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HomeMy WebLinkAbout2014-07-29 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET Tuesday,July 29, 2014 AGENDA 6:45 P.M.—Executive Session: Tax Certiorari Matters; Non-Union Personnel Compensation 7:30 P.M.—REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS: 1) Update on assessment trends and procedures by the Town of Rye Assessor AFFORDABLE HOUSING PUBLIC HEARINGS: 1) Public hearing to consider an application by Toll Land V Limited Partnership for an amended site plan on property located at the corner of Anderson Hill Road and King Street 2) Public hearing to consider a special use permit and site plan application for property located at 561 Westchester Avenue RESOLUTIONS: 1) Considering an application by Toll Land V Limited Partnership for approval of an amended site plan on property located at the corner of Anderson Hill Road and King Street 2) Considering a special use permit and site plan application for property located at 561 Westchester Avenue 3) Consider a request for the removal of a significant tree at 19 Winding Wood Road 4) Considering a request for the removal of a significant tree at 3 Winthrop Drive Board of Trustees Meeting July 29, 2014 Page 1 5) Considering a Village contribution to the Columbus Day Celebration Committee and use of Hawthorne Avenue for the annual parade 6) Considering an agreement CPI-HR for consulting services related to the Affordable Care Act 7) Considering the transfer of funds for capital projects 8) Considering compensation for non-union personnel. 9) Considering the approval of minutes: March 25, 2014; April 8, 2014; April 22, 2014; May 27, 2014; June 10, 2014 ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING NEXT SPECIAL & REGULAR TRUSTEES MEETINGS: August 19, 2014 BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg Excused: Trustee Jason A. Klein VILLAGE STAFF: Christopher Bradbury, Village Administrator Edward Beane, Village Counsel Michal Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Mayor Paul Rosenberg called the July 29, 2014 Board of Trustees meeting to order. He noted that the Board held an Executive Session prior to the meeting on Tax Certiorari Matters and Non-Union Personnel Compensation. Board of Trustees Meeting July 29, 2014 Page 2 Mayor Rosenberg noted that Trustee Klein was excused from the meeting. He called for the first item on the agenda; an update on assessment trends and procedures by the Town of Rye Assessor. REPORT/PRESENTATIONS: 1) Update on assessment trends and procedures by the Town of Rye Assessor Denise Knauer, IAO, Tax Assessor, addressed the Board. She noted that the Town's website has been updated and she invited residents to take a look at it. Ms. Knauer noted that currently the assessment role is being reviewed for changes or no changes. Residents will have the opportunity to file a small claims review. There is a lot of information on line and the form can also be found on line. The good news is that values in the Village have gone up. The flip side is that the assessments have increased. Neighborhoods went up 2 to 4%, with one neighborhood going up 9%. The most important thing is to keep the assessments fair. If you feel something is wrong, point it out to the Assessor and it will be reviewed. Mr. Christopher Bradbury, Village Administrator, pointed out that some areas and neighborhoods are going down. The Town of Rye assesses at 100%. You can do a parcel search on line and find last year and this year's assessment. The 2014 assessment roll determines the 2015 taxes. The Village is always concerned about the commercial properties and it appears that they are flat or increasing. You can go to www.TownofRye.com. The new S.T.A.R. application will be on the website shortly. The Village of Rye Brook has a linked on its website to the Town of Rye's website. Mayor Rosenberg thanked Ms. Knauer for her presentation. PUBLIC HEARINGS: 1) Public hearing to consider an application by Toll Land V Limited Partnership for an amended site plan on property located at the corner of Anderson Hill Road and King Street On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the public hearing was declared open. Mr. Christopher Bradbury, Village Administrator, called the roll: Board of Trustees Meeting July 29, 2014 Page 3 Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Casey Devlin, representative for the applicant, addressed the Board. He noted that the goal was to substitute the existing street lights with LED light fixtures, reducing the number of fixture to be installed from 28 to 17. The comments received from the Village's consultants were considered and applied to the new plan. The applicant feels that the revised plan is a nice compromise. Mayor Rosenberg called for questions or comments from members of the public, and/or from the Village's Consultant. Marilyn Timpone Mohamed, Village Consultant, addressed the Board. She noted that the new plan has a nice, uniform light level. The applicant was able to incorporate the suggestions and comments from Village Staff and Consultants into the new plan. There being no further comments from the Board or members of the public, Mayor Rosenberg called for a motion to close the public hearing. On a motion made by Trustee Susan Epstein, and seconded by Trustee David Heiser, the public hearing was declared closed. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Mayor Rosenberg called for the resolution on the matter. RESOLUTIONS: 1) Considering an application by Toll Land V Limited Partnership for approval of an amended site plan on property located at the corner of Anderson Hill Road and King Street Mr. Bradbury read the following resolution: Board of Trustees Meeting July 29, 2014 Page 4 CONSIDERING AN APPLICATION BY TOLL LAND V LIMITED PARTNERSHIP FOR APPROVAL OF AN AMENDED SITE PLAN FOR PROPERTY LOCATED AT THE CORNER OF KING STREET AND ANDERSON HILL ROAD WHEREAS, the Board of Trustees is in receipt of an application bV Toll Land V Limited Partnership for approval of an amendment to its March 24, 2009 site plan of property located at the southerly corner of Anderson Hill Road and King Street, designated as Tax Map Section 129.35, Block 1, Lots 14.1-14.31 (formerly Lot 13) on the Town of Rve Tax Map and located in the H-1 Zoning District and the Scenic Road Overlay District; said amendment being to modify the approved lighting plan; WHEREAS, the Board of Trustees reviewed the following plans and application materials submitted by the Applicant: 1. Building Permit Checklist; 2. Site Plan Application; 3. Exterior Building Permit Application; 4. Short Environmental Assessment Form; 5. Letter to the Rve Brook Building Inspector from Toll Brothers, Inc., Fishkill, New York, dated March 13, 2014; 6. Sheet 1 of 2, "Kingswood Lighting Plan," prepared bV ESE Consultants, Inc., Fishkill, New York, dated 2/18/14; 7. Sheet 1 of 2, "Photometric lighting Plan," prepared bV ESE Consultants, Inc., Fishkill, New York, dated 2/18/14; 8. Photometric Lighting Plan, prepared by Philips Hadco, Littlestown, Pennsylvania, dated 5/23/14; and 9. Photometric Lighting Plan, prepared by Philips Hadco, Littlestown, Pennsylvania, dated 6/20/14. WHEREAS, on April 22, 2014, the Board of Trustees, pursuant to the State Environmental Qualitv Review Act (SEQRA) determined the proposed action to be an Unlisted Action with an uncoordinated review; and WHEREAS, on April 22, 2014, the Board of Trustees referred the application to the Village of Rye Brook Planning Board for Report and Recommendation; and WHEREAS, on Julv 23, 2014, the application was referred to the Westchester County Department of Planning pursuant to New York General Board of Trustees Meeting July 29, 2014 Page 5 Municipal Law §239-m and the Westchester County Administrative Code; and WHEREAS, on July 23, 2014, notice of the application was sent to the Town of Greenwich pursuant to New York State General Municipal Law 239-nn and the Westchester County Administrative Code; and WHEREAS, the Planning Board of the Village of Rye Brook submitted a Report and Recommendation to the Board of Trustees dated July 10, 2014; and WHEREAS, the Village Planning Consultant, Village staff, Planning Board and the Board of Trustees reviewed the information and submitted comments regarding the application; and WHEREAS, on July 29, 2014, the Board of Trustees opened a public hearing on the subject site plan application, at which time all persons interested were criven an opportunity to speak on behalf of or in opposition to said application, and the Board of Trustees closed the public hearing on July 29, 2014. NOW, THEREFORE, BE RESOLVED, that the Board of Trustees hereby determines that the Project will not result in any significant adverse environmental impacts based upon the information stated in the EAF and supplemental information and hereby adopts the annexed Negative Declaration. BE IT FURTHER RESOLVED, that the Board of Trustees hereby approves the site plan amendment referenced herein. BE IT FURTHER RESOLVED, that the Village Board adopts the recommendations of the Planning Board in its July 10, 2014 Report and Recommendation. BE IT FURTHER RESOLVED, that prior to the issuance of a building permit the Applicant shall pay to the Village all applicable fees and professional review fees incurred in connection with review of this Application. On a motion made by Trustee Susan Epstein, and seconded by Trustee Heiser, the resolution was approved. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Mayor Rosenberg called for the second public hearing on the agenda: Board of Trustees Meeting July 29, 2014 Page 6 2) Public hearing to consider a special use permit and site plan application for property located at 561 Westchester Avenue On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the public hearing was declared open. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Demtri Adamis, Esq., legal counsel for the applicant, addressed the Board. The applicant operates an accounting and bookkeeping service on the second floor of this dwelling. The applicant started this business with her mother in 1978 and the company has been located at this address since 1985. He reviewed office hours during both regular and tax seasons. It was noted that the applicant runs a one-person shop, and occasional hires one other person to help when the work load is heavier. There is a separate entrance from the street that heads up to the second floor. The apartment is to the right. The office is a single, open space room. There is no separate waiting areas or any place that people can gather. Parking has been addressed. The Planning Board felt that seven available spaces with the ability to expand to eight was sufficient, therefore one parking space has been land-banked. The second floor apartment required two minor variances. The Rye Brook Code requires a service access for a two—family/second apartment. The applicant has agreed to install a fire emergency ladder. In the folded up position it looks like a rail. Once extended it goes to the bedroom window. This business has been there going on 30 years. There are no plans to make any changes; no internal alterations will be done. There is small sign on the front lawn. Once the applicant purchased the property in 1985 they applied for a use variance and were permitted to run four businesses out of the property, three of which no longer operate from this location. There is adequate parking and there will not be any significant or adverse impacts. Mayor Rosenberg called for comments from the Board. Edward Beane, Esq., Village Counsel, reviewed the special permit. Ultimately this matter will come back before the Board if any changes are made. He noted that this is different than a special use permit. Board of Trustees Meeting July 29, 2014 Page 7 On a motion made by Trustee Susan Epstein, and seconded by Trustee Heiser, the public hearing was declared closed. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 2) Considering a special use permit and site plan application for property located at 561 Westchester Avenue Mr. Bradbury read the following resolution CONSIDERING A SPECIAL PERMIT AND A SITE PLAN APPLICATION FOR PROPERTY LOCATED AT 561 WESTCHESTER AVENUE WHEREAS, RRC/LCS, Inc. ("Applicant") has made applications to the Village of Rye Brook for approval of a Special Use Permit and Site Plan to legalize an existing office and two-family dwelling on property located in the R-2F Zoning District at 561 Westchester Avenue, Section 135.83, Block 1, Lot 11 on the Town of Rye Tax Assessor's Map; and WHEREAS, the Board of Trustees is the Approval Authority for the application in accordance with Sections 209-1(A)(1) and 250-6(H)(1)(c) of the Village Code; and WHEREAS, the Board of Trustees reviewed the following plans and application materials: 1. Application for a Special Permit 2. Site Plan Application and Checklist 3. Short Environmental Assessment Form dated 7/31/13 Board of Trustees Meeting July 29, 2014 Page 8 4. Letter to the Rye Brook Board of Trustees from Demetrios Adamis, PC,Fresh Meadows,N.Y., dated August 16, 2012 5. Letter to the Rye Brook Board of Trustees from Demetrios Adamis, PC,Fresh Meadows,N.Y., dated June 27, 2012 6. Zoning Memorandum to the Planning Board from the Rye Brook Building and Fire Inspector dated December 27, 2013 7. Zoning Memorandum to the Planning Board from the Rye Brook Building and Fire Inspector dated October 10, 2013 8. Zoning Memorandum to the Planning Board from the Rye Brook Building and Fire Inspector dated September 17, 2013, Revised 9. Architect's Plans,prepared by Luis Saiz,Jr., Registered Architect,White Plains,N.Y.: Sheet No. Sheet Tide Dated Al Location, Zoning and Site Plans, Exterior Elevation, Partial 2nd Floor Plan and Notes 5/17/13 A2 Site Plan, First and Second Floor Plans 5/17/13 WHEREAS, on August 19, 2013 the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) and after review of the Short Environmental Assessment Form (EAF) prepared by the Applicant, determined the proposed action to be an Unlisted Action pursuant to SEQRA which will undergo an uncoordinated review; and WHEREAS, on August 19, 2013 the Board of Trustees referred the application to the Village of Rye Brook Planning Board for Report and Recommendation and the Planning Board issued its Report and Recommendation on January 9, 2014; and WHEREAS, on January 14, 2014 the Board of Trustees referred the application to the Village of Rye Brook Zoning Board of Appeals for consideration of variances which were granted by the Zoning Board of Appeals on June 3, 2014; and WHEREAS, on June 27, 2014 the application was referred to the Westchester County Department of Planning; and WHEREAS, notice of the public hearing was provided to the Port Chester- Rye Union Free School District; and Board of Trustees Meeting July 29, 2014 Page 9 WHEREAS, on July 29, 2014, the Board of Trustees opened a public hearing on the subject application, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said application, and the Board of Trustees closed the public hearing on July 29, 2014; and WHEREAS, the Village Planning Consultant, Village staff, Planning Board and the Board of Trustees reviewed the information and submitted comments regarding the application; and WHEREAS, the Board of Trustees has considered the special permit standards set forth at Village Code §§ 250-6(H)(1)(c)(1), 250-6(H)(1)(c)(2), and 250- 25(C)(3); and WHEREAS, the Board of Trustees is familiar with the site and all aspects of the project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby determines that the Project will not result in any significant adverse environmental impacts based upon the information stated in the EAF and supplemental information and hereby adopts the annexed Negative Declaration; and BE IT FURTHER RESOLVED, that the Board of Trustees hereby finds with respect to the special permit standards set forth at Village Code §250- 6(H)(1)(c)(1), that the proposed use of the premises for a professional office and two- family residences is of such location, size and character that, in general, it will be in harmony with the appropriate and orderly development of the district in which it is situated and will not be detrimental to the orderly development of adjacent districts; and BE IT FURTHER RESOLVED, that with respect to the special permit standards set forth at Village Code §§250-6(H)(1)(c)(2) and 250-25(C)(3) the Board of Trustees hereby finds: 1. The location and use of the premises as professional office space, and the nature and intensity of the operations involved in or conducted in connection with it and its relation to streets giving access to it will not be hazardous, inconvenient or detrimental to the predominantly residential activities and character of the neighborhood. 2. The location, nature and height of buildings, walls and fences and the nature and extent of landscaping on the site will not hinder or discourage the Board of Trustees Meeting July 29, 2014 Page 10 appropriate development and use of adjacent land and buildings or impair the value thereof 3. The Applicant requests approval for shared parking pursuant to Village of Rye Brook Zoning Code §250-6(G)(1)(c)(21)(a), so as to permit the 7 existing parking spaces to serve the professional office and residential uses on the site, rather than presently improving an additional parking space to meet the applicable parking requirements. (The Building Inspector has determined that 8 parking spaces are required — 5 parking spaces for the two family dwelling and 3 parking spaces for the professional offices — as per Village Code requirements). The Applicant proposes that the 8th off-street parking space will be "landbanked" for future development if and when the Board of Trustees determines such additional parking space to be necessary. The Board of Trustees hereby approves the Applicant's request for shared parking, including one landbanked parking space, because such arrangement will substantially meet the intent of the parking requirements since the resident of one of the dwelling units also works at the professional office and therefore, at least one parking space will be utilized by the same person for both uses. Thus, the proposed use provides off-street parking adequate for its needs, considering the assemblage of persons and vehicles in connection with the use. Further, the parking area is suitably screened from adjoining residential uses, and entrance and exit drives are laid out so as to prevent traffic hazards and nuisances. BE IT FURTHER RESOLVED, that based on the findings set forth above, the Board of Trustees hereby approves a special permit as referenced herein authorizing use of the premises as professional office space for accounting and bookkeeping purposes, as shown on the above-listed plans, subject to the following conditions: 1. No more than two (2) professional persons shall be permitted to lease, rent or otherwise occupy space within the premises for an accounting and bookkeeping use whose hours of operation shall be from 10:00 A.M. to 6:00 P.M. Monday through Friday, with additional hours from 10:00 A.M. to 3:00 P.M. on Saturdays from January 1 to April 30 only. Board of Trustees Meeting July 29, 2014 Page 11 2. Compliance with all conditions of approval of the variances granted by the Zoning Board of Appeals on June 3, 2014, specifically: a. The applicant shall install and maintain a code-compliant egress casement window and permanent fire ladder, as depicted in the supplemental application materials submitted to the Board, in the bedroom of the second-floor dwelling unit,which ladder shall extend to the ground; and b. The rear service access variance shall expire upon the performance of any work, except as required by this resolution, which modifies the exterior structure of the rear of the second-floor dwelling unit. The applicant or successor owner of the premises shall, upon expiration of the rear service access variance, install permanent rear service access to the second-floor dwelling unit if required under the Village Zoning Law in effect at that time. 3. The area of the proposed future off-street parking space shall remain in a landscaped condition until such time as the Board of Trustees determines that improvement of such parking space is necessary. Upon such determination by the Board of Trustees, the Applicant, its successors or assigns, shall improve the parking space as shown on the approved Site Plan, to the satisfaction of the Building Inspector, within 6 months of the date of written notice to the Applicant, its successors or assigns. 4. The owner of the property shall submit to the Village annually, on or before January 10 of each year, demonstration of compliance with the conditions of the Special Permit. Demonstration shall consist of an affidavit including a list of the conditions of the special permit and a description of how the site or use conforms to such conditions. BE IT FURTHER RESOLVED, that the Board of Trustees hereby approves the site plan amendment referenced herein for use of the premises as a professional office for accounting and bookkeeping purposes and two-family residence; and Board of Trustees Meeting July 29, 2014 Page 12 BE IT FURTHER RESOLVED, that no permits shall be issued until the Applicant has paid to the Village all applicable fees and professional review fees incurred in connection with review of this Application. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 3) Consider a request for the removal of a significant tree at 19 Winding Wood Road Mr. Bradbury read the following resolution: CONSIDERING AN APPLICATION FOR THE REMOVAL OF A SIGNIFICANT TREE AT 19 WINDING WOOD ROAD WHEREAS, Ms. Nancy Delfino, the owner of 19 Winding Wood Road, Rye Brook applied for a Tree Removal Permit for a thirty-six (36) inch dbh significant Trees at said property on April 21, 2014; and WHEREAS, under section 235-21 of the Village of Rye Brook Village Code no Significant Tree shall be removed without the approval of the Village Board of Trustees; and WHEREAS, said tree is considered a Significant Tree. NOW, THEREFORE BE IT RESOLVED, the Board of Trustees hereby approves the Tree Removal Permit application made by Ms. Nancy Delfino for the removal of the following: One (1) thirty-six (36) inch diameter Oak tree; and be it Board of Trustees Meeting July 29, 2014 Page 13 FURTHER RESOLVED, Ms. Nancy Delfino shall replant two (2) trees as required by code in accordance with the Village Superintendent of Public Works. Mayor Rosenberg noted that as there were only four (4) board members in attendance, they would need three (3) yes votes in order for the resolution to be adopted. The applicant could move forward or request an adjournment to the next meeting. A 2/2 vote is the same as a denial. Mayor Rosenberg called for a five minute recess to discuss the matter. Upon the Board's return, Mayor Rosenberg noted that given the proximity to the house there was reason for concern. This tree is being removed for safety reasons and not because it is a sick or dying tree. It was noted that this is a sizeable tree and it could do a lot of damage if it were to come down during a storm. Trustee Heiser felt that the trees in the area are all close to the homes and he was opposed to removing a healthy tree. The Village's Code calls for replanting on the property. The applicants would have six (6) months from the time of approval to accomplish the replanting. If they felt there was no room on the property to replant, the applicant could make a donation to the Village's Street Tree Fund. The applicants responded that they would replant on the property. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was approved. Mr. Bradbury called the roll: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting no Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Mayor Rosenberg called for the next resolution on the agenda: 4) Considering a request for the removal of a significant tree at 3 Winthrop Drive Mr. Bradbury read the following resolution: Board of Trustees Meeting July 29, 2014 Page 14 CONSIDERING AN APPLICATION FOR THE REMOVAL OF A SIGNIFICANT TREE AT 3 WINTHROP DRIVE WHEREAS, Mr. Peter Sommers, the owner of 3 Winthrop Drive, Rye Brook applied for a Tree Removal Permit for one Oak tree over 30" DBH at said property on June 16, 2014; and WHEREAS, under section 235-21 of the Village of Rye Brook Village Code no Significant Tree shall be removed without the approval of the Village Board of Trustees; and WHEREAS, said tree is considered a Significant Tree. NOW, THEREFORE BE IT RESOLVED, the Board of Trustees hereby approves the Tree Removal Permit application made by Mr. Peter Sommers for the removal of the following: One (1) Oak tree over 30" in diameter (DBH); and be it FURTHER RESOLVED, Mr. Peter Sommers shall replant two (2) trees as required by code in accordance with the Village Superintendent of Public Works. Mr. Peter Sommers, applicant, addressed the Board. He noted that he has applied for the removal of one (1) Oak Tree. Mr. Michel Nowak, Superintendent of Public Works, addressed the Board. He noted that Mr. Sommers has applied to remove a 30' Oak tree that is approximately 65' in height. A report was submitted and reviewed from Mark Solomon. This report includes a tree risk assessment. It takes into consideration probabilities and effects. Years ago someone climbed the tree and spiked it. The tree as compartmentalized over the wounds, however, decay can occur in these wounds. The root zone is close to the driveway which often times limits the root zone. There are mushrooms around the root zone. This is a primary indicator of decay. Further analysis needs to be done underground to determine the extent of decay. There is a likelihood of failure. The overall health of the tree is vibrant, but there is a potential since the tree changes as it grows. There are a number of defects in this tree and it becomes a burden to maintain. There is a level of uncertainty. His recommendation was to remove the tree. Mr. Sommers has presented a replanting plan. He suggested that the trees be moved away from the driveway. Mr. Nowak will meet with the applicant to find a location for the replanting. Board of Trustees Meeting July 29, 2014 Page 15 On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 5) Considering a Village contribution to the Columbus Day Celebration Committee and use of Hawthorne Avenue for the annual parade Mayor Rosenberg noted that no one was in attendance from the Celebration Committee. The matter was adjourned to August meeting of the Board of Trustees. Mayor Rosenberg called for the next item on the agenda: 6) Considering an agreement CPI-HR for consulting services related to the Affordable Care Act Mr. Bradbury read the following resolution: CONSIDERING AN AGREEMENT WITH CPI-HR FOR CONSULTING SERVICES RELATED TO THE AFFORDABLE CARE ACT WHEREAS, the Affordable Care Act (ACA) has many new mandates and requirements regarding the Village of Rye Brook's health and welfare benefit program; and WHEREAS, CPI-HR provides municipal consulting services related to the implementation and requirements mandated by the Affordable Care Act and has provided a proposal to the Village of Rye Brook with an effective start date of August 1, 2014. Board of Trustees Meeting July 29, 2014 Page 16 NOW THEREFORE BE IT RESOLVED, that the Board of Trustees hereby approves the agreement between the Village of Rye Brook and CPI-HR effective August 1, 2014 subject to any changes recommended by Village counsel; and be it further RESOLVED, that the Mayor and Administrator are authorized to sign any documents pursuant to this agreement; and be it further RESOLVED, that the Board of Trustees authorizes that $9,000.00 be transferred from the Contingency account (101.1990.424) to the Village Treasurer-Affordable Care Act Compliance account (101.1325.496) for this purpose. Mr. Bradbury noted that references have been checked. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 7) Considering the transfer of funds for capital projects Mr. Bradbury read the following resolution. CONSIDERING THE TRANSFER AND REALLOCATION OF CAPITAL PROJECT FUNDS BETWEEN PROJECTS RESOLVED, that the following transfers are hereby approved: FROM TO AMOUNT 2012/2013 2014/2015 $ 246,083.07 Road Resurfacing Road Resurfacing 2014/15 2014/2015 $ 20,000.00 Board of Trustees Meeting July 29, 2014 Page 17 Resurface Basketball Courts Road Resurfacing 2014/15 2014/2015 $ 12,000.00 Construct Drain Line- Road Resurfacing Pine Ridge Park Basketball Courts Pine Ridge Park 901.6772.200 901.1620.270 $ 8,803.67 2013/2014 2014/2015 Posillipo Center Renovations Village Hall Improvements Mr. Bradbury noted that several projects have been combined. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 8) Considering compensation for non-union personnel. Mr. Bradbury read the following resolution: CONSIDERING COMPENSATION FOR NON-UNION PERSONNEL NOW THEREFORE BE IT RESOLVED,that the following compensation be provided to non- union personnel effective June 1, 2014: Title Salary 2014-15 Recreation Assistant(VH) $56,547 Assistant Village Administrator $62,226 Asst. Building Inspector $90,212 Building Inspector $112,474 Caretaker $40,712 Board of Trustees Meeting July 29, 2014 Page 18 Communications Services Coordinator $78,487 Coordinator- Senior Services/Deputy Services/DeputyClerk $80,055 Deputy Treasurer $98,411 Inter. Acct. Clerk/Typist(Building) $51,944 Intermediate Acct. Clerk(Treas) $44,016 Office Assistant(Auto Systems)(Police) $51,531 Police Chief $149,610 Police Lieutenant $128,296 Recreation Assistant(AJP) $46,992 Recreation Assistant(Rec. Office) $57,293 Recreation Leader(Rec) $53,757 Recreation Leader(Rec) $48,132 Recreation Leader(VH) $42,687 Secretary to Administrator $65,527 Sr. Office Asst. (Office Mngr.) $53,799 Supt. of Parks&Recreation $96,028 Supt. of Public Works/Engineering $92,838 Treasurer $114,082 Village Administrator/Clerk $183,619 AND BE IT FURTHER RESOLVED, that all non-union employees shall receive one additional floating Personal Day, to be taken on or before May 31, 2015 at an acceptable time approved by their Supervisor,and which shall not be carried over or cashed-in; and BE IT FURTHER RESOLVED, that all non-union employees be allowed to cash-in up to 50% of their vacation days, up to ten (10) days maximum, regardless of their current vacation day balance, provided they are cashed-in one time between the date of this resolution and May 31, 2015. It is further noted that for eligible employees, one year must elapse between the date these days are taken and the next eligible day to cash-in vacation days. Mr. Bradbury noted that this resolution addressed non-union personnel. Mayor Rosenberg noted that these are hardworking employee. The Village has a very talented, hardworking and devoted staff. Mr. Bradbury does a phenomenal job managing the staff and he was very pleased to support this resolution. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Board of Trustees Meeting July 29, 2014 Page 19 Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 9) Considering the approval of minutes: March 25, 2014; April 8, 2014; April 22, 2014; May 27,2014; June 10, 2014 Mayor Rosenberg approved the summaries subject to modifications. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Mr. Bradbury read an additional resolution: #10) Transfer of funds to the Fire Protection- Equipment Account. CONSIDERING THE TRANSFER OF FUNDS FOR FIRE ENGINE REPAIRS RESOLVED, that the following transfer is hereby approved for repairs needed to Fire Engine 14: FROM TO AMOUNT 101.1990.424 101.3410.441 $ 9,000.00 Contingency Account Fire Protection-Equipment, Maint. & Repairs Board of Trustees Meeting July 29, 2014 Page 20 On a motion made by Trustee Heiser, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye This resolution has to do with the repair the Engine. This is the secondary piece of equipment. ADMINISTRATOR'S REPORT Mr. Bradbury noted that the paving work is ready to go out to bid. This is possibly over a million dollars of work. High Street and Anderson Hill Road are two of the streets. These two roads will have major reconstruction. Work on the park basketball courts is going out to bid with the paving bid. If there are extra funds then some additional work will be done. The bids are going out tomorrow. The bid requires that the work be done during this calendar year. Mr. Bradbury announced that the Music in the Park turned out great. The next Movie in the Park is a Scooby Do Movie. The Village is trying to see if there is interest from the Community to continue these types of events. Comments from the public are welcome. Mayor Rosenberg called for members of the public wishing to address the Board. There being no one, he called for a resolution to enter into an Executive Session. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the executive session on potential litigation was scheduled, and the meeting was adjourned at 9:16 p.m. The roll was called: Board of Trustees Meeting July 29, 2014 Page 21 Trustee Susan R. Epstein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Board of Trustees Meeting July 29, 2014 Page 22