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HomeMy WebLinkAbout2007-10-16 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, OCTOBER 16, 2007-7:30 P.M. AGENDA ROLL CALL PLEDGE OF ALLEGIANCE REPORT: (1) Presentation from representative regarding the Energy Star Program PUBLIC HEARINGS: (1) Public Hearing on proposed amendments to Chapter 217 of the Village of Rye Brook Village Code to revise the Stormwater Management Chapter RESOLUTIONS: (1) Considering amendments to Chapter 217 of the Village of Rye Brook Village Code to revise the Stormwater Management Chapter (2) Setting a public hearing to amend Chapter 8 of the Village of Rye Brook Village Code to revise the Architectural Review Board Chapter (3) Awarding Contract #07-03: King Street and Loch Lane Drainage Improvements (4) Considering Budget Modification Board of Trustees Meeting October 16,2007 Page 1 ADMINISTRATOR'S REPORT: (1) Notice of Annual Audit—FY Ending May 31, 2007 OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT TRUSTEES MEETINGS: October 30, 2007 and November 13, 2007 BOARD Mayor Lawrence Rand Trustee Michael Brown Trustee Joan Feinstein Trustee Paul Rosenberg Trustee Patricia Sanders Romano STAFF: Christopher Bradbury, Village Administrator David Burke, Assistant to the Village Administrator Gregory Austin, Police Chief Edward Beane, Esq., Village Counsel Victor Carosi, Village Engineer Paula Patafio, Meeting Secretary Fred Seifert, Public Access Coordinator Mayor Rand called the regular meeting of the Board of Trustees for Tuesday, October 16, 2007, to order. He noted that a Special Meeting was held prior to the Regular Meeting, at which time the Board discussed and voted on a resolution to change the numbering of homes located on Country Ridge Drive. It was noted that this decision was made based on safety issues that needed to be addressed. Board of Trustees Meeting October 16,2007 Page 2 Mayor Rand called for the first item on the agenda: REPORT: 1. PRESENTATION FROM REPRESENTATIVE REGARDING THE ENERGY STAR PROGRAM Mr. Bradbury noted that there are several voluntary repairs that homeowners can do to save energy and money. He also noted that new homes are now being built under this program. A representative of the New York Energy Smart Program gave a report on ways to save energy and money, which included a slide presentation. Each member of the public, the Board members, and Village staff, were given a folder of information on this cost-effective program. It was noted that this presentation was part of an outreach program that addresses two (2) programs: one for existing homes and one for newly constructed homes. The presentation offered several ways to help keep the cost of heating your home down, along with ways to fund your projects. Mayor Rand thanked the project coordinator for the presentation. He noted that anyone interested in learning more about these programs could find additional information by logging on to www.nyserda.org. Mayor Rand called for the only public hearing on the agenda: PUBLIC HEARINGS: (1) PUBLIC HEARING ON PROPOSED AMENDMENTS TO CHAPTER 217 OF THE VILLAGE OF RYE BROOK VILLAGE CODE TO REVISE THE STORMWATER MANAGEMENT CHAPTER Mr. Bradbury noted that this was a review of how to maintain stormwater on smaller properties. Board of Trustees Meeting October 16,2007 Page 3 Mr. Victor Carosi, Village Engineer, noted that changes were made to the existing legislation. Terminology was removed, and ways to reduce stormwater impacts have been reviewed. This matter has been reviewed for some time. Mayor Rand called for questions from the public and/or members of the Board. There being no questions, he called for a motion to close the public hearing. On a motion made by Trustee Patricia Sanders Romano, and seconded by Trustee Paul Rosenberg, the public hearing was closed. Mr. David Burke, Assistant to the Village's Administrator, called the roll: TRUSTEE BROWN VOTING AYE TRUSTE FEINSTEIN VOTING AYE TRUSEE ROSENBERG VOTING AYE TRUSTEE SANDERS ROMANO VOTING AYE MAYOR LAWRENCE RAND VOTING AYE Mayor Rand called for the first resolution on the agenda: RESOLUTIONS: 1) CONSIDERING AMENDMENTS TO CHAPTER 217 OF THE VILLAGE OF RYE BROOK VILLAGE CODE TO REVISE THE STORMWATER MANAGEMENT CHAPTER Mr. Christopher Bradbury, Village Administrator, read the following resolution: Board of Trustees Meeting October 16,2007 Page 4 RESOLUTION ADOPTING AMENDMENTS TO CHAPTER 217 OF THE VILLAGE OF RYE BROOK VILLAGE CODE TO REVISE THE STORMWATER MANAGEMENT CHAPTER WHEREAS, a local law has been proposed to amend Chapter 217 of the Village Code regarding the technical standards required for stormwater management in the Village; and WHEREAS, on October 16, 2007 the Board of Trustees opened a public hearing on the subject Local Law, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said Local Law and the public hearing was closed on October 16, 2007. WHEREAS, the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) and after review of the Short Environmental Assessment Form (EAF) prepared by the Village Planner, determines the proposed action to be Type II, requiring no further review pursuant to the requirements of SEQRA; and NOW, THEREFORE, BE IT RESOLVED, the amendments to Chapter 217 of the Code of the Village of Rye Brook regarding the technical standards required for stormwater management in the Village. Mayor Rand opened the floor to discussion on this matter. No members of the public, or Board members, had comments on this matter. Mayor Rand called for a motion. On a motion made by Trustee Sanders Romano, and seconded by Trustee Rosenberg, the resolution was adopted. TRUSTEE BROWN VOTING AYE TRUSTE FEINSTEIN VOTING AYE TRUSEE ROSENBERG VOTING AYE TRUSTEE SANDERS ROMANO VOTING AYE MAYOR LAWRENCE RAND VOTING AYE Board of Trustees Meeting October 16,2007 Page 5 2) SETTING A PUBLIC HEARING TO AMEND CHAPTER 8 OF THE VILLAGE OF RYE BROOK VILLAGE CODE TO REVISE THE ARCHITECTURAL REVIEW BOARD CHAPTER Mr. Bradbury read the following resolution: RESOLUTION SETTING A PUBLIC HEARING TO AMEND CHAPTER 8 OF THE VILLAGE OF RYE BROOK VILLAGE CODE TO REVISE THE ARCHITECTURAL REVIEW BOARD CHAPTER WHEREAS, a local law has been proposed to amend Chapter 8 of the Village Code regarding the Architectural Review Board. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook, shall hold a public hearing on November 13, 2007 at 7:30 p.m. at the Village Hall, 938 King Street, Rye Brook, New York to consider the proposed local law. Mr. Bradbury noted that the Architectural Review Board has a 30-day requirement never worked time wise when setting public hearings. This Chapter of the Village's Code has been reviewed by Village Staff and consultants. It was now time to set a public hearing in order to obtain input from residents. On a motion made by Trustee Sanders Romano, and seconded by Trustee Michael Brown, the resolution was adopted. TRUSTEE BROWN VOTING AYE TRUSTE FEINSTEIN VOTING AYE TRUSEE ROSENBERG VOTING AYE TRUSTEE SANDERS ROMANO VOTING AYE MAYOR LAWRENCE RAND VOTING AYE Board of Trustees Meeting October 16,2007 Page 6 3) AWARDING CONTRACT #07-03: KING STREET AND LOCH LANE DRAINAGE IMPROVEMENTS Mr. Bradbury read the following resolution: RESOLUTION AWARDING CONTRACT #07-03 KING STREET AND LOCH LANE DRAINAGE IMPROVEMENTS WHEREAS, the Village of Rye Brook has solicited bids for contract 07-03 "King Street and Loch Lane Drainage Improvements"; and WHEREAS, a public notice was duly advertised in an official newspaper of the Village of Rye Brook on September 15th, 16tH, 23ra, 24th, and 27th, 2007; and WHEREAS, at 10:00 a.m., Thursday, October 4th, 2007, all bids received were opened as summarized below; and BIDDER BID AMOUNT BID BOND/CHECK 1. Bilotta Construction Corp. $435,654.76 Yes 2. WJL Equities $458,295.00 Yes 3. Inter Contracting $478,442.00 Yes 4. Cassidy Excavating $502,638.00 Yes 5. Joken Development Corp. $555,715.00 Yes 6. Montesano Brothers $561,970.00 Yes 7. ELQ Industries $653,337.00 Yes 8. Arben Group, LLC $1,049,000.00 Yes WHEREAS, upon reviewing the bids, the Village Engineer and Consulting Engineer determine that the lowest responsible bidder meeting the requirements of the contract documents is Bilotta Construction Corp., Board of Trustees Meeting October 16,2007 Page 7 NOW, THEREFORE, BE IT HEREBY RESOLVED, that contract #07-03 "King Street and Loch Lane Drainage Improvements" is hereby awarded to Bilotta Construction Corp., for the total bid price of $435,654.76; and be it FURTHER RESOLVED, that the award of this bid is subject to there being no challenges requiring a referendum for the bond financing resolution approved for this project at the September 25, 2007 regular meeting of the Village Board; and be it FURTHER RESOLVED, that the Mayor is hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purposes of this resolution. On a motion made by Trustee Sanders Romano, and seconded by Trustee Rosenberg, the resolution was adopted. Mr. Bradbury noted that of the eight bids received, seven were very close. The Village was very happy with the prices received. Mr. Bradbury also noted that the time frame for completing the project was also very good. It was noted that there would be a second bid as part of the Village's financing. The second bid will include items that are not included in this project, which will include road re-surfacing. Trustee Rosenberg asked when this project would start. Mr. Carosi, Village Engineer, noted that this is a winter project and the snow and cold weather can affect the project. On the plus side, if the weather holds out most contractors businesses are slower in the winter and the project would move ahead faster. The drainage problem must be addressed at the bottom of the hill before you can move to the top of the hill, so the work will start and will continue working towards the Beechwood Circle. Mr. Carosi noted that this project should start wrapping up in March of 2008. There will be construction equipment brought into the area. There will be restrictions and there will be times when some of the roadways will need to be closed down during construction. All roads will be plowed, but may not be plowed at the level that residents have come to expect. During construction the roadways will be maintained. Mr. Burke called the roll: Board of Trustees Meeting October 16,2007 Page 8 TRUSTEE BROWN VOTING AYE TRUSTE FEINSTEIN VOTING AYE TRUSEE ROSENBERG VOTING AYE TRUSTEE SANDERS ROMANO VOTING AYE MAYOR LAWRENCE RAND VOTING AYE 4) CONSIDERING BUDGET MODIFICATION Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING BUDGET MODIFICATION RESOLVED, that the following budget modification be hereby approved: FROM TO AMOUNT 101.1990.424 101.3120.499 $ 8,191.20 (Contingent Account) (Police Contractual) On a motion made by Trustee Feinstein, and seconded by Trustee Rosenberg, the resolution was adopted. TRUSTEE BROWN VOTING AYE TRUSTE FEINSTEIN VOTING AYE TRUSEE ROSENBERG VOTING AYE TRUSTEE SANDERS ROMANO VOTING AYE MAYOR LAWRENCE RAND VOTING AYE Mayor Rand called for the next item on the agenda. Board of Trustees Meeting October 16,2007 Page 9 ADMINISTRATOR'S REPORT NOTICE OF ANNUAL AUDIT— FY ENDING MAY, 31, 2007 Mr. Bradbury noted that the Village's Audit for the fiscal year ending May 31, 2007 has ended. This audit will be available on the Village's website, and this audit represents the Village's solid fiscal condition. Mayor Rand noted that residents are encouraged to review the audit since the budget has an effect on the taxes that are paid by the residents. The most important section to review would be the Management and Analysis sections, which is an executive summary of the audit. This review was completed by independent auditors, and it is an outstanding audit. The assets exceed the liabilities by nearly $2,200,000.00. The target that was set several years ago was attained. Mayor Rand noted that this Board has always tried to find additional sources of funding. Fees and permits are charged to residents, but there have also been capital grants and contributions. Mayor Rand congratulated the staff on their hard work. Mr. Bradbury mentioned that the parks are closed at dusk. The goal is to ensure a safe and happy Halloween. The next item to be addressed was the Village's Leaf Program, which is up and running. The leaves have started coming down a little late, but they are coming down. Residents are asked to set the leaf piles on the curb and not in the roadway. Residents are also asked to keep the piles safe making sure that there are no branches or rocks in the piles. Mayor Rand asked Chief Austin to address the Board. Chief Austin noted that the police department is reviewing the number of students that cross at each intersection on their way to and from school. As time goes on the number of children changes and a review is done to ensure that a crossing guard is available at the proper locations. Board of Trustees Meeting October 16,2007 Page 10 Mayor Rand addressed a quality of life issue. He noted that when residents leave trash out, especially in the Village's right-of-way, it affects the quality of life of their neighbors. The laws in the Village are there to enhance the residents' quality of life, and the police enforce these laws. Violations are issued to residents who do not follow the Village's regulations. Mayor Rand noted that there are certain items that are brought up and then the work is done behind the scenes. He stressed that because the items are not reviewed at every meeting does not mean that they have been forgotten. As an example, the Village is still working with the Library and the Village of Port Chester. The Village is also working with the residents of Rye in connection with the Bowman Avenue dam in an effort to reduce the flooding downstream. These are all important issues, and they have not been forgotten. Mr. Bradbury noted that the Village is also working with the Army Corp of Engineers on the flooding issues. Mayor Rand extended a thank you to the Recreation Council and the Bellefair Home Owners' Association on the use of the Bellefair Gym for some of the Village's programs. Mayor Rand noted that another project that was still being worked on, with quite a bit of frustration, is the junction of Ridge and King Street. After all of the hours of work with Greenwich, the Village thought that a pretty good plan was arrived at. However, nothing came of it and now the project is back to square one. The Village will continue working towards a solution to the ongoing problem on King Street, and will keep its residents advised of the progress. Mayor Rand noted that the Board of Trustees would be going into an Executive Session immediately following the meeting. There being no further business before the Board, the meeting was adjourned at 8:55 p.m. Board of Trustees Meeting October 16,2007 Page 11