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HomeMy WebLinkAbout2009-11-24 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, NOVEMBER 24, 2009-7:30 P.M. AGENDA 7:00 P.M.— Executive Session: Committee Membership ROLL CALL PLEDGE OF ALLEGIANCE REPORT PUBLIC HEARINGS: (1) Public Hearing to consider adopting an official map of the Village of Rye Brook (2) Public Hearing to consider a proposed local law to amend Chapter 240 of the Village of Rye Brook Village Code regarding a stop sign on Ridge Boulevard and Windsor Road RESOLUTIONS: (1) Considering adopting an official map of the Village of Rye Brook (2) Considering a proposed local law to amend Chapter 240 of the Village of Rye Brook Village Code regarding a stop sign on Ridge Boulevard and Windsor Road (3) Considering a request for waivers of specific items on the site plan checklist from the Arbors Homeowners Association (4) Considering an adjournment of an application for the removal of a significant tree at 19 Woodland Drive Board of Trustees Meeting November 24,2009 Page 1 of 18 (5) Referring a proposed local law amending Chapter 250 of the Village of Rye Brook Village Code regarding as built survey requirements and failure to follow approved plans to the Planning Board for report and recommendation ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS: 1) Status of Recreation/Open Space Study and formation of a committee to make recommendations to the Board of Trustees 2) Status of Environmental Council 3) Dogs in Parks 4) Policy on field closures ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING The Next Regular Trustees Meetings: December 8 & December 22, 2009 BOARD: Deputy Mayor Paul S. Rosenberg Trustee Michael S. Brown Trustee Dean P. Santon Trustee Patricia Sanders Romano Excused: Mayor Joan L. Feinstein STAFF: Christopher Bradbury, Village Administrator David Burke, Assistant to the Village Administrator Edward Beane, Esq., Village Counsel Gregory Austin, Chief of Police Michal Nowak, Acting Village Engineer Fred Seifert, Public Access Coordinator Paula Patafro, Meeting Secretary Board of Trustees Meeting November 24,2009 Page 2 of 18 Deputy Mayor Paul S. Rosenberg welcomed everyone to the November 24th Regular Meeting. He noted that Mayor Feinstein was excused from the meeting due to illness. He called for the first item on the agenda. PUBLIC HEARINGS: Deputy Mayor Rosenberg noted that the Public Hearing was opened at the previous Board of Trustees meeting. Mr. Christopher J. Bradbury, Village Administrator, stated that the public hearing was being held in order to consider adopting an official map for the Village of Rye Brook. Mr. Bradbury noted that the map was filed with Westchester County and a letter, signed by the Deputy Commissioner of the Westchester County Planning Board, was sent to the Village. Deputy Mayor Rosenberg commended all those involved with this project for their hard work over the past four plus months. He asked that the letter be read into the record. Mr. Bradbury read the letter addressed to Ms. Marilyn Timpone Mohamed of F.P. Clark Associates, sent by Edward Buroughs, AICP, Deputy Commissioner of the Westchester County Planning Board: Subject: Referral file No. RYB 09-001 — Zoning Map Amendments: Office Map Dear Ms. Mohamed: The Westchester County Planning Board has received a copy of a proposed amendment to the Village of Rye Brook Zoning Map to include the Official Map. By combining the Zoning Map and Official Map, this action involves updating property lines, street names, and other information on the zoning map and adding street widths, public and private streets, parks and other information contained in the Official Map. In addition, it is our understanding that this action will also correct certain zoning boundaries that were incorrectly shown on the previous zoning map along with other administrative corrections and clarifications. We have reviewed this matter under the provisions of Section 239 L, M, and N of the General Municipal Law and Section 277.61 of the County Administrative Code. While we find this action to be a matter of for local determination in accordance with your community's planning and zoning polices, we wish to commend the Board of Trustees Meeting November 24,2009 Page 3 of 18 Village for taking this step to update its zoning map in such an innovative manner. Providing both official map and zoning map information comprehensively on the same document is a model that we believe all municipalities should consider as part of future zoning map updates. Thank you for calling this matter to our attention. Edward Buroughs, AICP, Deputy Commissioner of the Westchester County Planning Board: Ms. Timpone Mohamed noted that this work was done to adopt an official map, which the Village does not have. In addition, the goal was to update and make sure that all the information on the Zoning Map was correct. There are layers of information on the map and it took a great effort to update the map. It had not been updated in any comprehensive way since the late 1990's/early 2000's, when it was adopted. There were many changes that have taken place that needed to be noted on the map. Trustee Santon did much of the research. Now that the map is done, there is a reviewed and correct set of data that can now be integrated into a GIS map. The hard part of verifying the data has been done. You can get utility information, the width of the streets, and even information on a particular lot from the new map. Deputy Mayor Rosenberg called for comments from the Board. It was noted that everything has been covered. This is a spectacular work product. On a motion made by Trustee Patricia Sanders Romano, and seconded by Trustee Dean Santon, the public hearing was closed. Mr. David Burke, Assistant Village Administrator, called the roll: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Deputy Mayor Rosenberg asked that the Board move directly to the resolution: Board of Trustees Meeting November 24,2009 Page 4 of 18 RESOLUTIONS: 1) CONSIDERING ADOPTING AN OFFICIAL MAP OF THE VILLAGE OF RYE BROOK Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING ADOPTING AN OFFICIAL MAP OF THE VILLAGE OF RYE BROOK WHEREAS, Village Law § 7-724 authorizes the Board of Trustees to establish an Official Map of the Village; and WHEREAS, the Village of Rye Brook Board of Trustees wishes to adopt the Zoning Map of the Village of Rye Brook, adopted on December 14, 1999, as the Official Map of the Village of Rye Brook as amended from time to time together with additions to such map resulting from the approval of subdivision final plats and the recording thereof in the County Office of Land Records.; and WHEREAS, such Official Map shall be final and conclusive with respect to the location and width of streets and highways, drainage systems and the location of parks shown thereon; and WHEREAS, during the preparation of the Official Map it was discovered that certain zoning boundaries on the Zoning Map are not consistent with the respective Resolutions adopting such zoning boundaries and the Board of Trustees wishes to make these minor administrative corrections so as to accurately reflect the zoning boundaries on the Zoning Map; and WHEREAS, the aforementioned administrative corrections do not involve substantive changes, reductions or expansions of adopted zoning district boundaries, or the addition of new districts; and WHEREAS, the Board of Trustees of the Village of Rye Brook, pursuant to the State Environmental Quality Review Act (SEQRA), determines the proposed action to be a Type II Action requiring no additional review under SEQRA; and Board of Trustees Meeting November 24,2009 Page 5 of 18 NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby adopts as the Official Map of the Village of Rye Brook, the Zoning Map of the Village of Rye Brook, as hereby amended to correct certain administrative inconsistencies and as may be further amended from time to time, which was adopted on December 14, 1999 and last amended on August 12, 2008, together with additions to such map resulting from the approval of subdivision final plats and the recording thereof in the County Office of Land Records as the Official Map of the Village of Rye Brook and which shall be kept on file in the Village Clerk's Office; and BE IT FURTHER RESOLVED, that the Village Administrator is hereby authorized and directed to immediately file a certificate of the establishment of such Official Map with the Clerk of the County of Westchester as required by § 7- 724 of the Village Law. It was noted that the County will receive a printed and digital version of the map. Trustee Santon felt that it was appropriate for the letter from the Westchester County Building Department to be made part of the record. On a motion made by Trustee Santon, and seconded by Trustee Michael Brown, the resolution as adopted. Mr. David Burke, Assistant Village Administrator, called the roll: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Deputy Mayor Rosenberg called for the second public hearing on the agenda: 2) PUBLIC HEARING TO CONSIDER A PROPOSED LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING A STOP SIGN ON RIDGE BOULEVARD AND WINDSOR ROAD On a motion made by Trustee Michael Brown, and seconded by Trustee Sanders Romano, the public hearing was declared open. Board of Trustees Meeting November 24,2009 Page 6 of 18 Irving Adler, of 25 Ridge Boulevard, addressed the Board. He noted that traffic flowing from North Ridge Street crests on a hill and cars go racing into this zone. There are stop signs on the other three corners. This would make it a four way stop. Deputy Mayor Rosenberg called for comments from other members of the public. There being no one, he turned to the Board for comments and questions. Trustee Santon noted the third stop sign was installed in 2002. On a motion made by Trustee Santon, and seconded by Trustee Brown, the public hearing was closed. Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Deputy Mayor Rosenberg called for the resolution on the matter: RESOLUTION: 2) CONSIDERING A PROPOSED LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING A STOP SIGN ON RIDGE BOULEVARD AND WINDSOR ROAD Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING A PROPOSED LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING A STOP SIGN ON RIDGE BOULEVARD AND WINDSOR ROAD WHEREAS, the Board of Trustees proposed a local law amending Chapter 240 of the Village of Rye Brook Village Code regarding a stop sign on Ridge Boulevard and Windsor Road; and WHEREAS, on November 24, 2009 the Board of Trustees opened public hearing on the subject Local Law and at which time all persons interested were Board of Trustees Meeting November 24,2009 Page 7 of 18 given an opportunity to speak on behalf of or in opposition to said Local Law and the public hearing was on November 24, 2009. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves the installation of a stop sign on Ridge Boulevard and Windsor Road. On a motion made by Trustee Sanders Romano, and seconded by Trustee Brown, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye 3) CONSIDERING A REQUEST FOR WAIVERS OF SPECIFIC ITEMS ON THE SITE PLAN CHECKLIST FROM THE ARBORS HOMEOWNERS ASSOCIATION Deputy Mayor Rosenberg noted that the attorney for the Arbors has requested certain waivers from the site plan checklist. The Building Department maintains this checklist. At the November 9"' meeting the Board was given a letter requesting waivers for the Building Department's review. The Building Department has completed its review and has forwarded a response to the Board of Trustees. Edward Beane, Esq., Village Counsel, addressed the Board. He noted that the response given by staff is submitted for modifications by the Village Board. He noted that this is not a settlement discussion. It is the Village's good faith effort. Robert Flink, Esq., counsel for the applicant, noted that most of the staff recommendations are agreed with. The meetings were extremely constructive. It was noted that a topographical survey, using aerial photographs, has been put together but it does not pick up many things that are covered by trees, decks, an overhang, or any item that is essentially covered up by another item. The cost of a survey created on the ground would be $20,000 to $25,000. Mr. Flink noted that Board of Trustees Meeting November 24,2009 Page 8 of 18 the Arbors are currently waiting for written estimates. The next issue to be addressed is the area of the lots. It was noted that the Arbors has not yet received a response from the Title Companies and can only work under the assumption that the Title Companies will not be paying for anything. Deputy Mayor Rosenberg reminded Mr. Flink that the discussions should be focused on the waivers. It is over-reaching to request that the Arbors pay for something that has existed for many years. The aerial portion of the map has been paid for. Mr. Flink noted that the next issue deals with the size, shape and height of the buildings on Arbor Drive (page 2; B). Staff recommends that this waiver be granted for several properties, except for Arbor Drive. Mr. Flink noted that the outline identifying where the office building is fine. He stated that the Village and applicant are on the same page for this item. Mr. Flink directed attention to Page 3 —Proposed Site Plan (a): Staff recommends that this item should not be waived. LAN does not have this information readily available. The estimates have ranged from $80,000 to $150,000 because the plan must include a metes and bounds of the entire PUD. Mr. Flink felt that it would be inappropriate to have the Arbors residents pay for this. There are a minimum of 250 homes to be addressed. It is very costly and he felt that it is not appropriate to request something of this nature. The next area discussed was the proposed site plan—regarding trees. It was noted that it is wonderful to have a tree ordinance, but it should be dealt with on a case by case basis. In this matter, it is cost prohibitive. One arborist said the cost would be approximately $15,000.00. Staff recommends that the original base model units should be identified. Mr. Flink stated that no one has the right to go into each model. There is no value to this. During construction a model was chosen and then changes were made to it. Mr. Flink noted that his office is requesting information regarding utilities from Con Edison. Mr. Bradbury stated that the Village would like to know if there are underground vaults and only the utility companies have this information. To the extent that we can get the information—the applicant will put it on the survey. Mr. Flink addressed Section K: Fencing and Wall locations. It was noted that only a partial waiver has been granted. A number of the walls are hidden by trees Board of Trustees Meeting November 24,2009 Page 9 of 18 and/or decks. Someone would have to survey the entire property and the expense is exorbitant. Mr. Flink stated that it is unreasonable to ask them to layout every wall and tree. Each retaining wall should be dealt with on its own. If someone wants to replace the retaining wall they would have to come before the Village. It was noted that in Section Y the staff has recommended that retaining walls be identified. Mr. Flink discussed the maintenance area. The assessment has not been concluded yet. This is a leased property, and there are only two (2) years left on this lease. The applicant has requested a waiver. Deputy Mayor Rosenberg opened the matter up to the Board. He asked if there were any objections to the comments and recommendations made by Village Staff. Trustee Santon felt that each item should be checked one-by-one. All changes that the HOA is aware of should be identified. Deputy Mayor Rosenberg noted that there are a great number of recommendations. Trustee Santon commented that tonight the Village Board is considering waivers. An initial review took place approximately two months ago. Waivers should not be considered in a vacuum. There has been a lot of talk about the aerial survey. He felt that the aerial survey is inaccurate. He felt that the best way to know what currently exists is a survey done from the ground. Deputy Mayor Rosenberg began with staffs' recommendations. The premises was to prepare what is there today and highlighting possible amendments. It is not hard to do this. There are a lot of changes that the Village is aware of. Mr. Bradbury noted that the Village would love to have a list of the changes. It would be great, but the Village recognizes the burden. The staff recommendation was rather than prepare all of the background information, the implication was that the applicant would focus its time, energy, and money on identifying what is there now. The utility works, the roadways, the infrastructure, the walls all need to be identified. Trustee Sanders Romano noted that there has been 30 years of not documenting anything. There are a lot of changes that have been made. Trustee Santon noted that he could rattle off 90% of the changes. He felt that the information the Village was asking was not that hard to gather. At the end, the Village will end up with a complete survey. Trustee Santon wanted to be certain that the waiver does not preclude the Board from asking clarifying questions. Mr. Beane noted that the goal at this time is to get the changes on paper in order to have an accurate map prepared. Then the Board of Trustees Meeting November 24,2009 Page 10 of 18 Board can move to the next level. Trustee Santon stated that he wanted to be sure that no one could say that the Village cannot compare the new plan with the old plan. A discussion ensued regarding the maintenance shed and its location, and the use of leased land. The discussion moved on to the remaining issues, which included additional information to be incorporated onto the map which included the names of the abutting property owners, which are currently listed; all structures within the PUD and the school structure, and the Harkness Park structures will be shown, as well the pedestrian pathways and utility easements. The Board also discussed the wooded areas, landscape buffer areas, easements that serve the Arbors, the trees within the P.U.D., parking, emergency access, and roadways. Additional discussions will be held during the site plan process. It was noted that the aerial survey is a good start. The Village is asking to have what is out there delineated. Mr. Beane noted that the Village has made a lot of compromises. The Village is looking to make this process as cost efficient as possible. The Village Board is working with the residents of the Arbors and their H.O.A. What is being asked of the residents of the Arbors is not anything different then what would be asked of any other resident of the Village. The Village is looking for an application that is as complete as possible, and well thought out. It was noted that the Planning Board, which is an advisory Board, will be reviewing the application. The Board of Trustees has final approval authority. Mr. Flink addressed the Board once again reviewing the proposed changes and waivers discussed by the Board. Trustee Santon noted that the original site plan documents are more than the 1973 documents, and more than the plans from 1977. It also includes details of sewer lines and detention basins. The drawings started in 1974 and continued through 1977. Mr. Flink noted that there is a great expense involved in a topographical survey that includes trees. Trustee Santon noted that this a great advantage to a survey that it be done from the ground. Mr. Michal Nowak, Acting Village Engineer, noted that there are items that need to be verified in the field. A surveyor is a very precise person. There needs to be a baseline going forward. Deputy Mayor Rosenberg noted that an explanation of what the Village is looking for has been laid out and now it is time to move on. Mr. Flink noted that he greatly appreciated the exercise from staff and the Village of what was being looked for. Board of Trustees Meeting November 24,2009 Page 11 of 18 Mr. Bradbury was called upon to read the resolution: RESOLUTION CONSIDERING A REQUEST FOR WAIVERS OF SPECIFIC ITEMS ON THE SITE PLAN CHECKLIST FROM THE ARBORS HOMEOWNERS ASSOCIATION WHEREAS, a site plan application submitted by the Arbors Homeowners Association was received on September 11, 2009; and WHEREAS, in a letter dated November 9, 2009 from Robert Flink, specific waivers were requested from the site plan checklist in accordance with section 209-3(E) of the Village of Rye Brook Village Code; and WHEREAS, the Building Inspector has provided a memorandum with specific recommendations regarding the waivers requested; and WHEREAS, the applicant was provided a chance to comment on staff recommendations. NOW, THEREFORE, BE IT RESOLVED, the Village of Rye Brook Board of Trustees hereby approves the waivers as recommended in the memorandum provided by the Building Inspector dated November 20, 2009, except as noted below: 1) Abutting Property Information, Item C (Page 2): This staff recommendation is not accepted in its current form, but is modified to require that the applicant only provide the names of the abutting property owners on the Site Plan; and 2) Proposed Site Plan Information, Item D (Page 3): This staff recommendation is not accepted in its current form, but is modified to require that the applicant identify the buffer areas and location of the 12-inch DBH trees within the buffer areas. On a motion made by Trustee Sanders Romano, and seconded by Trustee Brown, the resolution was opened for discussion. Trustee Brown made a motion to amend Section D as it pertains to trees. The motion was seconded by Trustee Santon. This matter has to do with the perimeter buffer. Board of Trustees Meeting November 24,2009 Page 12 of 18 The roll was called: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Mr. Bradbury noted that there was a discussion regarding the abutting properties, Amendment C. Trustee Santon noted that these are long property lines and the names help. This is basic information that would be on any site plan. Trustee Santon made a motion to not accept staff recommendation on Item C. Trustee Brown seconded the motion. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Nay Trustee Brown made a motion to not follow staff recommendation regarding Section E. There was no second to this motion. Mr. Bradbury reviewed all Sections and amendments, and some language issues. Trustee Santon made a motion, which was seconded by Trustee Brown, the resolution was adopted, as amended. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Board of Trustees Meeting November 24,2009 Page 13 of 18 One of the things discussed over the past several meetings is the need for a time table. The next Board of Trustee will be held on December 15th and the Board would like to see a time table at that time. 4) CONSIDERING AN ADJOURNMENT OF AN APPLICATION FOR THE REMOVAL OF A SIGNIFICANT TREE AT 19 WOODLAND DRIVE Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN ADJOURNMENT OF AN APPLICATION FOR THE REMOVAL OF A SIGNIFICANT TREE AT 10 WOODLAND DRIVE WHEREAS, David Swerdloft of 19 Woodland Drive has applied for the removal of a significant tree at his property on 19 Woodland Drive; and WHEREAS, the Board of Trustees discussed the application on October 13, 2009 and subsequently adjourned the review of said application until November 24, 2009; and WHEREAS, David Swerdloft has requested an adjournment of the review of application until December 15, 2009. NOW THEREFORE BE IT RESOLVED, the application by David Swerdloft for the removal of a significant tree at 19 woodland Drive is hereby adjourned until December 15, 2009. On a motion made by Trustee Sanders Romano, and seconded by Trustee Brown, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Board of Trustees Meeting November 24,2009 Page 14 of 18 5) REFERRING A PROPOSED LOCAL LAW AMENDING CHAPTER 250 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING AS BUILT SURVEY REQUIREMENTS AND FAILURE TO FOLLOW APPROVED PLANS TO THE PLANNING BOARD FOR REPORT AND RECOMMENDATION Mr. Bradbury read the following resolution: RESOLUTION REFERRING A PROPOSED LOCAL LAW TO AMEND CHAPTER 250 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING AS BUILT SURVEY REQUIREMENTS AND FAILURE TO FOLLOW APPROVED PLANS TO THE PLANNING BOARD FOR REPORT AND RECOMMENDATION WHEREAS, the Board of Trustees is considering an amendment to Chapter 250 of the Village Code regarding as built survey requirements and failure to follow approved plans. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook shall refer the proposed local law to the Planning Board for report and recommendation. Deputy Mayor Rosenberg questioned why this was being done. He noted that he was against adding another step to the permit process. Mr. Bradbury noted that this is nothing new or different from what is currently required. It was simply be added to the Village's Code. It was noted that this is a referral to the Planning Board. On a motion made by Trustee Brown, and seconded by Trustee Sanders Romano, the resolution was adopted. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Board of Trustees Meeting November 24,2009 Page 15 of 18 Deputy Mayor Rosenberg noted that, with the consent of the Board, two additional resolutions were added to the agenda. 5) CONSIDERING THE WAIVING OF SPECIFIC OCCUPANCY FEE FOR A PING PONG PALOR LOCATED IN RYE RIDGE PLAZA Mr. Bradbury read the resolution: RESOLUTION RESOLVED, that in accordance with the request by Win Ridge Realty and Sportech the Village of Rye Brook Board of Trustees hereby waives the Certificate of Occupancy fee in an amount up to six hundred dollars ($600) for the period of December 1, 2009 to February 28, 2009 for the Ping Pong Parlor located in the Rye Ridge Plaza due to charitable considerations. Mr. Bradbury noted that there is a ping pong area in the Rye Ridge shopping center and the money goes to charitable organizations. It will continue for another three months. They have raised $1300.00 to date. On a motion made by Trustee Sanders Romano, and seconded by Trustee Brown, the resolution was adopted. Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye 6) CONSIDERING THE CANCELLATION OF THE DECEMBER 22, 2009 BOARD OF TRUSTEES MEETING AND RESCHEDULING OF THE DECEMBER 8, 2009 BOARD OF TRUSTEES MEETING NOW THEREFORE BE IT RESOLVED, that the Board of Trustees hereby cancels the Board of Trustees meeting scheduled for December 22, 2009; and be it FURTHER RESOLVED, the December 8, 2009 Board of Trustees meeting is hereby rescheduled for the date of December 15, 2009. On a motion made by Trustee Santon, and seconded by Trustee Sanders Romano, the resolution was adopted. Board of Trustees Meeting November 24,2009 Page 16 of 18 Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Patricia Sanders Romano Voting Aye Trustee Dean P. Santon Voting Aye Deputy Mayor Paul Rosenberg Voting Aye Deputy Mayor Rosenberg called for the Administrator's Report: ADMINISTRATIVE REPORT Mr. Bradbury began his report by noting that the work on the Edgewood Basin was going well. The project is progressing and residents can access information on this project on the Village's website. Mr. Bradbury noted that the leaf program was going very well. At this time the program is approximately two-thirds of the way done. This was an early leaf season, and the weather has held out allowing the pick ups to continue. Grass can be mixed in with the leaves, but no branches, rocks, or metal objects should be in the piles. This is a safety issue. Additional information can be accessed on the Village's website. Deputy Mayor Rosenberg moved to the discussion item section of the agenda: DISCUSSION ITEMS: 1) STATUS OF RECREATION/ OPEN SPACE STUDY AND FORMATION OF A COMMITTEE TO MAKE RECOMMENDATIONS TO THE BOARD OF TRUSTEES 2) STATUS OF ENVIRONMENTAL COUNCIL 3) DOGS IN PARKS 4) POLICY ON FIELD CLOSURES These matters were adjourned to the next meeting of the Board of Trustees. Board of Trustees Meeting November 24,2009 Page 17 of 18 Deputy Mayor Rosenberg called upon members of the public wishing to address the Board. Mr. Ben Miloro, of Hillcrest Avenue, addressed the Board. He noted that the Port Chester Board of Trustees has an open session for the public in the beginning of their meetings. He asked that Rye Brook consider this as well. Mr. Miloro pointed out that Con Ed has been digging up Hillcrest. When making their repairs they did not pour concrete and when this happened four years ago the hole sank. They rolled the new black top out and already one area is concaved. He asked that the Public Works Department come out and look at this work. The next item discussed by Mr. Miloro was work done on the Mutino home on Hillcrest. He noted that the Village has asked that the porch be removed. He felt that this would affect the character of the neighborhood. Trustee Santon noted that this application went through the process and was reviewed by the Planning and Zoning Boards. The removal of the porch was discussed and accepted by the applicant. There being no further business before the Board, the meeting was adjourned at 11:40 p.m. Board of Trustees Meeting November 24,2009 Page 18 of 18