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HomeMy WebLinkAbout2011-07-12 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, JULY 12, 2011-7:30 P.M. AGENDA 7:00 P.M.–Executive Session– Personnel & Legal Matters ROLL CALL PLEDGE OF ALLEGIANCE REPORT PUBLIC HEARINGS: 1. Public hearing on a proposed local law amending Chapter 240 of the Village code regarding parking regulations on Grant Street and Crescent Place RESOLUTIONS: (1) Considering a proposed local law amending Chapter 240 of the Village code regarding parking regulations on Grant Street and Crescent Place (2) Considering an amendment to the License and Permit Fee Schedule for certain day camp fees (3) Considering authorization of a Doral Arrowwood tax settlement (4) Considering compensation for non-union personnel (5) Considering the approval of minutes – May 24, 2011; June 14, 2011; June 28, 2011 ADMINISTRATOR'S REPORT OLD BUSINESS BOARD OF TRUSTEES MEETING July 12, 2011 Page 1 NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT REGULAR TRUSTEES MEETINGS: July 26 & August 17, 2011 BOARD: Trustee Michael S. Brown Trustee Toby S. Marrow Trustee Jeffrey B. Rednick Trustee Paul S. Rosenberg Mayor Joan L. Feinstein STAFF: Christopher J. Bradbury, Village Administrator David Burke, Assistant to the Village Administrator Edward Beane, Esq., Village Counsel Michal Nowak, Acting Village Engineer Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Mayor Feinstein welcomed everyone to the July 12, 2011 regular meeting of the Board of Trustees. She called for the first matter on the agenda: PUBLIC HEARINGS: 1) PUBLIC HEARING ON A PROPOSED LOCAL LAW AMENDING CHAPTER 240 OF THE VILLAGE CODE REGARDING PARKING REGULATIONS ON GRANT STREET AND CRESCENT PLACE On a motion made by Trustee Michael Brown, and seconded by Trustee Jeffrey Rednick, the public hearing was opened. Mr. David Burke, Assistant to the Village Administrator, called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye BOARD OF TRUSTEES MEETING July 12, 2011 Page 2 Mr. Christopher Bradbury, Village Administrator, gave a brief overview of the proposed changes. He noted that the Traffic Commission has reviewed this issue. The proposed changes are for Grant Street and include a no- parking area that will be created. On Crescent Place the recommendation is to institute alternate side of the street parking. There will be also no Parking from the corner to South Ridge Street. Pam Carlucci, a resident of Grant Street, addressed the Board. She thanked that Board for reviewing the area and for the proposed changes. She noted that there is a fence that runs along the thruway that is an eyesore, especially because of the number of times that it has been hit. Dominick Carlucci, a resident of Grant Street, addressed the Board. He noted that he lived on Grant Street for 47 years. The fence that runs alongside of the Thruway is dilapidated and has been hit many times over the years. Mr. Carlucci noted that there is a stop sign on the corner of West and Grant that no one stops at. People shoot out of Lewis Court without stopping, and there are also no parking signs on the dead-end of Grant Street that are totally ignored. He also noted that the end of Grant Street never sees the Highway Department except during the winter/snowy months. Mr. Bradbury noted that this is a very tight area, and there is no room for the installation of a guardrail. When people come down to the end of the street and realize there is no where to go, they try to turn around and hit the fence. Mayor Feinstein stated that the Village has written letters to the State about this fence since the Village does not have jurisdiction over this area. On a motion made by Trustee Rednick, and seconded by Trustee Brown, the public hearing was closed. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye Mayor Feinstein called for the resolution concerning Grant Street and Crescent Place: BOARD OF TRUSTEES MEETING July 12, 2011 Page 3 RESOLUTIONS: 1) CONSIDERING A PROPOSED LOCAL LAW AMENDING CHAPTER 240 OF THE VILLAGE CODE REGARDING PARKING REGULATIONS ON GRANT STREET AND CRESCENT PLACE Mr. Bradbury, Village Administrator, read the following resolution: RESOLUTION CONSIDERING A PROPOSED LOCAL LAW AMENDING CHAPTER 240 OF THE VILLAGE CODE REGARDING PARKING REGULATIONS ON CRESCENT PLACE AND GRANT STREET WHEREAS, on July 12, 2011 the Board of Trustees opened a public hearing on the subject local law and at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said local law and the public hearing was closed on July 12, 2011. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves the local law amending the Chapter 240 of the Village Code regarding parking regulations on Crescent Place and Grant Street. On a motion made by Trustee Toby Marrow, and seconded by Trustee Rednick, the resolution was adopted. Mr. David Burke, Assistant to the Village Administrator, called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye The Board addressed the second resolution on the agenda: 2) CONSIDERING AN AMENDMENT TO THE LICENSE AND PERMIT FEE SCHEDULE FOR CERTAIN DAY CAMP FEES Mr. Bradbury, Village Administrator, read the following resolution: BOARD OF TRUSTEES MEETING July 12, 2011 Page 4 RESOLUTION CONSIDERING AN AMENDMENT TO THE LICENSE AND PERMIT FEE SCHEDULE FOR CERTAIN DAY CAMP FEES WHEREAS, on June 29, 2011 the Village of Rye Brook received a request from the Blind Brook School District Director of Pupil Services to provide reduced day camp fees for those students that receive extended school year special education services by school district personnel at Rye Brook's day camp; and WHEREAS, during part of the camp day, these students receive individualized instruction at Crawford Park by school district personnel and not village day camp staff. NOW THEREFORE BE IT RESOLVED, that effective with the 2011 Day Camp, the License and Permit Fee Schedule is amended to provide a 15% discount off Rye Brook's day camp enrollment fees for any students that attend the day camp and also receive special education services during day camp hours from personnel hired by a school district located in Rye Brook. On a motion made by Trustee Brown, and seconded by Trustee Rednick, the resolution was opened for discussion. Mr. Bradbury noted that a reduction in fees was requested. The suggestion was to account for the time that the campers spend with the school personnel by making a reduction in fees. Certain campers do not spend the entire time with camp staff, they spend a portion of the time with school personnel. The camp is held at Crawford Park. Trustee Brown felt that this would set a precedent. When you pay tuition for a camp, what you choose to do with that time is the responsibility of the parent. The Village should not be giving a discount to these parents. Mayor Feinstein noted that this is an educational plan and is under an IEP. They are special needs children and there are costs incurred by the parents for these sessions. Trustee Paul Rosenberg felt that lowering the fee for these students would open a can of worms. This is a Village program and there is no reason to carve out a special fee for a child who is not spending a whole day at camp while there is no special fee for other children. BOARD OF TRUSTEES MEETING July 12, 2011 Page 5 Trustee Marrow noted that the camp is staffed with the appropriate number of campers for the number of children attending. Mr. Bradbury stated that in prior years extra staff was hired. The school would reimburse the Village for these costs. This year the school district is providing the extra staff on its own. The children are a part of the camp the rest of the day. Trustee Brown asked if a child was being pulled out for educational services would the camp now be overstaffed. Mr. Bradbury responded by saying no. The roll was called: Trustee Michael S. Brown Voting Nay Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Nay Trustee Paul S. Rosenberg Voting Nay Mayor Joan L. Feinstein Voting Aye 3) CONSIDERING AUTHORIZATION OF A DORAL ARROWWOOD TAX SETTLEMENT Mr. Bradbury, Village Administrator, read the following resolution: RESOLUTION CONSIDERING AUTHORIZATION OF DORAL ARROWWOOD TAX SETTLEMENT WHEREAS, that Doral Arrowwood has submitted assessment challenges of tax lots identified as 129.26-1-46, 129.34-1-42, 129.34-43, 129-34-1-44 and 129.34-1- 45; and WHEREAS, these challenges affect Village of Rye Brook assessment years 2003 and 2004, and Town of Rye assessment years 2003, 2007, 2008, 2009 and 2010; and WHEREAS, the Village of Rye Brook's special tax counsel, Mark S. Tulis, Esq., after consultation with representatives of the Town of Rye, the Blind Brook School, and the County of Westchester, has recommended a settlement of these tax cases. BOARD OF TRUSTEES MEETING July 12, 2011 Page 6 NOW THEREFORE BE IT RESOLVED, that the Board of Trustees hereby accepts the recommendation of Mark Tulis as special tax counsel, and authorizes the following settlement terms: 1) Reduction of the town tax assessments for years 2007, 2008, 2009, 2010, and 2011 to the following amounts: Assessment Reduced Conf. Center Golf Course 1 Golf Course 2 Year Total 129.34-43 129.26-1-46 129.34-1-42 2007 $59,800,000 $52,000,000 $7,000,000 $800,000 2008 $59,800,000 $52,000,000 $7,000,000 $800,000 2009 $53,500,000 $50,000,000 $3,000,000 $500,000 2010 $50,500,000 $47,000,000 $3,000,000 $500,000 2011 $50,500,000 $47,000,000 $3,000,000 $500,000 2) Absent physical changes to the properties, the 2011 assessments will be maintained through 2015, and if there are no changes in the assessments for those years from the 2011 assessments set forth, supra, the taxpayer, its successors and assigns, if any, agree not to challenge the assessments for the 2012 assessment roll through and including the 2015 assessment roll. If there is a physical change in the property and an assessment is increased, any challenge by the taxpayer shall be limited to challenging the value of the increased assessment occasioned by the physical changes, and the Town of Rye agrees any increases in the assessment shall be limited to the value of the new improvements; and 3) No change in tax assessments for years 2003 and 2004; and 4) No change in tax assessments for the two (2) tax lots with PILOTS, 129-34- 1-44 and 129.34-1-45; and 5) The village's repayment terms will be discussed further with representatives of Doral Arrowwood; and be it FURTHER RESOLVED, that the Mayor, Administrator, and Special Tax Counsel are authorized to sign any settlement documents necessary consistent with the terms of this resolution. Mayor Feinstein noted that this was a difficult settlement. There was a large reduction requested, but it was reduced to one-third of the original request. Payment terms still need to be determined. Now the assessment going forward will be less. BOARD OF TRUSTEES MEETING July 12, 2011 Page 7 Mr. Bradbury noted that this is a non-homestead class. There will be an impact to the non-homestead class. On a motion made by Trustee Rednick, and seconded by Trustee Marrow, the public resolution was adopted. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye 4) CONSIDERING COMPENSATION FOR NON-UNION PERSONNEL Mr. Bradbury, Village Administrator, read the following resolution: RESOLUTION CONSIDERING COMPENSATION FOR NON-UNION PERSONNEL NOW THEREFORE BE IT RESOLVED, that the following compensation be provided to non-union personnel effective June 1, 2011: Annual Salary Title Eff. 06/01/10 Administrative Intern $52,382 Assistant to the Administrator $57,503 Asst. Building Inspector $83,894 Asst. Eng./Acting Eng. $73,150 Building Inspector $104,292 Caretaker $38,084 Communications Services Coordinator $72,777 Deputy Clerk/Seniors Coordinator $74,231 Deputy Treasurer $91,474 Inter. Acct. Clerk/Typist(Building) $48,149 Inter.Acct. Clerk(Treasury) $40,775 Office Assistant Automated Systems) Police $53,642 Police Chief $137,114 Police Lieutenant $119,254 Recreation Assistant(AJP) $43,584 Recreation Assistant Rec. Office $53,280 Recreation Leader $50,139 BOARD OF TRUSTEES MEETING July 12, 2011 Page 8 Recreation Leader $44,805 Recreation Leader $39,729 Secretary to Administrator $60,967 Sr. Office Asst. (Building) $50,080 Supt. of Recreation $89,696 Treasurer $106,040 Village Administrator/Clerk $167,068 The resolution provides for a 2.25% increase for the third year in a row. Mayor Feinstein noted that non-union personnel work very hard and are deserving of the same rate of increase as the union employees. On a motion made by Trustee Rosenberg, and seconded by Trustee Rednick, the public resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye 5) CONSIDERING THE APPROVAL OF MINUTES — MAY 24, 2011; JUNE 14, 2011; JUNE 28, 2011 Mayor Feinstein noted that it was the consensus of the Board to hold off review and approval of the minutes for all three meetings to the next Board of Trustees regular meeting. ADMINISTRATOR'S REPORT: Mr. Bradbury noted that a new program will be starting at Pine Ridge Park: Shakespeare in the Park. Additional information about this program can be found on the Village's website. Mr. Bradbury discussed the sluice gate project. The IMA will be sent over by the City of Rye this week, grant funds have been received, and the City of Rye will be BOARD OF TRUSTEES MEETING July 12, 2011 Page 9 reviewing the documents at a work session this Thursday. This $2.2 million dollar project is being constructed at the Bowman Avenue dam. The Rye Hills Park drainage improvement project is going out to bid now. Information about this project is on the Village's website, and additional information will be shared at the next Board of Trustees meeting. Mayor Feinstein called for comments from the Community. Mr. Abramson, property owner of the Mobile Gas Station at the corner of Bowman and Ridge Street, addressed the Board. He asked if there was anything that was of concern to the Village about the project to-date. He noted that Mr. Izzo, Building Inspector, is on top of this project. Mr. Abramson wanted to be sure there were no complaints from the Village. Trustee Rosenberg asked if soil testing was done. Mr. Abramson noted that there have been several testings done. The soil is sent away to a laboratory and the DEC will receive a report. Once the soil testing comes back, and building permit and plans are in order, the building can be demolished. The due diligence period is now over. Trustee Brown stated that he wished that all commercial property owners were as amenable and vigilant as Mr. Abramson. There being no further business before the Board, Mayor Feinstein called for a motion to adjourn. On a motion made by Trustee Rednick, and seconded by Trustee Rosenberg, the meeting was adjourned at 8:25 p.m. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye BOARD OF TRUSTEES MEETING July 12, 2011 Page 10