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HomeMy WebLinkAbout2013-10-22 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, OCTOBER 22, 2013 AGENDA 7:00 P.M. —EXECUTIVE SESSION 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT AFFORDABLE HOUSING PUBLIC HEARINGS: 1) Public hearing to consider a proposed local law amending Chapter 70 of the Village Code regarding alarm systems RESOLUTIONS: 1) Considering a proposed local law amending Chapter 70 of the Village Code regarding alarm systems 2) Considering the appointment of a Recreation Attendant 3) Considering the use of street trees in the village right-of-way for the National Alliance on Mental Health Ribbon Campaign 4) Considering an agreement with Westchester County to Cause and Origin truck at the Rye Brook Fire House 5) Considering authorizing the use of Village Streets for the Tamarack Tower Foundation Thanksgiving Day Turkey Trot 6) Designating polling locations and hours for the Village election on March 18, 2014 Board of Trustees Meeting October 22, 2013 Page 1 ADMINISTRATOR'S REPORT OLD BUSINESS 1) Tennis Wall NEW BUSINESS DISCUSSION ITEMS 1) Dog Park ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: November 12, 2013 and November 26, 2013. BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Trustee Jeffrey Rednick Mayor Paul S. Rosenberg STAFF: Christopher J. Bradbury, Village Administrator David Burke, Assistant Village Administrator Edward Beane, Esq., Village Counsel Robert Bertolacci, Parks and Recreation Superintendent Mikal Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Mayor Paul Rosenberg welcomed everyone to the October 22, 2013 meeting of the Board of Trustees. He noted that there was a full compliment of the Board in attendance, and called for the first item on the agenda. Board of Trustees Meeting October 22, 2013 Page 2 PUBLIC HEARINGS: 1) Public hearing to consider a proposed local law amending Chapter 70 of the Village Code regarding alarm systems On a motion made by Trustee David Heiser, and seconded by Trustee Jason Klein, the public hearing was declared open. Mr. David Burke, Assistant Village Administrator, called the roll: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Mr. Bradbury, Village Administrator, noted that this is a clean up of this portion of the Village Code. There were no questions or comments from the Board or members of the public. On a motion made by Trustee Heiser, and seconded by Trustee Klein, the public hearing was declared open. Mr. Burke called the roll: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Mayor Rosenberg called for the resolution from the public hearing: RESOLUTIONS: 1) Considering a proposed local law amending Chapter 70 of the Village Code regarding alarm systems Board of Trustees Meeting October 22, 2013 Page 3 Mr. Bradbury read the following resolution: WHEREAS, on October 22, 2013 the Board of Trustees opened a public hearing on the subject local law and at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said local law and the public hearing was closed on October 22, 2013. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves the local law amending Chapter 70 of the Village Code creating regarding alarm systems. There was no additional discussion on this matter. On a motion made by Trustee Jeffrey Rednick, and seconded by Trustee Susan Epstein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 2) Considering the appointment of a Recreation Attendant Mr. Bradbury read the following resolution: RESOLVED, that John Giordano of 25 Monroe Place, Rye Brook,New York is hereby appointed to the position of Recreation Attendant with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York; and be it FURTHER RESOLVED, that the annual salary is $49,415 with an effective start date of October 28, 2013. Mr. Robert Bertalocci introduced John Giordiano, a former employee of NYS. He comes to Rye Brook with an electrical background and he is Board of Trustees Meeting October 22, 2013 Page 4 ready to hit the road running. Mr. Giordiano thanked the Board for their consideration and for this opportunity. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted, as amended. Mr. Burke called the roll: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 3) Considering the use of street trees in the village right-of-way for the National Alliance on Mental Health Ribbon Campaign Mr. Bradbury read the following resolution: WHEREAS, the National Alliance on Mental Health (NAMI) desires to use street trees for their ribbon campaign in May of 2014; and WHEREAS, the Village Board desires to assist NAMI in their campaign with the use of streets trees within the Village. NOW, THEREFORE BE IT RESOLVED, that NAMI is hereby authorized to place ribbons on designated street trees within the Village of Rye Brook right-of-way and on the pillars of Village Hall and the AJP Community Center; and be it FURTHER RESOLVED, the ribbon campaign shall be in coordination with the Village Director of Public Works/Engineer. Board of Trustees Meeting October 22, 2013 Page 5 Mayor Rosenberg noted that the Village supported this event last year as well and is proud to support this campaign again. This event helps raise public awareness of a very important issue. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. Mr. Burke called the roll: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 4) Considering an agreement with Westchester County to locate a Cause and Origin truck at the Rye Brook Fire House Mr. Bradbury read the following resolution: WHEREAS, Westchester County desires to station a Westchester County Cause and Origin Team truck at the Village of Rye Brook Fire House; and WHEREAS,the Village of Rye Brook desires to provide said parking area at the Rye Brook Fire House. NOW,THEREFORE BE IT RESOLVED,the Village of Rye Brook hereby authorizes Westchester County Cause and Origin Team to station a vehicle at the Rye Brook Fire House; and be it FURTHER RESOLVED,the Mayor and Administrator are hereby authorized to execute and deliver all agreements to accomplish said resolution. Mayor Rosenberg noted that the truck is similar in shape and size to an ambulance. Individuals are working across the county and will utilize the truck as needed. This team investigates after a fire to determine the cause and origin. This is a specially trained team and one of the Rye Brook Board of Trustees Meeting October 22, 2013 Page 6 firefighters is member. No problems are expected as the truck will sit in one of the open parking spaces. On a motion made by Trustee Heiser, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 5) Considering authorizing the use of Village Streets for the Tamarack Tower Foundation Thanksgiving Day Turkey Trot Mr. Bradbury read the following resolution: WHEREAS,the Tamarack Tower Foundation requests permission to hold its annual Thanksgiving Day Turkey Trot on Thursday,November 28, 2013 from 9:30 AM to 10:30 AM. NOW THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby authorizes the use of Village streets on November 28, 2013 from 9:30 AM to 10:30 AM along the route described in the letter dated October 7, 2013 from Rosemarie Barone, Event Chairperson; and be it FURTHER RESOLVED, that Village streets shall be used in compliance with the terms and/or conditions established by the Village of Rye Brook Police Department. Mr. Bradbury noted that this is an annual event. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Board of Trustees Meeting October 22, 2013 Page 7 Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 6) Designating polling locations and hours for the Village election on March 18, 2014 Mr. Bradbury read the following resolution: RESOLVED, that voting machines owned by the County of Westchester shall be used at the next Village Election to be held Tuesday, March 18, 2014; and be it further RESOLVED, that if said voting machines are not available, the Westchester County Board of Elections has the authority to change to the use of paper ballots; and be it further RESOLVED, that the polls in each of the nine Election Districts in the Village of Rye Brook shall be opened at 6:00 AM in the morning and remain open until 9:00 PM in the evening of said day; and be it further RESOLVED, that the polling places be hereby designated for the respective Election Districts as follows: Election District#20-Port Chester Middle School- 113 Bowman Avenue (Main Lobby) Election District#21-Port Chester Middle School- 113 Bowman Avenue (Main Lobby) Election District#22-Blind Brook High School- 840 King Street (Main Lobby) Election District#23-Ridge Street School- 390 North Ridge Street (Gymnasium) Election District#26-Port Chester Senior High School- 1 Tamarack Road (Main Lobby off Neuton Avenue) Election District#27-Ridge Street School- 390 North Ridge Street (Gymnasium) Election District#29-Ridge Street School- 390 North Ridge Street (Gymnasium) Election District#30-Blind Brook High School- 840 King Street (Main Lobby) Board of Trustees Meeting October 22, 2013 Page 8 Election District#31-BelleFair Meeting House 24 BelleFair Blvd. (Main Lobby) These are the general voting locations. Mayor Rosenberg noted that Westchester County now runs the elections with their new ADA compliant voting machines which saves the Village money. The last election went very smoothly. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye ADMINISTRATOR'S REPORT: Mr. Bradbury noted that the Halloween in the Park event went very well. Five Hundred people came for the Haunted Hayride. The weather was beautiful and this was a great turnout. Mr. Bradbury reminded everyone that the parks close every evening at dusk. There are no special events scheduled for Mischief night or Halloween night. The police will be patrolling and will confiscate any eggs, etc. The King Street sidewalks are being replaced. There will be a connection at Kingswood. This project will be starting Thursday, October 24th, and it will run for two weeks. There will be lane closings and traffic delays. Notices have been sent out, and the schools have been notified. Mr. Bradbury reminded everyone that residents need to re-enroll in the Star Program. Anyone who currently receives New York State basic Star must re- enroll. It takes five minutes to go on line and provide the information. The Village has links on its website for anyone interested. The State has said that they will remove residents from the system if they do not re-enroll. Board of Trustees Meeting October 22, 2013 Page 9 The survey results are being collated. A committee meeting was held and a forum has been scheduled for October 28th. There are three subjects that will be discussed: commercial center shopping centers, parks and recreations and zoning issues. These are very important areas. The Village would like to hear from the public and have a dialogue on this subject. The leaf program continues. There are now three trucks out. The highway crews are doing a great job. Information on this program can be found on the Village's website. Mayor Rosenberg called for the matter under Old Business: OLD BUSINESS: 1) Tennis Wall Mayor Rosenberg gave a brief background of this issue. It was noted that this wall was in the budget last year but was not addressed. It was also included in the budget for this year. The wall is now reaching the end of its life and a decision must be made. Mr. Bradbury noted that this wall has never been replaced. He recommended that the wall be removed and that the Board of Trustees decide whether or not to replace it. Small pieces are falling off, water penetration has gotten to it and the integrity has been compromised. This project is part of a BAN request that includes other projects. There is a bidding process that needs to be followed. Two quotes have now been received. The Recreation Council reviewed this issue and the decision was to remove the wall versus replacing it. If this happens, the Village will reuse some of the piping and screening on other projects. Residents have come forward and requested that the wall be rebuilt. Mayor Rosenberg noted that he has been contacted by several residents who have requested that this wall be replaced. He opened up the discussion to members of the public. Mickey Marks of Mohegan Lane addressed the Board. He noted that one of the things about this wall is that it is a recreational amenity that has been used by generations. It is a unique element as many people play against this wall. It is used for unstructured activities. He felt that this wall was more than just a tennis wall but rather a unique and special amenity. There has been a lot of Board of Trustees Meeting October 22, 2013 Page 10 creative play on this wall over the years. He urged the Board to make the decision to replace the wall. Lisa Marks noted that she lived on Mohegan Lane for over 14 years. She felt that many people would be upset if the wall would go away. The children enjoy it, as do their parents. Richard Gutner of Mohegan Lane addressed the Board. He asked if the Village could do the replacement work in house to cut back on the cost. Mr. Mikal Nowak, Superintendent of Public Works, addressed the Board. He noted that the wall has shifted over time, there are holes within the joints, and there are inconsistencies in the wall. The wall is approximately 3' wide by 11' tall. The Village staff could easily remove the wall, but the restructuring work requires skilled professional. He suggested replacing the wall with solid concrete, and widening it. No one knows what is within the wall. It is believed that there is a footing, but that might not be the case. The bid price of $36,000.00 that was received is a fair price. If there are no footings, then there will be additional fees. Under the law the municipality has to put this type of project out to bid. There is a process to be followed. Mayor Rosenberg noted that one of the residents suggested asking local contractors to donate their time to replace this wall. Edward Bean, Esq. noted that it is possible to accept donations for this type of work, but there are steps that need to be taken. Trustee Rednick noted that if rebuilt the wall should last thirty to forty years. Mr. Nowak noted that there are options that will add some additional costs to the project, such as adding color to the concrete or adding surface treatments. Trustee Heiser asked what a lack of footings would add to the cost of the project. The response was that the cost may be substantial if there is no footing as this means the project will require excavation work. Suggestions were made as far as the materials to be used to rebuild the wall. Mayor Rosenberg noted that this wall has lasted twenty to twenty-five years. This project is in the capital budget this year. He asked that this project be put out to bid with the different options. Mr. Bradbury noted that the key question is the financing. Ms. Berman of Mohegan Lane addressed the Board. Although the cost seems high, if you spread the cost out, it comes to about $1,000.00 per year. The community enjoys this wall and it is worth the cost. Board of Trustees Meeting October 22, 2013 Page 11 Mr. Bradbury noted that the goal is to make this project as cost efficient as possible. He asked if the Board wanted to proceed. If a bid comes in and the Board feels they it is too high, the Board can turn it down. The main question is, "Do you want to rebuild the wall?" Mr. Bradbury noted that the BAN will be applied for now so that it will not hold up other projects. Mr. Nowak stated that the wall can be designed during the winter, and removal can start in April and then it will take a few weeks to rebuild the wall. Mayor Rosenberg, with the consensus of the Board, stated that this project will move ahead. The funding was discussed. DISCUSSION ITEMS: 1) Dog Park Mayor Rosenberg noted that Trustee Rednick put this item on the agenda. The Recreation Counsel feels that a dog park would be a good idea and they targeted the old composite site for the location. Mr. Bradbury reiterated that the Recreation Counsel had discussed placement of a dog park. He noted that trucks that go in and out of the composting site. The Village is away that people tend to take their dogs off-leash at Crawford Park. He suggested looking at other locations, and noted that there are a lot of little things to think about. He also noted that dog parks are becoming very popular. Mayor Rosenberg noted that it would be a great idea for Rye Brook. This matter needs further discussion. Mayor Rosenberg noted that the next Trustees meetings were scheduled for November 12, 2013 and November 26, 2013. Mayor Rosenberg called for members of the public wishing to address the Board. There being no one, and no further business before the Board, he called for a motion to go into an Executive Session. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the meeting was adjourned at 8:36 p.m. and the Board went into an Executive Session. Board of Trustees Meeting October 22, 2013 Page 12 The roll was called: Trustee Susan Epstein Voting Aye Trustee David Heiser Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Board of Trustees Meeting October 22, 2013 Page 13