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HomeMy WebLinkAbout2013-09-26 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, SEPTEMBER 26, 2013 AGENDA 7:00 P.M. —EXECUTIVE SESSION: Non-Union Compensation 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT AFFORDABLE HOUSING PUBLIC HEARINGS: 1) Public hearing on an amended site plan application by Rye King Associates, LLC for property located at 900 King Street RESOLUTIONS: 1) Considering an amended site plan application by Rye King Associates, LLC for property located at 900 King Street 2) Considering setting a public hearing on a proposed local law amending Chapter 70 of the Village Code regarding alarm systems 3) Considering budget modifications ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING Board of Trustees Meeting September 26,2013 Page 1 of 10 THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: October 8 and October 22, 2013 BOARD: Trustee Susan R. Epstein Trustee Jason A. Klein Trustee Jeffrey Rednick Mayor Paul S. Rosenberg Excused. Trustee David M. Heiser STAFF: Christopher J. Bradbury, Village Administrator Edward Beane, Esq., Village Counsel Gregory Austin, Chief of Police Marilyn Timpone Mohamed, Village Consultant Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Mayor Paul Rosenberg welcomed everyone to the September 26, 2013 Meeting of the Board of Trustees. He noted that the Board came from an Executive Session on Non-Union Compensation, and would need to continue the Executive Session at the end of the meeting. He also noted that Trustee Heiser was excused from the meeting. The Board congratulated him on his move back into his house, almost one year after Hurricane Sandy. PUBLIC HEARINGS: 1. Public hearing on an amended site plan application by Rye King Associates, LLC for property located at 900 King Street On a motion made by Trustee Klein, and seconded by Trustee Epstein, the public hearing was declared open. Mr. Christopher Bradbury, Village Administrator, called the roll: Trustee Susan Epstein Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Mr. Parisi, representative for the applicant, addressed the Board. He presented the Board with an aerial photograph of the proposed signage that would be replaced. It was noted that one of the signs, on the side of the Board of Trustees Meeting September 26,2013 Page 2 of 10 building facing the Hutch, may never be installed, but the applicant would like that opportunity. Marilyn Timpone Mohamed, Village Consultant, noted that the lighting plan was back in the application and a negative declaration was added. Mayor Rosenberg called for questions from members of the public and Board members. Trustee Epstein questioned the size of the proposed signage on the building. Mr. Bradbury noted that the Architectural Review Board will review and approve a sample of the typestyle for the sign. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the public hearing was declared closed. Mr. Bradbury called the roll: Trustee Susan Epstein Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Mayor Rosenberg called for the resolution on this matter. RESOLUTIONS: 1) Considering setting a Public hearing on an amended site plan application by Rye King Associates, LLC for property located at 900 King Street Mr. Bradbury read the following resolution: CONSIDERING AN APPLICATION FOR A SITE PLAN AMENDMENT FOR PROPERTY LOCATED AT 900 KING STREET WHEREAS, the Board of Trustees is in receipt of an application by Rye King Associates, LLC for approval of an amended site plan to replace existing freestanding signs, install additional wall signage on the existing building at the east bulkhead wall, replace parking lot lighting, and install three flagpoles on the northwest lawn for property located at 900 King Street, designated as Parcel ID 129.68-1-13 on the Town of Rye Tax Map and located in the Planned Unit Development Zoning District and the Scenic Roads Overlay District; and Board of Trustees Meeting September 26,2013 Page 3 of 10 WHEREAS, the Board of Trustees has final site plan approval authority pursuant to Village Code §§ 209-1(A)(1), 209-1(B)(7), and 209-1(B)(8); and WHEREAS, the Village Board of Trustees has received and reviewed the information submitted by the Applicant in connection with the application, as follows: 1. Site Plan Application 2. Short Environmental Assessment Form 3. Landscape Architect's Plans, prepared by MPFP LLC, New York, N.Y.: Sheet Number Sheet Title Date L-00 Cover Sheet rev 8/19/13 L-01 Survey rev 8/19/13 L-02 Key Plan rev 8/19/13 L-100 Proposed King Street Sign Plan And Details rev 8/19/13 L-101 King Street Existing Conditions rev 8/19/13 L-102 Proposed King Street Entry Plan rev 8/19/13 L-200 Proposed Arbor Drive Sign Plan And Details rev 8/19/13 L-201 Arbor Drive Existing Conditions L-202 Proposed Arbor Drive Sign Plan rev 8/19/13 L-300 Light Location Plan rev 9/26/13 L-301 Lighting Photometric Plan rev 9/26/13 L-302 Lighting Details rev 9/26/13 L-400 Proposed Signage SIE Building Fafade rev 8/19/13 L-500 Proposed Signage N/E Building Fafade rev 8/19/13 WHEREAS, during the course of review the Applicant decided to omit from the application its proposal to install three flagpoles on the northwest lawn and reduced the size of the proposed freestanding sign at the entry drive to the property from Arbor Drive; and WHEREAS, on April 23, 2013 the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) and after review of the Short Environmental Assessment Form (EAF) prepared by the Applicant, determined the proposed action to be an Unlisted Action pursuant to SEQRA which will undergo an uncoordinated review; and WHEREAS, on April 23, 2013 the Board of Trustees referred the application to the Village of Rye Brook Planning Board for Report and Recommendation and to the Village of Rye Brook Zoning Board of Appeals for consideration of any necessary variances; and Board of Trustees Meeting September 26,2013 Page 4 of 10 WHEREAS, the Planning Board of the Village of Rye Brook submitted a Report and Recommendation to the Board of Trustees dated May 9, 2013; and WHEREAS, on July 2, 2013, the Zoning Board of Appeals granted a variance for the proposed wall signage; and WHEREAS, on July 19, 2013 the application was referred to the Westchester County Planning Board for notification purposes pursuant to New York State General Municipal Law and the Westchester County Administrative Code; and WHEREAS, on July 26, 2013 and September 4, 2013 the application was referred to the Town of Greenwich pursuant to New York State General Municipal Law §239-nn and Westchester County Administrative Code §277.71; and WHEREAS, on September 4, 2013 the application was referred to the Blind Brook-Rye Union Free School District pursuant to Westchester County Administrative Code §277.71; and WHEREAS, on September 26, 2013 the Board of Trustees opened a public hearing on the subject application, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said application and the public hearing was closed on September 26, 2013; and WHEREAS, the Board of Trustees reviewed the Report and Recommendations of the Village Planning Board, and comments the Village Planning Consultant and Village Staff, and WHEREAS, the Applicant has requested a waiver from certain site plan application submission requirements and the Superintendent of Public Works/Village Engineer has recommended such waiver be granted; and WHEREAS, the Board of Trustees is familiar with the site and all aspects of the project. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees, in accordance with Article 8 of the State Environmental Conservation Law and 6 NYCRR Part 617, and upon review of the EAF and all other application materials that were prepared for this action, hereby adopts the attached Negative Declaration; and BE IT FURTHER RESOLVED, that on the recommendation of the Village Engineer and the Village Planning Board, the Village of Rye Brook Board of Trustees hereby grants the Applicant's request for a waiver from certain site plan application submission requirements as set forth on the Site Plan Submittal Review Checklist, dated March 25, 2013; and Board of Trustees Meeting September 26,2013 Page 5 of 10 BE IT FURTHER RESOLVED, the application submitted by Rye King Associates, LLC for an amended site plan to replace existing freestanding signs, install additional wall signage and replace parking lot lighting, as shown on the set of plans listed above, at property located at 900 King Street, is hereby approved, subject to the following conditions: 1. Any stockpiled soil shall be protected with a silt fence or removed offsite. 2. Lighting for freestanding signs shall be low intensity and carefully directed to avoid visual impacts on the King Street Scenic Road and the adjacent residential areas; and BE IT FURTHER RESOLVED, that no permits shall be issued until the Applicant has paid to the Village all applicable fees and professional review fees incurred in connection with review of this Application. Mayor Rosenberg called for a correction to a typo in the Resolution. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted, as amended. The roll was called: Trustee Susan Epstein Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Mayor Rosenberg called for the resolution 92: RESOLUTIONS: 1) Considering setting a public hearing on a proposed local law amending Chapter 70 of the Village Code regarding alarm systems Mr. Bradbury read the following resolution: CONSIDERING SETTING A PUBLIC HEARING ON A PROPOSED LOCAL LAW AMENDING CHAPTER 70 OF THE VILLAGE CODE REGARDING ALARM SYSTEMS Board of Trustees Meeting September 26,2013 Page 6 of 10 NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook, shall hold a public hearing on October 22, 2013 at 7:30 p.m. at Village Hall, 938 King Street, Rye Brook,New York to consider amending Chapter 70 of the Village Code regarding alarm systems. Mr. Bradbury noted that the proposed changes will correct some inconsistencies in the Code. Both fire and police alarms are included. Mayor Rosenberg noted that the resolution was setting a public hearing, and it would be scheduled for October 22, 2013. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye 3) Considering budget modifications Mr. Bradbury read the following resolution: CONSIDERING BUDGET MODIFICATIONS NOW THEREFORE BE IT RESOLVED, the following budget transfers are hereby approved: FROM TO AMOUNT Contingent Acct. Police— $5,000 1990.424 Maint./Repairs 3120.445 Contingent Acct. Safety Inspection - $4,500 1990.424 Part time help 3620.199 Board of Trustees Meeting September 26,2013 Page 7 of 10 Mr. Bradbury noted that there were two transfers involved. He reviewed the transfers for the Board. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye Mayor Rosenberg noted that there was a backlog in the Building Department as a result of the recent fire at the Rye Ridge Shopping Center. Staff has been working very hard to get caught up. At this time Applications, Building Permits, and Certificates of Occupancy are close to being turned around as quickly as they were before the Rye Ridge fire. ADMINISTRATOR'S REPORT Mr. Bradbury began his report by announcing that the road resurfacing project is coming to an end. The sidewalks are the last step. The Village is happy that the streets were done before the leaf season. Mayor Rosenberg noted that the contractor did a nice job. The deadline for the survey for the comprehensive plan is coming up. He asked that the residents help the Village by giving their input. Public input is a big part of the comprehensive process. The deadline is October 1, 2013. The second workshop has been scheduled and information is on the Village's website. The survey can be filled out on line. Mr. Bradbury noted that leaf season starts October 1, 2013. Leaves can be placed out without any foreign objects such as rocks or sticks. It is a safety hazard and can lead to equipment failure. The goal is no more than three weeks between collections. The piles cannot be more than 4' wide and should not spread out. The goal is to not crowd the road. Information is on the Village's website. Board of Trustees Meeting September 26,2013 Page 8 of 10 The review of a leaf blower has started. It is now the time to choose the right piece of equipment for Rye Brook. Halloween in the Park will be held at Rye Hills Park and it will be two nights this year. The Westchester Triathlon is scheduled from 7:30 a.m. to 10:30 a.m. this Sunday. Mayor Rosenberg noted that the next meetings for the Board of Trustees were scheduled for October 8 and October 22, 2013. Mayor Rosenberg called for members of the public wishing to address the Board. There being no one, and no further business before the Board, he called for a motion and a second to adjourn to Executive Session. On a motion made by Trustee Klein, and seconded by Trustee Epstein, the meeting was adjourned at 8:04 p.m. and the Board went into Executive Session on non-union compensation. Mr. Bradbury called the roll: Trustee Susan Epstein Voting Aye Trustee Jason Klein Voting Aye Trustee Jeffrey Rednick Voting Aye Mayor Paul Rosenberg Voting Aye The Board of Trustees returned from Executive Session at 9:00p.m. and on a motion made by Trustee Rednick and seconded by Trustee Epstein, the following resolution was adopted. CONSIDERING COMPENSATION FOR NON-UNION PERSONNEL NOW THEREFORE BE IT RESOLVED, that the following compensation be provided to non-union personnel effective June 1, 2013: Salary Title 06/01/2013 Administrative Intern(Treasury) $55,034 Assistant Village Administrator $60,561 Asst.Building Inspector $87,926 Building Inspector $109,571 Caretaker $39,719 Communications Services Coordinator $76,460 Board of Trustees Meeting September 26,2013 Page 9 of 10 Coordinator-Senior Services/Deputy Clerk $77,988 Deputy Treasurer $95,870 Inter.Acct. Clerk/Typist(Building) $50,603 Intermediate Acct.Clerk(Treasury) $42,922 Office Assistant(Automated Systems)(Police) $50,225 Police Chief $145,112 Police Lieutenant $124,984 Recreation Assistant(AJP) $45,801 Recreation Assistant(Rec. Office) $55,841 Recreation Leader $46,844 Recreation Leader $52,421 Recreation Leader $41,850 Secretary to Administrator $63,897 Sr. Office Asst. (Office Mngr.)(Public Works) $52,487 Supt.of Parks&Recreation $93,777 Supt.of Public Works/Engineering $90,353 Treasurer $111,137 Village Administrator/Clerk $177,239 AND BE IT FURTHER RESOLVED, that all non-union employees shall receive one additional floating Personal Day, to be taken on or before May 31, 2014 at an acceptable time approved by their Supervisor, and which shall not be carried over or cashed-in; and BE IT FURTHER RESOLVED, that all non-union employees be allowed to cash- in up to 50% of their vacation days, up to ten (10) days maximum, regardless of their current vacation day balance, provided they are cashed-in one time between the date of this resolution and May 31, 2014. It is further noted that for eligible employees, one year must elapse between the date these days are taken and the next eligible day to cash-in vacation days. TRUSTEE EPSTEIN AYE TRUSTEE KLEIN AYE TRUSTEE REDNICK AYE MAYOR ROSENBERG AYE Board of Trustees Meeting September 26,2013 Page 10 of 10