILLAGE OF RYE BROOK. Mr. Bradbury read the following resolution. On a motion made by Trustee Degling, and seconded by Trustee Santon, the resolution was adopted. RESOLUTION APPROVING THE 2003 STOP DWI AGREEMENT BETWEEN WESTCHESTER COUNTY AND THE VILLAGE OF RYE BROOK RESOLVED, that the Village of Rye Brook is authorized to enter into a 2003 Stop DWI Patrol Project Reimbursement Contract with Westchester County for reimbursement of overtime and added patrol costs to enforce DWI/DWAI laws in the amount not to exceed $8,400.00; and it is further RESOLVED, that the Mayor is authorized to execute and deliver all documents necessary and appropriate to accomplish the purposes of this resolution. Trustee Degling requested a correction to the wording in the contract. He was reminded that this is a County contract, and that the County is reluctant to make changes, even if they are technical corrections. Mr. Bradbury and Mr. Beane stated that they would attempt to have the error corrected. TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE Board of Trustee Meeting February 25,2003 Page 9 of 15 MAYOR FILIPOWSKI VOTING AYE 6. AUTHORIZING SURVEYS FOR TWO-VILLAGE-OWNED PROPERTIES ON KING STREET AND AUTHORIZING A CONCEPTUAL DESIGN PLAN TO CONSTRUCT A SOCCER/SOFTBALL FIELD AT HARKNESS PARK. Mayor Filipowski noted that Mr. Ed Kulik, Chairman of the Recreation Council, submitted a request that this matter be adjourned to the next Board meeting. Trustee Degling made a motion to adjourn this matter to the next Board meeting. The motion was seconded by Trustee Goodman. Trustee Santon felt that this matter should be discussed. Mayor Filipowski felt that the comments would be more appropriate when everyone was in attendance. The motion to adjourn this resolution until the next board meeting was adopted by the following vote: TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING NO MAYOR FILIPOWSKI VOTING AYE 7. APPROVING THE VILLAGE OF RYE BROOK'S PARTICIPATION IN THE WESTCHESTER COUNTY FIRE MUTUAL AID PLAN. Mr. Bradbury read the following resolution. On a motion made by Trustee Degling, and seconded by Trustee Goodman, the resolution was adopted. RESOLUTION APPROVING THE VILLAGE OF RYE BROOK'S FIRE DEPARTMENT PARTICIPATION IN THE WESTCHESTER COUNTY FIRE MUTUAL AID PLAN RESOLVED, that the Village of Rye Brook Board of Trustees hereby approves participation of the Rye Brook Fire Department in the Westchester County Fire Mutual Aid Plan as now in effect and as amended from time to time and certifies to Westchester County, through its Commissioner of Emergency Services, that no restriction exists against "outside services" by such Fire Department within the meaning of Section 209 of the General Municipal Law Board of Trustee Meeting February 25,2003 Page 10 of 15 which would affect the power of such Fire Department to participate; and be it further RESOLVED, that a copy of this resolution be filed with the Westchester County Commissioner of Emergency Services. Trustee Degling asked Mr. Bradbury to be sure that this resolution had the support of the Port Chester Fire Chief. Ms. Di Salvo called the roll: TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE 8. APPROVING BUDGET MODIFICATIONS FOR SNOW REMOVAL OVERTIME, HIGHWAY MAINTENANCE OVERTIME, TREE MAINTENANCE AND EMPLOYEE BENEFITS. Mr. Bradbury read the following resolution. On a motion made by Trustee Degling, and seconded by Trustee Goodman, the resolution was adopted. RESOLUTION APPROVING BUDGET MODIFICATIONS FOR SNOW REMOVAL OVERTIME, HIGHWAY MAINTENANCE OVERTIME, TREE MAINTENANCE AND EMPLOYEE BENEFITS RESOLVED, that the following budget modifications be hereby approved: FROM TO AMOUNT 101.1990.424 101.5142.199 $25,000 (Contingency) (Snow Removal- Overtime) 101.1910.422 101.5110.189 $15,000 (Unallocated Insurance) (Highway Maintenance- Overtime) Board of Trustee Meeting February 25,2003 Page 11 of 15 101.8120.403 101.8560.458 $53,000 (Sewer Account) (Shade Trees- Supplemental Services) 101.7960.339 101.9060.817 $400,000 (Unappropriated (Employee Benefits- Fund Balance) Health and Dental Insurance) Mayor Filipowski stated that this winter hit hard, resulting in the need to transfer funds to cover overtime. Mr. Bradbury noted that the first push for the most recent snowstorm began on Sunday evening. The crews worked through Monday. Once the streets were cleared, the work concentrated on the low-lying sewers. This work was done in connection with salting operations, and clearing the intersections. The sidewalks needed to be cleared so that the children would not be walking to school in the streets. Trustee Harris stated that he has received phone calls and has observed problems where many of the roads were not at their full widths. The snow blocked the drains and the water remained on the streets and froze over. Mr. Carosi stated that in times of emergencies, such as the most recent snow storm, the workers work until the roadways are cleared. When it comes to opening up the roads there are a number of problems. With the volume of snow some of the trucks were unable to push the snow to the edge of the road because that would mean pushing the snow near the curbs, onto resident's lawns, sidewalks and into their driveways. Some areas have mailboxes near the road that the plows needed to watch for. The Village is broken up into different areas and the crews are separated and different routes are maintained. Most Villages try to move the snow from the commercial areas first. As there is no place to put the snow, in order to move it the snow would have to be loaded into a truck and brought up to the compost site. To truck the snow out would be exorbitantly costly. Mr. Carosi pointed out that as a result of plowing, Village roadways now contain a good amount of potholes. Mr. Carosi noted that this season there were several problems that had to be addressed. First there were leaves. Next came snow. And now pothole season is upon us. Mr. Carosi directed the Board's attention to Ridge Street. He noted that this road is in extremely poor condition. As this is a County road, the County of Westchester has been contacted. Until the potholes can be patched he asked that residents be alert to the condition of this roadway. Board of Trustee Meeting February 25,2003 Page 12 of 15 He also pointed out that the Village's crews have been out working on Lincoln Avenue, as well as making pothole repairs throughout the Village. Trustee Santon asked that several of the transfers be reviewed. They included health benefits, tree removal, and repairs to Village vehicles. Mr. Bradbury responded that there are controllable expenses and uncontrollable expenses. The snow removal is obviously an uncontrollable expense. A storm that results in fallen trees that need to be removed is also uncontrollable expense. He also noted that the issue of health insurance has been discussed approximately six times this past year. The cost of health insurance has been escalating at a rate of approximately 15% per year. He has been researching this matter and has several viable solutions, however, a switch cannot be made right away as this is a complicated issue involving union contracts. The money needs to be transferred to pay a debt that is owed now to the health insurance carrier since there is a deficit due to poor health care experience. He was hopeful that this transfer of $400,000 should cover the Village until the end of the fiscal year. Chief Santoro noted that two vehicles have been damaged in the line of duty. The Risk Manager has expedited the repairs. Ms. Di Salvo called the roll: TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING NO MAYOR FILIPOWSKI VOTING AYE 9. APPROVING MEETING MINUTES: JANUARY 14, 2003 AND JANUARY 28, 2003. On a motion made by Trustee Harris, and seconded by Trustee Goodman, the minutes were approved. TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE Board of Trustee Meeting February 25,2003 Page 13 of 15 ADMINISTRATOR'S REPORT Mr. Bradbury gave the Board an overview of where various projects within the Village were. He began by noting that the Firehouse bids are coming in. Various contractors have responded and he is hopeful that the numbers will be good. The Village will be filing its Notice of Intent for Coverage regarding storm water discharge with the New York State Department of Transportation. The Village has been working with the Long Island Sound Watershed Intermunicipal Council, of which Mr. Bradbury is an Executive Board member. Mayor Filipowski turned to members of the public wishing to address the Board. Mr. Ken Heller of Lincoln Avenue addressed the easement for the Deer Run subdivision. He felt that this easement was unenforceable. The removal of the trees from this subdivision has caused flooding in the neighborhood. He asked that the Village Board review this matter. In addition, Mr. Heller expressed his concern regarding the Tier I Home Occupations. Trustee Santon noted that the intent of the proposed amendments to the law was to regulate larger scale home offices that could impact their neighbors. Dan Tartaglia, Esq., the legal representative for the Arbors, noted that he had a matter that he wished to discuss. He began by noting that the Arbors has been involved in discussions with the Village regarding proposed ball fields. He expressed his concern regarding an item on the agenda for this meeting for a Harkness Park Soccer/Softball Field. The matter was adjourned, however, they did not receive a call to inform them that the item was being adjourned. He felt that the notification to his office and the Arbors was insufficient. The Arbor property owners are very concerned about these projects and the Village should ensure that they are properly notified. He reiterated his comments from prior meetings, emphasizing that he felt that there was a lack of process regarding these fields and the projects that are being proposed. The Arbors continues to ask that the Village follow the process outlines by the State Environmental Quality Review Act (SEQRA). On a separate topic, Mr. Tartaglia, as a resident of Brookridge, noted his dissatisfaction regarding snow removal. He also noted that many of the cars parked on Wyman are illegally parked which is adding to the problems. Chief Santoro and Mr. Carosi were directed to review the snow removal and parking problems of Brookridge. Board of Trustee Meeting February 25,2003 Page 14 of 15 Trustee Santon noted that in June of 2002 the Board of Trustees declared themselves as Lead Agency in the athletic field project. He felt that now shifting to a new parcel — Harkness Park — should be reconsidered. He pointed out that to fit a field in this area would mean the removal of many mature trees. Trustee Santon also noted that he recently attended a School Board meeting at which one of the discussions was the fact that they do not know what their needs as far as recreational fields are at this time. He also pointed out that the Town of Rye is looking at a full sized soccer field for Crawford Park, and the school is looking to install a field on their property. Trustee Santon asked that Mr. Bradbury review what the costs will be to modify the contract with the architect for work on the new piece of property. Trustee Goodman noted that the Harkness Park matter has been adjourned to the next meeting. Procedurally, she felt that an attorney waiting for the agenda item that was adjourned was unfair to the attorney. Trustee Harris noted that the request for adjournment was mentioned by Ed Kulik at the School Board Meeting last night. Trustee Harris noted that the residents of the Arbors that were in attendance were aware of the request for the adjournment. Trustee Goodman noted that the Village's website has agenda items listed for each Board of Trustee meeting. She suggested that requests for adjournments should be placed on the website so that everyone will be informed. Mayor Filipowski asked for a motion for an Executive Session on litigation and personnel. On a motion made by Trustee Degling, and seconded by Trustee Goodman, the Executive Session was scheduled. TRUSTEE DEGLING VOTING AYE TRUSTEE GOODMAN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR FILIPOWSKI VOTING AYE There being no further business before the Board, the meeting was adjourned at 9:38 p.m. Respectfully Submitted, Christopher J. Bradbury Village Administrator/Clerk Board of Trustee Meeting February 25,2003 Page 15 of 15