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HomeMy WebLinkAbout2005-06-28 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY,JUNE 28, 2005—7:30 P.M. AGENDA EXECUTIVE SESSION 6:00 PM: Board of Police Commissioners/Board of Trustees Executive Session ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: 1) Consideration of a local law to amend chapter 250 of the Village Code regarding notification requirements. 2) Consideration of a local law to amend Chapter 186 of the Village Code concerning off- street parking requirements for commercial vehicles in residential zoning districts. 3) Consideration of a local law to amend Chapter 240 of the Village Code to authorize the installation of a stop sign at the intersection of Meadowlark Road and Robins Roost. RESOLUTIONS: 1) Adopting a local law to amend Chapter 186 of the Village Code concerning off-street parking requirements for commercial vehicles in residential zoning districts. 2) Adopting a local law to amend Chapter 240 of the Village Code to authorize the installation of a stop sign at the intersection of Meadowlark Road and Robins Roost. 3) Request for a new bus stop. 4) Referring an application for modification of an approved site plan for 6 International Drive, Reckson Executive Park, on behalf of Nomura Securities International. 5) Setting a public hearing date on a local law to amend Chapter 209 of the Village Code regarding site plan review. 6) Referring a local law to amend Chapters 8, 16 and 250 of the Code of the Village of Rye Brook regarding the Board of Architectural Review, Code Enforcement and certain zoning requirements to the Planning Board of the Village of Rye Brook. Board of Trustees Meeting June 28, 2005 Page 1 7) Awarding contract #05-01, 2005 road resurfacing and drainage improvements on Windsor Road, Paddock Road, Sleepy Hollow Road, Berkley Lane Circle and Valley Terrace. 8) Amending Frederick P. Clark Associates Consulting Fees. 9) Acceptance of Workers' Compensation Proposal for July 1, 2005 to June 30, 2006. 10)Authorizing the Village of Rye Brook to enter into an inter-municipal agreement with Westchester County for sharing of the Repository for Integrated Criminalistic Information (RICI System). 11)Approving Minutes: April 12, 2004. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT TRUSTEES MEETINGS: July 12, 2005 and July 26, 2005 BOARD Mayor Lawrence Rand Trustee Michael Brown Trustee Richard Buzin Trustee Joan Feinstein Trustee Paul Rosenberg STAFF: Christopher Bradbury, Village Administrator Keith E. Rang, Assistant to the Village Administrator Edward Beane, Esq., Village Counsel Victor Carosi, Village Engineer Theodore Sabato, Chief of Police Fred Seifert, Public Access Coordinator Paula Patafto, Meeting Secretary Board of Trustees Meeting June 28, 2005 Page 2 CONVENE Mayor Rand called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Mayor Rand called for the first item on the agenda: PUBLIC HEARINGS: 1) CONSIDERATION OF A LOCAL LAW TO AMEND CHAPTER 250 OF THE VILLAGE CODE REGARDING NOTIFICATION REQUIREMENTS. Mr. Christopher Bradbury began the discussion by briefly describing the proposed amendments to this local law. He noted that a few years ago the Village changed the notification requirements. Now the requirements are being modified. The proposed Local Law, which will set the distance for the mailing and manner of mailing for the Board of Trustees and the two appeals boards, is now before the Board of Trustees for review. Trustee Joan Feinstein requested several amendments to the proposed local law. She noted that the Tree Appeals Board notification should include neighbors whose property abuts to the rear of an applicant's property. The reason being that the abutting property owners are the most affected neighbors. She also questioned whether it was necessary to send out the notifications via certified mail, and pointed out that the requirement that the mailing be sent out at least five (5) days prior to the meeting of the Tree Removal Appeals Board was too short. Trustee Paul Rosenberg felt that adding the Tree Removal Appeals Board to the local law could cause problems in the case of emergency removal. Mayor Rand noted that in the case of an emergency the Village's Building Department can give immediate approval. Mr. Bradbury noted that the law currently states that the appeal must be heard within ten days. The reason for the review at this time is because there really isn't a one-size fits all for all boards. Former Trustee Dean Santon addressed the Board. He noted that the Tree Code needs to be revamped. The Board of Trustees was appointed as Tree Removal Appeals Board in the interim. Once the law has been amended a permanent board can be put in place. This is a very important board in that removing a lot of trees, and clear-cutting, changes the character of a neighborhood and the Village. He also stated at a 250' radius for notification for a tree permit was too much. Mr. Bradbury stated that the tree preservation list needed to be reviewed, as well as the local law as it pertains to street trees. Also to be reviewed were the different approaches of protecting trees. He suggested a Work Session to review this portion of the Code. Board of Trustees Meeting June 28, 2005 Page 3 Mayor Rand noted that when the Board of Trustees tools over as the Tree Removal Appeals Board must be reconstituted. That Board should be created through a resolution and, once in place, the guidelines should be reviewed. Edward Beane, Esq. Village Counsel, looked to the Board for guidance in preparing this local law. He suggested that the reference to the Tree Committee be taken out until because of the areas that needed further review. He noted that he did not hear any objection to the law excluding certified mail. Mr. Bradbury agreed that additional input was needed. He requested a dialogue on this matter, noting that an applicant is required to send out notification for the first Board that they are before. He felt that one mailing did not work. Trustee Rosenberg felt that the first notice, along with the sign posted in the front of the house, puts the neighbors on notice that something is going on. Mr. Beane, who agreed with Mr. Bradbury stated that people would not know that the application has changed since they were originally noticed. The text on the sign in front of the home will be changed for each meeting; the date and Board that the matter was before, but he wasn't sure that this was sufficient. Trustee Brown suggested utilizing the Village's website as an additional aid in notifying residents of proposed project/applications. He suggested placing the decision of each application on the website as well. Mayor Rand noted that once the minutes are approved they are placed on the website. Mr. Carosi stated that residents have complained about the trips to the post office to pick up their certified mail. Applicants complain of the cost and the amount of time involved in sending out the certified mail. If the certified snail requirement was lifted, it would reduce the burden on both the applicant and the neighbors. He suggested an Affidavit of Service be submitted upon completion of the mailing. Mr. Bradbury summarized the suggestions made, which included an Affidavit of Mailing versus certified mail, notification being sent via regular mail, and the removal of reference to the Tree Removal appeals Board at this time. Mayor Rand, with the consensus of the Board, stated that the public hearing would be continued to July 12, 2005. Mayor Rand called for item#2: 2) CONSIDERATION OF A LOCAL LAW TO AMEND CHAPTER 186 OF THE VILLAGE CODE CONCERNING OFF-STREET PARKING REQUIREMENTS FOR COMMERCIAL VEHICLES IN RESIDENTIAL ZONING DISTRICTS. Mr. Bradbury noted that after review of this portion of the Code, and complaints from residents, it was decided to amend the Code to limit the parking of more than one livery vehicle on a property. It was pointed out, however, that the Village's Code allows these types of vehicles to be parked on the street, which is another area to be reviewed. Board of Trustees Meeting June 28, 2005 Page 4 Mayor Rand called for members of the public wishing to address this matter. There being no one, he turned to the Board for comments or a motion to close the public hearing. On motion made by Trustee Feinstein, and seconded by Trustee Rosenberg, the public hearing was closed. Mr. Keith Rang called the roll: TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE Mayor Rand called for the resolution on this matter: 1) ADOPTING A LOCAL LAW TO AMEND CHAPTER 186 OF THE VILLAGE CODE CONCERNING OFF-STREET PARKING REQUIREMENTS FOR COMMERCIAL VEHICLES IN RESIDENTIL ZONING DISTRITS. Mr. Bradbury read the resolution: RESOLUTION ADOPTING A LOCAL LAW TO AMEND CHAPTER 186 OF THE VILLAGE CODE CONCERNING OFF-STREET PARKING REQUIREMENTS FOR COMMERCIAL VEHICLES IN RESIDENTIAL ZONING DISTRICTS. WHEREAS, the Board of trustees is considering a local law to amend Chapter 186 of the Code of the Village of Rye Brook regarding off-street parking requirements for commercial vehicles in residential districts; and WHEREAS, a duly noticed public hearing was held at a meeting of the Board of Trustees of the Village of Rye Brook on June 28, 2005, at which time all those wishing to be heard on behalf of or in opposition to the proposed local law, or any part thereof, were given the opportunity to be heard and the hearing was closed on June 28, 2005; and WHEREAS, the Board of Trustees of the Village of Rye Brook after due deliberation, finds that it is in the best interests of the Village to adopt such local law; and Board of Trustees Meeting June 28, 2005 Page 5 WHEREAS, the Board of Trustees of the Village of Rye Brook has complied with the provisions of the New York State Environmental Quality Review Act and has determined that the adoption of the proposed local law is a "Type 11" action and therefore, no further environmental review of the proposed action is required. NOW, THREFORE BE IT RESOLVED, that the Board of Trustees hereby adopts the proposed local law amending Chapter 186 of the Village Code concerning off- street parking requirements for commercial vehicles in residential districts. BE IT FURTHER RESOLVED, that the Mayor and the Village Clerk are authorized to sign all necessary documents to implement the purpose of this resolution. On a motion made by Trustee Buzin, and seconded by Trustee Feinstein, the resolution was adopted. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE PUBLIC HEARING: 3) CONSIDERATION OF A LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE CODE TO AUTHORIZE THE INSTALLATION OF A STOP SIGN AT THE INTERSECTION OF MEADOWLARK ROAD AND ROBINS ROOST. Trustee Feinstein noted that the Village is simply codifying what was being enforced for the past 30+yrs. On a motion made by Trustee Feinstein, and seconded by Trustee Rosenberg, the public hearing was closed. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE Board of Trustees Meeting June 28, 2005 Page 6 RESOLUTION 2) ADOPTION OF A LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE CODE TO AUT HORIZE THE INSTALLATION OF A STOP SIGN AT THE INTERSECTION OF MEADOWLARK ROAD AND ROBINS ROOST. Mr. Bradbury read the following resolution: RESOLUTION ADOPTING A LOCAL LAW TO AMEND CHAPTR 240 OF THE VILLAGE CODE TO AUTHORIZE THE INSTALLATION OF A STOP SIGN AT THE INTERSECTION OF MEADOWLARK ROAD AND ROBINS ROOST WHEREAS, a local law has been proposed to amend Chapter 240 of the Code of the Village of Rye Brook to authorize the installation of a stop sign at the intersection of Meadowlark Road and Robins Roost; and WHEREAS, a duly noticed public hearing was held at a meeting of the Board of Trustees of the Village of Rye Brook on June 28, 2005, at which time all those wishing to be heard on behalf of or in opposition to the proposed local law, or any part thereof, were given the opportunity to be heard and the hearing was closed on June 28, 2005; and WHEREAS, The Board of Trustees of the Village of Rye Brook has complied with the provisions of the New York State Environmental Quality Review Act and has determined that the adoption of the proposed local law is a "Type II" action and, therefore, no further environmental review of the proposed action is required. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook adopts the proposed local law to amend Chapter 240 of the Code of the Village of Rye Brook to authorize the installation of a stop sign at the intersection of Meadowlark Road and Robins Roost; and BE IT FURTHER RESOLVED, that the Mayor and the Village Clerk are authorized to sign all necessary documents to implement the purpose of this resolution. On a motion made by Trustee Rosenberg, and seconded by Trustee Buzin, the resolution was adopted. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE Board of Trustees Meeting June 28, 2005 Page 7 3) REQUEST FOR A NEW BUS STOP Mr. Bradbury read the following resolution: RESOLUTION REQUEST FOR A NEW BUS STOP WHEREAS, the Department of Transportation intends to establish a bus stop on King Street located near the main entrance to the Bellefair community. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook endorses the proposed bus stop for the Bee-Line Route 12, not including a shelter, located on King Street near the main entrance to the Bellefair community. On a motion made by Trustee Rosenberg, and seconded by Trustee Brown, the resolution was opened for discussion. Mayor Rand began the discussion on this issue. The County is looking for consensus from the community before this new bus stop is implemented. They have been planning on establishing a stop near the main entrance of Bellefair. The Bellefair community was asked to comment on this matter, and some input was received. It was felt, however, that more feedback should be received before a decision is made. Trustee Feinstein noted that the Village should require information from the County indicating exactly where the bus stop would be located prior to passing the resolution. She also felt that additional input should be received. Mr. Bradbury noted that the new bus stop would be in addition to the one stop on King Street near Lincoln Avenue. He agreed with the Mayor that additional input should be solicited from Bellefair residents, as the County is looking for input from the residents of Rye Brook. Trustee Rosenberg noted that his preference would also be to obtain more input. He had safety concerns, and wanted to be sure that this new bus stop would not block the line of sight to the entrance of Bellefair. Trustee Buzin stated that the Village should have the information on where the proposed bus stop would be constructed prior to scheduling a meeting at Bellefair. Mayor Rand suggested a Work Session, and perhaps a meeting at Bellefair, to discuss this matter further. Mayor Rand called for a motion to table the resolution. On a motion made by Trustee Rosenberg, and seconded by Trustee Feinstein, the resolution was tabled. The roll was called on tabling the resolution: Board of Trustees Meeting June 28, 2005 Page 8 TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 3) REFERRING AN APPLICATION FOR MODIFICATION OF AN APPROVED SITE PLAN FOR 6 INTERNATIONAL DRIVE, RECKSON EXECUTIVE PARK, ON BEHALF OF NOMURA SECURITIES INTERNATIONAL. Mr. Bradbury read the resolution. RESOLUTION REFERRING AN APPLICATION FOR MODIFICATION OF AN APPROVED SITE PLAN FOR 6 INTRNATIONAL DRIVE, RECKSON EXECUTIVE PARK, ON BEHALF OF NUMURA SECURITIES INTERNATIONAL WHEREAS, Nomura Securities International, Inc. has made an application to the Village of Rye Brook for site plan approval for a generator located at 6 International Drive, Reckson Executive Park, Rye Brook, New York, in the OB-1 Zoning District and the Scenic Roads Overlay Zoning District. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby declares itself to be the Approval Authority for modification of the approved site plan in accordance with § 209-1(A)(1) of the Village Code; and BE IT FURTHER RESOLVED, that the Village of Rye Brook Board of Trustees pursuant to the State Environmental Quality Review Act (SEQRA), and having reviewed the Environmental Assessment Form (EAF) and supporting documents prepared by the Applicant classifies the project as a Type 11 Action that requires no further review under SEQRA; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Rye Brook refers the subject application to the Westchester County Department of Planning for the purpose of notification only, and the Planning Board for review and comment. Trustee Feinstein noted that the Board of Trustees was the approval authority in this matter, and noted deletion of language to the resolution. Mr. Bradbury agreed with Trustee Feinstein and noted that the Planning Board would review the application, in its advisory capacity, and then make a recommendation to the Board of Trustees. Board of Trustees Meeting June 28, 2005 Page 9 The Director of the Architectural Construction Group of Reckson addressed the Board. He noted that the generator has been installed, and questioned the process. Mr. Bradbury explained that the Planning Board would review this matter first, and then it would be referred to the Board of Trustees for a determination. There being no further comments or questions, Mayor Rand asked that the roll be called. On a motion made by Trustee Rosenberg, and seconded by Trustee Feinstein, the resolution, as amended was adopted. Mr. Rang called the roll on the resolution: TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 4) SETTING A PUBLIC HEARING DATE ON A LOCAL LAW TO AMEND CHAPTER 209 OF THE VILLAGE CODE REGARDING SITE PLAN REVIEW. Mr. Bradbury read the resolution. RESOLUTION SETTING A PUBLIC HEARING DATE ON A LOCAL LAW TO AMEND CHAPTER 209 OF THE VILLAGE CODE REGARDING SITE PLAN REVIEW WHEREAS, a local law has been proposed to amend Chapter 209 of the Village Code regarding site plan review. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook shall hold a public hearing on July 12, 2005 at 7:30 p.m. at Village Hall, 938 King Street, Rye Brook, New York to consider a proposed local law to amend Chapter 209 of the Village Code regarding site plan review. On a motion made by Trustee Rosenberg, and seconded by Trustee Brown, the resolution was adopted. Mr. Bradbury provided the Board with background on this resolution. He noted that there were issues that need to be clarified. As the review of the permit review process continues, amendments need to be made to the Village's Code. TRUSTEE BROWN VOTING AYE Board of Trustees Meeting June 28, 2005 Page 10 TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 5) REFERRING A LOCAL LAW TO AMEND CHAPTERS 8, 16 AND 250 OF THE CODE OF THE VILLAGE OF RYE BROOK REGARDING THE BOARD OF ARCHITECTURAL REVIEW, CODE ENFORCEMENT AND CERTAIN ZONING REQUIREMENTS TO THE PLANNING BOARD OF THE VILLAGE OF RYE BROOK. Mr. Bradbury read the resolution. RESOLUTION REFERRING A LOCAL LAW TO AMEND CHAPTERS 8, 16 AND 250 OF THE CODE OF THE VILLAGE OF RYE BROOK REGARDING THE BOARD OF ARCHITECTURAL REVIEW, CODE ENFORCEMENT AND CERTAIN ZONING REQUIREMENTS TO THE PLANNING BOARD OF THE VILLAGE OF RYE BROOK WHEREAS, the Building Department has recommended certain changes to Chapters 8, 16, and 250 of the Code of the Village of Rye Brook, including: (a) elimination of the five (5) day referral period for referrals from the Building Department to the Board of Architectural Review; (b) incorporation of provision allowing the code enforcement officer to issue Village Code violations; (c) incorporation of a provision allowing certain building department officials to enforce the provisions of the New York State Uniform Fire Prevention and Building Code; and (d) limitation of the language regarding the expansion of nonconforming uses to exterior structural alterations; and WHEREAS, a local law has been proposed to amend Chapters 8, 16 and 250 of the Village Code regarding the above-referenced recommendations. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby refers the proposed local law to the Westchester County Department of Planning and the Village Planning Board for a review and recommendation. On a motion made by Trustee Rosenberg, and seconded by Trustee Buzin, the resolution was adopted. Trustee Rosenberg suggested that Mr. Caroli's Civil Service title be added to the text of the local law. It was also noted that the Junior Engineer would not be able to issue violations. TRUSTEE BROWN VOTING AYE Board of Trustees Meeting June 28, 2005 Page I1 TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 7) AWARDING CONTRACT #05-01, 2005 ROAD RESURFACING AND DRAINAGE IMPROVEMENTS ON WINDSOR ROAD, PADDOCK ROAD, SLEEPY HOLLOW ROAD, BERKLEY LANE CIRCLE AND VALLEY TERRACE. Mr. Bradbury read the resolution. RESOLUTION AWARDING BID CONTRACT #05-01 2005 ROAD RESURFACING AND DRAINAGE IMPROVEMENTS ON WINDSOR ROAD, PADDOCK ROAD, SLEEPY HOLLOW ROAD, BERKLEY LANE CIRCLE AND VALLEY TERRACE WHEREAS, the Village of Rye Brook has solicited bids for contract 05-01 "2005 Road Resurfacing and Drainage Improvements — Windsor Road, Paddock Road, Sleepy Hollow Road, Berkley Lane Circle, and Valley Terrace;" and WHEREAS, a public notice was duly advertised in the official newspaper of the Village of Rye Brook on Thursday, June 2, 2005; and WHEREAS, at 10:00 a.m., Wednesday, June 15th, 2005, all bids received were opened as summarized below; and BIDDER BID AMOUNT BID BOND 1. ELQ Industries $245,623.90 Yes 2. Bilotta Contruction Corp. $251,500.00 Yes 3. Peckham Road Corp. $334,895.00 Yes 4. Columbus Construction Co. $353,855.00 Yes WHEREAS, upon reviewing the bids, the Village Engineer has determined that the lowest responsible bidder meeting the requirements of the contract documents is ELQ Industries for the bid price of$245,623.90 Board of Trustees Meeting June 28, 2005 Page 12 NOW THEREFORE, BE IT RESOLVED, that contract #05-01 "2005 Road Resurfacing and Drainage Improvements - Windsor Road, Paddock Road, Sleepy Hollow Road, Berkley Lane Circle, and Valley Terrace" is hereby awarded to ELQ Industries for the total bid price of $245,623.90; and be it FURTHER RESOLVED, that the Mayor is hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purposes of this resolution. On a motion made by Trustee Feinstein, and seconded by Trustee Buzin, the resolution was adopted. Mr. Victor Carosi, Director of Public Works, gave a brief explanation of how the roads to be repaired are decided upon. He noted that each year the roads are monitored. Village staff looks at the roads and a list is created. The amount of traffic on each road is taken into consideration. The winter season deteriorates the roads and, therefore, they are reviewed again in the fall. At this time the Department of Public Works was hoping to start the work within the next 45 days, and have it completed prior to the opening of school in September. Any funds that remain will be allocated for additional road repair. Mr. Bradbury noted that the Village was pleased with the pricing. The Village budget includes monies for the purpose of road improvement every year. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 8) AMENDING FREDERICK P. CLARK ASSOCIATES CONSULTING FEES. Mr. Bradbury read the resolution. RESOLUTION AMENDING FREDERICK P. CLARK ASSOCIATES PLANNING CONSULTING FEES WHEREAS,the Village of Rye Brook has retained Frederick P. Clark Associates as the Village Planning Consultant on April 12, 2005; and WHEREAS, in a letter dated June 6, 2005, F.P. Clark Associates proposed that their contract with the Village be amended to allow a 4.6% rate adjustment. Board of Trustees Meeting June 28, 2005 Page 13 NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook authorizes the Village to amend their agreement with Frederick P. Clark Associates as described in the attached agreement; and BE IT FURTHER RESOLVED, that the Mayor is authorized to execute and deliver al necessary documents for the purposes of entering into the subject agreement. On a motion made by Trustee Buzin, and seconded by Trustee Feinstein, the resolution was adopted. Mayor Rand noted that the rate adjustment is quite reasonable. He also noted that Marilyn Timpone Mohamed was an asset to the Village. Trustee Feinstein noted that many of the fees incurred from F.P. Clark Associates are reimbursed by applicants. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 9) ACCEPTANCE OF WORKERS' COMPENSATION PROPOSAL FOR JULY 1, 2005 TO JUNE 30, 2006. Mr. Bradbury read the following resolution: RESOLUTION ACCEPTANCE OF WORKERS' COMPENSATION PROPOSAL FOR JULY 19 2005 TO JUNE 309 2006 WHEREAS, the Village of Rye Brook has retained Insurance Consultant Advisory Services, Inc., dba, Risk Management Services to review and prepare specifications and to solicit proposals to meet the Workers' Compensation insurance needs of the Village' and WHEREAS, Risk Management Services has obtained proposals from both the incumbent carrier, Lovell Safety Management Group, (a N.Y. State Insurance Fund) and the New York Municipal Workers' Compensation Alliance; and WHEREAS, based upon its lower proposal, Risk Management Services recommends placing the Workers' Compensation policy with the Lovell Safety Management Group. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby accepts the placement of the Village's Workers' Compensation insurance policy Board of Trustees Meeting June 28, 2005 Page 14 with the Lovell Safety Group, a N.Y. State Insurance Fund, with a total annual estimated premium of$138,536 for the 7/1/05-6/30/06 policy period. On a motion made by Trustee Rosenberg, and seconded by Trustee Brown, the resolution was adopted. Mr. Bradbury noted that this quote is slightly less than last year's quote. The Village has done very well in terms of experience with Workers' Compensation, which helps with the premium. This particular carrier also gives a discount for the next two years. He recommended that the Village continue with the current carrier. Trustee Buzin questioned the structuring, to which Mr. Bradbury responded that the structuring of insurance policies could be discussed at an Executive Session. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE 10) AUTHORIZING THE VILLAGE OF RYE BROOK TO ENTER INTO AN INTER- MUNICIPAL AGREEMENT WITH WESTCHESTER COUNTY FOR SHARING OF THE REPOSITORY FOR INTEGRATED CRIMINALISTIC INFORMATION (RICI SYSTEM) Mr. Bradbury read the resolution RESOLUTION AUTHORIZING THE VILLAGE OF RYE BROOK TO ENTER INTO AN INTER- MUNICIPAL AGREEMENT WITH WESTCHESTER COUNTY FOR SHARING OF THE REPOSITORY FOR INTEGRATED CRIMINALISTIC INFORMATION (RICI SYSTEM) WHEREAS, the Village of Rye Brook seeks to enter into an inter-municipal agreement to access and continually update the Westchester County Repository for Integrated Criminalistic Information (RICI System); and WHEREAS, the RICI System is a Westchester County based central computer that allows for the two-way electronic transmission and storage of data regarding criminal records and police blotter information among the Village of Rye Brook, Westchester County, the New York State Division of Criminal Justice Services (DCIS) and other law-enforcement agencies; and WHEREAS, the information collected in this system will include a subject's arrest, booking, detention or incarceration including name, address, social security number, physical description, telephone number, fingerprints, palm-prints, photographs, and related data; and Board of Trustees Meeting June 28, 2005 Page 15 WHEREAS, the duration of this agreement will commence on July 1, 2005 and terminate on June 30, 2010. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook authorizes the Village to enter into an inter-municipal agreement with the County of Westchester for data sharing as described in the attached agreement; and BE IT FURTHER RESOLVED, that the Mayor is authorized to execute and deliver all necessary documents to the County of Westchester for the purposes of entering into the subject IMA. On a motion made by Trustee Rosenberg, and seconded by Trustee Buzin, the resolution was opened to discussion. Mr. Bradbury noted that this is a system that allows the Village to share information with the County. Mr. Rang, Assistant to the Village Administrator, stated that the system will allow the Village and the County to input information to be shared. For example, if a Rye Brook Police Officer makes an arrest the information is entered into the County computer then other police departments can review this information. The Board requested additional information from Police Chief Theodore Sabato. The hatter was tabled until the Chief was available. 11) APPROVING MINUTES: APRIL 12, 2005. On a motion made by Trustee Feinstein, and seconded by Trustee Buzin, the April 12, 2005 summary was approved as amended. The roll was called: TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE Mayor Rand noted that there has been excessive speeding throughout the Village. He noted that the police department has been issuing a number of citations, and more enforcement will be out there. He asked that residents be aware of this problem and observe the speed limit. Mayor Rand noted that the traffic on King Street is being reviewed. The Board of Trustees' meeting for July 12, 2005 will convene at 8:00 p.m., as the Board of Trustees will be meeting with the Town of Greenwich, at the Greenwich Town Hall, to review the plans for the traffic on King Street at 6:00 p.m. This is an open meeting Board of Trustees Meeting June 28, 2005 Page 16 ADMINSTRATOR'S REPORT Mr. Bradbury noted that the Legacy Grant was approved a week ago Monday. The financing for the construction of the athletic fields project was also approved by the County. The Village will now be able to close on the property purchase necessary for this project. Trustee Buzin commended everyone who has worked on this project, especially the Task Force and Recreation Council, both past and present members, for all of their hard work. He noted that Rye Brook's Birthday celebration was a wonderful event. He thanked the Recreation Department for all of their hard work in making this year's celebration a success. Mr. Bradbury thanked Jean Gesoff for the successful end of year celebration on Monday at the Possilipo Center. It was a wonderful event that marked the ending of another great year at the Senior Center. Mr. Bradbury noted that an informational meeting will be held regarding the impact of the closing of the County's Homeless Shelter at the Westchester County Airport. Legislator Rogowski is looking for input. Mr. Bradbury noted that he met with landscape architect regarding walking trails at Bellefair. This project has had a lot of activity, and the proposal from the landscape architect will be submitted next week. This proposal will then be placed on the Board of Trustee's agenda. Mayor Rand called for members of the public wishing to address the Board. Mr. Ben Miloro of Hillcrest Avenue asked that the Village review the off-street parking in the Hillcrest Avenue area. He stated that commercial vehicles, and vehicles with livery plates, park on private property and in the street. Mayor Rand responded that the Village has an outstanding police force and when residents bring things to their attention, they review and resolve the matters. Mayor Rand called for a motion to enter into an Executive Session. On a motion made by Trustee Buzin, and seconded by Trustee Rosenberg, an Executive Session was called to order at 9:05 p.m. TRUSTEE BROWN VOTING AYE TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE ROSENBERG VOTING AYE MAYOR RAND VOTING AYE Respectfully Submitted, Christopher J. Bradbury Village Administrator/Clerk Board of Trustees Meeting June 28, 2005 Page 17