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HomeMy WebLinkAbout2010-04-13 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY,APRIL 13, 2010-7:30 P.M. AGENDA 6:30 P.M.– Swearing In Ceremony ROLL CALL PLEDGE OF ALLEGIANCE REPORT PUBLIC HEARINGS: (1) Presentation and Public Hearing to consider the proposed 2010-2011 Tentative Budget for the Village of Rye Brook (2) Public Hearing to consider a proposed Tier III Home Occupation Permit for a dental office at 267 North Ridge Street (3) Public Hearing to consider a proposed local law to amend Chapter 240 of the Village Code regarding no parking on Longledge Drive and Rockinghorse Trail RESOLUTIONS: (1) Considering a Tier III Home Occupation Permit for a dental office at 267 North Ridge Street (2) Setting a Public Hearing to consider proposed amendment to Chapter 240 of the Village of Rye Brook Village Code regarding no parking on Longledge Drive and Rockinghorse Trail (3) Considering the use of Village streets for Braking the Cycle Bicycle Ride (4) Approving use of Village Streets for the 26th Annual Westchester Triathlon (5) Considering the appeal of a tree removal permit denial at 52 Tamarack Road (6) Considering a professional services contract for architectural services at the AJP Community Center Board of Trustees Meeting April 13,2010 Page 1 of 28 (7) Considering annual organizational meeting resolutions (8) Considering the appointments to various Boards, Committees and Commissions (9) Considering standard workday and reporting resolution (10) Considering the establishment of a standard workday ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT REGULAR TRUSTEES MEETINGS: April 27 and May 11, 2010 BOARD: Trustee Michael S. Brown Trustee Toby S. Marrow Trustee Jeffrey B. Rednick Trustee Paul S. Rosenberg Mayor Joan L. Feinstein STAFF: Christopher Bradbury, Village Administrator David Burke, Assistant to the Village Administrator Edward Beane, Esq., Village Counsel Diane DiSanto, Treasurer Michal Nowak, Acting Village Engineer Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Mayor Joan L. Feinstein noted that the swearing in ceremony for the new Trustees took place before the meeting. The Honorable Anthony Provenzano presided and swore in Trustee Toby S. Marrow, Trustee Jeffrey B. Rednick, and Mayor Feinstein. A brief reception followed the ceremony. Board of Trustees Meeting April 13,2010 Page 2 of 28 Mayor Feinstein welcomed everyone to the reorganization meeting. She thanked Trustee Dean Santon and Trustee Patricia Sanders Romano for all their years of service. Mayor Feinstein called for the first item on the agenda: PUBLIC HEARINGS: (1) PRESENTATION AND PUBLIC HEARING TO CONSIDER THE PROPOSED 2010-2011 TENTATIVE BUDGET FOR THE VILLAGE OF RYE BROOK Mr. Bradbury began the report, which included a PowerPoint presentation, assisted by Diane DiSanto, Village Treasurer. He noted that this was a very tight budget, and the department heads were asked to do more with less. Mayor Feinstein thanked everyone for their hard work and input. She noted that two work sessions were held and, unfortunately, only a few residents attended even though one of the meetings was held on a Saturday. She reviewed some of the issues that were discussed at the work sessions. One issue had to do with the Library and their ambitious budget. They had requested an approximately 8% increase. The summer reading program is a well attended program. They asked that some summer hours be reinstated. They also requested some part time help. Trustee Paul S. Rosenberg thanked the Village's staff for its hard work. He noted that he was in favor of the summer reading program being reinstated, at a pared down cost. There has been a good effort made by the library. Trustee Michael S. Brown noted that Rye Brook's share would have been $40,000.00. He noted that he was in favor of reinstating the summer program. He also noted that he felt that the library should be opened on Saturdays in July. Mayor Feinstein noted that the library is hoping for a grant from Suzi Oppenheimer. If that grant comes through, the materials would not be cut as much. She would like to see summer hours reinstated, but everyone has been taking a hit. Board of Trustees Meeting April 13,2010 Page 3 of 28 The next discussion surrounded the Fire House and needed repairs. Mr. Bradbury noted that there is water that is getting in the fascia around the windows and it needs to be addressed before it gets worse. Another item discussed was the Village's D.A.R.E. program. It was felt that this is an important program. Another officer must be trained and certified, and there is a cost associated with training. Everyone would like to see the program continue. Also discussed were planning consultant fees, which Mr. Bradbury noted were very tight. Mr. Michal Nowak, Acting Village Engineer, was asked to cut back on Shade Trees even further. He noted that the shade tree budget was stretched as far as possible. He will work as hard as he can to do replanting with whatever funds the Board approves. Trustee Jeffrey Rednick noted that a lot of trees came down during the last storm and the Village needs to do some replanting. Village Parks were hit hard. Mr. Bradbury noted that there was $15,000.00 in the budget for planting in the parks. Mayor Feinstein noted that a concession was made for the travel baseball teams and she felt the same concession should be made for the travel soccer teams. Trustee Rosenberg also felt that a good faith gesture should be made. The residents are actually the ones that are paying these fees. Mayor Feinstein began a discussion on employee benefits and the reduction in the revenue line. The amount of money paid into the retirement system is mandated by the State, and this amount has gone up. At the same time revenue is down. If the revenue stays stagnate this year, additional money will need to be made up. There are openings in the Village that have not been filled. Mayor Feinstein called for comments from members of the public. Dean Santon of Hillandale Road addressed the Board. He commended Mr. Bradbury on his presentation. He noted that the Kingswood project is required to make a deposit to the recreation trust fund. The Village needs to be careful with these funds because no one knows what the next year will bring. If things get worse, it would be nice to have a little extra money. Board of Trustees Meeting April 13,2010 Page 4 of 28 As there were no additional comments from the public, Mayor Feinstein called for a motion to close the public hearing. On a motion made by Trustee Rosenberg, and seconded by Trustee Rednick, the public hearing was closed. Mr. David Burke, Assistant to the Village Administrator, read the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye Mayor Feinstein called for the second public hearing on the agenda: (2) PUBLIC HEARING TO CONSIDER A PROPOSED TIER III HOME OCCUPATION PERMIT FOR A DENTAL OFFICE AT 267 NORTH RIDGE STREET The public hearing was opened by a motion of Trustee Rednick, and seconded by Trustee Marrow. Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye James Staudt, Esq., from McCullough, Goldberger & Staudt, addressed the Board as legal representative for the applicant. He noted that Dr. & Mrs. Okun were also in attendance and available to answer questions form the Board. The Okuns have lived and raised their family in this home since 1960. Dr. Okun, a dentist, has a long history of community service. There is a parking area on the property that has served the practice. Neighbors have written letters of support. Mayor Feinstein asked how many patients Dr. Okun sees per hour. Dr. Okun responded that he typically sees one to three patients per hour. Mayor Feinstein asked for clarification on the Village's parking requirements. Edward Beane, Esq., Village Counsel stated that he would need to review this area of the Code. Mr. Staudt noted that this parking area has been in existence for the past 40 years. Technically the driveway could Board of Trustees Meeting April 13,2010 Page 5 of 28 house a number of cars, however, each subsequent car would block the car in front of it. Mayor Feinstein noted that the hours of operation have been reduced over the years. She noted that the hours of operation were not a concern for her; however, the parking is a concern. Mr. Bradbury noted that the current plans for Ridge Street give this driveway a smaller curb cut. There are no sidewalks in the front of the home. Backing out into Ridge Street is a safety concern. Trustee Rosenberg noted that the Home Occupation Permit does not run with the house. Mayor Feinstein called for comments or questions from the community. Dean Santon, of Hillandale Road, expressed a concern regarding the parking. There are laws on the books for home occupations, and there is parking criteria that needs to be met. You cannot create an unenclosed parking in the first 25 feet of the property. The applicant should have plans that show how many cars would fit in the parking area as the parking should be self-contained on the site. There is no parking along Ridge Street. Mr. Santon also noted that the proper curbing should be put in now. Jim Arnett, of 282 North Ridge Street, the owner of the house two houses north and across the street from the applicant's home, addressed the Board. He stated that he had no problem with the parking or the application. He stated that backing out onto Ridge Street is not safer than having the parking lot in the front of the home. Mayor Feinstein noted that a portion of this parking area is in the municipal right-of-way. She stated that she would like to see some plans for the parking area. Mr. Beane noted that there would need to be indemnification for the Village for the portion of the parking area in the Village's right-of- way. Mt. Staudt noted that this issue has been completely vetted. The parking situation has existed for 50 years. Dr. Okun has a history with this community. Mayor Feinstein asked the Board's consensus regarding the parking area. There are many issues to be worked out. If a variance is required then the matter would need to be referred to the Zoning Board of Appeals. Village Counsel must opine on the legal issues for the Board, and there are a myriad of them. The parking is a critical. It was noted that the visits per hour can be adjusted. After discussing the issues, the consensus of the Board of Trustees Meeting April 13,2010 Page 6 of 28 Board was to keep the public hearing open. Mr. Staudt thanked the Board for the time. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the public hearing was adjourned to the May 11th Board of Trustees meeting. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye (3) PUBLIC HEARING TO CONSIDER A PROPOSED LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE CODE REGARDING NO PARKING ON LONGLEDGE DRIVE AND ROCKINGHORSE TRAIL Mr. Bradbury noted that a public hearing is being set for amending the parking regulations. This is a safety issue. The Hidden Falls Homeowners Association and the School District made this request, and the Traffic Commission reviewed this issue and made its recommendations. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the public hearing was opened. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye Mayor Feinstein called for comments and/or questions from the members of the public. Mr. Alan Adler of 7 Longledge Drive addressed the Board. Board of Trustees Meeting April 13,2010 Page 7 of 28 He requested clarification of the parking restrictions. Mayor Feinstein reviewed the proposed restrictions, and Mr. Adler had no opposition to the changes. Terry Weil of 1 Longledge Drive addressed the Board. She noted that this is a safety issue that is being addressed. There is a line of site problem, and removing the cars from this portion of the street will remove the problem. There being no additional comments, Trustee Rednick made a motion to close the pubic hearing. The motion was seconded by Trustee Marrow. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye Mayor Feinstein noted that the first resolution on the agenda was adjourned. She called for the second resolution: RESOLUTIONS: 2) SETTING A PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENT TO CHAPTER 240 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING NO PARKING ON LONGLEDGE DRIVE AND ROCKINGHORSE TRAIL Mr. Bradbury read the following: RESOLUTION CONSIDERING A PROPOSED LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE OF RYE BROOK VILLAGE CODE REGARDING NO PARKING ON LONGLEDGE DRIVE AND ROCKINGHORSE TRAIL WHEREAS, the Board of Trustees proposed a local law amending Chapter 240 of the Village of Rye Brook Village Code regarding no parking on Longledge Drive and Rockinghorse Trail; and Board of Trustees Meeting April 13,2010 Page 8 of 28 WHEREAS, on April 13, 2010 the Board of Trustees opened a public hearing on the subject Local Law and at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said Local Law and the public hearing was on April 13, 2010. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves a local law amending Chapter 240 of the Village of Rye Brook Village Code regarding no parking on Longledge Drive and Rockinghorse Trail. There were no comments on the resolution. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was adopted. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye Mayor Feinstein called for the next resolution on the agenda: 3) CONSIDERING THE USE OF VILLAGE STREETS FOR BRAKING THE CYCLE BICYCLE RIDE Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE USE OF VILLAGE STREETS FOR BRAKING THE CYCLE BICYCLE RIDE WHEREAS, in a letter dated March 23, 2010, Steve Bratton of Braking the Cycle has requested the use of Village Streets for a bicycle ride to benefit HIV/AIDS services of New York's LGBT Center; and WHEREAS, riders will briefly pass on Westchester and Bowman Avenue on Sunday, September 26, 2010 between 10:00am to 12:15pm. Board of Trustees Meeting April 13,2010 Page 9 of 28 NOW, THEREFORE, BE IT RESOLVED, the Village of Rye Brook Village Board herby approves the use of street request for Braking the Cycle bicycle ride on Sunday, September 26, 2010. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye 4) APPROVING USE OF VILLAGE STREETS FOR THE 26TH ANNUAL WESTCHESTER TRIATHLON Mr. Bradbury read the following resolution: RESOLUTION APPROVING USE OF VILLAGE STREETS FOR THE 26th ANNUAL WESTCHESTER TRIATHLON RESOLVED, that the Westchester Triathlon is authorized to use the Village of Rye Brook streets for the 26th annual Westchester Triathlon on Sunday, September 26, 2010, requested in the letter received March 30, 2010; and be it FURTHER RESOLVED, that Village streets shall be used in compliance with the terms and/or conditions established by the Village of Rye Brook Police Department. Mayor Feinstein noted that this event was held last year as well. It was noted that previous event and this event were scheduled for the same day, however, they did not conflict with each other. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was adopted. Board of Trustees Meeting April 13,2010 Page 10 of 28 Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye 5) CONSIDERING THE APPEAL OF A TREE REMOVAL PERMIT DENIAL AT 52 TAMARACK ROAD Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING A THE APPEAL OF A TREE REMOVAL PERMIT DENIAL AT 52 TAMARACK ROAD WHEREAS, Maria Linstrom the owner of 52 Tamarack Road, Rye Brook applied for a Tree Removal Permit for an approximate twenty six (26) inch diameter, sixty (60) foot high White Pine at said property on December 8, 2009; and WHEREAS, The Acting Village Engineer denied a Tree Removal Permit for the twenty six (26) inch diameter, sixty (60) foot high White Pine at 52 Tamarack Road on December 11, 2009; and WHEREAS, Maria Lindstrom has appealed the decision by signing the appeal letter written by her contractor on February 12, 2010 and received by the village with her signature on March 30, 2010; and WHEREAS, under section 235-14 of the Village of Rye Brook Village Code the Village Board shall hear any appeal brought in accordance with section 235-13D within 45 days of the submission of the appeal. NOW, THEREFORE BE IT RESOLVED, the Board of Trustees of the Village of Rye Brook hereby [grants the tree removal appeal; and be it further Board of Trustees Meeting April 13,2010 Page 11 of 28 RESOLVED, the Board of Trustees of the Village of Rye Brook hereby requires replanting plan as follows: On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was opened for discussion. Mr. Nowak, Acting Village Engineer, addressed the Board. He noted that he was asked to inspect the tree again after the last storm. When he went to the applicant's home for the site visit the meeting became unfavorable and the inspection did not take place. He noted that he has requested that the applicant hire an arborist to inspect the tree and report back to the Village. Mayor Feinstein questioned whether the applicant understood that this matter would be heard at tonight's meeting. Mr. Burke stated that she was aware of that fact. Trustee Rosenberg suggested that the matter be adjourned to a time when the applicant is in attendance. The consensus of the Board was to adjourn this matter to the next meeting. Edward Beane, Esq., Village Counsel, stated that the Village should be allowed to view the tree. Mr. Bradbury noted that the applicant would be contacted, via mail, and notified of the requirements. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye (6) CONSIDERING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES AT THE AJP COMMUNITY CENTER Mr. Bradbury read the following resolution: RESOLUTION Board of Trustees Meeting April 13,2010 Page 12 of 28 CONSIDERING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES AT THE AJP COMMUNITY CENTER WHEREAS, the Village of Rye Brook desires to make necessary improvements to the AJP Community Center consisting of replacement of the flat roof, air condenser and handler replacement, and bathroom improvements; and WHEREAS, the Village desires to enter into a professional services contract with David A. Barbuti, Architect, PC to prepare the design and provide inspection services for this project. NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook hereby enters into a professional services contract with David A. Barbuti, Architect, PC for design work at the AJP Community Center in the amount of $14,300 plus an estimated amount for $3,700 for additional drawings and inspection services; and be it FURTHER RESOLVED, that the Mayor and Administrator are hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purpose of this resolution. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was adopted. Mayor Feinstein questioned whether the proposed amendments had been finalized. Mr. Burke noted that the amendments have not yet been finalized, and there are a few minor details to be addressed. Mr. Bradbury asked that the Board move forward, approving the resolution, so that the project can be placed out to bid. Mr. Burke called the roll, as amended: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye (7) CONSIDERING ANNUAL ORGANIZATIONAL MEETING RESOLUTIONS Board of Trustees Meeting April 13,2010 Page 13 of 28 Mr. Bradbury summarized the resolutions: CONSIDERING ANNUAL ORGANIZATIONAL RESOLUTIONS RESOLUTION DECLARATION OF ELECTION OF BOARD OF TRUSTEES RESOLVED, that Toby S. Marrow of 223 Tree Top Crescent is hereby declared elected to the office of Trustee of the Village of Rye Brook for a three- year term of office; and be it FURTHER RESOLVED, that Jeffrey B. Rednick of 12 Meadowlark Road is hereby declared elected to the office of Trustee of the Village of Rye Brook for a three-year term of office; and be it FURTHER RESOLVED, that Joan L. Feinstein of 6 Robins Roost is hereby declared elected to the office of Mayor of the Village or Rye Book for a three-year term of office; and be it FURTHER RESOLVED, that said terms of offices are effective at noon on the 1st Monday of April 2010. RESOLUTION RETAINING VILLAGE ATTORNEY RESOLVED, that the law firm of Keane and Beane, PC (Edward F. Beane, Esq.) of 445 Hamilton Avenue, White Plains, New York 10601 is hereby retained as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the terms in the retainer agreement dated April 27, 2009. RESOLUTION APPOINTMENT OF LABOR COUNSEL Board of Trustees Meeting April 13,2010 Page 14 of 28 RESOLVED, that the law firm of Littler, Mendelson, P.C. (Craig R. Benson, Esq.) of 885 Third Avenue, New York, NY 10022 is hereby retained as Labor Counsel for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF TAX CERTIORARI COUNSEL RESOLVED, that the law firm of Oxman, Geiger, Natale & Tulis, P.C. (Mark S. Tulis, Esq.) is hereby retained as special Tax Certiorari Counsel for the Village of Rye Brook for the next ensuing fiscal year subject to the rates established in the retainer letter dated March 26, 2008. RESOLUTION APPOINTMENT OF SPECIAL WATER COUNSEL RESOLVED, that Joel R. Dichter of Dichter Law, LLC of 10 Rockefeller Plaza, NY, NY is hereby retained as Special Water counsel for the Village of Rye Brook for the next ensuing official year in accordance with the letter dated April 8, 2009. RESOLUTION APPOINTMENT OF VILLAGE RISK MANAGER RESOLVED, that JPR Risk Management, Ltd. (Joseph P. Ricci) is hereby appointed as Risk Manager for the Village of Rye Brook for the next ensuing official year in accordance with the terms of the Risk Management Proposal dated March 2, 2010. RESOLUTION RETAINING ENGINEERING CONSULTANT RESOLVED, that Dolph Rotfeld Engineering, P.C. (Dolph Rotfeld, PE) is hereby retained as Engineering Consultant for the Village of Rye Brook for the ensuing official year in accordance with the terms of the letter outlining Engineering Services dated April 9, 2010. Board of Trustees Meeting April 13,2010 Page 15 of 28 RESOLUTION RETAINING VILLAGE PLANNING CONSULTANT RESOLVED, that Frederick P. Clark Associates, Inc. (David Stolman) is hereby retained as Village Planning Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms and rate schedule in the letter dated April 7, 2009. RESOLUTION APPOINTMENT OF SPECIAL ENGINEERING CONSULTANT RESOLVED, that Henningson, Durham & Richardson Architecture and Engineering, P.0 (Mike Musso, PE) is hereby appointed as Special Engineering Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms set forth in the Multiple Project Agreement for Professional Services, 2009 Master Agreement dated March 16, 2009. RESOLUTION APPOINTMENT OF BOND COUNSEL RESOLVED, that the law firm of Fulbright & Jaworski, llp (Randy Mayer, Esq.) is hereby retained as Village Bond Counsel for the next ensuing official year, in accordance with the letter dated March 31, 2010 and the fee schedule dated January 1, 2010. RESOLUTION APPOINTMENT OF AUDITING FIRM RESOLVED, that the auditing firm of O'Connor Davies Munns & Dobbins, Up is hereby retained as Village Auditor for the next ensuing official year, in accordance with the letter dated April 6, 2010. RESOLUTION Board of Trustees Meeting April 13,2010 Page 16 of 28 APPOINTMENT OF THE VILLAGE ADMINISTRATOR RESOLVED, that Christopher J. Bradbury, of 3355 Poplar Street, Yorktown, New York is hereby appointed Village Administrator for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF DEPUTY VILLAGE CLERK RESOLVED, that Elizabeth Rotfeld of 105 Betsy Brown Road, Port Chester, New York is hereby appointed Deputy Village Clerk for the Village of Rye Brook for a two-year term. RESOLUTION APPOINTMENT OF VILLAGE CLAIMS AUDITOR RESOLVED, that Judith Belkin of 38 Rock Ridge Drive, Rye Brook, New York is hereby appointed as intermediate Account Clerk/Village Claims Auditor for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF DEPUTY VILLAGE TREASURER RESOLVED, that Catherine M. Spinosa of 14 Crest Drive, Yorktown is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF RECEIVER OF TAXES RESOLVED, that Nick Mecca, Receiver of Taxes for the Town of Rye, is hereby appointed as the Receiver of Taxes for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION APPOINTMENT OF REGISTRAR OF VITAL STATISTICS Board of Trustees Meeting April 13,2010 Page 17 of 28 RESOLVED, that Hope Vespia, Registrar of Vital Statistics for the Town of Rye, is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. RESOLUTION RESOLUTION OF RECORDS MANAGEMENT OFFICER RESOLVED, that Christopher J. Bradbury of 3355 Poplar Street, Yorktown, New York is hereby appointed Records Management Officer for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2nd) and fourth (4rh) Tuesday of each and every month are hereby designated as the Meeting nights of the Village of Rye Brook Board of Trustees pursuant to the adopted Rules of Procedure of the Board of Trustees; and be it FURTHER RESOLVED, that said meetings are to commence at 7:30 p.m. RESOLUTION DESIGNATION OF SIGNATORIES RESOLVED, the Mayor, the Village Administrator, Village Treasurer, and Deputy Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it FURTHER RESOLVED, that the Village Administrator, Village Treasurer and Deputy Treasurer are authorized to sign Bonds, Bond Anticipation Notes (BAN's) and other obligations of the Village; and be it FURTHER RESOLVED, that bank internal transfers and out-going wires from one account to another can be made by telephone or online with voice or data transmission by any one of the previous named signatories followed by written confirmation to the banks in accordance with the Village's Investment Policy, such banks include: TD, Bank NA; JPMorgan Chase; Hudson Valley; Signature Bank; HSBC Bank; USA, NA and Webster Bank. Board of Trustees Meeting April 13,2010 Page 18 of 28 RESOLUTION DESIGNATION OF DEPOSITORIES RESOLVED, that TD, Bank NA; JPMorgan Chase; Hudson Valley; Signature Bank; HSBC Bank; USA NA and Webster Bank are hereby designated as depositories for the Village of Rye Brook. RESOLUTION DESIGNATION OF OFFICIAL NEWSPAPER WHEREAS, the Village must publish legal notices in any newspaper designated as the official newspaper for the municipality; and WHEREAS, the Westmore News is a newspaper circulated and available to its residents in the Village of Rye Brook; and WHEREAS, the Village Clerk is encouraged to publish notices in multiple newspapers covering the village. NOW THEREFORE BE IT RESOLVED, that the Westmore News is hereby designated as the official Newspaper of the Village of Rye Brook for the ensuing official year. RESOLUTION FRIENDS OF RYE BROOK, INC. RESOLVED, that it is hereby disclosed by members of the Board of Trustees that they are directors of a not-for-profit corporation, the Friends of Rye Brook, Inc., created to assist in obtaining donations from prospective grantors in support of qualifying activities of the Village. RESOLUTION RE-ADOPTION OF RULES OF PROCEDURE OF BOARD OF TRUSTEES Board of Trustees Meeting April 13,2010 Page 19 of 28 RESOLVED, that the Rules of Procedure of the Board of Trustees as amended on April 11, 2006 are hereby re-adopted and promulgated for the Village official year, commencing the first Monday of April 2010. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolutions were adopted. Mayor Feinstein noted the appointments are done very year. She also announced that there have been no increases to the fees at this point in time, and she thanked Mr. Beane and his firm for holding their rates. There were no questions or comments. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye (8) CONSIDERING THE APPOINTMENTS TO VARIOUS BOARDS, COMMITTEES AND COMMISSIONS Mr. Bradbury summarized the resolutions, and noted that there were one or two committees that would not be voted on this evening. CONSIDERING APPOINTMENTS TO VARIOUS BOARDS, COMMITTEES AND COMMISSIONS APPOINTMENTS TO THE ADVISORY COUNCIL ON PARKS AND RECREATION RESOLVED, that Adam Berman of 3 Arlington Place is hereby appointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Sari Jablon of 8 Red Roof Drive is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it Board of Trustees Meeting April 13,2010 Page 20 of 28 FURTHER RESOLVED, that Ken Frankel of 208 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Jamie Schutzer of 43 Bonwit Road is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Marc Zimmerman is hereby reappointed Chairperson. APPOINTMENTS TO THE AIRPORT ADVISORY COUNCIL RESOLVED, that Marcia Teschner of 6 Doral Greens Drive East is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Robert Larick of 18 Bayberry Lane is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Alessandra Moskowitz of 10 Bell Place is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that James Striar of 6 Millennium Place is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Michael Lulkin of 36 Meadowlark Road is hereby reappointed for a term that shall expire on the first Monday in April 2012; and be it FURTHER RESOLVED, that Marcia Teschner is hereby reappointed Chairperson. APPOINTMENTS TO THE ARCHITECTURAL REVIEW BOARD RESOLVED, that Brian Funtleyder of 17 Beechwood Boulevard is hereby appointed to the unexpired term of Gregg Sanzari for a term that shall expire on the first Monday in April 2011; and be it Board of Trustees Meeting April 13,2010 Page 21 of 28 FURTHER RESOLVED, that Marcia Rogull of 65 Talcott Road is hereby reappointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Chris Scelfo of 5 Beechwood Boulevard is hereby reappointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Mitchell Levy is hereby reappointed Chairperson APPOINTMENTS TO THE ETHICS BOARD RESOLVED, that Patricia Sanders Romano of 7 BelleFair Boulevard is hereby appointed for a term that shall expire on the first Monday in April 2011; and be it FURTHER RESOLVED, that Dana Zimmerman of 32 Country Ridge Drive is hereby appointed for a term that shall expire on the first Monday in April 2011; and be it FURTHER RESOLVED, that Ken Finder of 3 Carlton Lane is hereby reappointed for a term that shall expire on the first Monday in April 2011; and be it FURTHER RESOLVED, that Robert Lewis of 16 Eagles Bluff is hereby reappointed for a term that shall expire on the first Monday in April 2011; and be it FURTHER RESOLVED, that Carol Goodman of 6 Legendary Circle is hereby reappointed for a term that shall expire on the first Monday in April 2011; and be it FURTHER RESOLVED that Carol Goodman is hereby reappointed Chairperson. APPOINTMENTS TO THE PLANNING BOARD RESOLVED, that Daniel Tartaglia of 29 Brookridge Court is hereby appointed for a term that shall expire on the first Monday in April 2015; and be it Board of Trustees Meeting April 13,2010 Page 22 of 28 FURTHER RESOLVED, that Robert I. Goodman of 6 Legendary Circle is hereby reappointed for a term that shall expire on the first Monday in April 2015; and be it FURTHER RESOLVED, that Gary Zuckerman is hereby reappointed Chairperson. APPOINTMENTS TO THE RECORDS MANAGEMENT COMMITTEE RESOLVED, that the following individuals are hereby reappointed to the Records Management Committee for a term which expires on the first Monday in April, 2011: Joan L. Feinstein, Mayor Christopher J. Bradbury, Administrator Diane DiSanto, Treasurer Elizabeth Rotfeld, Deputy Village Clerk Greg Austin, Police Chief APPOINTMENTS TO THE TECHNOLOGY AND COMMUNICATIONS COMMISSION RESOLVED, that Daniel Berger of 69 Rock Ridge Drive is hereby appointed for a term that will expire on the first Monday in April, 2013; and be it FURTHER RESOLVED, that Lori Hecker of 80 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Howard Lim of 83 Valley Terrace is hereby reappointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Mark Klapper of 1 Charles Lane is hereby reappointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Mark Mapper is hereby reappointed Chairperson APPOINTMENTS TO THE ZONING BOARD OF APPEALS Board of Trustees Meeting April 13,2010 Page 23 of 28 RESOLVED, that Andrew Kaminsky of 4 Edgewood Boulevard is hereby appointed to the unexpired term of Jeffery Rednick for a term that shall expire on the first Monday in April 2011; and be it RESOLVED, that Joel Simon of 34 Winding Wood Road is hereby appointed for a term that shall expire on the first Monday in April 2013; and be it FURTHER RESOLVED, that Don Moscato is hereby reappointed Chairperson. On a motion made by Tobby Marrow, and seconded by Jeffrey Rednick, the resolutions were approved. Mayor Feinstein noted that many residents have offered to be on committees this year. She thanked everyone for volunteering. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye (9) CONSIDERING STANDARD WORKDAY AND REPORTING RESOLUTION Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING STANDARD WORK DAY AND REPORTING RESOLUTION BE IT RESOLVED, that the Village of Rye Brook hereby establishes the following as standard work days for appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the time sheets maintained and submitted by these officials to the Treasurer's Office. Board of Trustees Meeting April 13,2010 Page 24 of 28 Title Name Standard Term Participates in Days/Months Work Day Begins/ Employer's (Based on (Hrs./Day) Ends Time Keeping Time Sheets) System (Y/N) Village Christopher 7 Y 20 Administrator J. Bradbury Village Diane 7 Y 20 Treasurer DiSanto Deputy Catherine 7 Y 20 Village Spinosa Treasurer Deputy Elizabeth 7 Y 20 Village Clerk Rotfeld On this day of , 2010 Date enacted: (Signature of Clerk) I, Christopher J. Bradbury, Clerk of the governing board of the Village of Rye Brook, of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 13th day of April, 2010 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. I further certify that the full board consists of five members, and that five of such members were present at such meeting and that five of such members voted in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Village of Rye Brook. This resolution is required by New York State. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Board of Trustees Meeting April 13,2010 Page 25 of 28 Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye (10) CONSIDERING THE ESTABLISHMENT OF A STANDARD WORKDAY Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE ESTABLISHMENT OF STANDARD WORKDAY BE IT RESOLVED, that the Village of Rye Brook hereby establishes the following as a standard work day for employees for the purpose of determining days worked reportable to the New York State and Local Employees' Retirement System: TITLE STANDARD WORK DAY (HRS/DAY) Village Administrator 7 Assistant to the Village 7 Administrator Secretary to Village 7 Administrator Senior Office Assistant 7 Village Treasurer 7 -Deputy Village Treasurer 7 -Deputy Village Clerk 7 Junior Accountant 7 Administrative Intern 7 Student Intern 7 Intermediate Account Clerk 7 Boold,,ee er 7 Building Inspector 7 Assistant Building Inspector 7 Intermediate Account 7 Clerk/Typist Supt. of Recreation 7 Board of Trustees Meeting April 13,2010 Page 26 of 28 Recreation Assistant 7 Office Assistant 7 Motor Equipment O erator 8 Laborer 8 Automotive Mechanic 8 Assistant Automotive 8 Mechanic/Laborer Lead Mechanic 8 Junior Engineer 7 Village Engineer 7 -Firefighter 12 Police Officer 8 Police Sergeant 8 Police Chief 7 Police Lieutenant 7 Recreation Attendant 8 Dated: I, Christopher J. Bradbury, Clerk of the Village of Rye Brook of the State of New York, certify that the full Board consists of five members, and that of such members were present at such meeting and that of such members voted in favor of the above resolution. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye ADMINISTRATOR'S REPORT Mr. Bradbury began his report by noting that this year's Arbor Day's celebration will be held in honor of Ken Heller who passed last year. Mr. Heller was a member of several Village Boards over the years. Board of Trustees Meeting April 13,2010 Page 27 of 28 Mr. Bradbury noted that the Ridge Street reconstruction project would be starting the end of the month. Information about the project can be found on the Village's website. The work on the Edgewood detention basin is very active now. Things are moving along nicely. The trucks coming and going from the site should be ending within the next week to week and a half. Additional information is listed on the Village's website. Mayor Feinstein announced that Trustee Paul Rosenberg was designated to serve the Village as Deputy Mayor. Trustee Rosenberg thanked the Mayor for the appointment. Dean Santon of Hillandale Road addressed the Board. He noted that it would be nice to honor Ken Heller at Arbor Day. Mr. Heller always promoted tree planting and was an active volunteer for the Village for many years. There being no additional business before the Board, Mayor Feinstein called for a motion to go into an Executive Session. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the meeting was adjourned and the Board went into an Executive Session at 10:20 p.m. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye On a motion by Trustee Brown and seconded by Trustee Rednick to adjourn the meeting, the meeting was adjourned at 11:00pm. Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Paul S. Rosenberg Voting Aye Trustee Jeffrey B. Rednick Voting Aye Mayor Joan L. Feinstein Voting Aye Board of Trustees Meeting April 13,2010 Page 28 of 28