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HomeMy WebLinkAbout2002-02-26 - Board of Trustees Meeting Minutes APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. PRESENT: FRANCIS L. FILIPOWSKI, Mayor JODY H. BR -CI�MAN DONALD L. DEGLING LAWRENCE A. RAND DEAN P. SANTON Trustees STAFF: Nicholas Ward-Willis ---Village Attorney Christopher J. Bradbury---Village Administrator Ingrid Richards —Assistant to the Village Administrator Chiu Robert J. Santoro—Chief of Police Victor G. Carosi,P.E.,Village Engineer David Kvinge -Village Consultant William Gerety, Building Inspector Robert Bertolacci—Recreation Superintendent Gina Tarascio —Meeting Secretary 1. Pledge of Allegiance Mayor Filipowski called the meeting to order and invited everyone to join in the Pledge of Allegiance. 2. Roll Call Mayor Filipowski asked the Assistant to the Administrator to call the roll; a quorum was present to conduct official village business. At this tirne, Mayor Filipowski stated that some items would be taken out of order and would be proceeding to the second resolution. 3. Appointment of Firefighter Mr. Bradbury addressed the board and stated he would like to recommend the appointment of Mr. Lawrence Fraher as the new Rye Brook firefighter. Mr. Bradbury advises the board that Mr. Fraher has had experience in the military as a helicopter crew chief, field surveillance and a supervisor for the US Marine Corps. Mr. Fraher also has extensive PC experience working as a PC tech technician for Novar Technologies and has a B.S. from Pace. Mayor Filipowski welcomed and presented Rye Brook firefighter badge #10 to Mr. Fraher. Mr. Fraher addressed the board and stated that he is very happy about the opportunity and is looking forward to being part of the team.Trustee Santon questioned the prospects of filling the 86 position since now the 7h position is filled. Mr. Bradbury stated that the village has every intention of hiring and recommending to the board the 8"' firefighter. Mr. Bradbury noted that they have been narrowing down the candidates and checking references and expected to have a recommendation to the board before the March 25th fire academy deadline. Trustee Degling stated that he suggested to Mr.Bradbury that he f would welcome a special meeting to accomplish this in order to meet all of the technical requirements. On a motion made by Trustee Brackrnan, and seconded by Trustee Degling the following resolution was adopted: 1 APPROVED MINUTES" Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. RESOLVED, that Lawrence Fraher, of 5 Robert Place, Ossining,New York,is hereby appointed to the position of firefighter with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York;and be it FURTHER RESOLVED, that the annual salary for the position is $31,790 with an anticipated start date of March 18, 2002 and a probationary period of one year. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 4. Appointment of Recreation Attendant Mayor Filipowski announced that Keith York who is appointed to the position of Recreation Attendant could not be present tonight and will be welcomed at the next board meeting. Mr. Bradbury stated that Mr. York most recently worked with the Town of Greenwich as a Park Gardener and also worked with the Village of Rye Brook as a Seasonal Laborer in prior years. In a motion made by Trustee Degling, aid seconded by Trustee Brackman the following resolution was adopted: RESOLVED, that Keith York, of 45 Haines Boulevard, Port Chester, New York,is hereby appointed to the position of Recreation Attendant with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York;and. be it FURTHER RESOLVED, that the annual salary for the position is $38,000 with an effective start date of March 25, 2002, and a probationary period of 26 (twenty-six) weeks. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 5. Presentation ---New York-American Water Co. At this time Mayor Filipowski announced there would be a presentation by David Medd, operations manager of the New York-American Water Company who will speak about the impact of the extended drought and what residents can do to help. Mr. Medd addressed the board and stated that they met with the town last week and Rye Brook became the region's latest community along with Port Chester and Rye to be placed under a drought watch and warned that a drought emergency could be declared as soon as next week. Mr. Medd asked residents to use water wisely because mandatory restrictions may take effect with more stringent measures occurring during each phase. The phases are as follows:Phase 1 — 15%water reduction followed by Phase 2- 20% and then 25% at phase 3. At each category there are specific steps that need to be taken. Mr. Medd stated that they will be 2 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m, meeting with the drought management committee,which has representatives from each of the towns that they serve,and that this committee will determine what the next steps should be. Mr. Medd distributed handouts to the board explaining the shortage of rainfall compared to last year and explained that the drought watch calls for voluntary water conservation. Trustee Brackman inquired about the specific activities residents will be prohibited from. Mr. Medd stated that the first voluntary reduction,which is a 10%reduction,would require outdoor water restriction with possibly an odd-even type program. Mr. Medd also stated that the use of dishwashers and washing machines should only be used when full and that they would suspend firefighters practicing with hydrants. Trustee Degling inquired if there was any consideration given to the low volume showerhead and if there were plans to develop a program in conjunction with the water company to distribute such devices. Mr. Medd explained that they have conservation bits available upon request and at the third phase, this would be a requirement. Mr. Bradbury stated that the village is in the first phase and expect to be in emergency phases very shortly. Mayor Filipowski stated that there are steps to help water conservation programmed on the village's web site and cable station. 6. Public Hearing--Campo Tier III Home Occupation Special Permit At this time, Mayor Fiiipowski declared the public hearing open. Mr. Gary Gianfrancesco of Archonics Architecture who represents Mr.Joseph Campo and the Campo Tier III IIome Occupation Special Pen-nit addressed the board. Mr. Gianfrancesco stated that Mr. Campo proposes to create a Tier III honkie occupation use on the ground floor on an existing single-family residence at 55 S. Ridge Street and that this matter was heard at the planning board meetings of October, November, December and January of this year. Mr. Gianfrancesco noted that at the January meeting this proposal received a positive recommendation for approval.This project is a permitted use in the R2F zone consistent with all of the zoning requirements with the village of Rye Brook, the general regulations for home occupation use in Section 250--38C and conforms to the specific Tier III home occupation requirements in Section 250-383A. It is also consistent with the Village of Rye Brook's completed vision plan. Mr. Gianfrancesco stated that supporting documentation has been submitted on behalf of this applicant and that the proposed Tier III home occupation use is permitted in Alis district and Iocated on a major thoroughfare. It is proposed by this application that a small portion of the first floor single-family residence will be utilized as an insurance office and the remainder of the house will be utilized as an owner occupied residence. Hour of operation will be 8 a.m. to 6 p.m., Monday through Friday. Mr. Gianfrancesco stated that the site work would consist of constructing a rear parking area for five cars, screen fencing, draining provision and a handicap accessible ramp. Mr. Gianfrancesco presented to the board the site context map which is very critical in the consideration of this project and explained that the exterior remains unchanged except for the handicap ramp and that the site plan meets or exceeds all zoning and all dimensional and parldng requirements of the village. The traffic consultant also had determined that no measurable impact would occur from this development. Mr. Gianfrancesco also presented site line photos to the board,which depict that site lines coming in and out of the driveway are significant, and have the best vision leaving or entering this site as any other parcel on this block. Ms. Theresa Perez, 51 S. Ridge Street, Rye Brook resident addressed the board and stated that she lives next door to the proposed site and has been residing there for 17 years. Ms. Perez stated that last year, to increase the value of her home, she had made major 3 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m, improvements, such as air conditioning,new roof,new bathrooms, etc. Ms. Peru stated that the Campo Tier III would decrease the value of her home and she requests that a fence be placed to separate the two driveways to keep her children safe. Ms. Perez stated that currently, there are cars coming and going from this parking lot and she is afraid about the safety of her children.Trustee Santon noted that he has been a spectator at various meetings of the planning board and pointed out that it was a split vote by the board,a 4-3 vote on this issue. Trustee Santon stated that two members of the Rye Brook vision plan task force were strongly opposed to this project because while they do favor the development of a downtown image and commercial development, they felt that this was not achieving a result that they would like to see. Trustee Santon noted that there were also some traffic concerns relating to site lines and the biggest issue would be the neighbors to the north who would be the most impacted from a visual standpoint. Trustee Santon noted that Ms. Perez is the most impacted because she has a common driveway and that a fence was discussed to ensure that no traffic comes on to Ms. Perez' property. Trustee Santon stated that a real estate broker came to one of the planning board meetings and spoke on behalf of Mrs. Perez and stated that this special permit will decrease the value of Mrs. Perez' property. Mr. Irving Gomez, 59 S. Ridge Street, Rye Brook resident addressed the board and stated that he lives next door and is worried about his property value with this permit. Mr. Gomez stated that he just bought his house a few months ago.Previously,Mr. Gomez wrote a letter that he was in favor of this project but now he is not. Mr. Bradbury stated that the planning board recommend the board of trustee approve the application subject to the following provisions: lighting be kept at a minimum, landscaping be maintained, an appropriate fence dividing the two portions of the driveway along the property lube be placed, and that clear site lines be maintained. Trustee Santon inquired about where the barrier was going to be. Mr. Gianfrancesco stated that it was left to the board's discretion on how far the barrier would be and that Mr. Campo would be happy to adhere to whatever the board decides. Mr. Ward-Willis, Village Attorney stated he would address these issues and provide the board a memo for review. At this time, Mayor Filipowski requested a motion to close the public hearing. 7. Authorizing Reduction of the Bellefair Performance Bond Mr. Carosi addressed the board and stated that the developer has been making the required infrastructure improvements,which will lead to the final and successful completion of the housing and development of Bellefaire. Mr. Carosi clarified that all roads have been completed and approved by this board and minor clean up items just need to be completed. Mr. Carosi stated that this office has no further major items outstanding and believes that a reduction in the performance bond is warranted. Trustee Degling stated that he is concerned about two items regarding the February 22"' memo. Trustee Degling expressed his concern with. Item 8 - storm water ponds maintenance and if this was a single item or a continuing project. Mr. Carosi stated that there is a storm water management plan and some sediment has accumulated in the pond,which needs to be removed, but moving forward the ponds will require minimal maintenance. Trustee Degling questioned who is responsible for fixture maintenance. Mr. Carosi explained that the Homeowner's Association is responsible. Trustee Degling was also concerned about item 9—the study and remediation of the pond in Greenwich and asked what study has been done and does the village have a remediation plan and can $30,000 complete the job to alleviate this situation. Mr. Carosi stated that the village 4 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. has commissioned Mr. Dolph Rotfeld,Village Engineer to analyze the draitz station area and determine a link between the project at Bellefaire and any resulting problems downstream to a pond in Greenwich. Mr. Rotfeld has completed the field recognizance work and with the cooperation of Greenwich is able to obtain mapping info. Mr. Carosi stated that the field issues have been examined and that no report has been completed but work is ongoing and the money set aside is sufficient. At this time Trustee Rand requested that Mr. Carosi review the remaining items. Mr. Carosi reviewed the remaining items regarding Bellefaire. They are as follows: walking trail—not completed. 2. pond access trail relocation 3. movement of a large retaining wall—completed. 4. driveway configuration of intersection of Reunion and Milestone Road. 5. construction of an earthen and berm. 6. property line modification. Trustee Santon stated that there was one item left off, the paving on Lincoln Avenue. Mr. Carosi stated that the developer had patched the holes and restoration to the road has been completed and as more holes open up,they will be repaired.Trustee Santon asked how could we put a cost estimate on the pond remediation when we don't know what the scope of the work will be and that it sounds like a very low estimate. Mr. Carosi stated that we have a plan and a bond for infrastructure improvements and sedimentation erosion control on that parcel land. Trustee Brackman asked if the $30,000 is in excess or should we estimate a little larger. Mr. Carosi stated that that they received an initial quote of 8,000 and added potential escalation of costs. Trustee Santon asked if the gate was on Lincoln Avenue. Mr. McMannus addressed the board to clarify where the gate is and stated that the gate that has been approved is out at Lincoln Avenue and they also propose another gate closer to the cul de sac on Bellefair Road so that residents won't park in the emergency access road and use it as a place to hang out. Ms. Denise Savage----Conservation Director with the Town of Greenwich addressed the board and stated that they have several concerns about the Bellefaire erosion problem Ms. Savage proceeded to read a letter stating their concerns from the'Town of Greenwich regarding erosion and sediment control. Ms. Savage stated that currently there are serious issues with the pond and that the water across the site has not been stabilized and that no erosion control has been maintained since July. Ms. Savage also stated that erosion sediment control submitted by the new contractor should be submitted to the town of Greenwich, Westchester County and the Water Conservation District for review so all their concerns could be addressed and that this has not happened at this time. Ms. Savage suggested that the village take a look at these problems because the estimates are very low. Mayor Filipowski stated that he added up $88,000 if this had to be redone and we are asking for a continued bond of$200,000 and that this seems to be more than adequate. Mayor Filipowski requested. that Mr. Carosi schedule a joint meeting with the concerned individuals from the department of Greenwich along with the County and make sure everyone hears the same thing so that no one ever comes back and says somebody else said something else and everyone is on the same page. Carol McIvor, resident of Greenwich, CT addressed the board and presented pictures of the sediment control of the pond. Ms. McIvor stated that this site has not been controlled properly and that there is styrofoam blocking the drains and that she has great concerns as a homeowner. Mayor Filipowski stated that they are working with Westchester County since receiving letters and the County is assisting and giving us their expertise and they are getting it under control. Trustee Santon asked if there is a bond in place right now 5 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. for F.C. Bellefaire LLC which is the owner of the senior living facility site. Mayor Filipowski stated there is not. Trustee Santon stated that there really isn't a protection in place and we have a site that appears not to be stabilized. Trustee Santon asked what are they going to do for proper sedimentation and erosion control once those sandbags are removed. Mayor Filipowski stated that all will be evaluated and answers to those questions will be given before they start construction. Mr. Bill Gerety,Building Inspector addressed the board and explained that they are awaiting Mr. Dolph Rotfeld's report and speaking to Westchester County about this issue. Mr. Gerety stated that they are continuing to work on this and that they have funds available for remediation work if that is determined or necessary. Trustee Santon asked if we have a sedimentation and erosion control plan that is approved and in place now. Mr. Gerety stated that the erosion control plan was inspected by him and is 80% complete and will be a dynamic site once construction begins. Mr. Gerety explained that when the roadbed is put in the sandbags will be removed and that Mr. Rotfeld will look at some of this and any areas that need tweaking. Trustee Santon asked what is the mechanism to get their bond.in place and why hasn't it been put in place already. Mr. Ward-Willis stated that the staff will review the bond prior to the commencement of construction. On a motion made by Trustee Rand, and seconded by Trustee Brackman the following resolution was adopted; WHEREAS, the Board of Trustees of the Village of Rye Brook (the "Board of Trustees") approved the form and sufficiency of the Bellefair Home and Land Company Performance Bond (the "Performance Bond") on June 23, 1998 in the amount of Nine Million Nine Hundred Five Thousand Two Hundred Thirty Dollars and 00/100 ($9,905,230.00) guaranteeing the infrastructure improvements required by the resolution approving the subdivision now known as Bellefair;and WHEREAS, on November 14, 2000, the Board of Trustees pursuant to a request by the developer, Spectrum-Skanska USA, in accordance with Section 219-22.B.(2) of the Code of the Village of Rye Brook (the "Village Code"), approved a reduction of the Performance Bond to a value of Two Million Three Hundred Fifty-One Thousand Three Hundred Seven Dollars and 50/100 ($2,351,307.50) in recognition of the completion of the majority of the infrastructure improvements required by the approved construction documents;and WHEREAS, on May 8, 2001, the Board of Trustees pursuant to a request by the developer, Spectrum-Skanska USA, in accordance with Section 219-22.B.(2) of the Village Code, approved an additional reduction of the Performance Bond to a value of Seven Hundred Fifty Thousand Dollars and 00/100 ($750,000.00) in recognition of the completion of additional infrastructure improvements as required by the approved construction documents; and WHEREAS, on January 7, 2002, Bellefair Home and Land Company requested a further reduction of the Performance Bond; and WHEREAS, further infrastructure improvements required by the approved construction plans of Bellefair have been completed to the satisfaction of the Village Engineer, 6 s APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. NOW, THERFORE, BE IT HEREBY RESOLVED, that the Board of Trustees, in accordance with flection 2:19-22.Bm (2) of the Village Code approves a reduction in the amount of the Performance Bond guaranteeing the infrastructure improvements of Bellefair to a value of Two Hundred Thousand Dollars 00/100 ($ 200,000.00). Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon. Voting Nay Mayor Filipowski Voting Aye 8. Bellefair Senior Housing Facility Amended Site Plan Approval Section 1,Block 3. Mark Miller presented to the board representing FC Bellefaire LLC and stated that his matter was referred to the planning board and on February 14", the planning board unanimously made a recommendation to this board. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following Resolution was adopted: WHEREAS, IAC Bellefair LLC has made an application to the Village of Rye Brook requesting an amended Site Plan Approval for the reconfiguration of the building footprint for the Senior Living Facility building shown on the approved Site Plan for the Planned Unit Development (PUD) known as Bellefair, and WHEREAS, the subject site is located in the southeastern corner of the Bellefair PUD, which is located on the west side of King Street at the southwest corner of the intersection formed by King Street and Lincoln Avenue, within the P.U.D., Planned Unit Development District,Tax Parcel Section No. 1, Block 3;and WHEREAS, the Applicant has submitted an application package including copies of previous resolutions and the following plans depicting the approved and proposed building elevations and footprints; 1. One sheet titled "Stonegate at Bellefair," depicting the approved and proposed building elevations, dated 1/96/02, prepared by the Martin Architectural Group, Philadelphia, Pennsylvania; 2. Sheet A2.01, "Overall Building Plans," dated 1/22/00, last revised 2/2/01, prepared by the Martin Architectural Group,Philadelphia,Pennsylvania; and WHEREAS, the applicant proposes to modify the building footprint and elevations, and all other elements of the plan, including building materials and colors, will remain the same as depicted in the original application; and 7 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. WHEREAS, Section 250-7 E.(4)(c) of the Village of Rye Brook Zoning Code permits the Board of Trustees to waive the full amendment procedure requirements with concurrence of the Planning Board;and WHEREAS, the application was referred to the Planning Board by the Board of Trustees on February 12, 2002, and the Planning Board reviewed the application, determined that the proposed amendment constitutes a minor site plan amendment, recommended that the full amendment procedure be waived, and further recommended approval of the requested site plan amendment; and WHEREAS, the Village Board of Trustees discussed the application at open meetings on February 26, 2002, at which time members of the public were given the opportunity to comment on the application; NOW,THEREFORE, BE IT RESOLVED, that the Village Board of Trustees hereby grants the requested amendment to the Site Plan, as described in the application materials; and BE IT FURTHER RESOLVED, that all conditions, stipulations, and understandings associated with the Special Permit remain valid and are hereby incorporated and made conditions of this amended Site Plan approval. All applicable conditions, stipulations, and understandings of the prior Site Plan approval are also hereby incorporated and made conditions of this amended Site Plan approval. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 9. Setting Date for a Public Hearing on a Local Law to Amend Cha ter 240 of the Village Code, the Village Vehicle and Traffic Law. Mr. Bradbury stated this resolution incorporates some changes and recommendations from the Traffic Commission. Mr.Bradbury explained that these changes mainly incorporate parking changes and restrictions at Bellefair. The only area besides Bellefaire with changes was Brook Lane, which is now prohibiting a left turn. Mayor Filipowski inquired that if residents believe this is not necessary what can be done and can this law be modified. Mr. Ward--Willis stated that it is possible to modify the proposed local law and that it would require that proposals are presented to the board for the board to vote on. Board addressed typographical errors on the resolution. On a motion made by Trustee Degling, and seconded by Trustee Brackman the following resolution was adopted: RESOLVED, that the Board of Trustees of the Village of Rye Brook shall hold a public hearing on March 26, 2002 at 7:30 p.m., at the Village Hall, 938 King Street, Rye 8 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p,m. Brook, New York to consider a local law to amend Chapter 240 of the Code of the Village of Rye Broom with regard to prohibited turns at intersections, stop intersections and parking regulations, Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye A LOCAL LAW to amend Chapter 240 of the Code of the Village of Rye Brook with regard to prohibited turns at intersections, stop intersections and parking regulations. BE IT ENACTED by the Board of Trustees of the Village of Rye Brook as follows: Section 1. Section 240-10.1 of the Code of the Village of Rye Brook is amended to read as follows: S 240-10.1. Prohibited turns at intersections. A. No person shall make a tura of the kind designated (left, right, all) at any of the following locations: Direction Prohibited Fours/Da Name of Street of Travel Turn y At Intersection of Betsy Brown East No right 24 hours North Ridge Street Road turn on red each day/ January through December 9 r APPROVED MINUTE' Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Direction Prohibited Hours/Da Name of Street of Travel Turn y At Intersection of Betsy Brown West No right 24 hours North Ridge Street Road turn on red each day/ January through December Brook Lane South No left turn_ 7:00 a.m. to Westchester 9:00 a.m. Avenue an d. 4:0012.m. to 6:00 12.m. each [Glenvifie n.. alest] t [SAO--aerr [Kiig—S&eet] turn oft-j to 4--.00 School days] ITilton Hotel. South No right 24 hours Westchester turn on red each clay/ Avenue January through December North Ridge North No left turn 24 hours Entrance ramp for Street each dayV TIutchinson River duration of Parkway eonstructie southbound North Ridge North No right 24 hours Betsy Brown Road Street turn on red each day/ January through December North Ridge South No right 24 hours Betsy Brown Road Street turn on red each day/ January through December to APPROVED MINUTES" Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Direction Prohibited Hours/Da Name of Street of Travel Turn y At Intersection of Ridge Street North No turn on 7:00 a.m. to Westchester red' 4:00 p.m./ Avenue September through June, Monday -through Friday South [Ryel Fast No left turn 24 hours South Ridge Street Ridge Street Rye each. day/ Ridge Shopping January Center Entrance through December Westchester East No turn on 7:00 a.m. to Ridge Street Avenue red 4:00 p.m./ September through June, Monday through Friday Westchester West No turn on 7:00 a.m. to Ridge Street Avenue red 4:00 p.m./ September through June, Monday through Friday B. No person shall make a left turn when leaving the Sound Federal Savings Bank on Ridge Street. Section 2. Subsection C of Section 240-11 of the Code of the Village of Rye Brook,which Section is entitled "Main arteries;yield intersections; stop intersections.", is amended to read as follows: C. Stop intersections. The following public streets or highways, or parts of streets or highways, in the Village of Rye Brook are designated as stop intersections, and all vehicles approaching such stop intersections, as hereby 11 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m, designated, shall, before entering the same, come to a stop, provided that signs bearing the word "STOP" are erected and maintained at or near the intersecting line of such artery of travel with the following intersecting streets: Street With Stop Sign Intersecting Street .Acker Drive Concord Place Anthony J.Posillipo {.Garibaldi Place Community Center Driveway Beechwood Boulevard Beechwood Rotary Bellefair Boulevard Bellefair Boulevard Bellefair Boulevard High Point Circle Bellefair Boulevard. High Point Circle Berkeley Drive Latonia Road Berkeley Lane Berkeley Drive Bobbie Lane (north and Rock Ridge Drive south sides) Boxwood Place Dorchester Drive Carlton Lane (north side) Bonwit Road Carlton Lane (west side) Bonwit Road Crossway Old Orchard Road Crossway Paddock Road Dorchester Drive Country Ridge Drive (west side) Dorchester Drive Rockinghorse Trail Dorchester Drive Sleepy Hollow Road (south side) Edgewood Drive Beechwood Rotary Fairlawn Parkway (east and Country Ridge Drive west sides) Fellowshi Lane north Bellefair Road Fellowship Lane (south Bellefair Road Garibaldi Place West Street Heirloom Lane (north High Point Circle Heirloom Lane (soudi� high Point Circle 12 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Street With Stop Sign Intersecting Street Heritage Court Legendary Circle South Hidden Pond Road Longledge Drive IIi -i Point Circle (north) Bellefair Boulevard High Point Circle (sow Bellefair Boulevard Hillandale Road Beechwood Rotary Hunter Drive Latonia Road Hunter Drive Pine Ridge Road Irenhyl Avenue Hawthorne Avenue Jacqueline Lane Rock Ridge Drive Lawridge Drive Sleepy Hollow Road (north side) Lcp_cy Court Parade Lane Legendary Circle North Bellefair Boulevard Legendary Circle North Legendary Circle North 00 Legendary Circle South Bellefair Boulevard Loch Lane Beechwood Rotary Longledge Drive Hidden Pond Road (south side) Magnolia Drive Comley Avenue Mark Drive (west side) Pine Ridge Road Meeting House Lane Bellefair Boulevard Meeting House Lane High Point Circle Milestone Road Reunion Road Millenium Place Bellefair Road Millenium Place Legendary Circle North Mohegan Lane Latonia Road and Mohegan Lane Mohegan Lane Pine Ridge Road (north side) Mohegan Lane Pine Ridge Road (south side) Old Oak Road (west side) Bonwit Road Osborne Place (east side) Bowman Avenue 13 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Street With Stop Sign Intersecting Street Parade,Lane (souQ Iigh Point Circle Parade Lane (north High Point Circle Park Ridge Court Longledge Drive Parkwood Place Lawridge Drive Pine Ridge Park exit Latonia Road driveway Pine Ridge Road Latonia Road Pine Ridge Road Lincoln Avenue Pine Ridge Road Mohegan Lane (east side) Pine Ridge Road Mohegan Lane (west side) Reunion Road Bellefair Boulevard Ridge Boulevard Windsor Road (north side) Rock Ridge Drive Bobbie Lane (east and west sides) Rockinghorse Trail (east Country Ridge Drive and west sides) Sleepy Hollow Road Dorchester Drive (north side) Sleepy Hollow Road Lawridge Drive (north and soud-i sides) Valley Terrace Argyle Road Vintage Court Bellefair Road West Street Grant Avenue Westview Avenue Roanoke Avenue Winding Wood Road Churchill Road (southeast side) Winthrop Drive Berkeley Drive Winthrop Drive Old Orchard Road Woodland Drive Beechwood Boulevard Wyman Avenue North Wyman Avenue 14 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Section 2. Section 240-19 of the Code of the Village of Rye Brook is amended to read as follows: 240-19. Parking and standing prohibited at all times. .A. The following regulations prohibiting parking and standing-in areas are hereby established: Flame of Street Side Location Argyle Road North From west side of Windsor Road east to the village line Barber Place West From Bowman Avenue to Franklin Street Bellefair Boulevard Both from Village Green to Ding Street Bellefair Boulevard Inside Inside (toward Village Green) edge of roadway all along the_,_,_,.,.__V llage Green Bellefair Road East From Millenium Place to a point 60 feet north thereof Bellefair Road East From Millenium Place to-a point 60 feet south thereof Bellefair Road West From FIi'-i Point Circle to a point 60 feet north thereof Bellefair Road West From High Point Circle to south end of Fellowship Lane Bellefair Road West From south end of Fellowship Lane to the end of Bellefair Road Betsy Brown Road - From a point opposite 344 Betsy Brown Road to Crawford Park Bowman Avenue Both From the Port Chester Village line to a point 70 feet west of Osborne Place Bowman Avenue North From South Ridge Street to Division Street L5 APPROVED 1M IATUTES Board of Trustees Regular Muting .February 26, 2002 at 7:30 p.m. Name of Street Side Location Bowman Avenue South From South Ridge Street to Barber Place Brook Lane East From Sunset Road to a point 237 feet south thereof Crawford Park ----- On the driveway Crescent Place North From South Ridge Street to a point 50 feet west thereof Division Street West From Bowman Avenue to Westchester Avenue Dixon Street North From South Ridge Street to a point 28 feet west thereof Dixon Street South From South Ridge Street to a point 30 feet west thereof Ellendale Avenue North From South Ridge Street to a point 150 feet east thereof Fellowship Lane East From Bellefair Road to Bellefair Road Fellowship Lane North From Bellefair Road to a point 60 feet east thereof Fellowship Lane South From Bellefair Road to a point 60 feet west thereof Franklin Street North From South Ridge Street to a point 150 feet east thereof Garibaldi Place Both From West Street to a point 8 feet west thereof Garibaldi Place North Along entire frontage of Garibaldi Park Garibaldi Place South From the west side of the driveway of the Anthony J. Posillipo Community Center to a point 100 feet west thereof. 16 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m, Name of Street Side Location Garibaldi Place South From the east side of the driveway of Anthony J. Posillipo Community Center to a point 60 feet east thereof. Iawthorne Avenue Fast From Westchester Avenue to a point 204 feet north thereof Triangular Island at East Along all sides of the triangular the intersection of North island. Hawthorne Avenue and Westchester West Avcr►ue Hawthorne Avenue West At the triangle from Westchester Avenue to a point 50 feet north thereof IIigh Point Circle Inside Inside (toward Village Green) edge of roadway for its entire length High Point Circle North From Bellefair Boulevard to a point 60 feet east thereof High_Point Circle North From Bellefair Boulevard to a point 60 feet west thereof High Point Circle South From Bellefair Road to a point 60 feet east thereof High Point Circle South From Bellefair Road to a point 60 feet west thereof nigh Point Circle South From Bellefair Road to a point 60 feet west thereof Highview Avenue West From Crescent Place to a point 65 feet south thereof. Latonia Road West From Mohegan Lane to Hunter Drive; from Hunter Drive to Pine Ridge Road Legendary Circle Inside From Bellefair Boulevard to Bellefair Boulevard 17 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Name of Street Side Location Legendary Circle North From Bellefair Boulevard to a point 60 feet west thereof Legendary Circle North From Millenium Place to a point 60 feet east thereof Legendary Circle North From Millenium Place to a point Cao feet west thereof Legendary Circle South From Bellefair Boulevard to..a point 60 feet north thereof Legendary Circle South From Heritage Court to a point 60 feet east thereof Longledge Drive South From North Ridge Street to 110 feet west thereof Longledge Drive North From North Ridge Street to 110 feet west thereof Milestone Road East From Reunion Road to end Millenium Place North From Bellefair Road to a point 60 feet east thereof Millenium Place North From Legendary Circle North to Bellefair Road Millenium Place West From Legendary Circle to a point 60 feet north thereof. North Ridge Street Both From Westchester Avenue north to King Street Osborne Place East From Bowman Avenue to a point 120 feet south thereof Reunion Road North From Bellefair Boulevard to a point 60 feet east thereof Reunion Road North From Milestone Road to a point 60 feet east thereof Reunion Road North From Milestone Road to a point 60 feet west thereof 18 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Name of Street Side Location Reunion Road South Bellefair Boulevard to end Roanoke Avenue East From the dead end to a point 53 feet (south of Route 287) south thereof Roanoke Avenue North Along the entire width of dead end (south of Route 287) Roanoke Avenue West From the dead end to a point 51 feet (south of Route 287) south thereof South Ridge Street Both From Westchester.Avenue south to Rye City Line Sunset Road Both From a point 27 feet west of Lincoln Avenue to a point 118 feet west thereof Sunset Road North From Phyllis Place to Brook Lane Sunset Road North From a point 7 feet east of Phyllis Place to a point 62 feet cast thereof Sunset Road South From the center of Phyllis Place to the corner of Brook Lane Sunset Road South From Phyllis Place to a point 49 feet east thereof Tamarack Road East North of the Port Chester High School Parking lot to College Avenue (wall) Westchester Avenue Both From Ridge Street to the Harrison Town line Westchester Avenue South From a point 20 feet east of Division Street to a point 20 feet west of Division Street Westerleigh Road South Entire length West Street West From Garibaldi Place to a point 8 feet south thereof 19 APPROVED MINUTES' Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Name of Street Side Location Westview Avenue West From a point approximately 20 feet south of, then running north to, the private driveway at 22 Westview Avenue West William Street North From South Ridge Street to a point 150 feet east thereof West William Street South From South Ridge Street to a point 200 feet east thereof Wilton Road Both From the dead end at Crawford Park to a point 90 feet south thereof Wilton Road North Along the entire width of the dead end at Crawford Park B. A vehicle shall not park in, on or over any land or portion thereof owned by the village which is adjacent to highways, unless the area is designated as allowing parking. Section 4. This local law shall tape effect immediately upon filing in the Office of the Secretary of State. 10. Retaining Frederick P. Clark Associates ,.Inc., to,Conduct Traffic Study in connection with the Proposed Tire House to be located on King Street. Trustee Rand asked if on this proposal how far on King Street would the study be conducted. Mr. David Kvinge stated that he envisioned going from Anderson Hill to Glenville. Mr. Kvinge noted that it would make sense to expand this study and save the village some money by having an updated analysis of the entire length of King Street. Mr. Bradbury stated that the timeframe is expected to be one month.Trustee Degling stated that there is another project which is lowering the speed limit on King Street within the Village of Rye Brook from 40 to 30 mph and it would be very useful for this study to include all of King Street within Rye Brook so that it will provide the village with ammunition. Trustee Degling stated that they are trying to schedule a meeting with Greenwich and others to lead to this recommendation. Trustee Santon was concerned about certain sections of King Street that are in CT and site line distances. Mr. Kvinge stated that the site line analysis is within this proposal and that they will rely oil information by the architect and engineer regarding site line. Trustee Santon questioned if the traffic signal device will be essential to the firehouse being built. On a motion inade by Trustee Brackman, and seconded by Trustee Rand the following resolution was adopted: 20 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. RESOLVED that the Village of Rye Brook is authorized to enter into an Agreement with Frederick P. Clark Associates, Inc., 350 Theodore Fremd Avenue, Rye, New York 10580 for an estimated cost of$12,000, to prepare a traffic analysis of the traffic impact, if any, associated with the construction of a fire house to be constructed on King Street,Rye Brook, New York, adjacent to the existing Village Hall;and IT IS FURTHER RESOLVED that the Mayor is authorized to execute and deliver all necessary documents to accomplish the purpose of this Resolution. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 11. Amendment and Extension of Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation Trustee Brackman asked if this amendment reimburses the village for plowing state roads. Mr. Bradbury clarified that this does reimburse the village for plowing state roads and the reason this is before the board is to simply recalculate the amount the village gets reimbursed. It is extending the agreement by one year and also reimbursing us at a higher rate from the original terms starting July 1, 2001. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: WHEREAS, the Village of Rye Brook and the people of the State of New York acting by and through the Commissioner of Transportation of the State of New York entered into an Agreement No. D010779 entitled "Indexed Lump Sum Snow and Ice Agreement Between the New York State Department of Transportation and the Municipality of the Village of Rye Brook" dated.December 2, 1997 (the "Agreement");and WHEREAS, the present term of the Agreement,as extended, expires June 30,2003; and WHEREAS, the Agreement provides that the parties may at the end of each year of the term of the Agreement extend such term for an additional year;and WHEREAS, the Agreement provides for an annual update of the estimated expenditure to be determined by the Commissioner. NOW, THEREFORE, BE IT RESOLVED that the Indexed. Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Village of Rye Brook is hereby extended for a period of one (1) year, now to expire on June 30, 2004, unless further extended; and 21 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. BE IT FURTHER, RESOLVED that the State Highways of parts thereof affected by this Agreement are as delineated on the map agreed upon by the Commissioner and Rye Brook,which shall be effective for the remainder of the term commencing July 1, 2003, unless changed by future Agreement between the Commissioner and the Village;and BE IT FURTHER, RESOLVED, that all the terms and conditions of the original Contract remain in effect except as follows. 'I'he indexed lump sum estimated expenditures specified in Section 9 die Agreement shall be $995.00 per lane mile for the 11.2 Iane miles within the Village of Rye Brook for a total of$11,144.00 Dollars for the 2001/2002 season and for the remainder of the term of the Agreement commencing July 1, 2001, unless changed by future amendment;and BE IT FURTHER, RESOLVED that the Mayor is authori ed to sign all necessary documents to implement this Agreement. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye '12. Entering into an a eement with CentralTree Service Inc. to Permit a Compost Wood Waste Recycling Operating_I+acility upon Village Property on Lincoln Avenue. Trustee Santon requested that Mr. Bradbury highlight what has taken place in these last couple of months and what are the changes. Mr. Ward-Willis stated that the nature of the changes were Co more fully define the scope and responsibility of each contractor and some minor clean up with the language. Trustee Santon had a question regarding the terms of the agreement. Mr. Ward-Willis explained the appropriate legal paragraph in the proposal that pertains to this. Trustee Santon asked why shouldn't the village have the absolute right to terminate the contract at will for any reason and why do we have to have a specific reason and. also why don't we competitively bid this out? Mr. Bradbury explained that it is difficult to get people interested in this service and that Central Tree is providing the village an extremely valuable service at no cost to the village which serves both parties interest very well. Trustee Degling stated that the contract states that we provide 30 days notice in the event there is a change in the needs and requirement of the village and that we do have an out. Trustee Degling stated that this work has to be done and if you can't get somebody to do it for nothing, then the village would have to provide it and it would cost money to hire people and get additional equipment. Mr. Ben Miloro, Hillcrest Avenue, Rye Brook resident addressed the board about his concern about liability and insurance. On a motion made by Trustee Brackman, and seconded by Trustee Rand the following resolution was adopted: 22 APPROVED MIND MV Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. WHEREAS, wood waste, including logs,wood chips, branches, seasonal Christmas trees, and wood plant material are disposed of at the present Village compost site located on Lincoln Avenue adjacent to the Westchester County Airport by the municipal operations of the Village and delivered by the Village's contracted garbage collection firm;and WHEREAS, Central Tree Service, Inc. desires to operate at no cost or expense to the Village a compost wood waste recycling operation facility. NOW, THEREFORE, BE IT RESOLVED that the Village shall enter into an Agreement with Central Tree Service, Inc. 209 Central Avenue, Rye, New York 10580 upon terms to be negotiated by the Village Attorney to grant a license to Central Tree Service, Inc. to operate at no cost or expense to the Village a compost wood waste recycling operations facility at the existing Village compost site on Lincoln Avenue adjacent to the Westchester County Airport;and be it FURTHER RESOLVED, that the Mayor is authorized to execute and deliver all necessary documents to accomplish the purpose of this Resolution. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Nay Mayor Filipowski Voting Aye 13. Entering into an agreement with Barchella Contracting Co.. Inc. to Permit Compost Production Facility on Village Property on Lincoln Avenue. Trustee Degling noted two corrections on the draft. Trustee Rand inquired about indemnification and liability coverage on behalf of the village. Trustee Santon was concerned about the liability insurance amount being too low. Mr. Ward-Willis stated that he will review the insurance numbers and stated that back in October he had. discussions with the village insurance consultant, and these were the numbers used in previous contracts with the village. Mr. Ward-Willis stated that he will revisit this issue with insurance and revise Schedule A. On a motion made by Trustee Brackxnan, and seconded by Trustee Degling the following resolution was adopted: WHEREAS, the Village disposes of all leaves and grass clippings from the Municipal operations of the Village and the source separated green wasted delivered by its contracted garbage collection firm on Village property located. on Lincoln Avenue adjacent to the Westchester County Airport;and WHEREAS, Barchella Contracting Co., Inc. desires to operate at no cost or expense to the Village a compost production facility;and WHEREAS, Barchella shall provide up to four hundred (400) cubic yards of screened compost each year for the residents of the Village. 23 APPROVED MINUTEV Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. NOW, THEREFORE, BE IT RESOLVED that the Village shall enter into an Agreement with Barchella Contracting Co., Inc., 27 Eldredge Street, Port Chester, New York 10573,upon terms to be negotiated by the Village Attorney to grant Barchella a license to operate at no cost or expense to the Village a compost production facility at the existing Village compost site on Lincoln Avenue adjacent to d--te Westchester County Airport;and be it FURTHER RESOLVED, that the Mayor is authorized to execute and deliver all necessary documents to accomplish the purpose of this Resolution. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Fiiipowski Voting Aye 14. Appointment to the Advisory Council on Parks and Recreation. Trustee Santon called a point of order on this matter and stated that at the last agenda meeting when this topic was assessed, it was stated that this was a mayoral appointment and that he has a resolution stating that recreation council members are appointed by the board., which means the full board. and that in fact, it is not a mayoral appointment. Trustee Santon requested that this matter not be considered since the board has not reviewed the matter. Mayor Filipowski stated that the resolution is on for tonight as a resolution for this board. Trustee Santon questioned how we came to select any individual over another since there is more than one individual that expressed interest. Mayor Filipowski stated that this resolution is on for this board to approve. Trustee Brackman noted that she recommended Mr. Kevin Treacy after he requested he wanted to be involved. Trustee Rand stated that the Mayor is bringing to the board a candidate and therefore it will be a board appointment. Trustee Rand asked how many candidates came forward that the Mayor chose from or trade a recommendation to get approval. Trustee Rand also asked if we still have in our pool of volunteers other people who have volunteered for this or other boards that would be available or considered down the road. Mayor Filipowski stated that there is one other person who volunteered for this board and that we have other volunteers for boards in general such as ARB and those will be dealt with as we can evaluate those and as we can make a recommendation life he has done here tonight.Trustee Rand asked that as openings come up are we still soliciting requests from the community. Mayor 1-+ilipowski clarified that, this was solicited and he had recommendations from people in the community. Trustee Santon stated that the process is still a concern and that the board has not discussed this board appointment until now. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: RESOLVED, that Kevin Treacy of 2 Birch Lane is hereby appointed to fill the unexpired term of Kip Konigsberg on the Advisory Council on Parks and Recreation which term will expire on the first Monday in April 2004. 24 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2402 at 7:30 p.m. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand .Voting Aye Trustee Santon Voting Nay Mayor Filipowski Voting Aye 15. Approving the Setting of Fees for New Recreation Programs On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: WHEREAS, the Rye Brook Recreation Department would life to offer. an Adult Co Ed Volleyball League and a Girls Softball Clinic (grades 4-6). NOW, THEREFORE BE IT RESOLVED, that the fees for each program will be as follows: 1. Co Ed Volleyball_Lemic $250.00 per team 2. Girls Softball Clinic ades 4-6 60.00 per person Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 16. Calling for a Public Hearin for the Consideration of the Application for Grant Street Senior Housing Amendc&Special Permit and Site Plan Section 1, -Block 28;Lot 9. Mn Ben Miloro, Hillcrest Avenue, Rye Brook resident addressed the board and stated that he has nothing against the senior housing but the builder who built the last homes, stated that the housing was only good for 10 years and if these units were going to be built would it be a lifetime deal. Mr. Bradbury stated that they will find out further information and Mr. Ward-Willis will review. Mayor Filipowski asked if we have the fire dept along with the police and EMS identify ways they would get to these buildings which extend away from the parking area. Mayor Filipowski stated that we need some type of reservation of rights to always kt-iow that emergency vehicles can get through the Port Chester park to get to the far end of the project. Mr. Bradbury explained that they are expecting a report from Chief Oxer regarding this matter. Trustee Santon stated that before we schedule this public hearing, should we make sure we have input from Port Chester's planning board regarding their project on Abendroth. Mr. Ward-Willis stated that Port Chester was given notification one or two month's ago when the application was first referred to the planning board and that we have not received any comments back. Mayor Filipowski stated that we need to coordinate and find out whether we need access through the park because if we do it 25 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. is absolutely essential to know what the improvements or building plans for that park are going to be. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: WHEREAS, Louis Larizza has made an application to the Village of Rye Brook. requesting Amended Special Use Permit and Site Plan Approvals for the construction of three additional buildings, with two dwelling units per building for a total of six additional affordable single-bedroom units, outdoor lighting, landscaping, an outdoor sitting area, and related site development activities at the existing senior housing site located at Grant Street, within the R2-F Residential Zoning District,Tax Map Parcel No. 1-28--9;and NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees shall conduct a. Public Hearing on Tuesday, March 26, 2002 at 7:30 pm at the Village Offices located at 938 Ding Street, Rye Brook,New York on the subject application;and. BE IT FURTHER RESOLVED, that the Clerk shall publish a notice of public hearing as required by law; and BE IT FURTHER RESOLVED, that the Applicant shall notify owners of all property within a radius of 250 feet of the property line of the subject parcel of the application and the public hearing. The notice must be mailed by certified mail, return receipt requested, between 15 and 10 days prior to the public hearing. Proof of service along with the certified mail receipts and any return receipts received as of that date must be presented to the Village Building Department by Friday, March 22, 2002, Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowsld Voting Aye :17. Schedule of Bills Payable Trustee Santon had a couple of questions regarding some invoices. One question was if the labor counsel supplemental services was part of a retainer or additional services. Mr. Bradbury stated that this amount is above the retainer and for labor management meetings or preparation for teamster's negotiation. Trustee Santon requested obtaining a refund for the overpayment. Mr. Bradbury stated that he has not paid several of the most recent bills because they haven't addressed these issue. Trustee Santon asked if the $44,000 for Mebco was a normal amount. Mr. Bradbury stated that this is their monthly payment. 26 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. On a motion made by Trustee Brackman, and seconded by Trustee Degling the following resolution was adopted: WHEREAS, the enclosed Schedule of Bills Payable representing payment for services rendered, have been submitted to the Treasurer's Office for payment and review, and have been certified by the Village Administrator. NOW,THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the enclosed claims and authorizes payment thereof. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 18. Authorizing Rye Brook Recreation Department to Obtain Request for Proposals for Athletic Field_Design. Trustee Santon asked if the board has seen a copy of the RFP and requested that neighboring residents know what is going on early on in the process. Mr. Bradbury explained the scope of services which were as follows: 1. Develop a schematic design and development costs for the multipurpose athletic field at the site described. 2. To provide a detailed analysis of field condition and recommend solutions with cost estimates on solving the following concerns: slow drainage, turf development, users groups are considered to be a critical component in the process. Mr. Bradbury stated that the consultant will provide an overview on how they will incorporate communities and that the recreation dept council would like to obtain neighboring input. Trustee Santon asked who is evaluating the environmental situation, because there may be some environmental concerns. Trustee Santon requested that a letter go out now to residents regarding this project. Mr. Bradbury stated that they are only authorizing to mail out an RFP to interested parties and that once a firm is selected then the village will mail letters and invite residents in to discuss. Trustee Rand stated that this is the first appropriate step and we are getting appropriate visibility and that the RFP is publicly available. Residents will see on cable and the RFP can be seen.Trustee Santon questioned how does the RFP address coordination with adjacent properties such as the school and the Arbors and also parking issues. Mr. Bradbury stated that they need to get the architect in. Mayor Filipowski stated that the architect will tell us how it could work and if it can work. Ed Kulik addressed the board and explained that outlined in the village's capital program as one of the priorities is field space for the community and that this site has been identified as a very good site. Mr. Kulik stated that all we are doing is asking to start the process and the first process is an RFP, and get a landscape architect on board to look at the site and make his evaluation and look at parking, environmental, ponding issues, etc, 27 APPROTED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. Mr. Ben .Miloro, Hillcrest Avenue addressed the board and stated that his concern with this public field was with the district 4 residents. Mayor Filipowski confirmed that all the details will be worked out. On a motion made by Trustee Rand and seconded by Trustee Brackman the following resolution was adopted: WHEREAS, the Village of Ryc Brook Vision Plan dated 2001 recognized the need for additional multi-purpose athletic fields for the use of the Village of Rye Brook residents; and WHEREAS, the Village and the Village of Rye Brook Recreation Department have determined that the compost site adjacent to the High School located on King Street, Rye Brook, New York is a suitable location to develop a multi-purpose athletic field. NOW, THEREFORE, BE IT RESOLVED that the Rye Brook Recreation Department and Advisory Council on Parks and Recreation is hereby authorized to distribute a request for proposals for a. landscape consultant specializing in outdoor recreation facilities, specifically athletic field design and construction, to develop the schematic design and development cost for multi-- purpose athletic fields to be located at the compost site adjacent to the High School on King Street, Rye Brook, New York. Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Rand Voting Aye Trustee Santon Voting Aye Mayor Filipowski Voting Aye 19. Authorizing Rye Brook. Recreation Department to Obtain Request for Proposals for a. Community Center. Trustee Rand recommended that the board only consider the first part of the resolution which is to obtain an RFP for a community center and not the financing aspect which is the second part of the resolution. Trustee Degling requested that the board not adopt this resolution because the village has enough on their plate to deal with and we do not have the staff and time to deal with so many different projects. Trustee Degling stated that we are working on the Pine Ridge Park project and the firehouse which are two major projects and that it is not wise to consider this now but to consider this at a later date. Trustee Rand stated that he agrees with Trustee Degling. Trustee Rand stated that we are doing more capital projects simultaneously than ever before in the village and this would put tremendous stress on our human and financial resources. Trustee Rand suggested that the board turn this down and reconsider in the future. Trustee Santon stated his concern that this issue has been talked about for years and that we consider advancing this project to a. state where we will have more information to make an informed judgment. Trustee Santon stated we have an obligation to the village to plan some of these items and what does it hurt to get an RFP. Mr. Kulik addressed the board and stated that we have a growing community with children and adults who don't have facilities. Currently, children are going to Rye and Port Chester and the longer we try to avoid facilities for our town,we are making a mistake 28 i APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 p.m. and we should not postpone this. Trustee Rand was concerned that if we put out RFP's that will sit on the shelf,. Contractors and architects will be unhappy and the village will obtain a bad reputation. Trustee Rand stated that the village does need and want this but staffing and finances are a concern. Trustee Brackman stated that she was surprised to see RFP's for both and that she didn't think we were close to an RFP for a Community Center. Trustee Brackman stated that we have a responsibility to the taxpayers of the community and the firehouse is the number one priority. There is only so much a small staff and village can do. On a motion made by Trustee Santon, and seconded by Trustee Degling the following resolution was adopted: WHEREAS, the Village of Rye Brook Vision Plan dated 2001 recognized the desirability of having a Community Center to serve the needs of the Village of Rye Brook residents;and WHEREAS, the Village of Rye Brook and its Advisory Council on Parks and Recreation have identified the property located at Harkness Park adjacent to the ]high School and tennis courts located on King Street, Rye Brook, New York as an appropriate location for the siting of the Village of Rye Brook Community Center, NOW,THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Rye Brook authorizes the Rye Brook Recreation Department and Advisory Council on Parks and Recreation to obtain requests for proposals for an architectural consultant specializing in community facilities to develop schematic designs and development costs for a multi-purpose community building at Harkness Park. Trustee Brackman Voting Nay Trustee Degling Voting Nay Trustee Rand Voting Nay Trustee Santon Voting Aye Mayor Filipowski Voting Aye 20. Administrator's Report Mr. Bradbury announced that a meeting of the firehouse construction committee will be on March 5`"at 7:30 p.m. at Village Hall 21, Announcements Mayor Filipowski announced the following: ■ There will be a blood drive on March 5"'at the AJ Posillipo Center which the Rye Brook Firefighters are sponsoring ■ Please conserve water ■ Next Board of Trustees meeting is March 12�'and March 26`''. At this time, Mayor Filipowski asked if there were any comments from the audience. Mr. Tom Telesca, 3 Red Roof Drive addressed the board and stated his concern about the landscaping and bleachers regarding the Pine Ridge Park ballfield. Mr. Telesca requested that he would like to see the bleacher relocated because it has an impact on his home and he 29 APPROVED MINUTES Board of Trustees Regular Meeting February 26, 2002 at 7:30 P.M, hopes the board will address this issue. Mr. Telesca also would like the board to discuss a stop sign on Red Roof Drive and Birch Lane where children are. Mayor Filipowski stated that Mr. Bradbury will look into these issues. Trustee Santon asked when can the board expect a report regarding the wetland mitigation area and retention pond. 'Trustee Santon stated that he requested a property perimeter survey of the 2.2-acre park parcel and.when will we receive feedback because the ball field impacts the wetland mitigation area. Mayor Filipowski stated that these requests are with our experts and we are awaiting their response. Trustee Santon asked what is happening with our salt shed/salt containment down at our highway garage and what are we doing to deal with this. Mr. Bradbury announced that he is pleased to report that they have received quotes and moving toward constructing a facility and that this will take a month or two to get in place and that this is a much less costly alternative for the village. 22. Adjournment Meeting adjourned at 11:20 p.m. Respectfully Submitted, Christopher J. Bra(ibu. Village Clerk 30