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HomeMy WebLinkAbout2004-06-08 - Board of Trustees Meeting Minutes REGULAR MEETING VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETING VILLAGE HALL, 938 KING STREET TUESDAY,JUNE 8, 2004--7:30 P.M ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: 1) Consideration of a local law to amend Section 250-35.F.(I)(e) of Chapter 250 of the Code of the Village of Rye Brook, regarding the display of election signs. 2) Consideration of a local law to amend Chapter 235, Trees, of the Code of the Village of Rye Brook, regarding tree permit procedures. 3) Consideration of a local law to amend Chapter 235, Trees, of the Code of the Village of Rye Brook, regarding several miscellaneous amendments. RESOLUTIONS: 1) Approving a local law to amend the Village tree ordinance to modify the tree permit procedure. 2) Setting a date for a public hearing on the Van der Wateren site plan application for 550/552 Westchester Avenue. 3) Setting a date for a public hearing on local law to amend the Village Code to regulate the expiration of building permits. 4) Authorizing the Village to enter into an inter-municipal agreement for the acquisition of real property from the Blind Brook School District to build athletic fields on property on King Street. 5) Appointment of an Administrative Intern. Board of Trustee Meeting June 8,2004 1 6) Authorization of funds for the 2004 Memorial Day Parade to be paid to the Port Chester-Rye Brook-Town of Rye Veterans' Central Committee. 7) Approving the transfer of funds for recreation accounts. 8) Approval of Meeting Minutes: July 22, 2003, November 12, 2003, April 27, 2004, May 11, 2004. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS: Discussion: Remedial projects along Blind Brook, including Rich Manor Park. Discussion: Follow-up on various utility easement/installation matters. Discussion: 12 Charles Lane issues. ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING NEXT TRUSTEES MEETING: June 22, 2004 and July 13, 2004 BOARD Mayor Lawrence Rand Trustee Richard Buzin Trustee Joan Feinstein Trustee Robert Harris Trustee Dean Santon STAFF: Christopher Bradbury, Village Administrator Keith E. Rang, Assistant to the Village Administrator Edward Beane, Esq., Village Counsel Victor Carosi, Village Engineer Marilyn Timpone Mohamed, Village Consultant Robert Santoro, Chief of Police Fred Seifert, Public Access Coordinator Paula Patafio, Meeting Secretary Board of Trustee Meeting June 8,2004 2 Mayor Rand called the June 8, 2004 meeting to order at 7:30 p.m. with the Pledge of Allegiance. A moment of silence in honor of former President Ronald Reagan followed. Mayor Rand called for the first item on the agenda: 1) CONSIDERATION OF A LOCAL LAW TO AMEND SECTION 250- 35.F.(1)(E) OF CHAPTER 250 OF THE CODE OF THE VILLAGE OF RYE BROOK, REGARDING THE DISPLAY OF ELECTION SIGNS. Mayor Rand noted that Village Counsel asked for an adjournment to complete additional study on this matter. He asked Mr. Edward Beane, Village Counsel, to address this matter. Edward Beane, Esq. stated that, in accordance with New York State Law, ten days' notice must be provided to abutting municipalities in Westchester County. In order to comply with that requirement the public hearing could be opened, but could not be closed, and no action could be taken until June 22, 2004. Trustee Robert Harris stated that he was still not in favor of the size of the signs. He felt that a sign that was 15 square feet was too large. It was his hope to convince other Board members that this issue should be addressed. Mr. Beane noted that if this happened, the reduction of a sign from 15 square feet would be considered a significant change, and the public hearing could not be closed on June 22nd, nor could the law be passed because it was significantly changed. Mayor Rand questioned, assuming that changes are made, when the local law would go into effect, and what elections would be impacted by it. Mr. Bradbury responded that this local law should be in place for the November elections. There are no Village elections or School Board elections in the near future. He also noted that, as required under Rye Brook's Code, this matter would be considered by the Planning Board at its next meeting. Any substantial changes would mean that the information would have to be re- circulated. Board of Trustee Meeting June 8,2004 3 Mayor Rand stated that this matter would remain open, and be continued to June 22, 2004. Mr. Bradbury was called upon to review the second public hearing: 2) CONSIDERATION OF A LOCAL LAW TO AMEND CHAPTER 235, TREES, OF THE CODE OF THE VILLAGE OF RYE BROOK, REGARDING TREE PERMIT PROCEDURES. Mr. Brabury noted that this amendment would modify the Tree Permit procedures so that in the event that the Director of Public Works, after consultation with the Village's Planning Consultant, denied a Tree Permit, it would then be referred to the Village Board of Trustees for appeal rather than the current Tree and Beautification Committee. A local law has been drafted to reflect this change, which is before the Board. Mayor Rand opened the Public Hearing at 7:45 p.m. He called for comments and discussion from the Board. Trustee Dean Santon began the discussion on this matter. He asked that the Village Attorney address the changes to the local law. Mr. Beane noted that this matter was split into two pieces. The first piece is the public hearing, and involves a modest change in the Tree Permit procedure to change the appellate body from the Tree and Beautification Committee to the Village Board. It also adds the primary jurisdiction to the Village Engineer, in consultation with the Village Planner before he makes the initial decision as to whether or not issue a permit. There were also other light modifications which basically remove from the Tree Committee the authority over the Tree Permit process. The second local law addresses the composition of the Tree and Beautification Committee. Simply put, the first proposal is simple, in that previously the Director of Public Works could issue a tree removal permit on his own, with the exception of certain cases. Under this proposed draft the tree permits will be issued with the Village Engineer working with the Village's Consultant. The Board of Trustees would be the appeals body. Trustee Joan Feinstein noted this was an interim measure and she pointed out that inadvertently the composition of the Tree and Beautification Committee was currently not in compliance with the Village's Code. She Board of Trustee Meeting June 8,2004 4 also noted that at this time any appeals would come before the Village Board. Mr. Ken Heller of Lincoln Avenue addressed the Board. He stated that there are problems with the Village's Code. He pointed out one problem with the Protected Tree List. He stated that the White Pines that are protected by the Code are in abundance in Rye Brook. Another problem noted was that the new preferred list does not contain a single Evergreen — no Spruces, no Ferns. The only decidwous tree would be the Norway Maples. This means that Rye Brook would be a deciduous Village without any Evergreen trees — or any green in the winter. Evergreens are very important to the environment. He felt that this new law would change the look of the community and should, therefore, be reconsidered. He also noted that the Village was suggesting that members from the Planning Board, and other Boards, be added to the Tree Committee. He felt that it was important that individuals appointed to this Committee should be people who know a lot about trees and protecting the environment. He felt that individuals should be named to this committee who had some sort of expertise versus just being on the necessary Boards. Mr. Heller discussed the one-year term, noting that it takes that amount of time to become familiar with the Village and the policies, therefore, he felt that a one-year term was insufficient. He reminded everyone that Rye Brook is a Tree City, and expressed his feelings that the changes now being proposed were for political reasons. He felt that experts should be brought in to review these proposed amendments before any decisions are made. These experts should include arborists, and tree lovers. Mayor Rand noted that he receives comments from people who traverse the Village. He has received many comments on how beautiful the Parkway now looks. The Village of Rye Brook and the Tree Committee worked very closely with the New York State Department of Transportation, and fought very hard for every single tree and bush. He thanked the Tree Committee for all their hard work. Trustee Santon noted that the Village's Code required members of the Tree Committee to be from other Boards within the Village. The proposed law is an interim step, which would not stop pending appeals from being heard. The Tree and Beautification Committee was formed because of his suggestion. He noted he wanted two separate Committees, but that former Trustee Degling suggested that the two committees be merged and, in hindsight, this has not worked. In the past year there has been no Board of Trustee Meeting June 8,2004 5 beautification projects that have been pushed forward. This amendment is an interim step to make sure that there is a Board to hear appeals and the next step will be review of the Tree Committee and all requirements. Mrs. Mary Bellantoni, a member of the Tree Committee, addressed the Board. She noted that she has received the memorandum and did not have a problem with the issue now before the Board. She felt that the proposed procedure was an acceptable procedure. She did, however, see a problem with making cutting a tree in a resident's yard a misdemeanor. She said this would be a civil procedure and not a criminal procedure. Mr. Victor Carosi, Village Engineer, addressed the Board. He noted as the Director of Pubic Works, he must review all tree permits. He makes appointments to go out and look at each tree that is the subject of an application. If a tree does not look healthy, he will call in an arborist (currently the Village's consultant is Central Tree). He noted that he uses the resources available to him on a daily basis. Putting this into a law will add an additional layer, and make it administratively more difficult. He felt that the language in the proposed local law needed to be tweaked further for clarification purposes. Mr. Carosi noted that approximately 50 to 75 permits are submitted to the Village per year. Trustee Santon stated that he felt that it would be very easy to coordinate site visits with the Village's Consultant and would not create more work for the staff. He stated that it does not mean that everyone has to go out at the same time. He stated that he felt very comfortable with the advice given by the Village's Consultant, and that it would help the Village's Engineer to have an additional layer of consultation. He also noted that he was uncomfortable with Central Tree as the Village's consultant because more times than not they are the before the Board on behalf of applicants. A resident of Rye Brook asked for clarification of the Village's Code regarding the membership of the Tree Committee. Mr. Beane noted the Village is reviewing the local law, and making the change now so that no one is held up during the appeal process. The Board does not want to do away with the requirement that members from other Boards be appointed to the Tree Committee. Mayor Rand stated that there is a balance to be reached: the owners' rights must be protected, and the Village must be looked at holistically. At this time the Village Board is trying to clear this matter up and move forward. Right now beautification is being done by Village Staff, who are doing a great job. The Beautification Committee Board of Trustee Meeting June 8,2004 6 would assist and have much more input than the Tree Committee currently has. A resident of Rock Ridge Drive noted that the current Tree Committee respects and protects the rights of the property owners and the Village. Mayor Rand noted that, as previously pointed out by Trustee Santon, merging the two committees has not been working. It was a terrific idea, but the beautification has not taken place as it had been intended. Mr. Roger Herman, Chairman of the Tree and Beautifications Committee addressed the Board. He stated that he agreed with the idea of splitting the two committees, noting that everyone is looking to protect the quality of life in the Village, while respecting every resident's rights. Trustee Robert Harris questioned how many of the 75 applications per year that come before the Village could be approved without a lot of analysis. He felt that the consultations could add up to a lot of money spent by the Village in consultant fees. Mr. Carosi guessed that approximately 40% of the trees are usually stone dead and the removal is a "no brainer." Others can be looked at and a decision of whether or not the roots are affecting a foundation can be easily made. Mrs. Bellantoni stated that Mr. Carosi was a very reasonable person. Most of the issues that have come before the Tree Committee have been White Pine issues. She agreed with Mr. Carosi and Trustee Harris that the wording within the local law should be "may" versus "must" regarding bringing in consultants. Trustee Feinstein noted that regarding the proposed law — it was her hope that this will shorten the procedure. The Village Board will be the appeal body. She felt that this matter should be fast tracked, and that expert input is needed to make this decision. Mayor Rand called for a motion to close the public hearing. On a motion made by Trustee Santon, and seconded by Trustee Feinstein, the public hearing was closed, and the roll was called. TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE Board of Trustee Meeting June 8,2004 7 TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE Mayor Rand called for the next matter on the agenda: 3) CONSIDERATION OF A LOCAL LAW TO AMEND CHAPTER 235, TREES, OF THE CODE OF THE VILLAGE OF RYE BROOK, REGARDING SEVERAL MISCELLANEOUS AMENDMENTS. Mayor Rand opened the pubic hearing at 8:20 p.m. He asked Mr. Bradbury to review this matter. Mr. Bradbury noted that this law makes several changes to the local law. It addresses the appeals body, and includes recommendations made by the Planning Consultant about trees that should be replaced, and how trees should be preserved. Copies of this local law were sent, as requested by the Board at the last meeting, to the Tree and Beautification Committee. Trustee Santon noted that in July of 2003 the Tree and Beautification Committee made a variety of recommendations. These changes were put into a draft local law. Nothing happened with this draft until the discrepancy in the membership of the Committee was discovered. He felt that basic information is missing from the Code. In going forward, a decision regarding the make up of the committee must be made. He suggested more expertise in the way of an arborist and consultants should be included. He felt that the suggestions and comments made by the Tree Committee are very important. He noted that New York State does not have a list of protected trees, however, Rye Brook does. The Tree Committee recommended adding trees to that list. Trustee Santon stated that the White Pine has been the source of constant debate. Majestic trees deserve to be protected, and the elimination of the White Pine from the list should be further discussed, and pointed out that the current list is a working document. Mr. Heller addressed the Board again as a member of the Tree Committee. He pointed out that the utility companies affect many of the trees when installing telephone lines, etc. They are not looking to protect the trees, but their main concern is to clear their lines. He felt that this matter should be addressed as their tree trimming adversely affects the appearance of the community. Mr. Heller noted that, as a resident, he does not take down Board of Trustee Meeting June 8,2004 8 trees. However, there are many homeowners that do not want to spend money to prune and shape trees, or to nurse them back from illnesses. Trees take anywhere fro 75 to 300 years to mature and cannot be replaced easily. A tree that has grown in a location for many decades is a strong tree. Many residents come in with reasons to remove a tree that shouldn't be accepted. He stressed that education is an important part of this process. Mr. Herman made a few comments on the proposed local law. He noted that many of the proposed changes were important ones. He also noted that the Board has reviewed many applications regarding White Pines. White Pine is prevalent in the Village and their roll must be considered. Mrs. Bellantoni noted that many changes and comments were submitted from the Tree Committee. She felt that many of the suggestions were made, but no final decisions were ever made. She noted that White Pines are still protected if they are over 4" in diameter. Trustee Feinstein noted that more input was needed, and that the Board should seek it out before a decision was made. She suggested a Work Session so that the Village Board could hear from the experts. Mayor Rand agreed with Trustee Feinstein, noting that is a quality of life issue. He noted that the public hearing would remain open, and considered the resolution as a work in progress. Mr. Bradbury agreed that the Board could leave the public hearing open. Trustee Santon suggested moving this matter a month back to the first meeting in July. In the meantime a Work Session should be scheduled as there were many issues to be addressed, i.e. structure, what trees to protect, etc. Trustee Harris stated that he felt that the one-year term would be insufficient and suggested considering two and three year staggered terms. He suggested that the Tree Committee meet on its own first to review this matter, and then a joint meeting should be scheduled. Trustee Santon disagreed, and pushed to have a joint meeting scheduled. Mayor Rand responded that a joint meeting would be scheduled, but that he felt that it would be a good idea to have the Tree Committee review this matter first. Trustee Santon persisted, pushing for a joint meeting to be scheduled and then directing the Tree Committee to meet before that date. Mayor Rand scheduled the joint meeting for June 22, 2004, prior to the Board of Trustees meeting. Mayor Rand noted that the public hearing would remain open. He thanked everyone for their input. Trustee Santon made a motion Board of Trustee Meeting June 8,2004 9 to adjourn the public hearing until July 13, 2004. The motion was seconded and Mr. Bradbury called the roll: TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE Mayor Rand noted that before the Board addressed the resolutions, he noted that there was a request from County Legislator Rogowsky to address the Board. County Legislator Rogowsky thanked the new Mayor, and the Board, for allowing him to address the Board. He began by noting that the Legacy application decision was still off many months, perhaps as late as the end of the year. He extended sympathy to the family who suffered a loss at Playland, noting that the County had conducted a thorough investigation and found that the ride was safe. It passed all inspections. Additional safety factors have been added. County Legislator Rogowsky noted that the results of several months of negotiations have just been released in connection with studies done at the Westchester County Airport. No taxpayers' dollars were involved in this study. He looked forward to coming to the Village of Rye Brook and making a presentation on the proposed ten-year extension, with two five year options beyond that, for the Airport. The County Charter is scheduled to be amended and incorporated into the Charter the terms of the Terminal Capacity Agreement. The Airlines and the FAA has worked with the County on this new Agreement. County Legislator Rogowsky noted that the County is looking at repaving Anderson Hill Road from Arrowwood to King Street. It has been a tough winter and the County has agreed to complete this work by the end of the year. Mayor Rand questioned where the matter of de-icing stood. County Legislator Rogowsky responded that the good news is the entire proposal of the $25 million dollar centralized de-icing facility is off of the table. Instead the County is reviewing the seven areas of de-icing that currently Board of Trustee Meeting June 8,2004 10 exist and are fixing these sites. This is an approximately $15 million dollar proj ect. Mayor Rand thanked County Legislator Rogowsky for his update. Mayor Rand touched upon another topic before returning to the agenda. He stated that many people have been asking where the revaluation process was. Rye Brook has posted on its website the June 1 st Tax Roll as it relates to the residents of Rye Brook. A member of the Task Force gave a brief update. It was noted that this Task Force has truly served the residents of Rye Brook. The informal process is now over, and now the formal part of the process has started — the grievance process. That process will be over by June 15th, culminated by Grievance Night. The Board of Assessment Review will hear the grievances. They will meet at Rye Town Hall between 1:30 p.m. and 4:30 p.m. and between 6:00 p.m. and 8:00 p.m. All residents must have their paperwork in to the Assessor's office by June 15th. Also available to residents is the S.T.A.R. process. It was noted that although residents were notified by M.J.W. Consulting that their valuations would be reduced, they are not coming up on the June 1St roll as being reduced. Many residents are very unhappy about this. There have been some changes made to the roll, however, some of the changes were not properly communicated to the Assessor's office. It was noted that a very large number of residents in the Arbors have noticed a big difference from the M.J.W. paperwork and the actual roll. In addition, some residents received reductions orally, but never received any collaboration in written form. Any resident that has experienced these problems should address the matter through the grievance process. They must submit a grievance form before the June 15th deadline in order to have these issues addressed. The forms should be completed noting un-equal assessments. Mr. Beane, noting that he was not giving out legal advice, stated that anyone who was unhappy with their evaluations should file the grievance forms. It was also noted that if errors have been made in inventory, i.e. the square footage, then these errors could be corrected by the Assessors' office from June 15th through September 15th. There are many concerns about mismatched assessments. These assessments will be corrected as all new sales are reviewed annually. This matter was thoroughly discussed, with the end result being that if there were any Board of Trustee Meeting June 8,2004 11 questions to the valuation given on a resident's home, or to the responses received from the consultant, the residents should file a grievance form. Trustee Harris questioned the availability of the video that was to be prepared on how to file out the grievance form. The response was that the video was not available. It was noted that there were other items that the Task Force had hoped would be available to the residents, such as copies of the property resident card, which didn't come to fruition. A complete disclosure notice was also supposed to be supplied to all of the residents, but this data had to come from the New York State Office of Real Property Services and the data was not made available in time. Trustee Santon addressed this matter. He noted that the consultant that was hired to complete the revaluation work was at very few of the scheduled meetings. In addition, it is now discovered that the consultants' decisions are not binding on the Tax Assessor. He expressed his opinion that the Tax Assessor should have been more involved in the process. He encouraged residents to file grievance forms before the 15th Mayor Rand thanked the Task Force for their spectacular job. Mayor Rand stepped down from the dais to make a statement. He addressed a recent article in a local newspaper entitled the "New Sheriff in Town." This article discussed the new policies on recyclables, bulk trash collections, green waste, etc. The writer addressed the residents that were violating Village law by putting out their trash out before the allotted time and receiving summons versus warnings. He noted that when he took his oath he promised to uphold the law. No part of the oath stated that exceptions should be made for the rules that were found to be petty — or that some residents should be excused from obeying these laws. The Code Amendments — and Code enforcements — are meant to keep Rye Brook both beautiful and safe. The Village is spending a great deal of time and effort on looking for deficiencies in the Code — changing them and then enforcing them. The job of this Board of Trustees is to set policies, procedures, and then hire the best and most competent personnel to help enforce the rules, laws, and regulations. This is not an inflexible Board. Things are looking up, and this Board will do what is best for everyone. Board of Trustee Meeting June 8,2004 12 Mayor Rand returned to the agenda: RESOLUTIONS: 1) APPROVING A LOCAL LAW TO AMEND THE VILLAGE TREE PERMIT PROCEDURES Mr. Bradbury read the resolution. On a motion made by Trustee Santon and seconded by Trustee Harris, the following resolution was adopted: RESOLUTION ADOPTING A LOCAL LAW TO AMEND THE VILLAGE TREE ORDINANCE TO MODIFY THE TREE PERMIT PROCEDURE WHEREAS, a local law was introduced to amend Chapter 235 of the Code of the Village of Rye Brook to modify the tree permit procedure; and WHEREAS, the adoption of the proposed local law is an unlisted action pursuant to Article 8 of the State Environment Conservation Law and 6 NYCRR Part 617; and WHEREAS, a duly noticed public hearing was held on June 8, 2004, at which time all those wishing to be heard were given the opportunity to be heard and the hearing was closed on that date; and WHEREAS, the Board of Trustees of the Village of Rye Brook after due deliberation, finds it is the best interest of the Village to adopt such local law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby declares itself lead agency for the review of the proposed local law; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Rye Brook, in accordance with Article 8 of the State Environment Conservation Law and 6 NYCRR Part 617, and upon review of the EAF that was prepared for this local law, hereby adopts a Negative Board of Trustee Meeting June 8,2004 13 Declaration since the local law will not have a significant adverse impact upon the environment; and BE IT FURTHER RESOLVED, that the Board of Trustees Village of Rye Brook hereby adopts the proposed local law to amend Chapter 235 of the Code of the Village of Rye Brook to modify the tree permit procedure, which amendments are enacted into law as Local Law #7-2004; and BE IT FURTHER RESOLVED, that the Mayor and the Village Clerk are authorized to sign all necessary documents to implement the purposes of this resolution. Mayor Rand called for discussion. Trustee Feinstein made a motion to amend Section 237. She made a further motion for a change in Section 3(e) changing "in consultation with the Village's Planning Consultant" be stricken. Trustee Santon did not agree with the second proposed amendment. He felt that the consultation should be required, even if the trees are stone dead. He felt that these amendments should be tried before any changes are made. Trustee Harris felt that if trees are truly stone dead then no consultation should be required, thus saving Village funds. Mayor Rand felt that the Village Engineer is qualified to decide when to call for a consultation. He felt that the amendments suggested by Trustee Feinstein were fair. The roll was called on the amendments to the resolution: TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE The roll was called on adopting the resolution: TRUSTEE BUZIN VOTING AYE Board of Trustee Meeting June 8,2004 14 TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE The next matter was called before the Board: 2) SETTING A DATE FOR A PUBLIC HEARING ON THE VAN DER WATEREN SITE PLAN APPLICATION FOR 550/552 WESTCHESTER AVENUE Mr. Bradbury read the resolution. On a motion made by Trustee Santon and seconded by Trustee Feinstein, the resolution was adopted. RESOLUTION SETTING DATE FOR A PUBLIC HEARING ON THE SITE PLAN APPROVAL APPLICATION FOR 548 AND 550/552 WESTCHESTER AVENUE WHEREAS, Robert H. van der Wateren/550 Realty Corporation, is the owner of two (2) adjacent properties located at 548 and 550/552 Westchester Avenue and has made an application to the Village of Rye Brook, requesting site plan approval for site improvements that include an access easement, a new curb cut and driveway and five (5) additional parking spaces on the subject properties, located in the R-2F Zoning District; and WHEREAS, application was referred to the Village Planning Board and Planning Consultant by the Board of Trustees on August 26, 2003; and WHEREAS, the Planning Board, Planning Consultant and Village staff reviewed the information submitted by the applicant in connection with the application, including a Short Environmental Assessment Form (EAF), the report and recommendations regarding easements, parking area design, landscape and screening, drainage, lighting and impervious coverage submitted by the Planning Consultant and staff, and comments received from the Westchester County Department of Planning regarding parking lot design and NYS DOT review of the proposed curb cut; and Board of Trustee Meeting June 8,2004 15 WHEREAS, by resolution approved March 4, 2004 at a special meeting, the Planning Board referred the matter back to the Board of Trustees with a recommendation for approval of the proposed site plan, subject to the following conditions: 1. That NYS DOT grants approval for the location and design of the new curb cut at 548 Westchester Avenue; 2. That the Village Zoning Board of Appeals grants a variance from the total maximum impervious surface coverage for 550/552 Westchester Avenue; 3. That the Village Zoning Board of Appeals grants a variance from the number of parking spaces required for the six residential units at 550/552 Westchester Avenue; 4. That the access easement is reviewed and approved by the Village Attorney and the Board of Trustees; 5. That the application shall be referred back to the Planning Board for review and recommendation if the Zoning Board of Appeals requires modification of the site plan to grant the two variances sought or the NYS DOT modifies the plan to grant its approval; 6. That the grading and drainage, erosion and sediment control and lighting plans are reviewed and approved by the Village Engineer prior to issuance of a building permit; 7. That the landscape plan is reviewed and approved by the Village Engineer and Village Planning Consultant prior to issuance of a building permit; and 8. The Village Attorney has determined that the premise at 550/552 Westchester Avenue is a lawful preexisting nonconforming use. However, the Village Attorney shall render a legal determination as the extent of lawful nonconformity of the premises and, in conjunction with such, an inspection of premises shall be conducted by the Building Inspector to determine whether the 550/552 Westchester Avenue is a six (6) — family dwelling, in accordance with the New York State Building Code in effect in 1950. WHEREAS, on March 9, 2004, the Board of Trustees referred the application to the Village of Rye Brook Zoning Board of Appeals for review and action regarding relief from the requirements of Sections 250- 6(G)(1) of the Zoning Code; and Board of Trustee Meeting June 8,2004 16 WHEREAS, by resolution passed on June 1, 2004, the Rye Brook Zoning Board of Appeals granted the applicant a variance from the requirements of Section 250-37(D), which included certain conditions; and WHEREAS, by resolution passed on June 1, 2004, the Rye Brook Zoning Board of Appeals granted the applicant a variance from the requirements of Section 250-6(G)(1), which included certain conditions; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of Rye Brook shall hold a public hearing on July 13, 2004 at 7:30 pm, at Village Hall, 938 King Street, Rye Brook, New York to consider the application of Robert H. Van der Wateren/550 Realty Corporation, requesting site plan approval for site improvements that include an access easement, a new curb and driveway and five (5) additional parking spaces on the subject properties, located in the R-2F Zoning District. Trustee Santon questioned whether or not all Board members received the legal memorandum dated May 23, 2004. This memo was directed to the Board of Trustees, but this legal opinion has not yet been discussed. He asked that the public hearing not be set for June, as proposed, but rather for the first meeting in July. Trustee Santon also questioned whether the Board has received the easement document. In addition, he stated that the Board should have access to the New York State approvals for the curb cut on Westchester Avenue. Trustee Santon made this motion, to which no one responded. Trustee Santon called for a vote on this motion. However, Mayor Rand called for comments from the applicant. Bernard Edelstein, Esq., legal representative for the applicant, addressed the Board. He noted that the applicant has been before the Board of Trustees many months ago. They were referred to the Zoning Board and the Planning Board. There was a tremendous amount of input that was responded to by the applicant. The Zoning variances were granted. The Department of Transportation supplied the applicant with approval for the curb cut, which was supplied to the Planning Board. This matter has taken an inordinate amount of time for this application — which is now almost a year old. Time is money, and further delays cause financial hardship to the applicant. The installation of a driveway and five parking spaces has turned into an incredible project. He asked that the public hearing be scheduled for June and not the first meeting in July. Board of Trustee Meeting June 8,2004 17 Trustee Santon expressed that this is not a simple application to add a few parking spaces but rather deals with a non-conforming property. He has made the legality of the conformity one of the central issues of the application. This application, that was referred on August 26, 2003 to the Planning Board and Planning Consultant, has a six family dwelling in a two family zoning district. There is incomplete documentation to support the six family use. Trustee Santon noted that he took issue that the legal opinion to the Board of Trustees was released to everyone, including the applicant, without the courtesy of having the Village Board review the memorandum first. He requested the opportunity to hold an appropriate Executive Session on the legal opinion of the Village's Counsel. He felt that it was within his rights as a Trustee. Mr. Edelstein addressed the non-conforming issue. He noted that Village Counsel agreed that this was a legal six family, non-conforming use. Now the memorandum has been issued, stating that this is a legal non- conforming six family house. The Acting Building Inspector has made a site inspection, as did the Fire Inspector. Various requests were made by both and, even though these requested changes had nothing to do with the addition of the parking spaces, the applicant agreed to complete all the recommendations. Mr. Edelstein could not understand what more Trustee Santon could want the applicant to do as he has bent over backwards, forwards, and sideways. He felt that it was now time to approve the application. Mr. Bradbury called the roll on the amendment to change the public hearing date from June 22, 2004 to July 13, 2004. TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING NO TRUSTEE HARRIS VOTING NO TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE Mr. Miloro asked to address this matter. He stated that he was in support of the application as the applicant was installing these parking spaces for the benefit of his tenants, who are Rye Brook residents. Mr. Miloro noted having worked with a local carpenter many years ago he knew that when the applicant purchased this home it was a six family house. Board of Trustee Meeting June 8,2004 18 Mayor Rand stated that, as stated by Deputy Mayor Santon, a number of the Trustees had not had the opportunity to review the memorandum, or discuss this matter with the attorney in an Executive Session. Mr. Beane clarified that he had no problem with discussing this matter in an Executive Session, but corrected the insinuation that the memo was released inappropriately. He noted that the memorandum was issued at the request of the Zoning Board, to assist them in making its decision as to whether or not it should grant the two variances that were required in connection with this application. The Zoning Board of Appeal directed the Village's Attorney to provide a copy of this memorandum to the applicant. The Village Attorney also provided copies to the Village Board. The Zoning Board of Appeals has made the decision to grant the two variances. As the ultimate decision making body is the Board of Trustees, the memo was addressed to the Board of Trustees. In retrospect, he realized that the memo should have been addressed to the Zoning Board and not the Board of Trustees. He also pointed out that when a legal opinion is offered, the client does not have to listen. Trustee Santon called for clarification of the lot numbering for the applicant's property. Ms. Timpone-Mohamed noted that the lot numbers seemed to have changed over time and so the decision was to reference the properties by their street addresses so as to avoid confusion. Mr. Bradbury called the roll on the resolution, as amended: TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE 3) SETTING DATE FOR A PUBLIC HEARING ON LOCAL LAW TO AMEND THE VILLAGE CODE TO REGULATE THE EXPIRATION OF BUILDING PERMITS Mr. Bradbury read the resolution. On a motion made by Trustee Feinstein and seconded by Trustee Buzin, the following resolution was adopted: Board of Trustee Meeting June 8,2004 19 RESOLUTION SETTING DATE FOR A PUBLIC HEARING ON A LOCAL LAW TO AMEND THE VILLAGE CODE TO REGULATE THE EXPIRATION OF BUILDING PERNHTS WHEREAS, a local law to amend Sections 91-2 and 219-13 of the Code of the Village of Rye Brook to regulate the expiration of building permits has been introduced; IT IS FURTHER RESOLVED, that the Board of Trustees of the Village of Rye Brook shall hold a public hearing on July 13, 2004 at 7:30 p.m., at Village Hall, 938 King Street, Rye Brook, New York to consider a proposed local law to amend Sections 91-2 and 219-13 of the Code of the Village of Rye Brook to regulate the expiration of building permits. Mayor Rand addressed this matter. He noted that it has been discovered that many Building Permits remain open. This resolution sets a date for a public hearing on a local law to amend the Village Code to regulation the expirations of building permits. Mr. Bradbury noted that this allows for an expiration of a building permit. There are options within the amendments. Mayor Rand noted that this matter must be hashed out. Trustees Harris commented that a perfect example of an open Building Permit was the Reckson Executive Park. He asked where this application would fall. Mr. Beane noted that the permits that have been issued are well beyond any of the dates and are, therefore, grandfathered. Trustee Harris felt that this type of application could be included as of the day that this law is adopted. Trustee Santon stated that Reckson did not have a valid permit because the permits issued in September of 1999 became — in his opinion — null and void when the site plan was modified by the Board in August of 2000. He felt that they now have permits that were no longer useful. At this time Reckson is an applicant for a new building permit. Trustee Santon also noted that the August 2000 site plan approval expires in August of 2005. Mr. Bradbury noted that there are different scenarios to be addressed. He stated that the objective is to get applicants to the point of completion. The issues that are being contemplated must be reviewed and researched first. Board of Trustee Meeting June 8,2004 20 Mayor Rand questioned whether or not this matter would be ready for a public hearing in July. Mr. Beane stated that he required guidance from the Board in order to draft this local law. He noted that also to be addressed is the applicant who receives the building permit, but then stops halfway through the project. The Village can either issue an ultimate to the applicant to take down the construction, or the Village will finish it and then bill the applicant. The ultimate goal is easy to see, but now its time to figure out how to get there. Trustee Santon noted that the rights of an individual who, for whatever reason, has chosen not to go forward must be balanced with the rights of the abutting neighbors who are impacted. A discussion regarding a project in the Village that has stopped midstream ensued. One suggestion was the issuance of a performance bond to ensure that the project is completed could be required. It was noted that at this time there was no penalty for a project that was started and, for whatever reason, stopped midstream. For the good of the community these properties cannot lay stagnate for seven years. Trustee Feinstein stated that the final decision must have teeth. The goal is to force the homeowner to move to the next step, and reach completion. Mr. Beane stated that some of the projects that have stopped in mid-stream can be addressed by the Village as a matter of safety. Mayor Rand suggested that this matter be drafted that default meant appearing before a judge. Trustee Feintstein felt that there were several options, including legal and monetary impacts. Trustee Santon felt that the existing permits must be addressed. He felt that failure to complete a building permit should somehow affect the existing Certificate of Occupancy. It was also noted that there should be an appeals provision. Mr. Bradbury called the roll: TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE 4) AUTHORIZING THE VILLAGE TO ENTER INTO AN INTER- MUNICIPAL AGREEMENT FOR THE ACQUISITION OF REAL Board of Trustee Meeting June 8,2004 21 PROPERTY FROM THE BLIND BROOK SCHOOL DISTRICT TO BUILD ATHLETIC FIELDS ON PROPERTY ON KING STREET Mr. Bradury read the resolution. On a motion made by Trustee Feinstein, and seconded by Trustee Santon, the following resolution was adopted: RESOLUTION AUTHORIZING THE VILLAGE OF RYE BROOK TO ENTER INTO AN INTER-MUNICIPAL AGREEMENT FOR THE ACQUISITION OF REAL PROPERTY FROM THE BLIND BROOK-RYE UNION FREE SCHOOL DISTRICT TO BUILD ATHLETIC FIELDS ON PROPERTY ON KING STREET WHEREAS, the Blind Brook-Rye Union Free School District (the "School District") owns a parcel of property (the "Property") of approximately 1.16 acres adjacent to the Village of Rye Brook's (the "Village") property at the former compost site on King Street, designated as part of tax Lot 2A, Block 6, Section 1, and further designated on a metes and bounds description prepared by LAN Associates annexed to this Resolution; and WHEREAS, the Village, in response to an increasing demand for athletic fields within the Village, desires to acquire this Property as part of its Project of acquiring certain parcels of real property adjacent to its former compost site on King Street for the construction of new athletic fields; and WHEREAS, the School District has agreed to sell and the Village has agreed to purchase the Property for construction of these athletic fields in accordance with the terms and conditions set forth in an Inter-Municipal Agreement between the Village and the School District; NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook, Board of Trustees hereby approves the acquisition of the Property and authorizes the Village to enter into an IMA with the School District which shall include the following economic terms and conditions: 1. The Village shall acquire the Property from the School District for a purchase price of One Hundred Fifty Thousand and 00/100 ($150,000.00) Dollars, which price Board of Trustee Meeting June 8,2004 22 shall be inclusive of all fees and costs. Each parry to the transaction shall pay its own legal fees and costs and other expenses related to the acquisition, except as set forth to the contrary in the IMA. 2. The obligations of the School District and Village to close the transaction and complete the acquisition contain, among other things, obligations that are contingent upon the occurrence of each of the following conditions: a) The approval by the voters of the School District of the conveyance of the Property by the School District to the Village in accordance with the terms and conditions of the IMA, pursuant to a referendum duly noted, held and conducted at an annual or special meeting pursuant to Section 405 of the Education Law. The School District agrees to schedule and conduct the referendum to approve the conveyance by not later than October 15, 2004 and the Village agrees to pay all costs associated with the referendum. b) The approval by the affirmative vote of two-thirds of the Homeowners of the Arbors Homeowners' Association, Inc. ("AHOA") of the sale of certain real property owned by the AHOA to be used by the Village in connection with the construction of the athletic fields, in accordance with the separate agreement between the Village and the AHOA. c) The issuance by Westchester County of a Legacy Grant to the Village for the construction of these athletic fields. d) The Village has until August 15, 2004 to perform due diligence with respect to current and past environmental conditions at the Property, including conducting environmental tests and studies, at the sole cost and expense of the Village. In the event these tests disclose any conditions that would constitute a violation of federal, state or local law, ordinance or regulation, the Village has the right to cancel the IMA on timely written notice as set forth therein. e) Certain title conditions which are set forth in the IMA. Board of Trustee Meeting June 8,2004 23 3. The Village and School District have agreed to a number of conditions concerning the construction, use and administration of the athletic fields, all of which are set forth in the IMA and shall survive the delivery of the deed; and BE IT FURTHER RESOLVED, that the Mayor is authorized to sign the IMA and all other documents necessary and appropriate to accomplish the purposes of this Resolution. Trustee Harris questioned whether or not there was a deadline on the Arbor's vote. Mr. Beane noted that this was still under negotiations and could not be disclosed at this time. Trustee Harris noted that he was in favor of a project that took the pressure off of the school. He felt that a track is vital to the Village. He felt that the track would be like a "Village Green." Mayor Rand noted that this project has been the subject of discussion for a long time. Trustee Santon commented on a sub-committee that consisted of himself, the Village Administrator and the former Mayor that worked with the School District in connection with earmarking the $150,000 from the Village for the track. The concept was that one-third of the track would be funded by the School District, vis-a-vis their taxpayer funding; one-third would be fundraised; and the final one-third would come from the Village. The current agreement was not the intent of the School Board negotiator, nor was it his intent. The School District will be developing a track and hopefully the Village will have access to the project. Trustee Santon stated that the IMA should speak for itself. He felt that the conditions might not be consistent with the provisions within the IMA. Mr. Beane noted that this Board is authorizing the Mayor to sign the IMA. There are economic obligations within the IMA. Until the IMA is signed by everyone, it is not a public document. The only way to publicly disclose the economic terms is to put it in a resolution. The IMA speaks for itself and it will be the governing document. Mr. Beane noted that the actual agreement will be part of the public record when it is signed. At this time it is privileged information. Trustee Santon continued the discussion. He stated that the resolution was not binding on the School District. He also felt that the resolution contained language problems. Board of Trustee Meeting June 8,2004 24 Mr. Beane noted that the resolution authorizes the Mayor to sign the IMA. The resolution is just a resolution of authorization. The IMA is the document that counts. Trustee Feinstein noted that the resolution simply highlights what is in the IMA. Trustee Santon felt that acreage should be included in the resolution. The Board agreed with this addition. TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE 5) APPOINTMENT OF AN ADMINISTRATIVE INTERN Mr. Bradbury read the resolution. On a motion made by Trustee Harris and seconded by Trustee Santon, the following resolution was adopted: RESOLUTION APPOINTMENT OF ADNIINISTRATIVE INTERN RESOLVED, that Keith E. Rang of P.O. Box 225, Rye, New York, is hereby appointed to the position of Administrative Intern with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York; and be it FURTHER RESOLVED, that the annual salary is $37,000 with an effective start date of June 10, 2004. TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE Mr. Bradbury introduced Mr. Rang to the Mayor, the Board, and members of the public. Mr. Rang thanked everyone for the opportunity to work with Rye Brook. Board of Trustee Meeting June 8,2004 25 6) AUTHORIZATION OF FUNDS FOR THE 2004 MEMORIAL DAY PARADE TO BE PAID TO THE PORT CHESTER-RYE BROOK- TOWN OF RYE VETERANS' CENTRAL COMMITTEE. Mr. Bradbury read the resolution. On a motion made by Trustee Santon and seconded by Trustee Feinstein, the following resolution was adopted: RESOLUTION AUTHORIZATION OF FUNDS FOR THE 2004 MEMORIAL DAY PARADE TO BE PAID TO THE PORT CHESTER-RYE BROOK-TOWN OF RYE VETERANS' CENTRAL COMMITTEE WHEREAS, the Port Chester-Rye Brook-Town of Rye Veterans' Central Committee hosted the 2004 Memorial Day Parade on Monday, May 31, 2004; and WHEREAS, the Village of Rye Brook Village Board would like to continue to assist the Veterans' Central committee with this event. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook will pay seven hundred and fifty dollars ($750.00) to the Port Chester-Rye brook-Town of Rye Veterans' Central Committee for its 2004 Memorial Day Parade. TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE Mr. Bradbury noted that he received a request from the Port Chester-Rye Brook- Town of Rye Independence Day Observance committee for $3,000.00 for the 4111 of July celebration. He asked that the Board authorize this payment. Mayor Rand called for a motion. On a motion made by Trustee Buzin, and seconded by Trustee Santon, approval was granted. TRUSTEE BUZIN VOTING AYE Board of Trustee Meeting June 8,2004 26 TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE 7) APPROVING THE TRANSFER OF FUNDS FOR RECREATION ACCOUNTS. Mr. Bradbury read the resolution. On a motion made by Trustee Santon and seconded by Trustee Feinstein, the following resolution was adopted: RESOLUTION BUDGET MODIFICATION RESOLVED, that the following budget modification be hereby approved: FROM TO AMOUNT 101.7180.449 101.7140.475 $6,153.79 (Teen Center - (Recreation Dept. — Misc. Supplies) Adult Programs) FROM TO AMOUNT 101.7180.120 101.7140.475 $2,000.00 (Teen Center - (Recreation Dept. — Program Leaders) Adult Programs) Trustee Santon questioned this transfer. Mr. Bradbury noted that this transfer was a reimbursement. TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE Board of Trustee Meeting June 8,2004 27 8) APPROVAL OF MEETING MINUTES: JULY 22, 2003, NOVEMBER 12, 2003, APRIL 27, 2004, MAY 11, 2004. Mayor Rand noted that he handed his comments in. He asked that any Board member with comments also hand in their written corrections. On a motion made by Trustee Santon, and seconded by Trustee Feinstein, the summaries were approved as amended. Mr. Bradbury called the roll: TRUSTEE BUZIN VOTING AYE TRUSTEE FEINSTEIN VOTING AYE TRUSTEE HARRIS VOTING AYE TRUSTEE SANTON VOTING AYE MAYOR RAND VOTING AYE ADMINISTRATOR'S REPORT Mayor Rand turned to Mr. Bradbury for the Administrator's Report: Mr. Bradbury gave a brief overview of what was happening within the Village. He noted that the Village Hall driveway was scheduled to be moved in order to work on the new access. Mr. Bradbury noted that there will be paving work scheduled for the Anderson Hill area in the next several months. He then reviewed the grants received by the Village. He noted that the Village has been working with the County for the past six or eight months on another grant. He thanked Connie DiSalvo and Victor Carosi for their hard work on one of the grants. OLD BUSINESS Trustee Buzin thanked everyone for their hard work on the IMA. Mayor Rand noted that he needed a motion to schedule an Executive Session to be held at the end of the meeting. He also requested that, because of the time, the Board of Trustee Meeting June 8,2004 28 matters under new business be held over to the next meeting. Trustee Santon refused, noting "...it won't be long." Mayor Rand asked that he compromise and pick one item for discussion. NEW BUSINESS: Discussion: Remedial projects along Blind Brook, including Rich Manor Park. Discussion: Follow-up on various utility easement/installation matters. Discussion: 12 Charles Lane issues. Discussion: Remedial projects along Blind Brook, including Rich Manor Park Trustee Santon suggested a community clean up day to get everyone together and work on cleaning up the Blind Brook. This was done years ago, and debris that was in the Brook was removed. He felt that this would be a good tool for public outreach and education, not to mention the environmental impact that it could have. He also wanted to be sure that all members of the Board received the report completed by Dolph Rotfeld in November of 2002. This report was a study of the eastern branch of the Blind Brook. There was a budget earmarked for this work in the amount of $850,000. He noted that a detention basin has been suggested for the last building lot on Edgewood. Trustee Santon gave the history of how the Village acquired this building lot. He also noted that work was also to be done at the Hidden Falls Pond. Mr. Bradbury noted that since November 7, 2002, the date of the report, money has been earmarked for the project. He gave an update of where the Village has been since then. Work on these areas has been money well spent. He presented the Board with photographs of the stream bank at Rich Manor Park, pointing out the dramatic change. Trustee Santon asked Mr. Bradbury to address his suggestion of a clean up day. Mr. Bradbury felt that a clean up day was a great idea, and noted that many communities hold annual clean up days. He suggested scheduling Rye Brook's Clean Up Day for the end of the summer. Board of Trustee Meeting June 8,2004 29 Discussion: 12 Charles Lane issues Trustee Buzin noted that many homes within the Village are being taken down and replaced with larger homes. The Village has rights and obligations, as does the property owner. The Village does its due diligence for every application. However, the Village Code needs to be brought up-to-date to protect the rights of the property owners and the Village. The 12 Charles Lane application has been in the limelight recently, and Trustee Buzin wanted to ensure that the Village would continue to do everything possible to protect the rights of all homeowners in proximity to projects of this type. Mayor Rand noted that Rye Brook is now working to customize the Village's Code to better protect both the residents and the Village. It is an on-going process. Mayor Rand noted that the next Trustee Meetings were scheduled for June 22, 2004 and July 13, 2004 Mr. Miloro addressed the Board for a second time. He stated that recent discussions have been held regarding sidewalk repairs. Some areas of Rye Brook do not have sidewalks. Some areas of Rye Brook have had sidewalks installed using grants and/or paid for by the Village. He felt that it was unfair to now turn to the remaining homeowners with sidewalks and ask them to pay half of the repair work. He also noted that some of the sidewalks are concrete, some are black top, and others are dirt. He felt that the Village should look at installing sidewalks near the High School. Mayor Rand thanked Mr. Miloro for his comments. He noted that the current Board is working on this matter. Trustee Santon noted that he has been an advocate for sidewalk work. He felt that the Village needs to inventory what work needs to be done on sidewalks within the Village, as well as create a policy for sidewalk repair. Mayor Rand adjourned the meeting. Respectfully Submitted Christopher J. Bradbury Village Administrator/Clerk Board of Trustee Meeting June 8,2004 30