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HomeMy WebLinkAbout2014-11-10 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, NOVEMBER 10, 2014 AGENDA 6:00 P.M. —WORK SESSION: Firefighter Negotiations; Negotiations of IMA with Port Chester 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS: AFFORDABLE HOUSING PUBLIC HEARINGS: RESOLUTIONS: 1) Considering an agreement with NYPA to participate in its Energy Efficiency Services Program regarding LED street lights. 2) Referring a petition to rezone property located at 80 Bowman Avenue from the FAH Zoning District to the C-1 Zoning District to the Planning Board for a report and recommendation. 3) Referring a proposed local law amending Chapters 217 and 250 of the Village Code defining impervious surface coverage to the Planning Board. 4) Considering making a request to NYSDOT for re-striping of King Street over the Hutchinson Parkway. 5) Considering an award for the purchase of Recreational Garments and Uniforms. 6) Considering a renewal agreement with South East Consortium for Special Services, Inc. Board of Trustee Meeting Page 1 of 16 November 10,2014 7) Considering declaring municipal equipment as surplus for sale. 8) Approving minutes for the Village Board meeting held on October 28, 2014. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: November 25 and December 25, 2014. BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator Greg Austin, Chief of Police Michel Nowak, Superintendent of Public Works Edward Beane, Esq., Village Counsel Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Mayor Paul Rosenberg called the Monday, November 10, 2014 Board of Trustees meeting to order. He noted that the meeting was changed to Monday this month because Veteran's Day falls on a Tuesday. Village offices are closed on Veteran's Day. He noted that the Board held an Executive Session prior to the meeting on Firefighter Negotiations; Negotiations of IMA with Port Chester. Board of Trustee Meeting Page 2 of 16 November 10,2014 Mayor Rosenberg welcomed Senator George Latimer. Senator Latimer addressed the Board. He stated that if there were any bills that Rye Brook would like considered, this is the proper time to identify them, i.e.: a home rule. Next year the hotel tax will be reviewed. The earlier the bill goes in the better the chance of having it pass. He thanked Rye Brook residents for their support during his re-election. Christopher Bradbury, Village Administrator, noted that local municipalities are looking to change street lighting. This is something that has come up recently, and he hoped that Senator Latimer would support this request. Senator Latimer noted that if a proposal has the backing of the municipal officials it can be looked at. Mr. Bradbury noted that he would submit information to Senator Latimer's office. He noted that the State is mindful of the truck strikes on the bridge. New York Department of Transportation has looked at ways to fix this problem. Unfortunately, the problem is mirrored at the Connecticut Bridge and the one located in Mamaroneck. The State will be installing new equipment on 287 to help deter trucks from traveling on to the Hutch. It was noted that Chief Greg Austin, Chief of Rye Brook Police, was a member of the Task Force on this matter and the next meeting has been scheduled for December 9, 2014. The Board offered their congratulation on election to Senator Latimer. Mayor Rosenberg read a statement that went out to the Rye Brook community in connection to the burglaries in the Village. It was noted that there have been similar burglaries in surrounding municipalities. He asked Village residents to sign up for Village alerts. He also asked anyone that sees anything out of the order or anything that looks suspicious to report it to the Police Department. The statement lists items that can be done to protect your home and deter burglaries. Additional information can be found on the Village's website. Mayor Rosenberg called for the first item on the agenda under resolutions: RESOLUTIONS: 1) Considering an agreement with NYPA to participate in its Energy Efficiency Services Program regarding LED street lights. Mr. Bradbury read the following resolution: Board of Trustee Meeting Page 3 of 16 November 10,2014 RESOLUTION CONSIDERING AN AGREEMENT WITH NYPA TO PARTICIPATE IN ITS ENERGY EFFICIENCY SERVICES PROGRAM REGARDING LED STREET LIGHTS. WHEREAS, the Village of Rye Brook is interested in participating in the New York Power Authority's (NYPA) Energy Service Program that will allow for municipalities to evaluate and consider the installation of LED street lights on public roads throughout the community; and WHEREAS, a master Energy Efficiency Services Program Agreement has been prepared between NYPA and the Village of Rye Brook whereby NYPA can coordinate, plan and finance, if necessary, the implementation of a village-wide LED street light program; and WHEREAS, the village would later consider separate project-specific agreements that would follow the approval of this master Energy Efficiency Services Program Agreement and will have several opportunities to opt out of this program at various points of any project implementation; and WHEREAS, any opt-out of the project or program will only result in payments from the Village to NYPA for costs incurred through the date of the opt-out. NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby authorizes the Mayor and Administrator to sign the Energy Efficiency Services Program Agreement, subject to any modifications by Village Counsel; and be it further RESOLVED, that the Mayor and Administrator are authorized to carry out the purposes of this agreement and the village-wide LED street light project. On a motion made by Trustee Susan Epstein, and seconded by Trustee David Heiser, the resolution was opened for discussion: Mayor Rosenberg noted that at the prior meeting a presentation was made by NYPA. This program will save energy and money for the Village. The Village Board requested some changes; however, NYPA was not willing to make any changes at this time. Once the project proceeds the Village will have more control over making the changes. This is the best way to replace the street lights at the best cost. Board of Trustee Meeting Page 4 of 16 November 10,2014 Trustee Heiser requested a change to the resolution. Edward Beane, Esq. noted that NYPA did some modification to the insurance and this is reflected in the most recent agreement. Trustee Jeffrey Rednick noted that NYPA will inventory and spot check existing lighting, as well as going through the Village's history. There is a Computel report that will be shared with NYPA. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted as amended. Mr. Christopher Bradbury, Village Administrator, called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 2) Referring a petition to rezone property located at 80 Bowman Avenue from the FAH Zoning District to the C-1 Zoning District to the Planning Board for a report and recommendation. Mr. Bradbury read the following resolution: RESOLUTION REFERRING A PETITION TO REZONE PROPERTY LOCATED AT 80 BOWMAN AVENUE FROM THE FAH ZONING DISTRICT TO THE C-1 ZONING DISTRICT TO THE PLANNING BOARD FOR A REPORT AND RECOMMENDATION Board of Trustee Meeting Page 5 of 16 November 10,2014 WHEREAS, the Board of Trustees is in receipt of a Petition submitted by Bowridge Realty, LLC pursuant to Section 250-26.1(E)(2) of the Village Code to rezone property located at 80 Bowman Avenue, designated as Section 141.27, Block 1, Lots 26, 31 & 32 on the Town of Rye Tax Map, from the Fair and Affordable Housing ("FAH") Zoning District to the C-1 Zoning District; and WHEREAS, the property at 80 Bowman Avenue was previously the subject of a petition by Bowman Commons, LLC, pursuant to which the property was rezoned from the C-1 Zoning District to the FAH Zoning District by resolution of the Board of Trustees adopted November 27, 2012; and WHEREAS, the instant Petition submitted by Bowridge Realty, LLC is in furtherance of a new Site Plan and Subdivision application by Bowridge Realty, LLC seeking approval from the Rye Brook Planning Board for a mixed-use commercial and residential development on the property, which application is currently pending before the Planning Board; and WHEREAS, the Petition includes a request that the Board of Trustees adopt certain amendments to the bulk regulations for the C-1 Zoning District; and WHEREAS, the Board of Trustees is the Approval Authority for the application in accordance with Sections 209-1(A)(1) and 250-26.1 of the Village Code; and WHEREAS, on November 10, 2014, the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) determined the proposed action to be an Unlisted Action pursuant to SEQRA to proceed with an uncoordinated review; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby refers the Petition of Bowridge Realty, LLC to the Planning Board for Report and Recommendation. Mr. Madonna noted that the proposal fits with the Village's Master Plan. Mayor Rosenberg stated that the applicant is looking to re-zone back to a C-1. This would happen automatically in November, 2015 if no action is taken. There are additional changes requested and the Planning Board will review these requests. Ms. Marilyn Timpone Mohamed, Village Consultant, addressed the Board. She noted that the application also includes a sub-division application to merge the composite lots that will make the property. The Planning Board will review this application. Mr. Bradbury explained that the FAH Zoning District would automatically revert back to a C-1 Zoning District in November, 2015 if nothing is done. The applicant is simply attempting to move this along a little quicker. Board of Trustee Meeting Page 6 of 16 November 10,2014 On a motion made by Trustee Heiser, and seconded by Trustee Klein, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 3) Referring a proposed local law amending Chapters 217 and 250 of the Village Code defining impervious surface coverage to the Planning Board. Mr. Bradbury read the following resolution: RESOLUTION REFERRING A PROPOSED LOCAL LAW AMENDING CHAPTERS 217 AND 250 OF THE VILLAGE CODE DEFINING IMPERVIOUS SURFACE COVERAGE TO THE PLANNING BOARD WHEREAS, the Village of Rye Brook Board of Trustees desires to make certain modifications to Chapters 217 and 250 of the Village of Rye Brook Code to amend the definition of impervious surface coverage; and WHEREAS, a proposed local law was introduced to amend the relevant provisions of Chapters 217 and 250 of the Code of the Village of Rye Brook to modify the definition of impervious surface coverage, as defined therein; and WHEREAS, the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) determines the proposed action to be a Type II Action pursuant to SEQRA, and accordingly, no further environmental review is required. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby refers the above-referenced local law to the Planning Board for Report and Recommendation. Board of Trustee Meeting Page 7 of 16 November 10,2014 Mr. Bradbury noted that this is a bit of clean up to the Village Code. Ms. Timpone-Mohamed noted that applications have come in requesting the use of pavers. If not properly taken care of you lose the absorption quality that is trying to be achieved by using these pavers. Grasscrete is considered a pervious surface because of the openings in them. Ms. Timpone-Mohamed explained that these types of pavers have less ice on them during the winter, and because they don't ice up they tend to last a fairly long time. Mayor Rosenberg noted that this is a referral to the Planning Board. On a motion made by Trustee Klein, and seconded by Trustee Rednick, the resolution was adopted: The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 4) Considering making a request to NYSDOT for re-striping of King Street over the Hutchinson Parkway. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING MAKING A REQUEST TO NYSDOT FOR RE-STRIPING OF KING STREET OVER THE HUTCHINSON PARKWAY WHEREAS, Dolph Rotfeld Engineering has prepared a restriping plan for improvements to the King Street interchange at the Hutchinson-Merritt Parkway that would provide improvements to this roadway by channeling vehicles to a single lane and allowing for designed left turn lanes on King Street; and Board of Trustee Meeting Page 8 of 16 November 10,2014 WHEREAS, this restriping plan is consistent with the recommendations made in the Village of Rye Brook Comprehensive Plan adopted by the Village Board on June 24, 2014 which states that the village should "[r]evisit prior proposals for replacing the current King Street/Hutchinson River Parkway interchange with a dual roundabout interchange and/or roadway striping plan, coordinating with the Town of Greenwich and the New York State Department of Transportation; and WHEREAS, in this location King Street is mostly owned by the NYS Department of Transportation and is located partially in the Town of Greenwich; and WHEREAS, the Village of Rye Brook believes that the implementation of this re-striping plan will improve current traffic conditions and would be a significant first step towards necessary improvements at this interchange. NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby authorizes the Mayor and Administrator to transmit the re-striping plan prepared by Dolph Rotfeld Engineering for the King Street interchange at the Hutchinson-Merritt Parkway to the Town of Greenwich and the NYS Department of Transportation for their consideration and implementation. Dolph Rotfeld, Village Consultant, addressed the Board. He presented a drawing of the area, and noted that there are four lanes in this area. The road will be striped and signs will be added (left turn only). The striping will lead up to the turn lanes. Right now as you travel South the road opens up and no one is sure which lane to get into. The stripping will tell people where to go. Greenwich is involved. Mr. Bradbury noted that the re-striping plan needs to be agreed upon before the work can begin. Mayor Rosenberg noted that the island portion of the property is owned by the county. Once Rye Brook takes it over changes can be made. Mr. Bradbury noted that this works but could be made better. Mayor Rosenberg noted that you cannot make a left off of the Hutch, but people are making this turn. Mr. Bradbury responded that the issue is the way the exit ramp is configured and it causes concern on the traffic counts. There is an issue about the exit ramp that needs to be reviewed. One suggestion has been to widen the ramp. Mr. Bradbury noted that this has been an issue for 13 years. This may not be a solution, but it is a start. Years ago the Village had a proposal to install a round-about but the State said no. The Village has been trying to come up with solutions to make this issue better, without spending capital funds. Mr. Bradbury asked for direction from the Board. Everyone knows that there are better ideas to resolve the problems. Trustee Heiser felt Board of Trustee Meeting Page 9 of 16 November 10,2014 that the Village should move ahead. Greenwich would like to try the new striping first. They do not want to see the bridge portion changed. If trucks get through Rye Brook then the next bridge they will hit will be in Connecticut. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 5) Considering an award for the purchase of Recreational Garments and Uniforms. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN AWARD FOR THE PURCHASE OF RECREATIONAL GARMENTS AND UNIFORMS WHEREAS, the Village of Rye Brook has solicited requests for proposals (RFP) for Recreational Garments/Uniforms through the Empire State Purchase Group; and WHEREAS, this RFP was posted on October 23, 2014 with a return date of October 30, 2014; and WHEREAS, the following proposals are summarized below: Board of Trustee Meeting Page 10 of 16 November 10,2014 COMPANY LOCATION PROPOSAL AD WEAR& SPECIALTY HOUSTON, TEXAS $12,017.46 FUSION GRAPHIX MONTGOMERY,NY $13,231.57 BRIAN TESKE BERLIN, CT. $14,548.25 PORT JEFF SPORTS PORT JEFFERSON,NY $14,748.55 ARAMARK UNIFORM SVC. NORWELL, MA $14,913.58 BUDDY'S ALL STARS BURBANK, CA $16,300.25 RIDDELL ELYRIA, OH $16,564.78 BSN SPORTS JENKINTOWN, PA $26,348.00 WHEREAS, upon review of the proposals, the Village Administrator and Superintendent of Parks and Recreation have determined the lowest proposal meeting the requirements of the contract document is Ad-Wear and Specialty of Texas, Inc. in the amount of$12,017.46. NOW THEREFORE BE IT RESOLVED, the RFP for Recreational Garments/Uniforms listed through the Empire State Purchase Group is hereby awarded to Ad- Wear and Specialty of Texas, Inc. in the amount of$12,017.46; and be it FURTHER RESOLVED, that the Mayor and Administrator are hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purpose of this resolution. Mayor Rosenberg noted a wide variety of bids were received. Mr. Bradbury pointed out that a vendor from upstate New York did a great job on its bid. Last year bids were rejected for numerous reasons. The Texas company is very competitive. There were no additional questions or comments. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted: Board of Trustee Meeting Page 11 of 16 November 10,2014 Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 6) Considering a renewal agreement with South East Consortium for Special Services, Inc. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN AGREEMENT WITH SOUTH EAST CONSORTIUM FOR SPECIAL SERVICES, INC. WHEREAS, the Village of Rye Brook desires to enter into an agreement with South East Consortium for Special Services, Inc. for 2014-2015 to provide collective programs of special recreation services and respite opportunities for citizens with various developmental disabilities and special needs. NOW THEREFORE BE IT RESOLVED, the Village of Rye Brook is hereby authorized to enter into an agreement with South East Consortium for Special Services, Inc. for 2014-2015 in the annual amount of$7,381; and be it further RESOLVED, that the Mayor and Administrator are authorized to execute and deliver all documents necessary or appropriate to accomplish the purpose of this Resolution. Mr. Bradbury noted that South East Consortium has been working with the Village for quite some time now. South East Consortium does great work. They help Rye Brook meet the requirements for ADA. He recommended that the Board continue this agreement. Mr. Bradbury presented the Board with South East Consortium's brochure. On a motion made by Trustee Rednick, and seconded by Trustee Klein, the resolution was adopted: Board of Trustee Meeting Page 12 of 16 November 10,2014 Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick abstained Mayor Paul Rosenberg voting aye 7) Considering declaring municipal equipment as surplus for sale. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING DECLARING MUNICIPAL EQUIPMENT AS SURPLUS FOR SALE WHEREAS, the Village of Rye Brook has municipal vehicles and equipment that are no longer of functional value or use to the Village and may have a nominal resale value. NOW THEREFORE BE IT RESOLVED, that the equipment listed below is declared surplus to be sold to the highest qualified bidder through an approved bidding process with Municibid and where a classified advertisement will also be published in the official paper of the Village: Leaf Loader 93,Model SCL800TM25, Serial 9 797-2225, 1714 hours Leaf Loader 94,Model SCL800TM25, Serial 9 1002-3542, 1760 hours 1989 Sullair Compressor, Model 185DPQ-JDD, Serial 9 00499559BHI, 879 hours 1999 John Deere Tractor,Model 4400, Serial 4 LV440011241340, 2100 hours approx. 200 Salsco Chipper, Model 813, Serial 9 112700100520988, Hours Unknown 2001 International Elgin Sweeper, IHTSCABNI IH273954, 47,227 miles, 3800 hours 2001 Ford Crown Vic (Black), 2FAFP71W41X123956, 72,425 miles 2009 Ford Crown Vic (White), 2FAHP71V69X103865, 91,827 miles 2010 Ford Crown Vic (White), 2FAHP71V89X103866, 49,817 miles 2010 Ford Crown Vic (White), 2FABP7BV8AX112771, 96,002 miles Board of Trustee Meeting Page 13 of 16 November 10,2014 AND BE IT FURTHER RESOLVED, that if no bids are received for a particular item, that the items may be disposed of through appropriate means; and BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purposes of this resolution. Mr. Bradbury reviewed some of the equipment that was being sold. If no bids are received the Village will dispose of the equipment. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 8) Approving minutes for the Village Board meeting held on October 28, 2014. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE APPROVAL OF MINUTES: OCTOBER 28, 2014 NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby certifies the approval of the minutes for the meeting held on October 28, 2014. Board of Trustee Meeting Page 14 of 16 November 10,2014 On a motion made by Trustee Heiser, and seconded by Trustee Rednick, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Mayor Rosenberg called for the Administrator's Report: ADMINISTRATOR'S REPORT: Mr. Bradbury noted that the all night winter parking restrictions are coming into effect. He reminded all residents of the changes that will take place starting Friday night. Mr. Bradbury noted that the Village offices will be closed on Tuesday, November 11th for Veteran's day. Rye Brook's first cleanup program went very well. A lot of volunteers came out to help make this a success. The Holiday lighting ceremony has been scheduled for next Friday at Pine Ridge Park. Mr. Rosenberg noted that the next Village Board meetings were scheduled for November 25, and December 15, 2014. Mayor Rosenberg called for any member of the public wishing to address the Board. There being no one, the meeting was adjourned at 8:30 p.m. by a unanimous vote. Board of Trustee Meeting Page 15 of 16 November 10,2014 Board of Trustee Meeting Page 16 of 16 November 10,2014