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HomeMy WebLinkAbout2008-04-08 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, APRIL 8, 2008-7:30 P.M. AGENDA 6:30 PM– Mayor and Trustee Swearing In Ceremony ROLL CALL PLEDGE OF ALLEGIANCE REPORT PUBLIC HEARINGS: (1) Public Hearing on application for a Special Use Permit and Site Plan Approval for St. Mary's Cemetery, South Ridge and High Streets (Note: Applicant has requested an adjournment) (2) Public Hearing on a proposed Local Law regarding membership on the Advisory Council on Parks and Recreation (3) Public Hearing on a proposed local law regarding membership on the Traffic Commission (4) Public Hearing on the 2008-2009 Tentative Budget RESOLUTIONS: (1) Considering the adjournment of the Public Hearing for an application for a Special Use Permit and Site Plan approval for St. Mary's Cemetery, South Ridge and High Streets (2) Considering a proposed Local Law regarding membership on the Advisory Council on Parks and Recreation Board of Trustees Meeting April 8,2008 Page 1 (3) Consider a proposed Local Law regarding membership on the Traffic Commission (4) Considering the appointment to various Boards, Committees, and Commissions (5) Considering Annual Organizational Meeting Resolution OLD BUSINESS NEW BUSINESS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING NEXT TRUSTEES MEETINGS: April 29, 2008 and May 13, 2008 BOARD Mayor Joan L. Feinstein Trustee Michael S. Brown Trustee Paul S. Rosenberg Trustee Patricia Sanders Romano Trustee Dean P. Santon STAFF: Christopher J. Bradbury, Village Administrator Shari Melillo, Secretary to the Village Administrator Gregory Austin, Police Chief Edward Beane, Village Counsel Victor Carosi, Village Engineer Diane Di Santo, Treasurer Paula Patafio, Meeting Secretary Fred Seifert, Public Access Coordinator Cathy Spinosa, Deputy Treasurer CONVENE: Board of Trustees Meeting April 8,2008 Page 2 Mayor Joan L. Feinstein called the April 8, 2008 Regular Meeting of the Board of Trustees to order. She called upon her son, Ross Feinstein, to lead the Board in the Pledge of Allegiance. It was noted that Mayor Feinstein, Trustee Patricia Sanders Romano and Trustee Dean P. Santon were sworn in during a ceremony held prior to the meeting. Mayor Feinstein called for the first order of business, which was the presentation of a Proclamation to former Mayor Lawrence A. Rand. Lawrence Rand accepted the plaque presented to him by Mayor Feinstein and noted that it was an honor and a pleasure to be a resident of this community and to be able to give back to the community. He thanked everyone for the proclamation, and wished the new Mayor and Board the best of luck. Mayor Feinstein noted that, with the permission of the Board, the first Public Hearing to be addressed would be on the 2008-2009 Tentative Budget. (4) PUBLIC HEARING ON THE 2008-2009 TENTATIVE BUDGET Mr. Christopher Bradbury, Village Administrator, presented the tentative budget for the fiscal year beginning on June 1, 2008 and ending May 31, 2009. He was assisted by Diane Di Santo, Treasurer, and Cathy Spinosa, Deputy Treasurer. It was noted that there would be several work sessions and a public hearing before the budget would be finalized. Mr. Bradbury stated that the budget would be adopted by May 1, 2008. Mr. Bradbury noted that this budget was a team effort. The work started last December and Department Heads were asked to do more with less. This is a stable budget that could not have been put together without the assistance of a dedicated staff and the guidance of the Mayor and Village Board. Although the overall tax rate actually decreases by 1.91% compared to the prior year, the tax levy is a better indicator of the impact on property taxes. This year the tax levy increased by 4.09% over the prior year's adopted levy. The adoption of this budget allows for a high-quality, full service municipal operation. It was noted that Rye Brook maintains one of the lowest tax burdens of all villages in Westchester County. The presentation highlighted noteworthy service level items in the tentative budget. These items included Special Items Accounts, Police Department, Fire Department, Animal Control, Safety Inspections, Ambulance Service, Board of Trustees Meeting April 8,2008 Page 3 Highway Maintenance, Central Garage, Snow Removal, Human Services, Recreation Department, Teen Center, Handicapped Services, Library, Refuse Collection and Disposal, Shade Tree Account, Employee Benefits, Capital Projects, Projected Revenues, Debt Services, Special Maintenance Account, and Staffing and Employee Agreements. Also discussed were the Homestead Tax Option, growth within the Village, the Village's latest audit, and special projects. Mr. Bradbury stated that anyone interested in reviewing the budget could view it on the Village's website at www.ryebrook.org. In addition, copies could be obtained through the Village Clerk's office at Village Hall. Mayor Feinstein thanked Mr. Bradbury, Diane Di Santo and Cathy Spinosa for their hard work on the budget and an enlightening presentation. She called for questions or comments from the members of the public, and/or comments from Board members. Trustee Dean Santon began the discussion by thanking the Village's staff for making the budget very easy to read and understand. He focused on one item — shade trees. He noted that funds have been allotted to the Recreation Department and Public Works for trees. He hoped that the Village would earmark some of these funds for trees to be planted near the Village's King Street field. He felt that the Village and Blind Brook School District should work together to replant trees that were removed when the fields were constructed. He stated that the Village could soften the visual effects of the fields and of the Blind Brook School Buildings with the addition of shade trees. Trustee Paul Rosenberg agreed with Trustee Santon that some of the funds should be earmarked for some shade trees between the parking lot and the school, near the dedication plaque. He suggested that the trees be 14' to 18' to start. Mr. Bradbury noted that there are always things that you could do more of He stated that $20,000.00 has been earmarked for tree planting, and the Village would discuss this issue with the School Board. Mayor Feinstein suggested that a planting plan be put together. She also agreed that some of the funds should be earmarked for this project. Trustee Rosenberg noted that there have been discussions regarding fees that the residents are charged for use of the Rye Brook Athletic Fields. The Board of Trustees Meeting April 8,2008 Page 4 Village has contractual agreements with the County because of funding. He felt that the fees for this field was a little excessive. He made a motion to change this fee. The motion to amend the fees for the Rye Brook Athletic Fields was seconded by Trustee Sanders Romano. Trustee Santon felt that for $150.00 to have exclusive use of the field is an incredible privilege and a great value. The non-resident cost is $300.00 for a two hour rental. SUNY Purchase is renting its fields for $150.00 per hour. He was against the amendment and stated that he would vote against the motion. Trustee Sanders Romano agreed with Trustee Santon. She felt that the fees were very fair as they stand now. Trustee Michael Brown noted that he initially misunderstood the fees. He proposed billing at the $75.00 per hour and $150.00 per hour, respectively, which would make the fees clearer. Mayor Feinstein stated that the motion on table must be voted on. Shari Melillo, Secretary to the Village Administrator called the roll: Trustee Michael Brown Voting Nay Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Nay Trustee Dean Santon Voting Nay Trustee Mayor Feinstein Voting Aye On a motion made by Trustee Santon to amend the fees to read $75.00 per hour for residents and $150.00 per hour for non-residents, with a minimum two hour reservation. The motion was seconded by Trustee Rosenberg. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein applauded the staff putting together a revenue projection that is fair and conservative. She called for a motion to close the public hearing. Board of Trustees Meeting April 8,2008 Page 5 On a motion made by Trustee Sanders Romano, and seconded by Trustee Santon, the public hearing was closed. Ms. Melillo called the roll: Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein returned to the agenda. (1) CONSIDERING THE ADJOURNMENT OF THE PUBLIC HEARING ON AN APPLICATION FOR A SPECIAL USE PERMIT AND SITE PLAN APPROVAL FOR ST. MARY'S CEMETERY, SOUTH RIDGE AND HIGH STREETS. Mayor Feinstein noted that the Village received a request from the applicant for an adjournment on item #1, the Public Hearing for a Special Use Permit and Site Plan Approval for St. Mary's Cemetery. With the consensus of the Board, the applicant was granted an adjournment in order to prepare the additional visual aids that were requested by the Board. Mr. Bradbury read the following resolution to approve the adjournment: CONSIDERING THE ADJOURNMENT OF THE PUBLIC HEARING ON AN APPLICATION FOR A SPECIAL USE PERMIT AND SITE PLAN APPROVAL FOR ST. MARY'S CEMETERY, SOUTH RIDGE AND HIGH STREETS WHEREAS, on March 11, 2008 the applicant provided an overview of the application for a special use permit and site plan approval for St. Mary's Cemetery, South Ridge and High Streets, and WHEREAS, the Village Board requested additional visual information from the applicant and set a public hearing for April 8, 2008; and Board of Trustees Meeting April 8,2008 Page 6 WHEREAS, the applicant has subsequently requested additional time to prepare the visual demonstrations. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby adjourns the public hearing on the subject application for a special use permit and site plan approval until April 29, 2008. Trustee Rosenberg noted that he remains very concerned about the size of the proposed addition. In his opinion there is too much bulk, and it is too close to the street. He stated that he was not happy with the site plan as it stands right now. Trustee Dean Santon noted that this matter is also before the Zoning Board of Appeals. That Board has requested that the Village Attorney research the matter. The question asked was if there was an illegal non-conforming use or a legal conforming use. Trustee Santon also noted that the residents who reside across the street in Brookridge have expressed their concerns. He questioned what visual aids the applicant was expected to produce. Mr. Bradbury pointed out that it was important to note that mature trees were depicted on the sketches but obviously the applicant is not going to plant mature trees. This should be considered when reviewing the visual and noise impacts of this project. Trustee Rosenberg agreed, noting that the renderings shown last month showed trees that would not look like that for 15 or 20 years. Mr. Bradbury noted that the applicant requested the adjournment to April 29th. On a motion made by Trustee Sanders Romano, and seconded by Trustee Michael Brown, the matter was set for Public Hearing on April 29, 2008. Ms. Melillo called the roll: Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Board of Trustees Meeting April 8,2008 Page 7 Mayor Feinstein called for the next item on the agenda: (2) PUBLIC HEARING ON A PROPOSED LOCAL LAW REGARDING MEMBERSHIP ON THE ADVISORY COUNCIL ON PARKS AND RECREATION Mayor Feinstein declared the public hearing open. She noted that this is a proposed local law to increase the membership of the Advisory Council on Parks and Recreation. This is a committee for which positions are sought after by the residents. The change would increase the membership to nine members. She called for comments from members of the public, and/or discussion from the Board. Trustee Santon noted that he was on the Board under Mayor Filipowski when the Recreation Commission made the request for a reduction in membership. At that time this was a nine member board and it was reduced to seven members. At this time the request is to return to a nine member board. Trustee Rosenberg noted that many residents within the Village have taken an interest in recreation and have requested that they be given a position on the Advisory Council on Parks and Recreation. He felt that the change was a positive. There being no further discussion on this matter, Mayor Feinstein called for a motion to close the public hearing. On a motion made by Trustee Sanders Romano, and seconded by Trustee Santon, the public hearing was closed. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein called for the resolution on this matter: Mr. Bradbury read the following resolution: Board of Trustees Meeting April 8,2008 Page 8 RESOLUTION CONSIDERING A PROPOSED LOCAL LAW REGARDING MEMBERSHIP ON THE ADVISORY COUNCIL ON PARKS AND RECREATION WHEREAS, on April 8, 2008 the Board of Trustees opened a public hearing on a proposed local law regarding the Advisory Council on Parks and Recreation, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said local law and the public hearing was closed on April 8, 2008. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby adopts said local law to amend the membership of the Advisory Council on Parks and Recreation from seven (7) to nine (9) members. A brief discussion regarding terms ensued. Trustee Santon noted that three members are up for reappointment and now two members are being added. It was noted that the two new members were being appointed for two year terms. On a motion made by Trustee Sanders Romano and seconded by Trustee Brown, the resolution was adopted. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye (2) PUBLIC HEARING ON A PROPOSED LOCAL LAW REGARDING MEMBERSHIP ON THE TRAFFIC COMMISSION Mayor Feinstein declared the public hearing open and called for comments and questions. Board of Trustees Meeting April 8,2008 Page 9 Mr. Bradbury noted that this board has made a request for a reduction in membership from nine members to seven. Trustee Santon noted at one point this committee was increased from 7 to 9 to give residents a chance to serve the Village. Now the proposed change would bring the board back to the seven members that it started out with. These are three year terms. On a motion made by Trustee Santon, and seconded by Trustee Sanders Romano, the public hearing was closed. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein called for the resolution on this matter. (3) CONSIDERING A PRPOSED LOCAL LAW REGARDING MEMBERSHIP ON THE TRAFFIC COMMISSION Mr. Bradbury read the following resolution: RESOLUTION CONSIDER A PROPOSED LOCAL LAW REGARDING MEMBERSHIP ON THE TRAFFIC COMMISSION WHEREAS, on April 8, 2008 the Board of Trustees opened a public hearing on a proposed local law regarding the Traffic Commission, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said local law and the public hearing was closed on April 8, 2008. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby adopts said local law to amend Board of Trustees Meeting April 8,2008 Page 10 the membership of the Traffic Commission from nine (9) to seven (7) members. On a motion made by Trustee Santon, and seconded by Trustee Sanders Romano, the resolution was adopted. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein called for resolution #4 on the agenda: (4) CONSIDERING THE APPOINTMENTS TO VARIOUS BOARDS, COMMITTEES AND COMMISSIONS Mr. Bradbury read the resolutions and appointments: FURTHER RESOLVED, that Carol Goodman of 6 Legendary Circle is hereby reappointed for a term that shall expire on the first Monday in April 2009; and be it RESOLVED,that Michael Stolzar of 19 Rockinghorse Trail is hereby reappointed to for a term that shall expire on the first Monday in April 2009; and be it FURTHER RESOLVED, that Barbara Bernstein of 5 Mark Drive is hereby reappointed for a term that shall expire on the first Monday in April 2009; and be it FURTHER RESOLVED, that Robert Lewis of 16 Eagles Bluff is hereby reappointed for a term that shall expire on the first Monday in April 2009; and be it FURTHER RESOLVED, that Peter G. Reichman of 15 Mark Drive is hereby reappointed for a term that shall expire on the first Monday in April 2009; and be it FURTHER RESOLVED that Carol Goodman is hereby reappointed Chairperson Board of Trustees Meeting April 8,2008 Page 11 APPOINTMENTS TO THE PLANNING BOARD RESOLVED, that Domenic Accurso of 10 Whippoorwill Road is hereby reappointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Gary Zuckerman of 29 Hillandale Road is hereby reappointed Chairperson APPOINTMENTS TO THE RECORDS MANAGEMENT COMMITTEE RESOLVED, that the following individuals are hereby reappointed to the Records Management Committee for a term which expires on the first Monday in April 2009: Joan L. Feinstein, Mayor Christopher J. Bradbury, Administrator Diane DiSanto, Treasurer Jean Gesoff, Senior Citizen Coordinator Gregory Austin, Police Chief APPOINTMENTS TO THE TECHNOLOGY AND COMMUNICATIONS COMMISSION RESOLVED, that Mark Klapper of 1 Charles Lane is hereby reappointed Chairperson APPOINTMENTS TO THE TRAFFIC COMMISSION RESOLVED,that Adam Berman of 3 Arlington Place is hereby appointed for a term that shall expire on the first Monday in April 2011; and be it RESOLVED,that David Heiser of 2 Oriole Place is hereby appointed for a term that shall expire on the first Monday in April 2011; and be it Board of Trustees Meeting April 8,2008 Page 12 FURTHER RESOLVED, that Gerald Appelbaum of 1 Country Ridge Drive is hereby reappointed Chairperson; and be it APPOINTMENTS TO THE ZONING BOARD OF APPEALS RESOLVED, that Donald Moscato of 5 Edgewood Drive is hereby appointed for a term that shall expire on the first Monday in April 2011; and be it RESOLVED,that Jeffrey Rednick of 12 Meadowlark Road is hereby appointed for a term that shall expire on the first Monday in April 2011; and be it FURTHER RESOLVED, that Mark Harmon of 16 Hillandale Road is hereby reappointed Chairperson. It was noted that many of the terms expire in April and this is the time for appointments and re-appointments. On a motion made by Trustee Sanders Romano, and seconded by Trustee Santon, the resolution was adopted. Mayor Feinstein thanked all of the individuals who have served the Village on the various Boards and Committees. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye (5) CONSIDERING ANNUAL ORGANIZATIONAL MEETING RESOLUTIONS Mr. Bradbury summarized the resolutions: RESOLUTION CONSIDERING ANNUAL ORGANIZATIONAL RESOLUTIONS RESOLUTION Board of Trustees Meeting April 8,2008 Page 13 DECLARATION OF ELECTION OF BOARD OF TRUSTEES RESOLVED, that Joan L. Feinstein of 6 Robins Roost is hereby declared elected to the office of Mayor of the Village of Rye Brook for a two-year term of office; and be it FURTHER RESOLVED, that Patricia Sanders Romano of 7 BelleFair Blvd is hereby declared elected to the office of Trustee of the Village of Rye Brook for a two-year term of office; and be it FURTHER RESOLVED, that Dean P. Santon of 39 Hillandale Road is hereby declared elected to the office of Trustee of the Village of Rye Brook for a two-year term of office; and be it FURTHER RESOLVED, that said terms of offices are effective at noon on the 1St Monday of April 2008. RESOLUTION RETAINING VILLAGE ATTORNEY RESOLVED, that the law firm of Keane and Beane, PC (Edward F. Beane, Esq.) of 445 Hamilton Avenue, White Plains, New York 10601 is hereby retained as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the terms in the retainer agreement dated July 9, 2004 and revised letter dated April 7, 2006. RESOLUTION APPOINTMENT OF LABOR COUNSEL RESOLVED, that the law firm of Littler, Mendelson, P.C. (Craig R. Benson, Esq.) of 885 Third Avenue, New York, NY 10022 is hereby retained as Labor Counsel for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF TAX CERTIORARI COUNSEL Board of Trustees Meeting April 8,2008 Page 14 RESOLVED, that the law firm of Oxman, Geiger, Natale & Tulis, P.C. (Mark S. Tulis, Esq.) is hereby retained as special Tax Certiorari Counsel for the Village of Rye Brook for the next ensuing fiscal year subject to the rates established in the retainer letter dated March 26, 2008. RESOUTION APPOINTMENT OF SPECIAL WATER COUNSEL RESOLVED, that Joel R. Dichter of Dichter Law, LLC of 10 Rockefeller Plaza, New York, New York is hereby retained as Special Water counsel for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF VILLAGE RISK MANAGER RESOLVED, that JPR Risk Management, Ltd. (Joseph P. Ricci) is hereby appointed as Risk Manager for the Village of Rye Brook for the next ensuing official year in accordance with the terms of the Risk Management Proposal dated March 26, 2008. RESOLUTION RETAINING ENGINEERING CONSULTANT RESOLVED, that Dolph Rotfeld Engineering, P.C. (Dolph Rotfeld, PE) is hereby retained as Engineering Consultant for the Village of Rye Brook for the ensuing official year in accordance with the terms of the letter outlining Engineering Services dated March 31, 2008. RESOLUTION RETAINING VILLAGE PLANNING CONSULTANT Board of Trustees Meeting April 8,2008 Page 15 RESOLVED, that Frederick P. Clark Associates, Inc. (David Stolman) is hereby retained as Village Planning Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms and rate schedule in the letter dated September 22, 2006 and approved by the Village Board on September 26, 2006. RESOLUTION APPOINTMENT OF SPECIAL ENGINEERING CONSULTANT RESOLVED, that Henningson, Durham & Richardson Architecture and Engineering, P.0 (Mike Musso, PE) is hereby appointed as Special Engineering Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms set forth in the Multiple Project Agreement for Professional Services, 2007 Master Agreement dated March 27, 2008. RESOLUTION APPOINTMENT OF BOND COUNSEL RESOLVED, that the law firm of Fulbright & Jaworski, LLP (Randy Mayer, Esq.) is hereby retained as Village Bond Counsel fort he next ensuing official year, in accordance with the letter dated April 4, 2008 and the fee schedule dated January 1, 2007. RESOLUTION APPOINTMENT OF THE VILLAGE ADMINISTRATOR RESOLVED, that Christopher J. Bradbury, of 3355 Poplar Street, Yorktown, New York is hereby appointed Village Administrator for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF VILLAGE CLAIMS AUDITOR Board of Trustees Meeting April 8,2008 Page 16 RESOLVED, that Judith Belkin of 38 Rock Ridge Drive, Rye Brook, New York is hereby appointed as intermediate Account Clerk/Village Claims Auditor for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF DEPUTY VILLAGE TREASURER RESOLVED, that Catherine M. Spinosa of 14 Crest Drive, Yorktown is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF RECEIVER OF TAXES RESOLVED, that Nick Mecca, Receiver of Taxes for the Town of Rye, is hereby appointed as the Receiver of Taxes for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION APPOINTMENT OF REGISTRAR OF VITAL STATISTICS RESOLVED, that Hope Vespia, Registrar of Vital Statistics for the Town of Rye, is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. RESOLUTION RESOLUTION OF RECORDS MANAGEMENT OFFICER RESOLVED, that Christopher J. Bradbury of 3355 Poplar Street, Yorktown, New York is hereby appointed Records Management Officer for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION Board of Trustees Meeting April 8,2008 Page 17 DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2"a) and fourth (0) Tuesday of each and every month are hereby designated as the Meeting nights of the Village of Rye Brook Board of Trustees pursuant to the adopted Rules of Procedure of the Board of Trustees; and be it FURTHER RESOLVED, that said meetings are to commence at 7:30 p.m. RESOLUTION DESIGNATION OF SIGNATORIES RESOLVED, the Mayor, the Village Administrator, Village Treasurer, and Deputy Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it FURTHER RESOLVED, that the Village Administrator, Treasurer and Deputy Treasurer are authorized to sign Bonds, Bond Anticipation Notes (BAN's) and other obligations of the Village; and be it FURTHER RESOLVED, that bank internal transfers and out-going wires from one account to another can be made by telephone, online with Wachovia, Commerce Bank, TD, Banknorth, NA,(TD Commerce Bank), JP Morgan Chase, Hudson Valley, Signature Bank, HSBC Bank, USA, NA or by voice or data transmission by any one of the above named signatories followed by written confirmation to the banks in accordance with the Village's Investment Policy. RESOLUTION DESIGNATION OF DEPOSITORIES RESOLVED, that the Wachovia, Commerce Bank, TD, Banknorth, NA, (TD Commerce Bank), JP Morgan Chase, Hudson Valley, Signature Bank, HSBC Bank, USA, NA hereby designated as depositories for the Village of Rye Brook. Board of Trustees Meeting April 8,2008 Page 18 RESOLUTION DESIGNATION OF OFFICIAL NEWSPAPER WHEREAS, the Village must publish legal notices in any newspaper designated as the official newspaper for the municipality; and WHEREAS, the Journal News is a daily newspaper circulated and available to its residents in the Village of Rye Brook; and WHEREAS, the Journal News can more easily meet the filing deadline requirements for the village to publish official notices; and WHEREAS, the Village Clerk is encouraged to publish notices in multiple newspapers covering the village. Now therefore be it RESOLVED, that the Journal News is hereby designated as the official Newspaper of the Village of Rye Brook for the ensuing official year. RESOLUTION FRIENDS OF RYE BROOK, INC. RESOLVED, that it is hereby disclosed by members of the Board of Trustees that they are directors of a not-for-profit corporation, the Friends of Rye Brook, Inc., created to assist in obtaining donations from prospective grantors in support of qualifying activities of the Village. RESOLUTION RE-ADOPTION OF RULES OF PROCEDURE OF BOARD OF TRUSTEES RESOLVED, that the Rules of Procedure of the Board of Trustees as amended on April 11, 2006 are hereby re-adopted and promulgated for the Village official year, commencing the first Monday of April 2008. Board of Trustees Meeting April 8,2008 Page 19 On a motion made by Trustee Santon, and seconded by Trustee Sanders Romano, the resolutions were adopted. Mayor Feinstein asked for comments or questions from the members of the public or the Board. Trustee Santon noted that he hoped that the Village would be able to get United Water to replace landscaping on their property that has died on Anderson Hill Road. Mayor Feinstein suggested that an additional newspaper be designated as an official newspaper. It was noted that the Westmore News covers Village news and notices are placed in this paper, but time sensitive issues are noticed in the Journal News. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein noted that there was one additional resolution added to the agenda. New York State Senate asked that this resolution be considered. 6) AUTHORIZING THE SUBMISSION OF A NYS HOME RULE REQUEST TO ESTABLISH A HOTEL OCCUPANCY TAX Mr. Bradbury read the following resolution: RESOLUTION WHEREAS, the Village of Rye Brook desires to enact an occupancy tax on any room for hire within the Village; and WHEREAS, the rate of such tax shall not exceed three (3) percent of the per diem rental rate for each room; and WHEREAS, NYS Senator Suzi Oppenheimer has introduced NYS legislation to the Senate with bill number S.5007-13, and NYS Assemblyman George Latimer has introduced NYS legislation to the Assembly with bill number A.7902-13; and Board of Trustees Meeting April 8,2008 Page 20 WHEREAS, this legislation requires the passage of a new Home Rule Request to the NYS Senate. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby approves the submission of a revised Home Rule Request to the NYS Senate for bill number S.5007-13 that would not exceed a three (3) percent daily room tax for a hotel, motel, or similar place of public accommodation; and BE IT FURTHER RESOLVED, that the Mayor is authorized to submit the Home Rule Request and execute and deliver all necessary documents to New York State. On a motion made by Trustee Santon, and seconded by Trustee Rosenberg, the resolution was adopted. Mayor Feinstein called for comments on this matter. Trustee Santon noted that this tax gets passed onto the actual room occupant. Mr. Bradbury noted that there was not a big difference in terms of impact to the community. Ms. Melillo called the roll: Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye Mayor Feinstein called for the Administrator's Report. ADMINISTRATOR'S REPORT: Mr. Bradbury began his report by noting that there was a lot of construction going on in various places throughout the Village. Con Edison is replacing a gas meter on West William Street. Loch Lane pipe work is done and the area is now being restored. In addition, Con Edison has started a tree trimming program throughout Board of Trustees Meeting April 8,2008 Page 21 the Village. It continues thru this week. Con Edison is seeking to remove 19 trees. This will take some research and it must go through the permit process. Residents can log onto the Village's website for more information on this project, as well as other work being done within the Village. Also on the website is information on United Water and hydrant flushing. As the hydrants are flushed water may become discolored. The streets, dates, and times can be found on the website. Mr. Bradbury noted that the Village's Little League parade was scheduled for the upcoming Saturday. All residents are invited. The Exemption for Cold War Veterans has been passed. Additional information on this exemption can be found on the website. The deadline for filing is June 1, 2008. Mayor Feinstein announced that she has appointed Trustee Paul S. Rosenberg as Deputy Mayor. Trustee Rosenberg thanked Mayor Feinstein for the appointment and congratulation her appointment as Mayor. Mayor Feinstein called for questions or comments from the public or members of the Board. There being none, she called for a motion for an Executive Session. On a motion made by Trustee Sanders Romano, and seconded by Trustee Brown, the Executive Session was scheduled on personnel and real estate issues. Trustee Michael Brown Voting Aye Trustee Paul Rosenberg Voting Aye Trustee Sanders Romano Voting Aye Trustee Dean Santon Voting Aye Trustee Mayor Feinstein Voting Aye There being no further business to come before the Board, the Board of Trustees went into executive session at 9:09pm. The Board came out of Executive Session for a vote on the following resolution: ESTABLISHING COMPENSATION OF CERTAIN NON-UNION EMPLOYEES EFFECTIVE JUNE 11) 2006 Board of Trustees Meeting April 8,2008 Page 22 Office Assistant(Financial) $37,691 Secretetary to Administrator $53,509 TRUSTEE BROWN AYE TRUSTEE SANDERS ROMANO AYE TRUSTEE ROSENBERG AYE TRUSTEE SANTON AYE MAYOR FEINESTEIN AYE Next Trustees meeting scheduled for April 29t11 and May 13"' Board of Trustees Meeting April 8,2008 Page 23