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HomeMy WebLinkAbout2014-10-28 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, OCTOBER 28, 2014 AGENDA 6:00 P.M. —WORK SESSION: Implementation of Comprehensive Plan 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS: 1) NYPA Energy Service Program: LED Street Lights AFFORDABLE HOUSING PUBLIC HEARINGS: 1) Public hearing on proposed local laws to amend various chapters of the Village Code regarding electronic submission of land use applications and administrative permit applications. RESOLUTIONS: 1) Considering proposed local laws to amend various chapters of the Village Code regarding electronic submission of land use applications and administrative permit applications. 2) Considering a request for the removal of a significant tree at 19 Berkley Drive. 3) Authorizing the Village of Rye Brook to enter into an inter-municipal agreement with the Town of Rye regarding tax liens. 4) Setting a public hearing for a local law to amend Chapter 240 of the Village Code regarding parking restrictions for Talcott Road. Board of Trustee Meeting Page 1 of 19 October 28,2014 5) Considering authorization of commencement of a lawsuit pursuant to NY Village Law §7-714 to enforce provisions of the Zoning Code of the Village of Rye Brook, including injunctive relief. 6) Authorizing a food service agreement with a caterer at the AJP Community/Senior Center. 7) Designating polling locations and hours for the Village Election on March 18, 2015. 8) Considering the approval of minutes: September 9, September 23, and October 14, 2014. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: November 10 and November 25 BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator Michel Nowak, Superintendent of Public Works Edward Beane, Esq., Village Counsel Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Board of Trustee Meeting Page 2 of 19 October 28,2014 Mayor Paul Rosenberg called the October 28, 2014 Board of Trustees meeting to order. He noted that the Board held an Executive Session prior to the meeting on Implementation of the Comprehensive Plan and Police Matters. He apologized on the late start of the Regular Meeting. He announced that the first item on the agenda was the report from the NYPA Energy Service Program. REPORT/PRESENTATIONS: 1) NYPA Energy Service Program: LED Street Lights Mr. Alemany from NYPA addressed the Board. Mr. Alemany gave a quick background. The power authority provides low cost power to municipalities. The other area that is supported is helping customers reduce energy usage. The Village is eligible for the Energy Efficiency Program. The goal is to ultimately reduce the energy consumption. Low cost financing is also provided. NYPA implements projects on lighting retrofits, heating, street lighting. In order to participate in these programs there is a two stage approach. If there is an interested party a program agreement is executed. The next step is the contract itself; which outlines the details of the specific project. The contract includes the scope of work, energy savings and the costs. Mayor Rosenberg noted that the Board has discussed a change in street lighting in order for the Village so it can be much more energy efficient. The Village lights were changed eight years ago. If the Village decides to move forward, Mayor Rosenberg asked what the commitment would be. Mr. Alemany noted that the first step is a standard agreement. This agreement essentially says if you are interested in doing `anything' then these are conditions that both parties are agreeing to. It is non-committal. The Village of Rye Brook has expressed an interest in replacing the street lighting throughout the Village. This is part of the Westchester Countywide Street Lighting initiative. An inventory will be taken to determine how many fixtures will be needed. The goal is to come up with a number of Villages and a number of fixtures to be replaced so that everyone can benefit. There are multiple types of fixtures in Westchester County. It is not a `one-size-fits-all.' Mr. Christopher Bradbury, Village Administrator, noted that a master agreement is before the Board. NYPA noted that there is another contract that is much more project specific that comes later. Village Counsel is reviewing this contract. Not modification seems to be happening and there is a bit of a `leap of faith.' There is some risk, but the upside is obtaining cost effective lighting. There are stop points in the project; opt out areas. This is a good thing. The drawback is that if the Board of Trustee Meeting Page 3 of 19 October 28,2014 Village opts out any costs that have been incurred during that phase must be reimbursed. Mr. Alemany noted that costs are disclosed upfront. The power authority will bear these costs unless the Village opts out or until the project is complete. Mayor Rosenberg noted that the Village is in the middle of an energy audit. Mr. Alemany stated that NYPA can use the audit, but must analyze it to make sure that it is consistent and that it contains all of the information that is needed. Mr. Bradbury noted that the Village is doing a full community audit. The database may not be 100% correct. Street lights are not based on actual usage. The cost savings includes the history of the street lighting. Mayor Rosenberg noted that the service agreement will be signed, and then the audit, when complete, can be turned over to NYPA. The next step would be to review the lighting that needs to be replaced. Then the bidding comes next. Mayor Rosenberg asked at what point does it start to cost the Village money? Mr. Alemany noted that a solicitation for the fixtures will go out. Then there is the feasibility portion of the project. If the projects goes to the end, then all of these costs are rolled in. Trustee David Heiser asked if there is a minimum number of municipalities that need to participate. The response was that there is no minimum number, but at this time there are six municipalities interested in participating. Mr. Bradbury noted that the timeframe has been extended. Trustee Susan Epstein asked if there was an idea of what type of discount would be offered. Mr. Alemany noted a conservative discount of 10% on the purchase price is being looked at. You must also consider the favorable interest rates and the savings that will be seen with the new fixtures. There are two solicitations. The first is for the fixture and the second is the labor. Mr. Bradbury noted that the staff has questions such as what happens if they do not like the design of the lighting. There are some other municipal consortium programs out there. There are programs for municipalities that do not want to put out funds upfront. These programs have lower risks. Trustee Epstein noted that the costs are standard. Mr. Alemany noted that NYPA is a state agency. A standard rate has been approved. Mayor Rosenberg called for the consensus of the Board. Mr. Bradbury was given direction to continue the process. Board of Trustee Meeting Page 4 of 19 October 28,2014 PUBLIC HEARINGS: 1) Public hearing on proposed local laws to amend various chapters of the Village Code regarding electronic submission of land use applications and administrative permit applications. Mayor Rosenberg called for the first public hearing on the agenda: On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the public hearing was declared open. Mr. Bradbury, Village Administrator, called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Mr. Bradbury noted that the Village has been collecting and receiving applications electronically. This helps staff internally when processing of applications. There are two local laws that have been drafted. These local laws were reviewed by the Planning Board and it recommended approval. Mayor Rosenberg reviewed applications that would be completed electronically. Some applicants would still need to submit applications electronically and as a hard copy. The applications can be scanned and sent to the Village via email as a PDF. Mr. Bradbury noted some applications are longer than others, but the applications are all on line. The applicants need to have some documents notarized, and there are notaries on staff. Mayor Rosenberg noted that the Planning Board prefers paper applications. Large scale plans are easier to review and make notes on. Mayor Rosenberg noted that electronic submission should be able easy and perhaps the Village can offer scanning at $.25 per page. Mr. Bradbury noted that the Village can only scan standard sized paper. Trustee Epstein noted that this would be an accommodation. If someone requests a FOIL, they are charged for the copies. Charging for scanning would be in the same line. Mr. Michel Nowak, Superintendent of Public Works, addressed the Board. He noted that the Village is changing software. An original signature is needed and it must be the signature of the homeowner. The permit is emailed to the applicant. Board of Trustee Meeting Page 5 of 19 October 28,2014 Some departments need one copy, some departments need two or three. The Village is trying to cut back on the number of copies needed. The Village is now in the middle of a major project. Mayor Rosenberg suggested a change as of January, 2016. Mr. Bradbury noted that original signatures are needed. Mr. Nowak noted that operationally if an application is before the Planning Board, the documents must be posted online on the Village's website. Information is uploaded in laser-fiche. Changing the Code now will cut back on the amount of time the Village spends on scanning documents. The ability to ask the applicants to submit documents electronically is a big help. Mayor Rosenberg noted that there are some applications, with larger copies, that can be handed in as hardcopies. The wider, architectural drawings cannot be scanned. Making this change would create the need to purchase additional computers. Mayor Rosenberg called for members of the public wishing to address the Board. There being no one, Mr. Bradbury was directed to review this matter further. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the public hearing was closed. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Mayor Rosenberg called for the first item on the agenda under resolutions: RESOLUTIONS: 1) Considering proposed local laws to amend various chapters of the Village Code regarding electronic submission of land use applications and administrative permit applications. Mr. Bradbury read the following resolution: Board of Trustee Meeting Page 6 of 19 October 28,2014 RESOLUTION CONSIDERING LOCAL LAWS TO AMEND VARIOUS CHAPTERS OF THE VILLAGE CODE REGARDING ELECTRONIC SUBMISSION OF LAND USE APPLICATIONS AND ADMINISTRATIVE PERMIT APPLICATIONS WHEREAS, the Village of Rye Brook Board of Trustees desires to make certain modifications to the Village Code to require electronic submission of land use applications and administrative permit applications; and WHEREAS, a proposed local law was introduced to amend various Chapters of the Code of the Village of Rye Brook, as set forth in the local law, to require electronic submissions of application materials for administrative permits; and WHEREAS, a second proposed local law was introduced to amend various Chapters of the Code of the Village of Rye Brook, as set forth in the local law, to require electronic submissions of land use application materials; and WHEREAS, on August 19, 2014 the Board of Trustees of the Village of Rye Brook determined that the proposed action to be a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA) and therefore no further environmental review is required; and WHEREAS, on August 19, 2014 the Board of Trustees referred the proposed local laws to the Planning Board for report and recommendation and such report and recommendation was adopted by the Planning Board on September 11, 2014; and WHEREAS, the local laws were referred to the Westchester County Department of Planning pursuant to New York General Municipal Law §239-m and the Westchester County Administrative Code and a response was received on October 14, 2014 which stated the action is a matter for local determination; and WHEREAS, on October 15, 2014 the local laws were referred to the Town of Rye, Town/Village of Harrison, Village of Port Chester, Town of Rye, Town of Greenwich, CT, Port Chester Rye Union Free School District and the Blind Brook Union Free School District, pursuant to New York General Municipal Law §239-nn and the Westchester County Administrative Code; and WHEREAS, on October 28, 2014, the Board of Trustees opened a public hearing on the subject local laws, at which time all persons interested were given an opportunity to Board of Trustee Meeting Page 7 of 19 October 28,2014 speak on behalf of or in opposition to said local laws, and the Board of Trustees closed the public hearing on October 28, 2014. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby adopts the two subject local laws amending various chapters of the Village Code to require electronic submission of land use applications and administrative permit applications. There was no more discussion on this matter. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 2) Considering a request for the removal of a significant tree at 19 Berkley Drive. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING A REQUEST FOR THE REMOVAL OF A SIGNIFICANT TREE AT 19 BERKLEY DRIVE WHEREAS, the property owner of 19 Berkley Drive has submitted a tree removal application to the Village of Rye Brook; and WHEREAS, under section 235-21 of the Village of Rye Brook Village Code no Significant Tree over 36" DBH shall be removed without the approval of the Village Board of Trustees; and WHEREAS, said tree is considered a Significant Tree. Board of Trustee Meeting Page 8 of 19 October 28,2014 NOW, THEREFORE BE IT RESOLVED, the Board of Trustees hereby [approves/denies] the Tree Removal Permit application made by the property owner of 19 Berkley Drive for the removal of the following: One (1) Oak tree approximately 38" in diameter (DBH) [; AND BE IT FURTHER RESOLVED, the property owner of 19 Berkley Drive shall replant two (2) trees as required by code in consultation with the Village Superintendent of Public Works.] Mayor Rosenberg noted that Mr. Nowak has submitted his comments and opinion. After a review the application was approved. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 3. Authorizing the Village of Rye Brook to enter into an inter-municipal agreement with the Town of Rye regarding tax liens. Mr. Bradbury read the following resolution: RESOLUTION AUTHORIZING THE VILLAGE OF RYE BROOK TO ENTER INTO AN INTER-MUNICIPAL AGREEMENT WITH THE TOWN OF RYE REGARDING TAX LIENS Board of Trustee Meeting Page 9 of 19 October 28,2014 WHEREAS, the Village of Rye Brook (the "Village") and the Town of Rye (the "Town") are municipal corporations duly organized and existing under the laws of the State of New York; and WHEREAS, the Board of Trustees of the Village of Rye Brook and the Rye Town Council are desirous of entering into an Inter-Municipal Agreement (the "Agreement") pursuant to which the Town of Rye (the "Town") will assist the Village in collecting (a) Property Maintenance Code and other charges due and owing to the Village from property owners within the Village; and (b) escrow fees due and owing to the Village for outside professional services rendered to the Village in connection with the Village's review of land use applications for real properties located within the Village; and WHEREAS, the Town Council has authorized the Town to enter into the Agreement and the Town has signed the Agreement on October 21, 2014; and WHEREAS, the Board of Trustees wishes to authorize the Village to enter into said Agreement. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby authorizes the Village to enter into the Inter-Municipal Agreement with the Town of Rye. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute this Agreement and all documents necessary to accomplish its purposes. Mr. Bradbury noted that when a property is in dire need of maintenance, this local law will allow the Village to do the work and then recover the costs. This happens after all other areas have been exhausted. This resolution puts in place a process where the Village can receive reimbursement via tax liens. This is something that will be done when all other options have been expired. Edward Beane, Esq., Village Counsel, noted that this agreement has to do with foreclosures. The Town Board has been very cooperative working with the Village on this agreement. On a motion made by Trustee Klein, and seconded by Trustee Rednick, the resolution was adopted: Board of Trustee Meeting Page 10 of 19 October 28,2014 The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 4. Setting a public hearing for a local law to amend Chapter 240 of the Village Code regarding parking restrictions for Talcott Road. Mr. Bradbury read the following resolution: RESOLUTION SETTING A PUBLIC HEARING FOR A LOCAL LAW TO AMEND CHAPTER 240 OF THE VILLAGE CODE REGARDING PARKING RESTRICTIONS FOR TALCOTT ROAD VILLAGE OF RYE BROOK BOARD OF TRUSTEES WHEREAS, the Village of Rye Brook Traffic Commission has requested certain modifications to the Village Code regarding parking restrictions for Talcott Road; and WHEREAS, a proposed local law was introduced to amend Chapter 240 of the Village Code entitled "Vehicles and Traffic," to implement certain parking restrictions for Talcott Road. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook determines that the proposed action is a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA) and therefore no further environmental review is required. BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Rye Brook shall hold a public hearing on November 25, 2014 at 7:30p.m. at Village Hall, 938 King Street, Rye Brook, New York, to consider the proposed local law. Board of Trustee Meeting Page 11 of 19 October 28,2014 Mr. Bradbury noted that this is clean-up of the local law. Most of the signage is already up. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 5. Considering authorization of commencement of a lawsuit pursuant to NY Village Law §7-714 to enforce provisions of the Zoning Code of the Village of Rye Brook, including injunctive relief. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AUTHORIZATION OF COMMENCEMENT OF A LAWSUIT PURSUANT TO NY VILLAGE LAW §7-714 TO ENFORCE PROVISIONS OF THE ZONING CODE OF THE VILLAGE OF RYE BROOK, INCLUDING FOR INJUNCTIVE RELIEF WHEREAS, the Board of Trustees of the Village of Rye Brook has determined to institute a legal action in the Supreme Court of the State of New York, County of Westchester, against the owner of a parcel of real property located in the Village of Rye Brook, to enforce the provisions of its Zoning Code and the New York State Residential Building Code and to remediate a cure of violations of these Codes by said property owner; NOW, THEREFORE, BE IT RESOLVED that the Village of Rye Brook is hereby authorized to commence legal action in the New York Supreme Court, County of Westchester, against the owner of the property located at 109 North Ridge Street, Rye Brook, New York, referenced as Section 135.67, Block 2, Lot 4 on the Village of Rye Board of Trustee Meeting Page 12 of 19 October 28,2014 Brook Tax Map for injunctive and other relief requiring said owner to comply with the Village of Rye Brook Zoning Code and New York State Residential Building Codes, to remediate certain conditions at said property that are in violation of these Codes, and for other and further relief, and BE IT FURTHER RESOLVED, that the Mayor, Administrator, Building Inspector and Assistant Building Inspector, are hereby authorized to sign any and all documents related to, necessary and for the specific purpose of instituting and prosecuting such legal action; and BE IT FURTHER RESOLVED, that the Village Attorney is hereby authorized to commence this litigation on behalf of the Village. Edward Beane, Esq., Village Counsel, gave a general background. When you win a criminal case there is a fine. A civil action must be brought and it is the only way to obtain full financial relief. Mayor Rosenberg requested typographically corrections to the resolution. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted, as amended: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 6. Authorizing a food service agreement with a caterer at the AJP Community/Senior Center. Mr. Bradbury read the following resolution: RESOLUTION AUTHORIZING A FOOD SERVICE AGREEMENT WITH A CATERER AT THE AJP COMMUNITY/SENIOR CENTER Board of Trustee Meeting Page 13 of 19 October 28,2014 WHEREAS, the Board of Trustees of the Village of Rye Brook and Hubbard's Cupboard LLC are desirous of entering into a two (2) year Catering Agreement in which Hubbard's Cupboard LLC will provide catering and related services to the seniors at the Rye Brook senior center located at 32 Garibaldi Place, Rye Brook, NY. WHEREAS, the Board of Trustees wishes to authorize the Village to enter into said Catering Agreement. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby authorizes the Village to enter into a Catering Agreement with Hubbard's Cupboard LLC, subject to modifications of the Village Counsel. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute this Catering Agreement and all documents necessary to accomplish its purposes. Mayor Rosenberg thanked Villa Rustica who has been catering for the Senior Center. The Village is grateful. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick abstained Mayor Paul Rosenberg voting aye 7. Designating polling locations and hours for the Village Election on March 18, 2015. Mr. Bradbury read the following resolution: RESOLUTION DESIGNATING POLLING LOCATIONS AND HOURS FOR THE VILLAGE ELECTION ON MARCH 18, 2015 Board of Trustee Meeting Page 14 of 19 October 28,2014 RESOLVED, that voting machines owned by the County of Westchester shall be used at the next Village Election to be held Wednesday, March 18, 2015; and be it further RESOLVED, that if said voting machines are not available, the Westchester County Board of Elections has the authority to change to the use of paper ballots; and be it further RESOLVED, that the polls in each of the nine Election Districts in the Village of Rye Brook shall be opened at 6:00 AM in the morning and remain open until 9:00 PM in the evening of said day; and be it further RESOLVED, that the polling places be hereby designated for the respective Election Districts as follows: Election District 920-Port Chester Middle School- 113 Bowman Avenue (Main Lobby) Election District #21-Port Chester Middle School- 113 Bowman Avenue (Main Lobby) Election District #22-Blind Brook High School- 840 King Street (Main Lobby) Election District #23-Ridge Street School- 390 North Ridge Street (Gymnasium) Election District #26-Port Chester Senior High School- 1 Tamarack Road (Main Lobby off Neuton Avenue) Election District #27-Ridge Street School- 390 North Ridge Street (Gymnasium) Election District #29-Ridge Street School- 390 North Ridge Street (Gymnasium) Election District #30-Blind Brook High School- 840 King Street (Main Lobby) Election District 931-BelleFair Meeting House 24 BelleFair Blvd. (Main Lobby) Board of Trustee Meeting Page 15 of 19 October 28,2014 Mayor Rosenberg noted that the voting machines are owned by Westchester County and have been used in prior elections. Everything went smoothly. On a motion made by Trustee Klein, and seconded by Trustee Rednick, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 8. Considering the approval of minutes: September 9, September 23, and October 14, 2014. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE APPROVAL OF MINUTES: SEPTEMBER 9, SEPTEMBER 23, 2014 AND OCTOBER 14, 2014 NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby certifies the approval of the minutes for the meetings held on September 9, 2014, September 23, 2014 and October 14, 2014 Board of Trustee Meeting Page 16 of 19 October 28,2014 On a motion made by Trustee Heiser, and seconded by Trustee Epstein the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Mayor Rosenberg noted that with the consensus of the Board an additional resolution was added. 9) Authorizing an Agreement with CGI Communications, Inc to participate in a community showcase video program Mr. Bradbury read the following resolution. RESOLUTION (ADDED) AUTHORIZING AN AGREEMENT WITH CGI COMMUNICATIONS, INC TO PARTICIPATE IN A COMMUNITY SHOWCASE VIDEO PROGRAM WHEREAS, the Board of Trustees of the Village of Rye Brook and CGI Communications Inc. are desirous of entering into an Agreement in which CGI Communications Inc. will provide community-based videos for the Village of Rye Brook web site at no cost to the village. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook hereby authorizes Village to enter into an Agreement with CGI Communications Inc. to Participate in a Community Showcase Video Program to provide the community-based videos for the Village of Rye Brook at no cost to the village, subject to modifications of the Village Counsel. BE IT FURTHER RESOLVED, that the Mayor and Administrator are hereby authorized to execute this Agreement and all documents necessary to accomplish its purposes. Board of Trustee Meeting Page 17 of 19 October 28,2014 This company provides videos for municipality websites. This is a cost-free project for the municipalities. The Village has a lot of input regarding advertisers that are used on the videos. These videos will help promote some of the good things done in the Village. The Village does not make any recommendations, positive or negative, for advertisers. On a motion made by Trustee Heiser, and seconded by Trustee Klein, the resolution was adopted: Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Mayor Rosenberg asked the permission of the Board to read a statement. He noted that there have been a few robberies in the Village recently, and as a result an email blast has been sent out. He read a portion of the email sent to the residents, and noted that additional information could be reviewed on the Village's website. Mayor Rosenberg noted that Tuesday is Election Day. It is not a Village election but it is an election in terms of State elections. There is a referendum on the ballet for the Town of Rye changing the positions of Superintendent of Highways and Receiver of Taxes from an elected position to an appointed position. Mayor Rosenberg called for the Administrator's Report: ADMINISTRATOR'S REPORT: Mr. Bradbury reminded everyone that Halloween is Friday and he wished everyone a happy and safe holiday. The parks are closed at dusk. Police will be patrolling and any eggs or shaving cream or the like will be confiscated. This weekend is Rye Brook's intergenerational fall clean up. Liz Rotfeld has been working on this project. A one-time fall yard clean up is offered to seniors who need this type of assistance. Information is on the Village's website. This is a great event. Board of Trustee Meeting Page 18 of 19 October 28,2014 Mayor Rosenberg noted that Liz Rotfeld was recently honored by the Port Chester/Rye Brook Chamber of Commerce. There was a great turn out, and Rye Brook is very proud of her. Mayor Rosenberg reminded everyone that the next Trustee meetings were scheduled for November 10 and November 25. Mayor Rosenberg called for questions or comments from members of the public. There being none, the meeting was adjourned at 9:02 p.m. Board of Trustee Meeting Page 19 of 19 October 28,2014