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HomeMy WebLinkAbout2013-11-12 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, NOVEMBER 12, 2013 AGENDA 7:00 P.M. —EXECUTIVE SESSION: Litigation Update 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT AFFORDABLE HOUSING: 1) Sketch Plan Review—Bowridge Commons, LLC Site Plan Amendment PUBLIC HEARINGS RESOLUTIONS: 1) Considering referring proposed amendments to Chapter 179, 209 and 250 of the Village Code regarding Shopping Centers to the Planning Board for report and recommendation 2) Considering an extension of the emergency medical transportation agreement with the Port Chester-Rye-Rye Brook Volunteer Ambulance Corps, Inc. 3) Considering a Memorandum of Understanding between the County of Westchester and the Village of Rye Brook for Westchester Records Online 4) Authorizing the issuance of $448,000 bonds of the Village of Rye Brook to pay the cost of various capital purposes, in and for said village 5) Considering the award of Contract #13-05 "Talcott Road Street Light Replacement" Board of Trustees Meeting November 12,2013 Page 1 6) Considering a modification of the Board of Trustees meeting schedule in December ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: November 26, 2013 BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg STAFF: Christopher J. Bradbury, Village Administrator David Burke, Assistant Village Administrator Edward Beane, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Mayor Paul Rosenberg welcomed everyone to the November 12, 2013 meeting of the Board of Trustees. Prior to the meeting an executive session was held where litigation was discussed. Mayor Rosenberg noted that Reckson was not on the agenda as they have formally withdrawn their application for the four rink ice hockey facility. He called for the first item on the agenda. Board of Trustees Meeting November 12,2013 Page 2 AFFORDABLE HOUSING: 1) Sketch Plan Review— Bowridge Commons, LLC Site Plan Amendment Mr. Anthony Federico, architect, addressed the Board. Bowridge Commons has an approved site plan but the applicants are considering a change. He noted that the owners of the property were also in attendance. The applicants are requesting a slight revision to the plan approved in November of 2012. There have been many delays in connection with the County funding over the past year and during this time the applicants have learned that one- bedroom units are difficult to sell. The amendment would increase the number of bedrooms to two. Building one has five one bedroom units with five two bedroom units. It would remain the same. Building number two contains three one- bedroom units on the ground floor with two bedroom units above them. The change would be to convert the three (3) one-bedroom units to two (2) two- bedroom units on the first floor. The total number of units remains at 16, but the total number of bedrooms gained would be three. Another change to the plan came from a recommendation from the County Planning Department. They recommended a change in the positioning of the building facing Barber Place versus the interior of the property. Mayor Rosenberg turned to the Board for questions and/or comments. Trustee Heiser asked what number of school aged children would result from the change. Mr. Federico noted that the applicant could build four one-bedroom houses there would 16 bedrooms. The possibility of twelve children exists with the as-of-right buildings. The development could produce eleven children. Trustee Rednick noted that these units also have dens which can be converted to a bedroom. He stated that he would be hesitate to add more bedrooms. Trustee Klein addressed the storm water management plan. If the impervious surface on the property is increased, then it should be addressed in the storm water management. Mr. Federico noted that one additional row of drainage units has been proposed. Mayor Rosenberg noted that the application was trying to feel out the Board to see if they would approve the proposed changes. He noted that he was with Trustee Rednick and the change is not something that he would approve. Trustee Heiser Board of Trustees Meeting November 12,2013 Page 3 also noted that he was also against the additional bedrooms because of the effect it would have on the school district. Trustee Epstein asked why they felt that the one bedroom units would be difficult to sell. Mr. Federico noted that the applicants have discussed this with the County. Mrs. Madonna noted that they would be allowed, under the Code, to construct four homes. She felt that the addition of three bedrooms would not have a high effect. 50% of this project is one-bedroom units and they did not want to have a project that is not viable. The goal is to sell the units. The change is not dramatic. She also stated that the dens in these units can be removed. Mayor Rosenberg noted that the President of the School Board attended a meeting to ensure that this project would not have an effect on the school district. Building four homes is as-of-right. Mayor Rosenberg noted that the consensus of the Board was not to add bedrooms. Any change would bring the application back before the Planning Board. Several months will go by during the review. Mr. Bradbury noted that the funding is available for the project. Other projects are being discussed with other municipalities. The more time that passes, the concern for funding increases. Mayor Rosenberg stated that Rye Brook's residents attend the Port Chester School District. Trustee Heiser noted that the applicant was getting honest feedback about the proposed change. Trustee Klein noted that he did not see the complete history of the project, but he was concerned when looking at it from the standpoint that the project was approved and keeps coming back. Mrs. Madonna noted only minor changes have been made since the approval. Mr. Bradbury noted that the applicant has the right to submit an amended application. A prior change was to the stairways for the units. The applicant was before the Board at this time for feedback on a proposed change. The feedback was provided. If an application submitted that application will be vetted by the Planning Board which would take a minimum of two months. The timing was a concern when looking a County funds. Mayor Rosenberg pointed out that Mayor Pagano of Port Chester has stated that the School Board would be opposed to additional bedrooms. The Port Chester schools are very overcrowded. There is an approved site plan that has to be considered. The applicants thanked the Board for their time. Board of Trustees Meeting November 12,2013 Page 4 Mayor Rosenberg called for the first item under Resolutions on the agenda: RESOLUTIONS: 1) Considering referring proposed amendments to Chapter 179, 209 and 250 of the Village Code regarding Shopping Centers to the Planning Board for report and recommendation Mr. Bradbury read the following resolution: WHEREAS, the Village of Rye Brook Board of Trustees desires to make certain modifications to the Village Code concerning existing shopping centers; and WHEREAS, a proposed local law was introduced to amend Chapters 179, 209 and 250 of the Code of the Village of Rye Brook in this regard; and WHEREAS, the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) determines the proposed action to be an Unlisted Action. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby refers the proposed local law to the Planning Board for report and recommendation. Mayor Rosenberg noted that on June 11th a work session was held. The changes to this local law will help to make life easier for the shopping centers. It will give them a lot more flexibility. Mr. Bradbury reviewed the current revisions that being proposed, and noted that definitions have been added to the Village Code. He also noted that the significant change is that the Planning Board is the final approval authority. He reviewed the four circumstances that would mandate that the Village Board act as the approval authority. The goal is to shorten the process. Board of Trustees Meeting November 12,2013 Page 5 Mr. Bradbury noted that the Village is trying to make life easier for the residents, and the shopping center. This will go a long way in meeting the needs of the store owners by giving them some real flexibility for minor site plan changes, but allows the Village to still review all of the changes. Mayor Rosenberg noted that the Planning Board if very thorough . These changes will go a long way in helping the shopping centers when renting to new tenants. On a motion made by Trustee Jeffrey Rednick, and seconded by Trustee David Heiser, the resolution was adopted. Mr. David Burke, Assistant Village Administrator, called the roll: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Rednick Voting Aye Mayor Rosenberg Voting Aye 2) Considering an extension of the emergency medical transportation agreement with the Port Chester-Rye-Rye Brook Volunteer Ambulance Corps, Inc. Mr. Bradbury read the following resolution: WHEREAS, on June 15, 1998, the Village of Rye Brook entered into an amendment and extension agreement with the Port Chester-Rye-Rye Brook Volunteer Ambulance Corps, Inc. for a five year term commencing July 1, 1999 and continuing until June 30, 2004; and WHEREAS, on May 11, 2004 the Village of Rye Brook entered into an amendment and extension agreement with the Port Chester-Rye-Rye Brook Volunteer Ambulance Corps, Inc. for a five year term commencing on July 1, 2004 and continuing until June 30, 2009; and Board of Trustees Meeting November 12,2013 Page 6 WHEREAS, on November 12, 2008 the Village of Rye Brook entered into an amendment and extension agreement with the Port Chester-Rye-Rye Brook Volunteer Ambulance Corps, Inc. for a five year term commencing on July 1, 2009 and continuing until June 30, 2014; and WHEREAS, amendments are proposed in the agreement to renew the agreement for the term of July 1, 2014 through June 30, 2019. NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook is authorized to enter into an amendment and extension of the Emergency Medical Transport Agreement with the Port Chester-Rye-Rye Brook Volunteer Ambulance Corps, Inc., along with the City of Rye and the Village of Port Chester for the term beginning July 1, 2014 through June 30, 2019; and be it further RESOLVED, that the Mayor is authorized to execute and deliver the Amendment and Extension Agreement and all documents necessary or appropriate to accomplish the purposes of this resolution. Mayor Rosenberg noted that this service is phenomenal. Reports are received quarterly, and they do a great job responding to calls in Rye Brook. He highly recommended renewal of the contract. On a motion made by Trustee Susan Epstein, and seconded by Trustee Jason Klein, the resolution was adopted. Mr. Burke called the roll: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 3) Considering a Memorandum of Understanding between the County of Westchester and the Village of Rye Brook for Westchester Records Online Board of Trustees Meeting November 12,2013 Page 7 Mr. Bradbury read the following resolution: WHEREAS, the County desires to provide a license for remote access to the County Clerk's land records and legal files; and WHEREAS, the Licensee desires a license for the privilege of utilizing such remote access to the County Clerk's records. NOW, THEREFORE, BE IT RESOLVED, the parties hereto agree upon the premises, terms and conditions as follows: 1. Licensed Access: The County hereby grants to the Licensee a License for the use of three (3) assigned user ID's from the Westchester County Clerk's system that would permit Licensee to connect computer terminal(s) for remote web access to the County Clerk's land records and legal files. Licensee accepts the land records and legal file information on an "as is" basis and the County provides no warranty as to the accuracy of the information. To the extent permitted by law, the County disclaims all liability for the information contained in the files and records. 2. Confidentiality: The licensee agrees that, except in accordance with proper judicial order or as otherwise provided by law, the licensee and any person employed, or otherwise engaged, by such licensee who by virtue of such employment or engagement is given access to the County Clerk's Office land and legal records pursuant to this Agreement, shall not divulge or make known in any manner any confidential information, such as social security numbers, contain in such records. 3. Conduct of Operations: The Licensee assumes all risk of operation and shall provide, at its sole cost and expense, all equipment and hardware, as determined by the County, necessary to gain access to the County Clerk's records. The County shall not be responsible as a bailee or otherwise for any equipment or hardware or other personal property of the Licensee, or its employees, used to gain remote access. The Licensee hereby waives any claim for loss or damages sustained to any personal property, including, without limitation, theft or other casualty. (a) that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the County, the Licensee shall indemnify and hold harmless the County, its officers, employees and agents from and against any and all liability damage, claims, demands, costs, judgments, fees, attorneys' fees, or loss arising directly or indirectly out of the acts or omissions hereunder by the Licensee and third parties under the direction or control of the Licensee; and (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto. Board of Trustees Meeting November 12,2013 Page 8 4. Term and Termination: The term of this License shall commence upon execution, and shall expire on December 31, 2014, with the County Clerk's option to extend the License for up to four additional one-year periods on the same terms and conditions. This License shall be extended for an additional one year period automatically upon Licensee's receipt of a letter notice from the County Clerk advising Licensee of the County Clerk's decision to exercise its option and extend this License for an additional one year period. In addition, this License may be terminated by the County upon thirty (30) days written notice to the Licensee when, in its sole discretion, the County deems it in its best interest to do so. Licensee shall have the right to terminate the License upon thirty (30) days written notice to the County when, it is sole discretion, Licensee deems it in its best interest to do so. 5. No Lease: it is expressly understood and agreed that no equipment of space is leased to the Licensee. No exclusive rights for remote access (other than the licensed user ID's granted herein) are granted by this License. 6. Notices: All notices of any nature referred to in this License shall be in writing and either sent by regular mail or overnight courier, or sent by facsimile (with acknowledgment received copy of the notice sent by overnight courier), to the respective address set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective of the date of receipt, or in the case of notices sent by regular mail, notice shall be effective three business days after the date of mailing. To the County: Timothy C. Idoni Westchester County Clerk 110 Dr. Martin Luther King Jr. Blvd White Plains,NY 10601 And a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains,New York To the Licensee: Christopher Bradbury Village Administrator 938 King Street Rye Brook,NY 10573 Such addresses shall be subject to change from time to time as may be specified in writing. Board of Trustees Meeting November 12,2013 Page 9 7. Assignment: It is understood and agreed that this License and the privileges granted hereunder and exclusively personal in nature and the Licensee may not assign, convey, sell, transfer (including but not limited to an attempt to transfer this License pursuant to a sale or transfer of all or part of this Licensee's assets), or otherwise dispose of this License. Any attempted or purported assignment, subletting, or transfer of this License or any rights granted hereunder without the express written consent of the County is void. 9. Entire Agreement: This License and its attachments constitute the entire agreement between the parties hereto with respect to the subject matter hereof and shall not be enforceable until signed by both parties and approved by the Office of the County Attorney. Mr. Bradbury noted that the Village Administrator, the Village Engineer, and the Village Building Inspector will have access to these land records. There is no fee for this service. There being no comments from the Board, Mayor Rosenberg called for a motion. On a motion made by Trustee Heiser, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Rosenberg Voting Aye 4) Authorizing the issuance of $450,000 bonds of the Village of Rye Brook to pay the cost of various capital purposes, in and for said village Mr. Bradbury read the following resolution: Board of Trustees Meeting November 12,2013 Page 10 WHEREAS, all conditions precedent to the financing of the capital purposes hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act to the extent required, have been performed; and WHEREAS, it is now desired to authorize the financing of such purposes; NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of the Village of Rye Brook, Westchester County,New York, as follows: Section 1. For the purpose of paying the cost the objects or purposes hereinafter set forth in this bond resolution, including, in each instance, incidental expenses in connection therewith, there are hereby authorized to be issued $450,000 bonds of said Village pursuant to the Local Finance Law. The bonds authorized shall have a maximum maturity of five years and shall be apportioned among the objects or purposes set forth in Section 2 hereof in accordance with the estimated maximum cost of each as set forth therein. In each case, the plan for the financing of each object or purpose is by the issuance of the bonds authorized or notes in anticipation thereof. None of the objects or purposes are assessable improvements. Section 2. The objects or purposes to be financed pursuant to this bond resolution are as follows: (a) the purchase of various items of equipment for use for highway maintenance or construction, at an estimated maximum cost of $298,000, a class of objects or purposes with a period of probable usefulness of five years pursuant to subdivision twenty-eight of paragraph a of Section 11.00 of the Local Finance Law; Board of Trustees Meeting November 12,2013 Page 11 (b) the replacement of street lighting on Talcott Road and Village Hall parking lot lighting, at an estimated maximum cost of$42,000, a specific object or purpose with a period of probable usefulness of fifteen years pursuant to subdivision twenty of paragraph a of Section 11.00 of the Local Finance Law; (c) the reconstruction of the tennis wall at Pine Ridge Park, at an estimated maximum cost of $40,000, a specific object or purpose with a period of probable usefulness of fifteen years pursuant to subdivision nineteen of paragraph a of Section 11.00 of the Local Finance Law; and (d) the demolition of the building located at 37 Garibaldi Place and constructing a parking lot thereon, at an estimated maximum cost of$70,000, a specific object or purpose with a period of probable usefulness of ten years pursuant to subdivision twelve-a of paragraph a of Section 11.00 of the Local Finance Law. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer,consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said Village of Rye Brook, Westchester County, New York, are hereby irrevocably pledged to the payment of the principal of and Board of Trustees Meeting November 12,2013 Page 12 interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Village a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the Village of Rye Brook, Westchester County, New York, by the manual or facsimile signature of the Village Treasurer and a facsimile of its corporate seal shall be imprinted or impressed thereon and may be attested by the manual or facsimile signature of the Village Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Village Treasurer, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of the Village; provided, however, that in the exercise of these delegated powers, the Village Treasurer shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Village Treasurer shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds,prescribing the method for the recording of ownership Board of Trustees Meeting November 12,2013 Page 13 of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Village by the facsimile signature of its Village Treasurer, providing for the manual countersignature of a fiscal agent or of a designated official of the Village), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Village Treasurer. It is hereby determined that it is to the financial advantage of the Village not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52.00 of the Local Finance Law, as the Village Treasurer shall determine. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 -2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long- term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. The validity of such bonds and bond anticipation notes may be contested only if (1) Such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or Board of Trustees Meeting November 12,2013 Page 14 (2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (3) Such obligations are authorized in violation of the provisions of the Constitution. Section 11. This resolution, which takes effect immediately, shall be published in summary in The Westmore News, a newspaper having general circulation in said Village, together with a notice of the Village Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. On a motion made by Trustee Jeffrey Rednick, and seconded by Trustee Susan Epstein, the resolution was adopted. Mr. Bradbury noted that this resolution allows for the Village to move forward to take out a five year band for the following projects: The Talcott Road Street Lighting and Village Hall Lighting; rebuilding the tennis wall at Pine Ridge Park; the remainder of the cost for the building demolition cost on Garibaldi to enlarge the parking lot; and vehicles and equipment. Mr. Nowak addressed the vehicle and equipment purchases. He noted that the Village has five trucks and is contemplating purchasing another unit. He reviewed the possible purchases and noted that the vehicle being considered does more than just pick up leaves. He stated that was done and that he reached out to other municipalities and learned they wished that they purchased this vehicle sooner. Everyone that has purchased it are happy with this machine. The delivery date is approximately July. This is a custom made vehicle. The warranty on this vehicle is a five year warranty. The operator of the vehicle is in the cab with multiple barriers in the event that a foreign object is pulled in. No other municipalities have had catastrophic failures by Board of Trustees Meeting November 12,2013 Page 15 pulling in debris. There will be a learning curve, but this equipment will save he Village money in the long run. Mr. Bradbury noted that this is a great vehicle and Mr. Nowak has put in many hours of research. Everyone in the Highway Department has been involved in this review. Mr. Nowak addressed the lighting projects. He noted that the Talcott Road Street lighting will be replaced and will save the Village a lot of money in the long run. LED lights will be used to brighten up the area. Similar lighting has been installed on Magnolia. An additional nine lights will be placed in front of the Village Hall, on the side, and in front of the Police Department. Mayor Rosenberg noted that LED lighting saves a lot of money in electricity. Also on the list of item is a grabber bucket. Mr. Nowak noted this is the right tool for the use. Mayor Rosenberg noted that the bids for the tennis wall at Pine Ridge Park are coming in. Mr. Nowak noted that whether or not the way has a footing will be explored over the weekend. Mayor Rosenberg noted that the house along side of Garibaldi Park lot has been purchased. The demolition will start in the spring. The Ridge Street Bridge work pushed back the plans a little bit. The property will be used to expand the parking lot for the park On a motion made by Trustee Jeffrey Rednick, and seconded by Trustee Susan Epstein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Board of Trustees Meeting November 12,2013 Page 16 5) Considering the award of Contract #13-05 "Talcott Road Street Light Replacement" Mr. Bradbury read the following resolution: WHEREAS, the Village of Rye Brook has solicited bids for Contract 13-05: "Talcott Road Street Light Replacement;" and WHEREAS, a public notice was duly advertised in an official newspaper of the Village of Rye Brook on October 18, 2013; and WHEREAS, at 10:00 a.m., Wednesday, November 6, 2013, all received bids were opened and summarized below: BIDDER Bid Alt. 1 Alt. 2 Bid Bond Schmitt O'Brien Electric $36,690 $552 $4,968 Yes; and WHEREAS, upon review of the bid, the Village Administrator and Superintendent of Public Works/Engineer have determined the lowest responsible bidder meeting the requirements of the contract document is Schmitt O'Brien Electric for the Bid price of$36,690. NOW THEREFORE BE IT RESOLVED, that contract 13-05: "Talcott Road Street Light Replacement;" is hereby awarded to Schmitt O'Brien Electric for the bid price of$36,690; and be it FURTHER RESOLVED, Alt. 2 is hereby awarded for the bid price of$4,968; and be it FURTHER RESOLVED, that the Mayor and Administrator are hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purpose of this resolution. Mayor Rosenberg noted that there was only one bid. Mr. Nowak noted that alternate #2 was accepted and so the Village is going with base bid and alternate #2. Board of Trustees Meeting November 12,2013 Page 17 On a motion made by Trustee Heiser, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 6) Considering a modification of the Board of Trustees meeting schedule in December Mr. Bradbury read the following resolution: RESOLVED, that the following Board of Trustees meeting dates are hereby cancelled: December 10, 2013 December 24, 2013; and be it FURTHER RESOLVED, the following Board of Trustees meeting date is hereby scheduled: Monday, December 16, 2013 @ 7:30PM Mayor Rosenberg asked that the Board members review their calendars, and requested a change in the date of the proposed meeting. With the consensus of the Board, and staff, the meeting date was changed. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted, as modified. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Board of Trustees Meeting November 12,2013 Page 18 Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye ADMINISTRATOR'S REPORT Mr. Bradbury, Village Administrator, began his report by urging residents to register for the STAR update. This is a requirement by the State. If you have STAR and do not re-register, you will lose it. This is now the peak of the Leaf Season. Please keep the piles uncontaminated. The Highway Department is out picking up the leaves, including on Saturdays. The weather has been cooperating and so far it has been very manageable. Mr. Bradbury reminded residents that the no overnight parking rule goes into effect as of November 15th The sidewalks are King Street are moving forward very quickly. Traffic has been moving pretty well. Mr. Bradbury noted that there was a successful Veteran's Day celebration at the Senior Center. TD Bank is moving ahead with their plans for the construction of a new bank on the corner of Ridge Street and Bowman Avenue. Construction will start in late Spring. The construction fencing has been removed, and a temporary fence will be installed until construction begins. They will need to apply to the Zoning Board for another extension of the approved variances due to the length of time it has taken them to begin construction. Mayor Rosenberg noted that the Comprehensive Plan workshop was held about two weeks ago. The Comprehensive Plan Sub-Committee and the vendor are doing an incredible job. Residents can review this matter on the Village's website. Residents can receive updates by registering on this site. Board of Trustees Meeting November 12,2013 Page 19 Mayor Rosenberg reminded residents that the next Board of Trustees meeting was scheduled for Tuesday, November 26, 2013. There being no further business before the Board, and no one wishing to address the Board, the meeting was adjourned on motion made by Trustee Jeffrey Rednick, and seconded by Trustee Susan Epstein, at 9:05 p.m. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Board of Trustees Meeting November 12,2013 Page 20