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HomeMy WebLinkAbout2012-02-28 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY, FEBRUARY 28, 2012-7:30 P.M. AGENDA 7:00 P.M.–Executive Session– Labor Negotiations ROLL CALL PLEDGE OF ALLEGIANCE REPORT: 1) LITTLE LEAGUE UPDATE PUBLIC HEARINGS: RESOLUTIONS: 1) Adopting local adjustments for homestead and non-homestead base proportions 2) Considering declaring municipal equipment as surplus for sale 3) Considering approving the appointment of the City of Rye's community representative to the Emergency Medical Services Committee (EMSC) 4) Considering the authorization of Frederick P. Clark Associates, Inc. to review potential revisions to the Village Code regarding shopping centers ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS 1) Rear Yard/Curbside Garbage Collection Board of Trustees Meeting February 28, 2012 Page 1 of 11 ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT REGULAR TRUSTEES MEETINGS: March 13 and March 27, 2012 BOARD: Trustee Michael S. Brown Trustee Toby S. Marrow Trustee Jeffrey B. Rednick Trustee Paul S. Rosenberg Mayor Joan L. Feinstein STAFF: Christopher J. Bradbury, Village Administrator David Burke, Assistant to the Village Administrator Gregory Austin, Chief of Police Edward Beane, Esq., Village Counsel Robert Bertolacci, Parks and Recreation Superintendent Michal Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Mayor Joan L. Feinstein welcomed everyone to the February 28, 2012 Regular Board of Trustees Meeting. She called upon Rye Brook's Cub Scout Den 7 to lead the Board in the Pledge of Allegiance. Each Scout introduced themselves, and Mayor Feinstein thanked them for coming to the meeting. Mayor Feinstein called for a motion and a second to go back into Executive Session regarding Labor Negotiations. On a motion made by Trustee Michael Brown, and seconded by Trustee Jeffrey Rednick, the Board returned to the meeting room for the balance of their Executive Session. Mr. David Burke, Assistant to the Village Administrator, called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye Board of Trustees Meeting February 28, 2012 Page 2 of 11 After the Executive Session, the public portion of the meeting continued. REPORT: 1) LITTLE LEAGUE UPDATE Mr. Robert Bertolacci, Parks and Recreation Superintendent, addressed the Board. He gave the Board an update on the Little League Program. He noted that the numbers were down last year, which sparked a review of the program. Prior to the September Recreation Council Meeting, the Recreation Department met with the travel baseball league. It was learned that their numbers were down as well. A sub- committee was put together to review the low numbers of children playing on the Rye Brook league. It was found that there is a lot going on at the same time, including basketball leagues and other activities. A website was established to ensure that everyone is aware of the Rye Brook League. Matching uniforms will be provided. Opening day is coming up. There will be playoffs and at the end of the season there will be a barbeque. Metal and/or wood bats will be used. The Recreation Department hopes that the 2012 Little League Season will provide many lasting memories for those that participate. The Recreation Department is very excited about the upcoming season. Mr. Bertolacci noted that the minor league, for ten and under, is more of a learning atmosphere. The major league is for 12 and under. He reviewed the rule differences between the major and minor leagues, and noted that the baseball clinics began in January. Opening day is scheduled for April, and it begins with a parade. Trustee Rosenberg asked Mr. Bertolacci to review what the findings of the subcommittee were. He noted that there were a lot of changes. The subcommittee came up with a lot of good ideas and a lot of positive actions. Another review will take place after the season. Mayor Feinstein noted that the changes were made at the recommendation of the subcommittee and were discussed and reviewed by the Recreation Council. Letters were mailed and emailed to the parents on December 20, 2011. A survey was sent out for feedback and to let everyone know about the potential changes. Mr. Christopher Bradbury, Village Administrator, noted that there will be another survey at the end of the year. Trustee Rosenberg stated that there was a possibility that there would not be a summer baseball team. Mr. Bertolacci stated that the Recreation Department was aware of this and they could offer a travel league if nothing is offered. Trustee Michael Brown noted that a lot of brainstorming was done before the subcommittee was formed. He questioned that controversy that took place as a Board of Trustees Meeting February 28, 2012 Page 3 of 11 result of the use of metal and wood bats. Mr. Bertolacci responded that the metal bats are lighter. It is easier to teach the children how to hold the bat. Mayor Feinstein thanked everyone for their hard work. The Village looks forward to a good season. Mayor Feinstein called for the next item on the agenda: RESOLUTIONS: 1) ADOPTING LOCAL ADJUSTMENTS FOR HOMESTEAD AND NON-HOMESTEAD BASE PROPORTIONS Mr. Bradbury read the following resolution: ADOPTING LOCAL ADJUSTMENTS FOR HOMESTEAD AND NON- HOMESTEAD BASE PROPOTIONS WHEREAS, on January 25, 2005 the Board of Trustees adopted Local Law #2-2005 relating to the adoption of the provisions of Section 1903 of the Real Property Tax Law regarding Homestead Base Proportions; and WHEREAS, the Town of Rye Assessor has prepared Homestead and Non- Homestead base proportions for the Village of Rye Brook; and WHEREAS, the Board of Trustees of the Village of Rye Brook wishes to adopt local adjustments to these base proportions, that will be used to establish a Homestead tax rate and a Non-Homestead tax rate for the 2012-2013 Village Budget and tax rates. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby adopts for the 2012-13 Village tax, Homestead Base Proportions of 73.921148% and Non-Homestead base proportions of 26.078852%; and BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to sign all necessary documents to implement the purposes of this resolution; and BE IT FURTHER RESOLVED, that the Town Assessor and Tax Collector are authorized and directed to make any filings on behalf of Rye Brook, and to take any additional actions necessary to implement the purposes of this resolution. Board of Trustees Meeting February 28, 2012 Page 4 of 11 Mayor Feinstein noted that this action has been taken on a consistent basis since 2005. On a motion made by Trustee Rednick, and seconded by Trustee Rosenberg, the resolution was adopted. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye 2) CONSIDERING DECLARING MUNICIPAL EQUIPMENT AS SURPLUS FOR SALE Mr. Bradbury read the following resolution: CONSIDERING DECLARING MUNICIPAL EQUIPMENT AS SURPLUS FOR SALE WHEREAS, the Village of Rye Brook has several pieces of municipal vehicles and equipment that are no longer of functional value or use to the Village; and WHEREAS, the vehicles may have a nominal resale value. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the equipment listed below is declared surplus to be sold to the highest qualified bidder through sealed bids solicited through classified advertisement in the official paper of the Village: Board of Trustees Meeting February 28, 2012 Page 5 of 11 MAKE MODEL YEAR VIN DESCRIPTION Ford E 450 Bus 2004 IFDXE40FOWHA35607 Bus Chevrolet Fleetside PU 1995 1GCGK24K2SE280543 Truck Chevrolet 3500 1992 IGBHK34J9NE221211 Dump Truck Chevrolet 3500 1996 1GBJK34F5TE231910 Dump Truck Ford Crown Vic. 2004 2FAHP71W94XI00168 Interceptor Ford Crown Vic. 2007 1FAHP71W67XI00986 Interceptor Ford Crown Vic. 2007 2FAIIP71W47X100985 Interceptor Chevy Impala 2000 2G1WF55K1Y9268016 Sedan AND BE IT FURTHER RESOLVED, that if no bids are received for a particular item, that the item may be disposed of through appropriate means; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purposes of this resolution. On a motion made by Trustee Brown, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye 3) CONSIDERING APPROVING THE APPOINTMENT OF THE CITY OF RYE'S COMMUNITY REPRESENTATIVE TO THE EMERGENCY MEDICAL SERVICES COMMITTEE (EMSC) Mr. Bradbury read the following resolution: Board of Trustees Meeting February 28, 2012 Page 6of11 CONSIDERING APPROVING THE APPOINTMENT OF THE CITY OF RYE'S COMMUNITY REPRESENTATIVE TO THE EMERGENCY MEDICAL SERVICES COMMITTEE (EMSC) WHEREAS, the inter-municipal agreement, between the Village Rye Brook, City of Rye and Village of Port Chester, for emergency medical services provides for an Emergency Medical Services Committee; and WHEREAS, the City of Rye has approved the nomination of Bart DiNardo to the Committee as their Community Representative. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook hereby approves the appointment of Bart DiNardo as the Community Representative to the Emergency Medical Services Committee (EMSC) for the City of Rye. Mr. Bradbury noted that other employees of Rye attend the meetings. Rye Brook's representative is Mike Riley, and he goes to all of the meetings. On a motion made by Trustee Rednick, and seconded by Trustee Toby Marrow, the resolution was adopted. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye 4) CONSIDERING THE AUTHORIZATION OF FREDERICK P. CLARK ASSOCIATES, INC. TO REVIEW POTENTIAL REVISIONS TO THE VILLAGE CODE REGARDING SHOPPING CENTERS Mr. Bradbury read the following resolution: CONSIDERING THE AUTHORIZATION OF FREDERICK P. CLARK ASSOCIATES, INC. TO REVIEW POTENTIAL REVISIONS TO THE VILLAGE CODE REGARDING SHOPPING CENTERS Board of Trustees Meeting February 28, 2012 Page 7 of 11 WHEREAS, the village desires to simplify the process in which shopping centers in the village are able to make specific modifications to their property without requiring a full site plan amendment; and WHEREAS, the village planning consultant Frederick P. Clark Associates Inc. has provided a proposal to review the current code and propose potential revisions to accomplish the aforementioned goal. NOW, THEREFORE BE IT RESOLVED, the Board of Trustees of the Village of Rye Brook hereby authorizes Frederick P. Clark Associates Inc. to review potential revisions to the current code regarding shopping centers as outlined in the Frederick P. Clark Associates Inc. memo dated February 24, 2012; and be it FURTHER RESOLVED, the amount authorized for this review from Frederick P. Clark Associated Inc. shall not exceed $1,755 (15 hours). Mayor Feinstein noted that WinRidge came before the Board last year. During the discussions more of a streamline approach was discussed. WinRidge came up with draft legislation. The Village's Planning Consultant has reviewed this proposed legislation. The Board is trying to be fair to the shopping centers, but balance that against any impacts that may be found. Mr. Bradbury noted that other municipalities have more specific legislation in connection with shopping center type uses. On a motion made by Trustee Marrow, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye Mayor Feinstein added, with the permission of the Board, a fifth resolution in connection with WinRidge and the Rye Ridge Shopping Center. Mr. Bradbury read the following resolution: Board of Trustees Meeting February 28, 2012 Page 8 of 11 RE-SETTING A PUBLIC HEARING FOR AN APPLICATION FOR A PROPOSED SITE PLAN AMENDMENT FOR THE RYE RIDGE SHOPPING CENTER WHEREAS, the Board of Trustees is in receipt of an application by Peter Stahl on behalf of property owner Win Ridge Realty, LLC for approval of an amended site plan for the Rye Ridge Shopping Center located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza, 158-204 South Ridge Street, at the intersection of South Ridge Street and Bowman Avenue, designated as Parcel ID 141.27-1-1 and 141.27-1-6 on the Town of Rye Tax Map and located in the C1-P Zoning District; and WHEREAS, the Board of Trustees is the Approval Authority for the application in accordance with Section 209-1(A)(1) of the Village Code; and WHEREAS, on December 13, 2011 the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) determined the proposed action to be an Unlisted Action pursuant to SEQRA and thereafter circulated its Notice of Intent to Declare Lead Agencv; and WHEREAS, on February 14, 2012 the Board of Trustees declared itself to be Lead Agency pursuant to SEQRA, referred the application to the Zoning Board of Appeals, and set a Public Hearing for April 10, 2012; and WHEREAS, since it has subsequently been determined by the Building Inspector that the application does not require review by the Zoning Board of Appeals, the date of the Public Hearing can be set for an earlier date. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees hereby changes the date of the Public Hearing from April 10, 2012 to March 27, 2012 at 7:30p.m. at Village Hall, 938 King Street, Rye Brook, New York, to consider the application for a proposed site plan amendment for Rye Ridge Shopping Center. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Board of Trustees Meeting February 28, 2012 Page 9 of 11 Mayor Joan L. Feinstein Voting Aye ADMINISTRATOR'S REPORT Mr. Bradbury noted that there was a farmer's market that was held last weekend at the A.J. Posillipo Center. There was a great turn out and Liz Rotfeld did a great job organizing the event. This event will be held on the second and fourth Saturdays of the month. The next farmer's market will be held on March 10th. Mayor Feinstein noted that people of all ages attended. Every one worked very hard on this event, and it was a lot of fun. The Village has done a great job removing the sidewalks. The residents are very pleased with the outcome. Mayor Feinstein noted that March 26"' and April 2nd there will be work sessions regarding the budget. DISCUSSION ITEMS: 1) REAR YARD/CURBSIDE GARBAGE COLLECTION Mayor Feinstein noted that this topic has been previously discussed. An option for the bidding process was curbside or rear yard pick up. About 40% of the residents bring their garbage to the street. Members of the community attended a meeting three years ago and the preference was split. The bids were put out this year for a new sanitation contract and five companies responded. This issue will be discussed during the budget workshops meetings. Since 40% of the community does not avail themselves of this service, she felt that a change should be made. People already bring their recycling out to the end of the driveway. Trustee Rosenberg stated that he felt that the residents should be made aware of the potential changes. The information was on the Village's website. Looking at the numbers now the Board has found that this is substantial amount that can be saved throughout the three year contract. Trustee Brown noted that he was in the opinion that if 50 to 60% of the residents use the rear yard pick up then it should remain. The potential annual savings would be approximately $12.00 per home if the Village signed a contract with a particular vendor. He noted that the wind can pick up the bins, and the garbage, and blow it across the street. Although people do haul their recycling out to the street, the recycling containers are smaller and less prone to tipping when compared to the garbage cans. Board of Trustees Meeting February 28, 2012 Page 10 of 11 Trustee Jeffrey Rednick noted that he hasn't made a decision. He noted there would be a significant savings, but it is also a significant service. He was concerned for the disabled and elderly. Trustee Toby Marrow reiterated Trustee Rednick's statements. She noted that she recognized that the economic times call for cut backs. Mayor Feinstein noted that this item will be put down for further discussion on the March 13, 2012 Board of Trustee meeting. This is a budgetary consideration and she preferred to discuss this issue during the budget sessions. She called for members of the public wishing to address this issue. Dean Santon of Hillandale Road addressed the Board. He echoed Trustee Brown's sentiment. He noted that his trash cans are 250 feet from the road. The biggest problem with the change would be bins, garbage pails, loose tops and garbage blowing around. This would cause a visual blight. The vendors do not put the bins back onto the property. The biggest problem is not people making the effort to bring the bins to the road but rather the fact that the garbage will be blowing around. If the Village considers change in service he suggested a uniform garbage pail. Mayor Feinstein noted that the next regular meetings of the Board of Trustees will be held on March 13th and March 271h 2012. Mayor Feinstein called upon members of the public wishing to address the Board. There being no one, she called for a motion to go back into Executive Session. On a motion made by Trustee Rednick, and seconded by Trustee Rednick, the Board returned to their Executive Session. Mr. Burke called the roll: Trustee Michael S. Brown Voting Aye Trustee Toby S. Marrow Voting Aye Trustee Jeffrey B. Rednick Voting Aye Trustee Paul S. Rosenberg Voting Aye Mayor Joan L. Feinstein Voting Aye There being no further business before the Board, the meeting was adjourned at 9:11 p.m. Board of Trustees Meeting February 28, 2012 Page 11 of 11