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HomeMy WebLinkAbout2000-06-13 - Board of Trustees Meeting Minutes AGENDA VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, JUNE 13, 2000, 7:30 P.M. PLEDGE OF ALLEGIANCE ACTION RESOLUTIONS: 1. APPOINTMENTS TO THE VILLAGE BOARDS, COUNCILS AND COMMISSIONS 2. CONSIDERING AWARDING CONTRACT #00-02 FOR TELECOMMUNICATIONS SYSTEMS 3. AUTHORIZING ARCONICS INCORPORATED TO PERFORM ARCHITECTURAL SERVICES ON THE VILLAGE OWNED BUILDING AT 940 KING STREET 4. MINUTES: April 11, 2000 May 9, 2000 REPORTS: 1. :LAWRENCE ENGLE, AIRPORT COMMITTEE CHAIRMAN RE: UPDATE ON COUNTY AIRPORT PLANNING STUDY 2. VICTOR CAROSI, VILLAGE ENGINEER RE: WESTCHESTER COUNTY REHABILITATION OF NORTH RIDGE STREET 3. DON DEGLING, DEPUTY MAYOR RE: THANKING OUTGOING MEMBERS OF BOARDS, COMMISSIONS & COUNCILS DISCUSSION: 1. CONSIDERING THE COMPLETENESS OF THE GARDEN INN DEIS WRITTEN COMMUNICATIONS: L CROWNE CASTLE COMMUNICATIONS RE: LOCATION OF A CELL, TOWER NEXT TRUSTEES MEETINGS JUNE 27, 2000 AND JULY 11, 2000 Village Hall is fully accessible to the handicapped. Those who need special arrangements should contact the Village Administrator's Office ONE WEEK IN ADVANCE OF A MEETING at (914) 939-1121. MINUTES OF A MEETING VILLAGE OF RYE BROOK BOARD TRUSTEES VILLAGE RALL, 938 KING STREET RYE BROOK, NEW YORK TUESDAY, JUNE 13, 2000—7:30 P.M. CONVENE MEETING: The Meeting was called to order at 7:30 p.m. by Trustee Degling in the Meeting Room, and the Pledge of Allegiance followed. The following members of the Board of Trustees were present: Trustee Jody H. Brackman Trustee Donald E. Degling Trustee Roger Herman Trustee_ Lawrence Rand Excused� Mayor Francis L. Filipowski Village Staff attending the meeting were: Village Administrator, Christopher Russo Village Attorney, Kenneth E. Powell Village Engineer, Victor Carosi Assistant to the Administrator, Charles Peretz Village Consultant, Christian Miller Police Chief, Robert Santoro Meeting Secretary, Paula Patatio Trustee Degling announced that Mayor Filipowski was in Japan, His nephew was taking command of the largest U.S. Navy presence in Japan and the Mayor had traveled there for the ceremony. Trustee Degling opened the meeting by calling for the First item on the agenda: RESOLUTION: 1. APPOINTMENTS TO THE VILLAGE BOARDS,COUNCILS AND COMMISSIONS Mr. Ken Powell, Village Attorney, read the Resolution: l RESOLUTION APPOINTMENTS TO THE ADVISORY COUNCIL ON PARKS AND RECREATION RESOLVED, that Kip Konigsberg, of 44 Lincoln Avenue, is hereby appointed to fill the unexpired term of Joseph Askinasi, which will expire on the first Monday in April, 2001, and be it FURTHER RESOLVED,that Jon Horwitz,of 15 Sleepy Hollow Road, is hereby appointed to fill the unexpired term of John Gross,which shall expire on the first Monday in April, 2001. On a motion made by Trustee Jody Brackman,and seconded by Trustee Lawrence Rand,Mr. Peretz called the role Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Herman Voting Aye Trustee Rand Voting Aye Mayor Filipowski Absent Mr. Christopher Russo, Village Administrator, read the second Resolution: RESOLUTION APPOINTMENT TO THE TELECOMMUNICATIONS COMMISSION RESOLVED, that Marc Goldstein, of 29 Bonwit Road, is hereby reappointed to the Telecommunications Commission for a term that shall expire on the first Monday in April, 2003. On a motion made by Trustee Roger Herman, and seconded by Trustee Brackman, Mr. Charles Peretz, called the role: Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Herman Voting Aye Trustee Rand Voting Aye Mayor Filipowski Absent 2 Trustee Degling called for the next item on the agenda: 2. CONSIDERING AWARDING CONTRACT#00-02 FOR TELECOMMUNICATIONS SYSTEMS Mr. Russo read the following Resolution: RESOLUTION AWARDING CONTRACT #00-02 FOR A TELECOMMUNICATIONS SYSTEM TO TOTAL COMMUNICATIONS, INC. WHEREAS, on or about May 18, 2000, the Village of Rye Brook publicly advertised Contract 400-02 for a telecommunications system for Village Offices; and WHEREAS, proposals were also sent to three (3) vendors; and WHEREAS, proposals were received from Shared Technologies Fairchild in the amount of $43,749.17 and from Total Communications, Inc. in the amount of$43,445.00; and WHEREAS, the Total Communications Inc,'s bid also includes an extended three(3)year warranty on parts and labor with an estimated additional value of$5,000 above the required one year warranty; and WHEREAS, the bids were reviewed by the Village's 'Telecommunications Consultant, Comm Tech Consulting Group, which recommends the Village award Contract #00-02 to Total Communications, Inc. NOW THEREFORE BE IT RESOLVED, that Contract 900-02 for a telecommunications system is awarded to Total Communications, Inc., the lowest responsible bidder, for the sum of$43,445.00; and it is further RESOLVED, that the Mayor is authorized to execute and deliver all documents necessary or appropriate to accomplish the purposes of this Resolution. On a motion made by Trustee Herman, and seconded by Trustee Rand, Mr, Peretz read the role: 3 Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Herman Voting Aye Trustee Rand Voting Aye Mayor Filipowski Absent Trustee Degling asked if there were comments from the Board or members of the public. Trustee Rand asked how much the Village had budgeted for this work. Mr. Russo stated that the estimation was right on target. The amount budgeted was approximately $60,000, including consulting fees. Trustee Roger Herman asked for clarification of the equipment being purchased. Mr. Russo stated that this contract was for the installation of a phone system, voice mail system and all appropriate wiring. The next item on the agenda was called before the Board: 3. AUTHORIZING ARCONICS INCORPORATED TO PERFORM ARCHITECTURAL SERVICES ON THE VILLAGE OWNED BUILDING AT 940 KING STREET. Mr. Russo read the following Resolution: RESOLUTION RETAINING ARCONICS INCORPORATED TO PERFORM ARCHITECTURAL, SERVICES WITH RESPECT TO 940 KING STREET RESOLVED, that the Village of Rye Brook is authorized to enter into an agreement with Arconics Incorporated to provide Phase I architectural services,which includes the surveying and documenting of the existing construction at 940 King Street, for a cost not to exceed $8,500,00 plus-reimbursable expenses in accordance with the Arconics proposal dated April 18, 2000, and it is further RESOLVED,that the Mayor is authorized to execute all documents necessary or appropriate to accomplish the purposes of this Resolution. On a motion made by Trustee Rand, and seconded by Trustee Brackman, Mr. Peretz called the role: Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Herrman Voting Aye Trustee Rand Voting Aye Mayor Filipowski Absent 4 r Trustee Brackman asked for clarification regarding why the Village was required to spend this money to survey and create plans for this building. Mr. Russo noted that structural plans on this house do not exist and, it is necessary that they be created before any reconstruction work is done. All work beyond the first phase will relate to the creation and execution of building documents. The budget has an estimate of$75,000,00 for construction/repairs on the house. Trustee Degling noted that the Village needs to create the drawings of this building that would normally have existed but, because this structure was built so long ago the drawings have been lost. Once the drawings are complete, then phase two can begin. This is where the design is created and budget estimates are made. The drawings are required so that the Village can work within the building codes, as well as for safety reasons. The Building Inspector and the Village Engineer feel that it is critical to have these drawings. It is important to remember that the occupancy classification for this house is being changed from residential to public occupancy. Additionally, the house had significant amount of modifications done prior to being purchased by the Village. The creation of these plans will avoid the otherwise unforeseeable costs that would inevitably arise throughout the contractor's work on the house. 4) MINUTES: APRIL 11, 2000 & MAY 9, 2000 The minutes were taken together. With a few minor corrections, both sets of minutes were approved as submitted. On a motion made by Trustee Herman, and seconded by Trustee Brackman,Mr.Peretz called the role: Trustee Brackman Voting Aye Trustee Degling Voting Aye Trustee Herman Voting Aye Trustee Rand- Voting Aye Mayor Filipowski Absent 5 Trustee Degling then moved to the Reports portion of the agenda. He called Mr. Lawrence Engle, Airport Committee Chairman, to make a brief presentation. REPORTS: 1. LAWRENCE ENGLE, AIRPORT COMMITTEE CHAIRMAN RE: UPDATE ON COUNTY AIRPORT PLANNING STUDY Mr. Engle noted that there are several studies and projects going on at the airport that have kept the committee very busy. The first item for discussion was the County's re-evaluation of the Airport Layout Plan and the clarification of its Master Plan. One purpose of the first plan was to analyze how to best provide a buffer between the airport and the Kensico reservoir. Another major issue was the attempt to identify possible uses for the former Air National Guard site. There are 14 projects in the 1986 Master Plan that were approved projects. The Airport Committee sent a memo to the County, taking exception with a few of these projects. The first project that the Committee took exception with was an area that was designated for additional parking. The Committee opposed this parking because it will encourage additional traffic in the King Street corridor, Another issue was the construction of additional taxiways, connections and aprons at the end of Runway 34. The airport has placed extended runway lights on Runway 16, off of the property. The airport had been approved to place these same types of lights at the end of Runway 34 which in theory would extend into Belle Fair, These lights are designed for use during bad weather or use when a plane is in distress. Although these lights can no longer be constructed as set forth by the 1986 plan, the Committee opposed the issue because they were fearful that the County's consultants could do some creative work on this issue. Another item that the Committee opposed was control of parts of the land adjacent to the airport that is at the end of runways. These areas are called runway end clear zones. Although the property at the end of the runway is Village owned park land, the Committee felt that it was important to go on record as being in opposition to any use of this land by the County, One item that was not included, and not opposed, was a new crash fire rescue training facility at the airport, Mr. Engle felt that our departments should be encouraged to work with the County and their fire/crash rescue units, if possible. With regard to use of the old National Guard site,the Committee asked that the County take into consideration the effects of all proposed uses of the property. It could encourage traffic and additional use of the airport and in turn, affect the quality of our lives. The quality of life 6 r