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HomeMy WebLinkAbout2002-04-09 - Board of Trustees Meeting Minutes APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. PRESENT: FRANCIS L. FILIPOWSKI,Mayor JODY H. BRACKMAN DONALD L. DEGLING CAROL GOODMAN DEAN P. SANTON Trustees STAFF: Edward J. Beane—Village Attorney Christopher J. Bradbury—Village Administrator Connie Di Salvo-Assistant to the Village Administrator Chief Robert J. Santoro—Chief of Police Victor G. Carosi, P.E.,Village Engineer David Kvinge -Village Consultant William Gerety,Building Inspector Robert Bertolacci—Recreation Superintendent Gina Tarascio—Meeting Secretary 1. Pledge of Allegiance Mayor Filipowski called the meeting to order and invited everyone to join in the Pledge of Allegiance. Since the applicant has another meeting to attend, Mayor Filipowski announced he would be taking one item out of order, Item #2. 2. Roll Call Mayor Filipowski asked the Assistant to the Administrator to call the roll; a quorum was present to conduct official village business. Mayor Filipowski welcomed everyone to the meeting and noted that the first item on the agenda is the Rosen 3-Lot Subdivision, however,Mr. Scelfo is now appearing before the Tree Committee and we will be moving to Resolution #2. 3. Amending Special Use Permit and Site Plan Approvals for Grant Street Senior Housing Trustee Degling had two questions; one regarding the gate and if Port Chester had agreed to allow emergency access from this gate. Second question pertained to the requirement for this special permit and annual inspections. Mr. Louis Larizza, builder of Grant Street Senior Housing addressed the board and stated that the gate is already open in the park and Port Chester is aware of this project. Regarding the special permit and inspections, the Home program, which is funding this project has to meet the requirements of the home program by Westchester County. Trustee Santon asked the Village Administrator to verify how long the senior housing is guaranteed for because some residents are inquiring. Trustee Santon also asked if we need an agreement from Port Chester regarding emergency access and that we should obtain official information so we know what the village's rights are. 1 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. Mayor Filipowski referred to Mr. Beane about the monitoring of this emergency access. Mr. Beane stated that we would have to create a monitoring method. Mr. Bill Gerety stated that the village should make it a requirement that we have a gate for access and that there will be some sort of access. Mayor Filipowski asked who will coordinate so that the gate could never be blocked off from access and if the village passes this resolution tonight, is there enough structure in this language to hold this up until we know that access would always be provided. Mr. Beane stated that this is correct. Mr. Larizza stated he would move the gate if necessary. Trustee Santon stated that he would like to get some more feedback from Port Chester and then make an informed decision. Trustee Brackman made a suggestion to add a condition to the approval and obtain an IMA of some sort that there would always be access to the property on the Port Chester side. Mr. Bradbury stated that it should be a condition of the applicant. Mr. Beane stated that if the items are not in place, not to approve the proposed plan. Mr. Larizza stated that there is 400 feet of park area and he could move the gate as much as possible, if necessary. Mr. Bradbury noted that Port Chester has received full copies of the plan and have not commented. Mr. Ben Miloro, Hillcrest Avenue, addressed the board and stated that fire engines can't make the turn and that Port Chester has hired an attorney not to build on the parkland. On a motion made by Trustee Brackman, and seconded by Trustee Santon the following resolution was adopted: WHEREAS, Louis Larizza has made an application to the Village of Rye Brook requesting Amended Special Use Permit and Site Plan Approvals for the construction of three additional buildings, with two dwelling units per building for a total of six additional affordable single-bedroom units, outdoor lighting, landscaping, an outdoor sitting area, and related site development activities at the existing senior housing site located at Grant Street, within the R2-F Residential Zoning District,Tax Map Parcel No. 1-28-9; and WHEREAS, the Applicant has submitted the following materials and plans in support of the application: 4. Application forms and a Full Environmental Assessment Form (Part 1); 5. "Final As-Built Survey," dated 8/8/96, last revised 11/7/01, prepared by Roland K. Link,Mahopac,New York; 6. "Revised Site Plan," dated 8/5/96, last revised 1/2/02, prepared by Ralph George Mastromonaco, PE, Croton-on-Hudson,New York; 7. Memorandum dated January 23, 2002 from Clark Neuringer, Architect, Mamaroneck,New York; and WHEREAS, the application was referred to the Planning Board by the Board of Trustees on October 9, 2001 and the Planning Board, by resolution dated February 14, 2002, recommended approval of the application, subject to certain conditions; and 2 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. WHEREAS, the Village Board of Trustees, in its review of the application, considered the following issues: a. Adequacy of on-site parking and impacts to traffic in the area of the site b. Character of the development and impacts on the character of the immediate area and the Village as a whole, including, but not limited to the architectural details of the structures, outdoor lighting, signage, landscaping, buffering, and pedestrian amenities; and WHEREAS, the Village Board of Trustees is familiar with the Site and all aspects of the Project and has been satisfied that the Project will comply with the Special Permit standards and the Site Development Plan standards and requirements of the Village of Rye Brook Code, except as otherwise noted; and WHEREAS, the Village Board of Trustees determined that the proposed action is an unlisted action pursuant to Article 8 of the Environmental Conservation Law and 6 NYCRR Part 617 for which the Village of Rye Brook Board of Trustees is the Lead Agency and the only Involved Agency for the environmental review with respect to the approval of said Amended Special Permit and Site Plan; and WHEREAS, a duly advertised public hearing on the application was held on March 26, 2002 in the Rye Brook Village Hall, at which time all those wishing to be heard were given the opportunity to be heard, and the public hearing was closed on that date, NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby adopts and incorporates as findings and determinations the recitations and statements set forth above as if fully set forth and resolved herein; and BE IT FURTHER RESOLVED, that the Village of Rye Brook Board of Trustees, in accordance with Article 8 of the State Environmental Conservation Law and 6 NYCRR Part 617, and upon review of the EAF and all other application materials that were prepared for this action, hereby adopts a Negative Declaration since the Project will result in only minor physical changes to the site, visual impacts will be minimal, and any disturbance associated with the Project will be controlled through the proper implementation and maintenance of erosion and sediment controls; and BE IT FURTHER RESOLVED, that the Village of Rye Brook Board of Trustees grants the requested Amended Site Plan Approval, subject to the following conditions: 8. A copy of the final plans, as approved by the Architectural Review Board, shall be submitted to the Building Inspector for inclusion in the file. 9. Gates in the fence shall be located to provide adequate access for emergency vehicles as well as access for residents of the facility to the park located adjacent to the site. The applicant shall also coordinate the location of such access points with any proposed development of the adjacent parcel to the south, located within the Village of Port Chester, to the extent that it is practical. 3 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. BE IT FURTHER RESOLVED, that the Village of Rye Brook Board of Trustees grants the requested Amended Special Permit to operate a Senior Citizen Housing Development at Grant Street, Rye Brook,New York, subject to the following conditions: 1. The implementation of the proposed plans, and the continued operation of the facility, shall comply with all of the requirements of Section 250-36, Senior Citizen Housing Development, of the Rye Brook Code. 2. The implementation of the proposed plans, and the continued operation of the facility, shall comply with all of the requirements of Section 250-614(1), Senior Citizen Housing Development, of the Rye Brook Code. 3. Prior to issuance of a Certificate of Occupancy for the proposed buildings, the applicant shall submit written documentation, to the satisfaction of the Village Attorney, demonstrating compliance with the requirements of Sections 250-36 of the Village Code. 4. All conditions, stipulations, and understandings of the original Special Permit remain valid and are hereby incorporated and made conditions of this amended Special Permit. All applicable conditions, stipulations, and understandings of the original Site Plan approval are also hereby incorporated and made conditions of this amended Site Plan approval. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Goodman Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye PUBLIC HEARINGS 1. Considering the Rosen 3-lot Subdivision Application for 48 Lincoln Avenue. Mayor Filipowski opened the public hearing. Linda Whitehead representing the Rosens addressed the board and stated that this property is 4.1 acres and is in a R-12 zone. The proposal is for a two-lot subdivision. One lot will contain the existing residence which is within the town of Harrison. They are proposing to create two new building lots, both are within the Village of Rye Brook. The lots are located in an R-12 zone which requires a minimum of 12,500 square feet. The lots proposed contain more than double that, one lot is approximately 24,000 square feet and the other is over 25,000 square feet. In addition, the front setback from Lincoln Avenue is approximately the 35 feet which is required. This allows retaining a significant amount of existing vegetation along Lincoln Avenue. The plan has been revised to address the planning board's concerns including changing some curb cuts, and renovating a wall to retain it. Changes were submitted to the board in March. Changes were presented to the planning board last Thursday where only 4 members were present and did not adopt a resolution either way. The lots directly across the street range from 14,400 to 16,700. The Lots proposed will be well in excess of the other lots and will not be out of community character. This fully complies with all requirements of the zoning ordinance of the Village. 4 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. Mr. Anthony Federico, Architect and Planner representing Chris Scelfo, the applicant, addressed the Board. The subdivision is 4.126 acres and parcels are being zoned as an R-12. They will not be building on the Rosen property. They have reviewed the architectural proposal with the board and will need to remove 16 trees in order to place the house. There is a 50-inch pine which was requested to be preserved by the Conservation Commission. They will also provide storm drainage easement and have agreed to take the storm water and bring it down to Blind Brook. Mr. Ken Heller, 22 Lincoln Avenue, Rye Brook resident addressed the board about his concern regarding the flooding with this new plan and made recommendations about the storm drainage. Mr. Phil Hymowitz, 41 Lincoln Avenue, Rye Brook resident addressed the board and stated that he agrees with Mr. Heller and is not in favor of the subdivision until the drainage issue is resolved. Mr. Hymowitz believes it is a public works project not a private works project. Drainage issue should be taken care of first before a decision is made. Mr. Rick Racoff, 5 Pine Ridge Road, Rye Brook resident addressed the board and stated that he lives 200 feet from the subject of the subdivision plan and is also concerned about the drainage issue. However, he doesn't believe the subdivision will add to the flooding and believes it is a public works issue. Trustee Santon expressed his concern about community character. Ms. Linda Whitehead addressed the board and stated that there was an error regarding the square footage, the Rosens which is Parcel C would be a total of 131,406 square feet which includes the 19,384 square feet in Rye Brook. This leaves 23,840 and 25,235 which adds up to about 4.12 acres. These two houses will not add water onto Lincoln Avenue and there are existing problems which the village is working on a plan to address these problems. The Rosens have agreed to cooperate and give an easement over the property they own and will continue to own and assist the village in the resolution of the problems. Also wanted to clarify that this is not a wetland area.. Trustee Degling pointed out that a report from the Planning Board did have an error in the 1"paragraph regarding the square footage. Mr. Dolph Rotfeld addressed the board and explained the drainage situation and how it could be resolved with a stone line channel from Lincoln Avenue to the Brook. Trustee Santon raised his concerns about the flooding. Mr.John DeCanio, 43 Lincoln Avenue, Rye Brook resident addressed the board and stated that this has been a problem for two years and is concerned about how much thought has gone into fixing this problem. The drainage problem needs to be addressed and solved before they go any further. Mayor Filipowski asked for a motion to close the public hearing. 2. Considering the proposed 2002-2003 Tentative Budget. 5 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. Mr. Bradbury gave an overview presentation of the proposed tentative budget. The budget process started in November and December of last year and tentative budgets were submitted to the board on March 20d' of this year. Expect budget to be adopted at the April 23Td meeting of the village of board and must be adopted by the end of the month. Mayor thanked Mr. Bradbury for the presentation. Mayor asked for any comments from the public regarding the budget. Mr. Ken Heller, 22 Lincoln Avenue, Rye Brook resident addressed the board and made some suggestions to the budget. Urged the board to consider decreasing the tax rates. Mr. Heller stated that there is a tremendous amount of money going to the upper village instead of the lower village which is the poorer half of Rye Brook especially with the school district and the recreation facilities proposed. Mayor stated that Port Chester is enthusiastic about using the proposed field. A Rye Brook resident asked why we keep hiring firemen and purchasing all this equipment when we are paying Port Chester $700,000 and we are getting all the protection we need. He believes that Rye Brook can't have their own fire dept because they don't have the resources or the volunteers. Trustee Santon requested to have more information on the expenditure summary page and the revenue summary page. Also raised concern about the village's cash position. Trustee Brackman raised a question about contributions to the Port Chester Library specifically a discussion regarding changing the name of the library to the Port Chester/Rye Brook Library. Trustee Brackman's second question was using some of the fund balances. Mr. Bradbury discussed the fund balances and how it is being used. Trustee Goodman also agreed about the name change regarding the library and questioned why we are giving Port Chester more of a donation. Mr. Bradbury explained that the funding is a 70/30 split between the village of Port Chester and Rye Brook. Trustee Santon raised some questions regarding the budget, trends and expenditures. Mr. Maury, Rye Brook resident asked how will the kids that live in Rye Brook but are in the Port Chester school district benefit from the baseball and soccer field. Mayor Filipowski stated they will work with the Port Chester school district. Mr. Ben Miloro, Hillcrest Avenue, Rye Brook resident spoke about the library situation, and stated that the library name should not be changed. Mayor Filipowski motioned to close the public hearing. Trustee Santon suggested to keep the public hearing open until the next meeting because we are condensing all of this information in a very short period. The public hearing will remain open. 10. Considering amending Chapter A258 of the Village Code to Codify the Advisory Council on Parks and Recreation. 6 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. Mayor Filipowski declared the public hearing open. Mr. Beane stated that they have made adjustments to the code and the board has a redlined copy. They took care of the major issues and the adjustments were distributed to the board. At this time, Mayor Filipowski asked if there were any questions from the public and the board. Trustee Goodman had a question regarding the quorum and the number in office. RESOLUTIONS: 11. Considering the Appointment of Joel Novoa to the position of Caretaker On a motion made by Trustee Degling, and seconded by Trustee Brackman the following resolution was adopted: RESOLVED, that Joel Novoa, of 76 Merritt Street, Port Chester,New York,is hereby appointed to the position of Caretaker with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York; and be it FURTHER RESOLVED, that the annual salary for the position is $29,000 with an effective start date of April 11, 2002 and a probationary period of 26 (twenty-six) weeks. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Goodman Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 3. Considering annual organizational resolutions Trustee Santon raised a question on the designation of the Board of Trustees meeting night because a detailed resolution was recently passed about these procedures and why are we including it here. Also, regarding the acting assessor, this should be a month-to- month appointment. Mr. Bradbury clarified the situation in reference to the resolution. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: 2002 RESOLUTION DECLARATION OF ELECTION OF BOARD OF TRUSTEES RESOLVED, that Francis L. Filipowski of 260 Betsy Brown Road is hereby declared elected to the office of Mayor of the Village of Rye Brook for a two -year term of office; and be it FURTHER RESOLVED, that Donald E. Degling of 5 Elm Hill Drive is hereby declared elected to the office of Trustee of the Village of Rye Brook for a two-year term of office; and be it 7 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. FURTHER RESOLVED, that Carol M. Goodman of 6 Legendary Circle is hereby declared elected to the office of Trustee of the Village of Rye Brook for a two-year term of office; and be it FURTHER RESOLVED, that said term of offices are effective at noon on the 1s` Monday of April 2002. RESOLUTION RETAINING VILLAGEATTORNEY RESOLVED, that the law firm of Keane and Beane, PC of One North Broadway, White Plains,New York 10601 is hereby appointed as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the retainer agreement dated June 19, 2001. RESOLUTION APPOINTMENT OF LABOR COUNSEL RESOLVED, that the law firm of Grotta, Glassman&Hoffman (Craig R. Benson, Esq.) of 125 West 55`'' Street,NY,NY 10019 is hereby retained as Labor Counsel for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF TAX CERTIORARI COUNSEL RESOLVED, that the law firm of Oxman, Geiger,Natale &Tulis, P.C. (Mark S. Tulis, Esq.) is hereby retained as Tax Certiorari Counsel for the Village of Rye Brook for the next ensuing fiscal year subject to the retainer agreement dated April 26, 1994. RESOLUTION RETAINING VILLAGE RISK MANAGER RESOLVED, that Risk Management Services, Inc. (Alan H. Bader) is hereby retained as Risk Manager for the Village of Rye Brook for the next ensuing official year subject to the terms of the Risk Management Proposal dated August 24, 1993. RESOLUTION RETAINING ENGINEERING CONSULTANT RESOLVED, that Dolph Rotfeld Engineering, P.C. (Dolph Rotfeld, PE) is hereby retained as Engineering Consultant for the Village of Rye Brook for the ensuing official year 8 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. subject to the terms of the Engineering Consultant Agreement dated May 19, 1995 and revised hourly fee schedule, received January 1, 2001. RESOLUTION RETAINING VILLAGE PLANNING CONSULTANT RESOLVED, that Frederick P. Clarke Associates, Inc. (David Kvinge) is hereby retained as Village Planning Consultant for the Village of Rye Brook for the next ensuing official year subject to the rate schedule dated June 14, 2001. RESOLUTION APPOINTMENT OF THE VILLAGE ADMINISTRATOR RESOLVED, that Christopher J. Bradbury, of 3355 Poplar Street,Yorktown,New York is hereby appointed Village Administrator for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF VILLAGE ASSESSOR RESOLVED, that Mitchell Markowitz,Acting Assessor for the Town of Rye,is hereby appointed as the Acting Assessor for the Village of Rye Brook. RESOLUTION APPOINTMENT OF RECEIVER OF TAXES RESOLVED, that Hope Vespia, Receiver of Taxes for the Town of Rye,is hereby appointed as the Receiver of Taxes for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION APPOINTMENT OF REGISTRAR OF VITAL STATISTICS RESOLVED, that Frances Nugent, Registrar of Vital Statistics for the Town of Rye,is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF RECORDS MANAGEMENT OFFICER RESOLVED, that Christopher J. Bradbury of 3355 Poplar Street,Yorktown,New York is hereby appointed Records Management Officer for the Village of Rye Brook for the next ensuing fiscal year. 9 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. RESOLUTION DESIGNATION OF DEPUTY VILLAGE TREASURER RESOLVED, that Catherine M. Spinosa of 61 Scenic View,Yorktown Heights is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2"d) and fourth (4d') Tuesday of each and every month are hereby designated as the Meeting nights of the Village of Rye Brook Board of Trustees pursuant to the adopted Rules of Procedure of the Board of Trustees; and be it FURTHER RESOLVED, that said meetings are to commence at 7:30 p.m. RESOLUTION DESIGNATION OF SIGNATORIES RESOLVED, the Mayor, the Village Administrator,Village Treasurer, and Deputy Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it FURTHER RESOLVED, that the Treasurer and Deputy Treasurer are authorized to sign Bonds,Bond Anticipation Notes (BAN'S) and other obligations of the Village; and be it FURTHER RESOLVED, that bank internal transfers and out-going wires from one account to another can be made by telephone, online with Bank of New York and Bank of New York Flexicash on-line Investment Program with Merrill Lynch and Lehman Brothers as custodian, or by voice or data transmission by any one of the above named signatories or by Catherine M. Spinosa or Diane DiSanto, followed by written confirmation to the bank in accordance with the Village's Investment Policy. RESOLUTION DESIGNATION OF DEPOSITORIES RESOLVED, that the Bank of New York, Chase Manhattan, First Union National Bank, Hudson Valley Bank, Fleet Bank and Hudson United Bank are hereby designated as depositories for the Village of Rye Brook. RESOLUTION 10 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. DESIGNATION OF OFFICIAL NEWSPAPER WHEREAS, the Village must publish legal notices in any newspaper designated as the official newspaper for the municipality; and WHEREAS, the Journal News is a daily newspaper circulated and available to its residents in the Village of Rye Brook; and WHEREAS, the Journal News can more easily meet the filing deadline requirements for the village to publish official notices; and WHEREAS, the Village Clerk is encouraged to publish notices in multiple newspapers covering the village. Now therefore be it RESOLVED, that the Journal News is hereby designated as the official Newspaper of the Village of Rye Brook for the ensuing official year. RESOLUTION FRIENDS OF RYE BROOK, INC. RESOLVED, that it is hereby disclosed by members of the Board of Trustees that they are directors of a not-for-profit corporation, the Friends of Rye Brook, Inc., created to assist in obtaining donations from prospective grantors in support of qualifying activities of the Village. RESOLUTION RE-ADOPTION OF RULES OF PROCEDURE OF BOARD OF TRUSTEES RESOLVED, that the attached rules of procedure of the Board of Trustees as amended on December 19, 2001 of the previous Village official year are hereby re-adopted and promulgated for the Village official year, commencing the first Monday of April, 2002. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Goodman Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 4. Approving Amended date of event authorizing the use of Village streets for Kids Who Care Bike-a-Thon On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: RESOLVED, that the Board of Trustees of the Village of Rye Brook authorizes the use of Village streets on Saturday,June 1, 2002, (or on the rain date of Sunday,June 2, 11 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. 2002,) from 1:00 p.m. to 3:00 p.m. for the fourth (4 ) annual Kids Who Care Bike-a-thon along the route described in the letter dated February 25, 2002 from Linda Becker and Robin Linder, and BE IT FURTHER RESOLVED, that the terms of closing the Village streets or limiting the vehicular traffic flow along the Village streets comprising the route of the bike- a-thon shall be established by the Rye Brook Police Department. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Goodman Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 5. Approving Meeting Minutes On a motion made by Trustee Brackman, and seconded by Trustee Degling it was decided to hold this item for the next meeting. June 26, 2001 November 29, 2001 December 19, 2001 January 8, 2002 6. Setting date for a Public Hearing to consider a Local Law to Add a New Chapter to the Code of the Village of Rye Brook to address water supply emergencies. Trustee Degling had a question on the resolution because this resolution refers to the New York American and Connecticut American Water Companies and they are about to be acquired. Should we acknowledge this in this law. Mr. Beane stated that unless the acquisition actually occurs,we should use the name at the time this law is passed,we can add a provision later. Trustee Degling questioned the offense fee schedule and how high it was. Mr. Beane changed the language to reflect the comments. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: RESOLVED, that the Board of Trustees of the Village of Rye Brook shall conduct a public hearing on April 23, 2002 at 7:30 p.m., at the Village Hall, 938 King Street, Rye Brook, New York to consider a local law to amend the Code of the Village of Rye Brook to add a new Chapter to address water supply emergencies. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Goodman Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 12 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. 7. Schedule of Bills Payable. Trustee Santon had some questions on invoices for F.P. Clarke,Mebco,West Shore Human Society and Suburban. Mr. Bradbury clarified and explained the bills payable. On a motion made by Trustee Degling, and seconded by Trustee Brackman the following resolution was adopted: WHEREAS, the enclosed Schedule of Bills Payable representing payment for services rendered, have been submitted to the Treasurer's Office for payment and review, and have been certified by the Village Administrator. NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the enclosed claims and authorizes payment thereof. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Goodman Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye DISCUSSION OF AGENDA ITEMS SUGGESTED BY THE MEMBERS OF THE VILLAGE BOARD: 1) Follow-up to status of 2001-2002 Village tree planting program and potential planting and beautification program for Spring 2002. Trustee Santon stated that he would like to start something about planting more trees and how does the board feel about forming a beautification society like other communities have where we can help our staff plan and identify areas in the village that need tree planting. Trustee Santon noted that it might be cost effective to utilize our highway dept. and augmenting our parks dept. on overtime if it is comparable and less expensive than outsourcing. 2) Follow-up on Friends of Rye Brook, Inc. and contributions for the benefit of Village programs or property. Trustee Santon would like clarification on the mandate and mission of the Friends of Rye Brook, Inc. In the past, this has been used so corporations can make a tax- deductible donation. Would like clarity on what our policy and goal is and if we are going to use this as an act of a fundraising mechanism to raise money for improving our park systems. Trustee Santon also asked that when money goes into this account, can the donor designate it or should it be up to the village to spend as they see fit. Mr. Beane clarified and stated that if at any time, the village decides that it doesn't want to use the funds for the project that it has been donated for, the funds go back. Trustee Goodman had a question regarding liability insurance coverage. Mr. Beane stated that he will check and make sure there is coverage. 13 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. 3) Follow-up regarding various utility easement matters. Trustee Santon stated that there are a number of utility easement improvement situations with Con Ed, Bell Atlantic and Verizon which are visually eyesores. We need to have some type of legislation keeping these various utility companies in line so that they don't come along and make improvements that have a negative impact on our community. Would like timetable for this. Mr. Beane stated that as far as legislation, they will have draft legislation by the agenda meeting in May and the village also needs to inform the utility companies. 4) Status of Pine Ridge/Red Roof Farm ball field project and Red Roof Farm sub-division development matters. Trustee Stanton would like an update on the ball field project and also what progress is being made with the developer regarding Red Roof Farm and how long we will have to wait for the developer before we draw on the bond. Mr. Bradbury stated that he will have these issues covered and prepared for the next board meeting. At this time, Mayor Filipowski asked if there was anyone from the public who had a matter to discuss. Mr. Ben Miloro, Hillcrest Avenue, Rye Brook resident addressed the board and stated that he believes the budget is out of hand. Mr. Dan Tartaglia, representing the Stanwich School of Greenwich, CT addressed the board and provided them with information of a submission of a conceptual plan for the Stanwich School on the property of 1100 King Street in Rye Brook. Pat Young, educator for the past 35 years gave a brief presentation to the board about the Stanwich School which is a private school and that there goal is to build a campus. They are an academic school with an emphasis on arts. Mr. Mike Divney, gave a brief overview of the proposed site plan, what is proposed and where it is going to be constructed. He illustrated an architectural plan to the board. Mayor Filipowski thanked everyone for their overview and presentation. DISCUSSION OF AGENDA ITEMS SUGGESTED BY MEMBERS OF THE PUBLIC: ACTION ON NON-AGENDA MATTERS, SUBJECT TO THE UNANIMOUS CONSENT OF THE TRUSTEES PRESENT AT THE MEETING: 12. Announcements Mayor Filipowski announced the following: 14 APPROVED MINUTES Board of Trustees Regular Meeting April 9, 2002 at 7:30 p.m. Next Trustees Meeting: April 23, 2002 and May 7, 2002 Firehouse Construction Committee meeting on April 18"'at 7:30 p.m. On a motion made by Trustee Brackman, and seconded by Trustee Degling, an executive session was held. Adjournment Meeting adjourned at 11:10 p.m. Respectfully Submitted, Christopher J. Bradbury Village Clerk 15