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HomeMy WebLinkAbout2014-09-23 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, SEPTEMBER 23, 2014 AGENDA 7:00 P.M. —Executive Session: Litigation Update 7:30 P.M. —REGULAR MEETING: PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS AFFORDABLE HOUSING PUBLIC HEARINGS: 1. Public hearing for an application for a site plan amendment for property located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza & 158-204 South Ridge Street for the Rye Ridge Shopping Center to allow for additional restaurant use. RESOLUTIONS: 1. Considering an application for a site plan amendment for property located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza & 158-204 South Ridge Street for the Rye Ridge Shopping Center to allow for additional restaurant use. 2. Setting a date for a public hearing to consider proposed local laws regarding electronic submission of land use applications and administrative permit applications for two local laws regarding the submission of electronic documents. 3. Considering joining Sustainable Westchester. Board of Trustees September 23,2014 Page 1 4. Considering a village contribution to the Columbus Day Celebration. 5. Consideration of the purchase of a street sweeper on the basis of best value. 6. Considering the promotion of a Recreation Supervisor. 7. Considering salary modifications for certain non-union employees. 8. Changing the Village Board meeting dates in November and December 2014. 9. Considering the approval of minutes- July 8, 2014, July 29, 2014 and August 19, 2014. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: October 14 and October 28, 2014 BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Jeffrey B. Rednick Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator Greg Austin, Chief of Police Edward Beane, Village Counsel Michal Nowak, Supt. of Public Works/Engineering Fred Seifert, Public Access Coordinator/IT Board of Trustees September 23,2014 Page 2 Paula Patafio, Meeting Secretary Mayor Paul Rosenberg called the September 23, 2014 Board of Trustees meeting to order. He noted that the Board held an Executive Session prior to the meeting on Litigation. Mayor Rosenberg, with the consensus of the Board, brought two items up to the top of the agenda. 4. Considering a Village contribution to the Columbus Day Celebration. Mr. Bradbury read the following resolution: CONSIDERING A VILLAGE CONTRIBUTION TO THE COLUMBUS DAY CELEBRATION COMMITTEE AND USE OF HAWTHORNE AVENUE FOR THE ANNUAL PARADE WHEREAS, the Village of Rye Brook Board of Trustees supports the annual Columbus Day Parade sponsored by the Columbus Day Celebration Committee. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby approves that $800.00 be provided to the Columbus Day Celebration Committee for its annual Columbus Day Parade; and be it FURTHER RESOLVED, that the Columbus Day Celebration Committee may use Hawthorne Avenue on Sunday, October 12, 2014 (rain date October 19, 2014) for the Columbus Day Parade in compliance with the terms and/or conditions established by the Village of Rye Brook Police Department. On a motion made by Trustee Susan Epstein, and seconded by Trustee Jason Klein, the resolution was adopted. Mr. Christopher Bradbury, Village Administrator, called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Board of Trustees September 23,2014 Page 3 Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye The representative of the Columbus Day Committee noted that Mr. Bob Vitti, of the Port Chester High School Band, will be honored this year. He is very deserving. The parade route was reviewed. Mayor Rosenberg called for the second item. 6. Considering the promotion of a Recreation Supervisor. Mr. Bradbury read the following resolution: CONSIDERING THE APPOINTMENT OF A RECREATION SUPERVISOR NOW THEREFORE, BE IT RESOLVED, that Kyle P. Thornton of 611 Palmer Road, Unit 4-0, Yonkers, New York 10701 is hereby appointed to the position of Recreation Supervisor with the Village of Rye Brook, subject to the Civil Service procedures of the State of New York; and be it FURTHER RESOLVED, that the annual salary is $53,757 with an effective start date of September 24, 2014. Kyle Thornton, who came to work for Rye Brook in 2008, was congratulated on his promotion. It was noted that before coming to Rye Brook he worked for Dobbs Ferry, Rye Recreation, and Irvington High School. He has been doing a fantastic job. On a motion made by Trustee Susan Epstein, and seconded by Trustee Jeffrey Rednick, the resolution was adopted. Board of Trustees September 23,2014 Page 4 The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye Mayor Rosenberg returned to the agenda: PUBLIC HEARINGS: 1. Public hearing for an application for a site plan amendment for property located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza & 158-204 South Ridge Street for the Rye Ridge Shopping Center to allow for additional restaurant use. On a motion made by Trustee Susan Epstein, and seconded by Trustee David Heiser, the public hearing was declared open. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye Attorney Zalantis of Silberberg Zalantis addressed the Board. She noted that a threshold for more intensive uses that require greater parking have been proposed to avoid having to come to the Village Board each time a change occurs for site plan approval. This was done at the recommendation of the Mayor. The practical fact is that there is sufficient parking for the center as it exists and with more intensive uses. She called upon the applicant's engineer for review of the proposed changes. Board of Trustees September 23,2014 Page 5 Richard Pierson, of John Myer Consultants, a licensed professional engineer and traffic engineer addressed the Board. He noted that his firm has prepared a traffic and parking study, which has been modified to address comments from the Village's Consultants, F.P. Clark and Associates, as well as comments from the Planning Board. The Planning Board made a positive recommendation. Two comments were addressed. Two additional parking signs will be placed at various locations on the site. The signs say "additional parking" and have an arrow. These signs will offer guidance to people who are not familiar with the parking areas. The second comment deals with employee parking. All employees have been encouraged to park in specific areas. An employee parking plan has been presented. Mayor Rosenberg noted that employee parking have been earmarked. He questioned whether the employees could be given parking tags that would need to be placed in their car so that parking could be enforced. The representative from Win Ridge noted that there is fairly good compliance with the parking regulations for the employees. There are eight different areas that have been earmarked for employee parking. There is a very high turnover of employees and many do not drive. It is hard to keep track of all of the employees' cars. The transient employees are hard to keep track of. Putting a sticker on tenants' cars could spiral out of control. Win Ridge has been managing the site, and the tenants have stepped up to help control employee parking. Mr. Bradbury noted that two signs were added and these signs are indicated on the new plans that will be sent to the Village as a condition of the approval. Ms. Marilyn Timpone Mohamed, Village Consultant, noted that all of the comments have now been responded to. Mayor Rosenberg noted that the goal is that the shopping center can turn over a store in a timely manner. This is an important issue for the operators of the shopping center. He called for questions or comments from the public. The Board noted that the goal is to make changes to the Village Code to make it business friendly. There being no additional comments, Mayor Rosenberg called for a motion to close the public hearing. Board of Trustees September 23,2014 Page 6 On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the public hearing was closed. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye RESOLUTIONS: 1. Considering an application for a site plan amendment for property located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza & 158-204 South Ridge Street for the Rye Ridge Shopping Center to allow for additional restaurant use. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN APPLICATION FOR A SITE PLAN AMENDMENT FOR PROPERTY LOCATED AT 100-150 SOUTH RIDGE STREET, 1-34 RYE RIDGE PLAZA & 158-204 SOUTH RIDGE STREET FOR THE RYE RIDGE SHOPPING CENTER VILLAGE OF RYE BROOK BOARD OF TRUSTEES WHEREAS, the Board of Trustees is in receipt of an application by property owner Win Ridge Realty, LLC as Agent for Win Ridge Shopping Center-DE LLC, Win Plaza-DE LLC, and Win Ridge Shopping Center South-DE LLC for approval of an amended site plan to convert an additional 13,950 square feet of the Rye Ridge Shopping Center to a restaurant use or other equivalent use, beyond that currently existing, on property located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza, 158-204 South Ridge Street, at the intersection of South Ridge Street and Bowman Avenue, designated as Parcel ID 141.27-1-7, 141.27-1-6 and 141.35-2-36 on the Town of Rye Tax Map and located in the C 1-P Zoning District; and WHEREAS, the Board of Trustees is the Approval Authority for the application; and Board of Trustees September 23,2014 Page 7 WHEREAS, the Village Board of Trustees has received and reviewed the information submitted by the Applicant in connection with the application, as follows: • Site Plan Application • Site Plan Submittal Review Check List • Short Environmental Assessment Form • Letter to the Mayor and Board of Trustees from John Meyer Consulting, P.C., Armonk, N.Y., dated September 16, 2014 • Letter to the Mayor and Board of Trustees from John Meyer Consulting, P.C., Armonk, N.Y., dated April 8, 2014 • Letter to the Chairman and the Planning Board from John Meyer Consulting, P.C., Armonk, N.Y., dated June 10, 2014 • Letter to the Chairman and the Planning Board from John Meyer Consulting, P.C., Armonk, N.Y., dated May 29, 2014 • Letter to the Chairman and the Planning Board from John Meyer Consulting, P.C., Armonk, N.Y., dated April 29, 2014 • Additional traffic, parking and pedestrian information and analysis dated May 29, 2014, prepared by John Meyer Consulting, P.C.,Armonk,N.Y. • "Traffic and Parking Study, Rye Ridge Shopping Center,"dated April 8, 2014, prepared by John Meyer Consulting, P.C., Armonk, N.Y. • "Site Plan, Sheet S-1," dated 04/08/2014, prepared by John Meyer Consulting, P.C., Armonk, N.Y. • "Additional Parking Sign Plan, Sheet AP-1," dated 08/01/2014, revised 08/27/2014, prepared by John Meyer Consulting, P.C.,Armonk,N.Y. • "Employee Parking Plan, Sheet EP-1," dated 08/27/2014, revised 09/04/2014, prepared by John Meyer Consulting, P.C., Armonk,N.Y. WHEREAS, on April 22, 2014 the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) and after review of the Short Environmental Assessment Form (EAF) prepared by the Applicant, determined the proposed action to be an Unlisted Action pursuant to SEQRA; and WHEREAS, on April 22, 2014 the Board of Trustees referred the application to the Village of Rye Brook Planning Board for Report and Recommendation and the Planning Board issued its Report and Recommendation on August 14, 2014; and WHEREAS, on August 22, 2014 the subject application was referred to the Westchester County Department of Planning and comment letters dated September 22, 2014 and September 23, 2014 were received from the County; and Board of Trustees September 23,2014 Page 8 WHEREAS, on September 9, 2014 the subject application was referred to the Town/Village of Harrison and the Port Chester Rye Union Free School District; and WHEREAS, on September 23, 2014 the Board of Trustees opened a public hearing on the subject application, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said application and the public hearing was closed on September 23, 2014; and WHEREAS, the Board of Trustees reviewed the Report and Recommendations of the Village Planning Board, and comments the Village Planning Consultant and Village Staff, and WHEREAS, the Board of Trustees is familiar with the site and all aspects of the project. NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby determines that the Project will not result in any significant adverse environmental impacts based upon the information stated in the EAF and supplemental information and hereby adopts the annexed Negative Declaration. BE IT FURTHER RESOLVED, that the Board of Trustees hereby finds that the applicant may utilize the joint use of parking spaces pursuant to Village Code §250-6(G)(1)(c)(21) because the capacity of parking spaces available at the Rye Ridge Shopping Center will accommodate the proposed use given the peak hours of the proposed use as compared to the peak hours of the overall shopping center, subject to the conditions set forth herein. BE IT FURTHER RESOLVED, that the subject application to amend an approved Site Plan to convert an additional 13,950 square feet of the Rye Ridge Shopping Center to a restaurant use or other equivalent use, beyond that currently existing, as shown on the plans referenced herein, at property located at 100-150 South Ridge Street, 1-34 Rye Ridge Plaza and 158-204 South Ridge Street, is hereby approved on the following conditions: 1. "Other equivalent use" as referenced above shall mean any permitted use that requires an equal or less number of parking spaces as compared to a restaurant use of the same gross floor area, pursuant to Section 250-6.G of the Village of Rye Brook Code and any later amended version thereof. 2. The Applicant shall direct tenants of the Shopping Center to park in the employee parking areas shown on the Employee Parking Plan(EP-1), prepared by John Meyer Consulting, dated August 27, 2014, last revised September 4, 2014,which employee parking areas generally represent outlying parking areas not typically used by patrons of the shopping center. The Applicant shall implement a policy consistent with this condition. 3. The Applicant shall implement the Additional Parking Sign Plan, prepared by John Meyer Consulting, dated August 1, 2014, last revised August 27, 2014, to direct and encourage patrons Board of Trustees September 23,2014 Page 9 to utilize areas of additional parking within the Shopping Center not otherwise utilized on a regular basis. However, the Additional Parking Sign Plan shall be revised to incorporate additional"C" signs at the following locations: a. the southwest corner of the central parking area where a right hand turn allows entrance into the southern-most parking area; and b. At the right hand turn at the rear of the south retail building of the main shopping center area that allows entrance into the parking area associated with Rye Ridge Shopping Center South. 4. Conversion of up to an additional 13,950 square feet of the Shopping Center's existing gross floor area, beyond that currently existing, to restaurant or other equivalent use shall not by itself be the basis to require additional site plan review, except to the extent site plan review is otherwise required in connection with the review of a special permit application, but shall require the issuance of a building permit and compliance with all other applicable State, County and Village laws, rules and regulations pertaining to such use. BE IT FURTHER RESOLVED, that no permits shall be issued until the Applicant has paid to the Village all applicable fees and professional review fees incurred in connection with review of this Application. There were no additional comments and/or questions on this matter. On a motion made by Trustee Jeffrey Rednick and seconded by Trustee Heiser, the resolution was adopted. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 2. Setting a date for a public hearing to consider proposed local laws regarding electronic submission of land use applications and administrative permit applications for two local laws regarding the submission of electronic documents. Board of Trustees September 23,2014 Page 10 Mr. Bradbury read the following resolution: SETTING A DATE FOR A PUBLIC HEARING TO CONSIDER PROPOSED LOCAL LAWS REGARDING ELECTRONIC SUBMISSION OF LAND USE APPLICATIONS AND ADMINISTRATIVE PERMIT APPLICATIONS WHEREAS, the Village of Rye Brook Board of Trustees desires to make certain modifications to the Village Code to require electronic submission of land use applications and administrative permit applications; and WHEREAS, a proposed local law was introduced to amend various Chapters of the Code of the Village of Rye Brook, as set forth in the local law, to require electronic submissions of application materials for administrative permits; and WHEREAS, a second proposed local law was introduced to amend various Chapters of the Code of the Village of Rye Brook, as set forth in the local law, to require electronic submissions of land use application materials; and WHEREAS, on August 19, 2014 the Board of Trustees of the Village of Rye Brook determined that the proposed action to be a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA) and therefore no further environmental review is required; and WHEREAS, on August 19, 2014 the Board of Trustees referred the proposed local laws to the Planning Board for report and recommendation and such report and recommendation was adopted by the Planning Board on September 11, 2014. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook shall hold a public hearing on October 21, 2014 at 7:30p.m. at Village Hall, 938 King Street, Rye Brook, New York, to consider the proposed local laws; and FURTHER RESOLVED, that the Board of Trustees directs that, pursuant to General Municipal Law §239-m and the Westchester County Administrative Code, the proposed local laws shall be referred to the Westchester County Planning Department. Mayor Rosenberg noted that there was a lot of repetitiveness in this proposed local law. There is the opportunity to do some clean up as the same language is used over and over in every section. Edward Beane, Esq., Village Counsel, noted Board of Trustees September 23,2014 Page 11 that the easiest way to make it clear is to be repetitive. He stated it would be reviewed with the idea of consolidation. Mr. Michal Nowak, Village Superintendent of Public Works, addressed the Board. Board members receive paper packages as well as electronic transmissions. The Planning Board members feel that it is hard to do a review on a computer and they prefer paper documents. Mr. Bradbury noted that this is another step towards full electronic documents. Mayor Rosenberg noted that the Board of Trustees receive their packages electronically. Trustee Heiser stated that it is much easier to deal with architectural renderings on paper versus a computer screen. Mr. Nowak noted that many of the architects that they Village deals with are `old school' and still hand draw but they are able to submit their applications electronically. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 3. Considering joining Sustainable Westchester. Mr. Bradbury read the following resolution: CONSIDERING JOINING SUSTAINABLE WESTCHESTER WHEREAS,the Village of Rye Brook is currently a member of the Southern Westchester Energy Action Consortium (SWEAC), which is now merging with the Northern Westchester Energy Action Consortium (NWEAC) to become Sustainable Westchester, Inc.; and Board of Trustees September 23,2014 Page 12 WHEREAS, Rye Brook is interested in becoming a member of Sustainable Westchester, Inc., an organization that will assist municipalities to help build more sustainable and energy efficient communities. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook authorizes the Mayor and Administrator to submit the membership application and annual dues in the amount of $1,000.00 for Rye Brook to become a member of Sustainable Westchester, Inc. through December 31, 2015. Mr. Bradbury noted that this is municipalities that are coming together for a good purpose. There are some good professional training and educational programs which are very valuable. A most recent training class was on solar energy. There is a membership fee that was included in the current budget. Mayor Rosenberg stated that this is a great opportunity for the Village. On a motion made by Trustee Klein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 5. Consideration of the purchase of a street sweeper on the basis of best value. Mr. Bradbury read the following resolution: CONSIDERING THE PURCHASE OF A STREET SWEEPER ON THE BASIS OF BEST VALUE WHEREAS, on March 11, 2014 the Village of Rye Brook Board of Trustees adopted a local law pursuant to New York General Municipal Law §103(1) to authorize Board of Trustees September 23,2014 Page 13 the award of certain purchase contracts subject to competitive bidding on the basis of best value, as defined in Section 163 of the New York State Finance Law; and WHEREAS, the Village is interested in purchasing a street sweeper on the basis of best value; and WHEREAS, it is in the best interests of the Village to purchase the Elgin Pelican Ecoinfused P 55kw dual street sweeper through NJPA Contract No. 022014- FSC on the basis of best value because it is expected to result in savings to the Village over time; several street sweepers offered by other manufacturers were tested by the Village and it was found that the Elgin Pelican street sweeper best served the Village's needs due to the ability of the equipment to pick-up heavy debris, leave no dust behind, as well as other attributes; the manufacturer has a reputation for providing quality goods and services; and WHEREAS, recent local purchases of the Elgin Pelican street sweeper are as follows: City of New Rochelle $194,726 2013 (via bid) Village of Croton $181,317 2013 (via bid)** Town of Greenburgh $189,819 2013 (via NJPA Contract) Village of Mount Kisco $192,915 2012 (via NJPA Contract) **The Village of Croton purchased a single broom as opposed to the dual broom Elgin Pelican now under consideration by the Village of Rye Brook which equates to an approximately $10,000 difference in price. NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees hereby authorizes the purchase of a Elgin Pelican Ecoinfused P 55kw dual street sweeper through NJPA Contract No. 022014-FSC on the basis of best value for the reasons set forth herein at a total price of$184,887.00. Mr. Bradbury noted that this vehicle best services the Village's needs. Other municipalities have purchased similar equipment. "Best Value" purchases must come before the Board. Mayor Rosenberg noted that this is a new way of purchasing. Mr. Nowak explained that the old sweeper will be auctioned off. There are three pieces of equipment that will be put out to bid. The new sweeper will be here in approximately six weeks. This is a high use machine. The industry average for a piece of equipment like this is about eight years. Board of Trustees September 23,2014 Page 14 On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 7. Considering salary modifications for certain non-union employees. Mr. Bradbury read the following resolution: CONSIDERING SALARY MODIFICATIONS FOR CERTAIN NON-UNION EMPLOYEES NOW THEREFORE BE IT RESOLVED, that the following non-union employees' annual compensation shall be revised accordingly effective September 24, 2014: Name and Title: Annual Salary Michal Nowak, Superintendent of Public Works $105,000.00 Pasquale Colantuano, Recreation Assistant $61,547.00 Mayor Rosenberg noted that salary modifications are done from time-to-time. It was noted that Mr. Nowak was going on his 10th year with the Village. He noted that when there is a major event in the Village Mr. Nowak mobilizes the services. He is the one that makes the roads safe during hurricanes and snow storms. He Board of Trustees September 23,2014 Page 15 works with the police department, and Con Edison, and the emergency services. Mr. Bradbury noted that Mr. Nowak has grown and taken on additional work. He does not get overtime and this is a well deserved increase. He assists other departments and is always willing to help. Trustee Heiser noted that a reflection of Mr. Nowak being an exemplary boss is his great public works staff. Mr. Nowak thanked the Board for the opportunity to work for the Village. He noted that he has a great work force behind him. Mr. Bradbury noted that Mr. Pasqual Colantuono, Junior Accountant, Treasury Department has also worked very hard over the years and taken on many new areas of management-level responsibility. He goes above and beyond the normal responsibilities and is also well deserving of this raise. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 8. Changing the Village Board meeting dates in November and December 2014. Mr. Bradbury read the following resolution: CHANGING THE VILLAGE BOARD MEETING DATES IN NOVEMBER AND DECEMBER 2014 Board of Trustees September 23,2014 Page 16 NOW THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees meeting scheduled for November 11, 2014 is rescheduled for November 10.,2014; and be it further RESOLVED, that the Village of Rye Brook Board of Trustees meetings scheduled for December 9 and 23, 2014 are cancelled and an additional meeting will be held on December 15, 2014. The November 11th meeting will be moved to Monday, November 10th The December 9th and 23rd are cancelled and an additional meeting will be held on Monday, December 15th On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 9. Considering the approval of minutes- July 8, 2014, July 29, 2014 and August 19, 2014. Mayor Rosenberg called for comments on the meetings. The minutes were adopted subjected to modifications. RESOLUTION CONSIDERING THE ADOPTION OF MINUTES NOW THEREFORE BE IT RESOLVED, that the minutes of the Village Board for the meetings held on July 8, 2014, July 29, 2014 and August 19, 2014 are hereby approved. Board of Trustees September 23,2014 Page 17 On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye 10) Establishing an Affordable Housing Task Force Mr. Bradbury read the following resolution: RESOLUTION ESTABLISHING AN AFFORDABLE HOUSING ADVISORY TASK FORCE NOW THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby establishes an Affordable Housing Advisory Task Force to provide input to the Village Board as-needed on matters that relate to furthering fair and affordable housing in Rye Brook; and be it further RESOLVED, that the following members are appointed to this Task Force: Paul Rosenberg, Mayor Jeffrey Rednick, Trustee Joan Feinstein, Former Mayor Christopher Bradbury, Administrator Michael Izzo, Building Inspector Edward Beane, Keane and Beane Jennifer Gray, Keane and Beane Marilyn Timpone Mohamed, Planning Consultant Board of Trustees September 23,2014 Page 18 Mayor Rosenberg noted that Westchester County and HUD have a settlement. There is a monitor that represents the Federal government. They stated that Rye Brook may have clustering issues with the Village's Zoning. In response, this task force has been put together to address questions and concerns from the Federal government. Edward Beane, Esq., Village Counsel, noted that the work was done and Rye Brook is one of the few communities that have done this. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jason A. Klein voting aye Trustee Jeffrey Rednick voting aye Mayor Paul S. Rosenberg voting aye ADMINISTRATOR'S REPORT: Mr. Bradbury noted that leaf pick-up time is coming quick. The leaves can be put at the curb starting October 1St. The Village tries very hard to keep up with leaf removal. Hopefully there will not be an early snow fall to set things back. The public works department rotates throughout all of the streets. As the volume picks up the passes become slower. This is a labor intensive program. There will be a new truck, and there will be a learning curve. It is very important that residents remember to keep the piles close to the property and not pile too high in one place. The piles must be kept free of debris. Items in the piles such as branches or flower pots create a safety issue for the staff and also breaks the equipment. The cooperation of the residents is requested. Information will be posted on the Village's website. Board of Trustees September 23,2014 Page 19 The second program is the Intergeneration Fall Cleanup. The Senior Center, local colleges, school districts are creating a list to do fall clean up on November 1, 2014. There will be a team of people going out to help residents clean up their property. Liz Rotfeld at the Senior Center can be contacted for additional information. Mr. Bradbury noted as the Halloween event comes closer, more information will be put out. Mayor Rosenberg called for questions or comments from the public. Eric Zimmerman addressed the Board. He noted that he sent an email to the Board. He stated that the hoarding problem of two of the homes on his street is affecting his quality of life. He noted that he has a problem with cats in his backyard and the smell that comes from his neighbor's home. He has been in contact with the Village for the past three months. His neighbor's lifestyle is now affecting his family. There are a lot of organizations involved. He requested a meeting with everyone to come up with a solution. Edward Beane, Esq. noted that the process will take too long. He stated that he is looking into this issue. He noted that everyone is available and working hard to try and solve this problem. Mr. Bradbury noted that the police and building departments are involved. There are also several other outside agencies involved. Mayor Rosenberg pointed out that Mr. Fews, the Code Enforcement Officer, has visited the property. Everyone understands the situation but none of the venues will bring quick relief. Mr. Zimmerman noted that he was frustrated. Mr. Bob Fredericks, the owner of the house, has had the police there many times. There is hoarding, filth and garbage around the house. The house has been deemed uninhabitable but they are still living there. There are a lot of cats. This issue affects the community. This is a unique situation. He noted that #13 on this same street has been condemned. Now #15 is involved. There are a lot of things going on and he asked that the Village be proactive. The Village must take a look at the risks involved. Mr. Bradbury noted that the houses have not been condemned. Number 13 is uninhabitable. They can't live there but they can go in and clean. Number 15's violations have been removed, but the garage in the back does have violations. A dumpster was brought in and items from the garage were moved. The staff is continuing to monitor and seek compliance. Mayor Rosenberg noted that this matter will continue to be reviewed. This is a horrible situation for the residents. The neighbor Board of Trustees September 23,2014 Page 20 has lived in the community for over 50 years. The Village wants what is in the best interest of all of the residents. Mayor Rosenberg noted that the next Board of Trustee meetings were scheduled for October 14 and 28. There being no further business before the Board, the meeting was adjourned at 9:05 p.m. Board of Trustees September 23,2014 Page 21