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HomeMy WebLinkAbout2014-04-08 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY,APRIL 8, 2014 AGENDA 7:15 P.M.— Trustee Swearing In Ceremony 7:30 P.M.—REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT AFFORDABLE HOUSING PUBLIC HEARINGS: 1) Continuation of a public hearing to consider an application to the Public Service Commission to distribute the cost for infrastructure maintenance and access to be included in the United Water rate charges to all customer classes and apportioned among all customers located in the municipality 2) Public hearing to consider an application for a site plan amendment at property located at 1100 King Street (Reckson Executive Park) 3) Presentation and public hearing to consider the proposed 2014-2015 Tentative Budget for the Village of Rye Brook RESOLUTIONS: 1) Considering an application to the Public Service Commission to distribute the cost for infrastructure maintenance and access to be included in the United Water rate charges to all customer classes and apportioned among all customers located in the municipality 2) Considering an application for a site plan amendment for property located at 1100 King Street(Reckson Executive Park) 3) Considering annual organizational meeting resolutions Board of Trustees Meeting April 8, 2014 Page 1 4) Considering the appointments to various Boards, Committees and Commissions 5) Considering a budget modification 6) Considering the approval of Minutes: January 14, 2014; January 28, 2014; February 11, 2014; February 25, 2014; March 11, 2014 ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: April 22 & May 13, 2014. The Arbor Day Celebration is scheduled for April 25, 2014 BOARD: Trustee Susan R. Epstein Trustee Jason A. Klein Trustee David M. Heiser Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator David Burke, Assistant Village Administrator Susan Volpe, Village Counsel Chief Gregory Austin, Chief of Police Diane DiSanto, Treasurer Kathy Spinosa, Deputy Treasurer Michal Nowak, Superintendent of Public Works Paula Patafio, Meeting Secretary Fred Seifert, IT Coordinator Mayor Rosenberg welcomed everyone to the Tuesday, April 8, 2014 meeting. He congratulated Trustee Susan Epstein who was sworn in for a new term as Trustee prior to the meeting. It was noted that she was appointed as Trustee to fill his remaining term when Mayor Rosenberg was elected mayor. Mayor Rosenberg congratulated Chief Gregory Austin on his appointment as President of the Westchester Chiefs of Police Association. Board of Trustees Meeting April 8, 2014 Page 2 Mayor Rosenberg read a statement regarding Signature Flights. He thanked our County Representatives, the Blind Brook School Board, and the Town of Rye for coming together to stand against Signature Flights. Signature Flights, who operates out of the Westchester County Airport, had requested a tax exempt status which would have resulted in a substantial amount of lost tax dollars. This was a very complex issue and it now has been dealt with. PUBLIC HEARINGS: 1) Continuation of a public hearing to consider an application to the Public Service Commission to distribute the cost for infrastructure maintenance and access to be included in the United Water rate charges to all customer classes and apportioned among all customers located in the municipality Mr. Bradbury, Village Administrator, noted that this is a continuation of a public hearing. Recent legislation allowed municipalities to have the cost for public fire hydrants redistributed to all customers. The Village is taking action and requesting the Public Service Commission to redistribute water rate charges to all customers. Several other municipalities have already made this request. There will be a surcharge. The charge of $173,466 will be removed Village's responsibility and then it will be reapportioned to the approximate 3,000 customers at a rate of 6.68%. The average taxpayer/customer will be paying approximately $43.00 per year. Mayor Rosenberg called for members of the public wishing to address this matter. There being no one he turned to the Board members for questions or comments. Trustee Klein noted that this matter has been before the Board for several months and three public hearings were held. This is something that the homeowners' currently pay for through their property taxes. Mr. Bradbury noted that the private hydrants will be billed separately. Trustee Heiser stated that a $725,000 home is basically paying $45.00 to benefit from the fire hydrants. All the water users are benefiting but are not all users are paying. This system promotes fairness and is intended on distributing the cost. On a motion made by Trustee Heiser, and seconded by Trustee Rednick, the public hearing was declared closed. Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Board of Trustees Meeting April 8, 2014 Page 3 Mayor Rosenberg called for the resolution on this matter. RESOLUTION 1) Considering an application to the Public Service Commission to distribute the cost for infrastructure maintenance and access to be included in the United Water rate charges to all customer classes and apportioned among all customers located in the municipality Mr. Bradbury read the following resolution: WHERAS, the Village of Rye Brook pays annual fees to United Water Westchester for the infrastructure maintenance and access costs of fire hydrants located within the village; and WHEREAS, Laws of New York, 2013 Chapter 433 provides that a municipality, as defined therein, may apply to the Public Service Commission to have costs for infrastructure maintenance and access it is charged by a water-works corporation to instead be charged to all customer classes and apportioned among all customers located in the municipality, provided the municipality has held a public hearing with notice on the matter and has adopted a resolution and determined by a majority vote of the total voting members of its governing body that it is in the overall public interest to have such costs charged to all customers across all customer classes; and WHEREAS, on January 14, 2014 the Board of Trustees opened a public hearing on the proposed application, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said applications, and the Board of Trustees closed the public hearing on April 8, 2014. NOW THEREFORE BE IT RESOLVED, the Village of Rye Brook Board of Trustees hereby determines that it is in the overall public interest to have the cost for infrastructure maintenance and access be included in the water rate charges to all customer classes and apportioned among all customers located in the Village of Rye Brook; and BE IT FURTHER RESOLVED, that the Village Administrator in consultation with the Village Attorney shall make an application to the NYS Public Service commission by transmittal of this Resolution and any other necessary documents requesting that the costs for infrastructure maintenance and access be included in the Board of Trustees Meeting April 8, 2014 Page 4 water rates charged to all customer classes and apportioned amount all customers located in the Village of Rye Brook. Mr. Bradbury noted that the intent is to recover the cost that the Village was paying. Mr. Michel Nowak, Superintendent of Public Works, noted that the water meter, which is now being changed to improve technology, is based on the type of the occupancy of the building. Water meters are change periodically and this time United Water will update to meters with digital readouts. Mayor Rosenberg noted that the rate can be readjusted anytime the public services likes. There is a surcharge billed through the municipalities. Other usage is also addressed by this change. On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the resolution was adopted, as amended. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Mayor Rosenberg noted that the second public hearing on the agenda in connection with Reckson Executive Park 2) Public hearing to consider an application for a site plan amendment at property located at 1100 King Street (Reckson Executive Park) On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the public hearing was declared open. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Board of Trustees Meeting April 8, 2014 Page 5 The representative from Divney Tung Schwalbe addressed the Board on the applicant's behalf. He noted that this item came before the Board in January and was referred to the Planning Board. A number of changes have been made in response to comments from the Planning Board. There are three components to the application. One amendment made in response to the Planning Board was the work in the wetlands. On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the public hearing was closed. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye The Resolution on the Reckson application was called before the Board 2) Considering an application for a site plan amendment for property located at 1100 King Street (Reckson Executive Park) Mr. Bradbury read the following resolution: WHEREAS, an application has been submitted by Reckson Operating Partnership, L.P. for approval of an Amended Site Plan, Steep Slopes Work Permit, and Wetland Permit for site improvements including new patios and a new walkway at property located at 1100 King Street, designated as Parcel ID 124.82-1-1 and 124.81-1-1 on the Town of Rye Tax Map and located in the OB-1 Zoning District and the Scenic Roads Overlay Zoning District (the "Project"); and WHEREAS, the Board of Trustees is the approval authority for the Amended Site Plan Application in accordance with Sections 209-1.A(1) of the Village Code and the Planning Board is the approval authority for the Steep Slopes Work Permit and Wetland Permit applications in accordance with Chapters 213 and 245 of the Village Code; and WHEREAS, the Village Board of Trustees has received and reviewed the information submitted by the Applicant in connection with the application, as follows: 1. Site Plan Application and Checklist 2. Short EAF dated I/10/14 Board of Trustees Meeting April 8, 2014 Page 6 3. Land Title Survey prepared by Link Land Surveyors, P.C.,Mahopac, N.Y. dated March 23, 2002 4. Steep Slopes Work Description and Slope Analyses prepared by Divney, Tung, Schwalbe, LLP, White Plains, N.Y. 5. Wetlands Work Description prepared by prepared by Divney, Tung, Schwalbe, LLP, White Plains,N.Y. 6. Wetlands and Watercourse Delineation prepared by William Kenny Associates, LLC, Fairfield, C.T. dated April 9, 2012 7. Wetland and Watercourse Map, prepared by William Kenny Associates, LLC, Fairfield, C.T. dated April 9, 2012 8. Kipp Post Light Product Specifications from Louis Poulson Lighting Company, Fort Lauderdale, F.L. 9. Letter to the Planning Board from Divney, Tung, Schwalbe, LLP, White Plains, N.Y. dated March 13, 2014 10. Letter to the Planning Board from Divney, Tung, Schwalbe, LLP, White Plains, N.Y. dated February 27, 2014 11. Letter to the Board of Trustees from Divney, Tung, Schwalbe, LLP, White Plains, N.Y. dated January 27, 2014 12. Letter to the Board of Trustees from Divney, Tung, Schwalbe, LLP, White Plains, N.Y. dated January 10, 2014 13. Stormwater Assessment prepared by Divney, Tung, Schwalbe, LLP, White Plains, N.Y. 14. Plan Set entitled"Proposed Site Improvements"prepared by Divney, Tung, Schwalbe, LLP, White Plains,N.Y.: Sheet Number Sheet Title Date No Number Cover Sheet 3/13/14 SP-0.1 Site Index Sheet 1/10/14 rev 3/13/14 SP-1.0 Proposed Pond Patio 1/10/14 rev 2/27/14 SP-2.0 Proposed Campus Walk and Patio 1/10/14 rev 3/13/14 SP-3.0 Planting Plans 2/27/14 rev 3/13/14 SP-4.0 Site Details 1/10/14 rev 3/13/14 SP-4.1 Site Details 1/10/14 rev 3/13/14 Figure 1 Pedestrian Crossing Signage 2/27/14 Board of Trustees Meeting April 8, 2014 Page 7 WHEREAS, on January 28, 2014 the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA) and after review of the Short Environmental Assessment Form (EAF) prepared by the Applicant, classified the proposed action as Unlisted pursuant to SEQRA which will undergo a coordinated review; and WHEREAS, on January 28, 2014 the Board of Trustees referred the application to the Village of Rye Brook Planning Board for Report and Recommendation; and WHEREAS, Notice of Intent to Declare Lead Agency was circulated to all involved agencies on February 12, 2014; and WHEREAS, on February 20, 2014 the application was referred to the Westchester County Department of Planning and a response was received on March 5, 2014 which found the application to be a matter for local determination; and WHEREAS, the Planning Board of the Village of Rye Brook submitted a Report and Recommendation to the Board of Trustees dated March 13, 2014; and WHEREAS, on March 25, 2014 the Board of Trustees declared itself Lead Agency pursuant to SEQRA; and WHEREAS, on March 27, 2014 the application was referred to the Town of Greenwich and Town/Village of Harrison pursuant to New York State General Municipal Law §239-nn and Westchester County Administrative Code §277.71; and WHEREAS, on April 8, 2014 the Board of Trustees opened a public hearing on the subject application, at which time all persons interested were given an opportunity to speak on behalf of or in opposition to said application and the public hearing was closed on April 8, 2014; and WHEREAS, the Board of Trustees reviewed the Report and Recommendations of the Village Planning Board, and comments the Village Planning Consultant and Village Staff, and WHEREAS, the Board of Trustees is familiar with the site and all aspects of the project. NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees, in accordance with Article 8 of the State Environmental Conservation Law and 6 NYCRR Part 617, and upon review of the EAF and all other application materials that were prepared for this action, hereby adopts the attached Negative Declaration; and BE IT FURTHER RESOLVED, the application submitted by Reckson Operating Partnership, L.P. for approval of an Amended Site Plan for site improvements Board of Trustees Meeting April 8, 2014 Page 8 including new patios and a new walkway, as shown on the set of plans listed above, at property located at 1100 King Street, designated as Parcel ID 124.82-1-1 and 124.81-1-1 on the Town of Rye Tax Map, is hereby approved, subject to the following conditions: 1. Approval by the Planning Board of Wetland Permit and Steep Slopes Permit prior to the issuance of a Building Permit. 2. Use of the outdoor patios shall be limited to tenant use only during normal business hours; and BE IT FURTHER RESOLVED, that no permits shall be issued until the Applicant has paid to the Village all applicable fees and professional review fees incurred in connection with review of this Application. Mr. Bradbury noted that the resolution was amended with the insertion of one resolved clause. On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the resolution was adopted, as amended. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Mr. Bradbury called for the public hearing on the Tentative Budget. 2) Presentation and public hearing to consider the proposed 2014-2015 Tentative Budget for the Village of Rye Brook Mayor Rosenberg thanked Village Staff for all of their hard work putting together the Tentative Budget. He called upon Mr. Bradbury for a PowerPoint presentation. The work on the budget starts with discussions between the Administrative and Treasury Offices in December. The next steps include the Heads of the Departments and their review. The Village has 71 employees and the goal is to keep the levy and level debt as low as possible. Work sessions are held and a tentative budget is prepared for review. The main goal is to maintain quality services. The current budget is for the fiscal year of June 1, 2014 through May 31, 2015. This budget stays within the tax cap. and reinvests Board of Trustees Meeting April 8, 2014 Page 9 in the Village's infrastructure. The tentative budget was reviewed by Mr. Bradbury. It can be found on the Village's website for review by residents that are interested. The final budget must be put in place by May 1st. Mr. Bradbury thanked everyone for their input and hard work. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the public hearing was declared open. The roll was called:. Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye The Board discussed the Tentative Budget and its strengths, and the amount of work that goes into preparing the budget. Trustees thanked staff for their work on the budget. It was noted that Rye Brook is a fiscally strong municipality. The Village's infrastructure was discussed; roads to be resurfaced, and capital projects. Mayor Rosenberg called for members of the public wishing to address the Board. There being no one, he called for a motion to adjourn. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the public hearing was adjourned. The roll was called:. Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye RESOLUTIONS: 3) Considering annual organizational meeting resolutions Mr. Bradbury read the following resolution: Board of Trustees Meeting April 8, 2014 Page 10 CONSIDERING ANNUAL ORGANIZATIONAL RESOLUTIONS DECLARATION OF ELECTION OF BOARD OF TRUSTEES RESOLVED, that Susan Epstein of 233 Country Ridge Drive is hereby declared elected to the office of Trustee of the Village of Rye Brook for a one-year term of office; and be it FURTHER RESOLVED, that said terms of offices are effective at noon on the I" Monday of April 2014. RESOLUTION RETAINING VILLAGE ATTORNEY RESOLVED, that the law firm of Keane and Beane, PC (Edward F. Beane, Esq.) of 445 Hamilton Avenue, White Plains, New York 10601 is hereby retained as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the terms in the retainer agreement dated April 5, 2013. RESOLUTION APPOINTMENT OF LABOR COUNSEL RESOLVED, that the law firm of Littler, Mendelson, P.C. (Craig R. Benson, Esq.) of 885 Third Avenue, New York, NY 10022 is hereby retained as Labor Counsel for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF TAX CERTIORARI COUNSEL RESOLVED, that the law firm of Oxman, Tulis, Kirkpatrick, Whyatt & Geiger LLP. (Mark S. Tulis, Esq.) is hereby retained as special Tax Certiorari Counsel for the Village of Rye Brook for the next ensuing fiscal year subject to the rates established in the retainer letter dated March 12, 2014. RESOUTION APPOINTMENT OF SPECIAL WATER COUNSEL Board of Trustees Meeting April 8, 2014 Page 11 RESOLVED, that Joel R. Dichter of Dichter Law, LLC of 10 Rockefeller Plaza, NY, NY is hereby retained as Special Water counsel for the Village of Rye Brook for the next ensuing official year in accordance with the letter dated April 8, 2009. RESOLUTION APPOINTMENT OF VILLAGE RISK MANAGER RESOLVED, that Risk Management International Ltd. (Frank Ambriano) is hereby appointed as Risk Manager for the Village of Rye Brook for the next ensuing official year in accordance with the terms of the Proposal for Continuing Risk Management Services received signed February 7, 2014. RESOLUTION RETAINING ENGINEERING CONSULTANT RESOLVED, that Dolph Rotfeld Engineering, P.C. (Dolph Rotfeld, PE) is hereby retained as Engineering Consultant for the Village of Rye Brook for the ensuing official year in accordance with the terms of the letter outlining Engineering Services dated March 31, 2014. RESOLUTION RETAINING VILLAGE PLANNING CONSULTANT RESOLVED, that Frederick P. Clark Associates, Inc. (David Stolman) is hereby retained as Village Planning Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms and rate schedule in the letter dated March 29, 2012. RESOLUTION APPOINTMENT OF SPECIAL ENGINEERING CONSULTANT RESOLVED, that Henningson, Durham & Richardson Architecture and Engineering, P.0 (Mike Musso, PE) is hereby appointed as Special Engineering Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms set forth in the Multiple Project Agreement for Professional Services, dated March 31, 2014. RESOLUTION APPOINTMENT OF BOND COUNSEL Board of Trustees Meeting April 8, 2014 Page 12 RESOLVED, that the law firm of Fulbright & Jaworski, LLP (Randy Mayer, Esq.) is hereby retained as Village Bond Counsel for the next ensuing official year, in accordance with the letter dated March 19, 2014 and the fee schedule dated January 1, 2014. RESOLUTION APPOINTMENT OF AUDITING FIRM RESOLVED,that the auditing firm of O'Connor Davies Munns & Dobbins, Up is hereby retained as Village Auditor for the next ensuing official year, in accordance with the email dated February 23, 2012. RESOLUTION APPOINTMENT OF THE VILLAGE ADMINISTRATOR RESOLVED, that Christopher J. Bradbury, of 3355 Poplar Street, Yorktown, New York is hereby appointed Village Administrator for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF VILLAGE CLAIMS AUDITOR RESOLVED, that Judith Belkin of 38 Rock Ridge Drive, Rye Brook, New York is hereby appointed as intermediate Account Clerk/Village Claims Auditor for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF DEPUTY VILLAGE TREASURER RESOLVED, that Catherine M. Spinosa of 14 Crest Drive, Yorktown is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF RECEIVER OF TAXES RESOLVED, that Nick Mecca, Receiver of Taxes for the Town of Rye, is hereby appointed as the Receiver of Taxes for the Village of Rye Brook for the next ensuing fiscal year. Board of Trustees Meeting April 8, 2014 Page 13 RESOLUTION APPOINTMENT OF REGISTRAR OF VITAL STATISTICS RESOLVED, that Hope Vespia, Registrar of Vital Statistics for the Town of Rye, is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. RESOLUTION RESOLUTION OF RECORDS MANAGEMENT OFFICER RESOLVED, that Christopher J. Bradbury of 3355 Poplar Street, Yorktown, New York is hereby appointed Records Management Officer for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2nd) and fourth (4d') Tuesday of each and every month are hereby designated as the Meeting nights of the Village of Rye Brook Board of Trustees pursuant to the adopted Rules of Procedure of the Board of Trustees; and be it FURTHER RESOLVED, that said meetings are to commence at 7:30 p.m. RESOLUTION DESIGNATION OF SIGNATORIES RESOLVED,the Mayor, the Village Administrator, Village Treasurer, and Deputy Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it FURTHER RESOLVED, that the Village Administrator, Village Treasurer and Deputy Treasurer are authorized to sign Bonds, Bond Anticipation Notes (BAN'S) and other obligations of the Village; and be it FURTHER RESOLVED, that bank internal transfers and out-going wires from one account to another can be made by telephone or online with voice or data transmission by any one of the previous named signatories followed by written confirmation to the banks in accordance with the Village's Investment Policy, such banks include: TD, Bank NA; JPMorgan Chase; Hudson Valley; Signature Bank; First Niagara Bank, NA and Webster Bank. Board of Trustees Meeting April 8, 2014 Page 14 RESOLUTION DESIGNATION OF DEPOSITORIES RESOLVED,that TD, Bank NA; JPMorgan Chase; Hudson Valley; Signature Bank and Webster Bank are hereby designated as depositories for the Village of Rye Brook. RESOLUTION DESIGNATION OF OFFICIAL NEWSPAPER WHEREAS, the Village must publish legal notices in any newspaper designated as the official newspaper for the municipality; and WHEREAS, the Westmore News is a newspaper circulated and available to its residents in the Village of Rye Brook; and WHEREAS, the Village Clerk is encouraged to publish notices in multiple newspapers covering the village. NOW THEREFORE BE IT RESOLVED, that the Westmore News is hereby designated as the official Newspaper of the Village of Rye Brook for the ensuing official year. RESOLUTION FRIENDS OF RYE BROOK,INC. RESOLVED, that it is hereby disclosed by members of the Board of Trustees that they are directors of a not-for-profit corporation, the Friends of Rye Brook, Inc., created to assist in obtaining donations from prospective grantors in support of qualifying activities of the Village. RESOLUTION RE-ADOPTION OF RULES OF PROCEDURE OF BOARD OF TRUSTEES RESOLVED, that the Rules of Procedure of the Board of Trustees as amended on April 11, 2006 are hereby re-adopted and promulgated for the Village official year, commencing the first Monday of April 2014. Board of Trustees Meeting April 8, 2014 Page 15 Mr. Bradbury reviewed the proposed resolutions for the Board; summarizing appointments. It was noted that a modification was made to the resolution for the Village's Planning Consultant. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted, as amended. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 4) Considering the appointments to various Boards, Committees and Commissions Mr. Bradbury read the following resolution: APPOINTMENTS TO THE ADVISORY COUNCIL ON ENVIRONMENTAL CONSERVATION RESOLVED, that Seth Schneider of 67 Winding Wood Road is hereby appointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Michael Siegel of 22 Pine Ridge Road is hereby appointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Stephanie Fisher is hereby re-appointed Chairperson APPOINTMENTS TO THE ADVISORY COUNCIL ON PARKS AND RECREATION RESOLVED, that Chris Dutra of 3 Lee Lane Boulevard is reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Jamie Schutzer of 43 Bonwit Road is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it Board of Trustees Meeting April 8, 2014 Page 16 FURTHER RESOLVED, that Adam Zahl of 78 Tamarack Road is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Adam Berman of 3 Arlington Place is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Steve Ketchabaw of 237 Country Ridge Drive is hereby appointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Jamie Schutzer is hereby reappointed Chairperson. APPOINTMENTS TO THE AIRPORT ADVISORY COUNCIL RESOLVED, that Linda Landesman of 2 Doral Greens Drive West is hereby appointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Jack Robinson is hereby appointed Chairperson. APPOINTMENTS TO THE ARCHITECTURAL REVIEW BOARD RESOLVED,that Mitchell Levy of 14 Churchill Road is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Anna Carbone of 9 BelleFair Boulevard is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Jonathan Metz of 64 Windsor Road is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it RESOLVED, that Mitchell Levy is hereby reappointed Chairperson APPOINTMENTS TO THE ETHICS BOARD RESOLVED,that Bea Dreschler of 15 Deer Run is hereby reappointed for a term that shall expire on the first Monday in April 2015; and be it FURTHER RESOLVED, that Dana Zimmerman of 32 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2015; and be it FURTHER RESOLVED, that Ken Finder of 3 Carlton Lane is hereby reappointed for a term that shall expire on the first Monday in April 2015; and be it Board of Trustees Meeting April 8, 2014 Page 17 FURTHER RESOLVED, that Andrew Zeitlin of 201 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2015; and be it FURTHER RESOLVED, that is Glenn Brettschneider of 53 Winding Wood Road is hereby appointed for a term that shall expire on the first Monday in April 2015; and be it RESOLVED, that Dana Zimmerman is hereby reappointed Chairperson APPOINTMENTS TO THE PLANNING BOARD RESOLVED, that Amy Schoen of 73 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2019; and be it FURTHER RESOLVED, that Gary Zuckerman is hereby reappointed Chairperson APPOINTMENTS TO THE RECORDS MANAGEMENT COMMITTEE RESOLVED,that the following individuals are hereby reappointed to the Records Management Committee for a term which expires on the first Monday in April, 2015: Paul S. Rosenberg, Mayor Christopher J. Bradbury, Administrator Diane DiSanto, Treasurer Elizabeth Rotfeld, Deputy Village Clerk Greg Austin, Police Chief APPOINTMENTS TO THE TECHNOLOGY AND COMMUNICATIONS COMMISSION FURTHER RESOLVED, that Mark Mapper is hereby reappointed Chairperson APPOINTMENTS TO THE TRAFFIC COMMISSION RESOLVED,that Sal Morlino of 1 Bonwit Road is hereby appointed for a term that shall expires on the first Monday in April 2017; and be it RESOLVED,that Joe Russo of 75 Hillcrest Avenue is hereby appointed for a term that shall expires on the first Monday in April 2017; and be it Board of Trustees Meeting April 8, 2014 Page 18 FURTHER RESOLVED, that Gerry Applebaum is hereby reappointed Chairperson APPOINTMENTS TO THE ZONING BOARD OF APPEALS RESOLVED,that Don Moscato of 5 Edgewood Drive is hereby reappointed for a term that shall expire on the first Monday in April 2017; and be it it FURTHER RESOLVED, that Don Moscato is hereby reappointed Chairperson. Mayor Rosenberg thanked the residents who have volunteered their time by serving on the various Boards and Committees over the years. Trustee Heiser encouraged all the residents to come out and volunteer. Mayor Rosenberg noted that the Board does its best to find a position for everyone that volunteers. Trustee Rednick made a minor change to the Recreational Commission portion of the resolution. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted, as amended. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 5) Considering a budget modification Mr. Bradbury read the following resolution: CONSIDERING A BUDGET MODIFICATION Board of Trustees Meeting April 8, 2014 Page 19 RESOLVED,that the following budget transfer is hereby approved: FROM: TO: AMOUNT: Special Items: Contingent Account Interfund Transfer (1990.424) (9950.900) $25,000 Mr. Bradbury noted that additional funds were needed for the scanning project. The amount of the transfer was $25,000.00. This transfer allows the scanning to continue in the Building Department. He noted that there is also some in-house scanning being done. The scanning project is being done in phases. On a motion made by Trustee Heiser, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye 6) Considering the approval of Minutes: January 14, 2014; January 28, 2014; February 11, 2014; February 25, 2014; March 11, 2014 Mayor Rosenberg called for a motion regarding the summaries before the Board. On a motion made by Trustee Heiser, and seconded by Trustee Klein, the summaries were adopted, subject to amendments submitted by Board members. ADMINISTRATOR'S REPORT: Mr. Bradbury recognized that last Saturday was opening day for the little league. There was nice weather, and the Parks and Recreation and Highway staffs were thanked for the work done on the fields. Board of Trustees Meeting April 8, 2014 Page 20 Work on the Comprehensive Plan has been moving along. Consultants and Committee members are scheduled to present the plan on April 22, 2014. The Arbor Day celebration has been scheduled for Friday April 25th at Pine Ridge Park. As part of the ceremony, Ken and Andrea Berman will be recognized. Hydrant flushing is going on. Residents can expect water discoloration and temporary pressure losses. The hydrants are flushed annually. This year's Village Carnival is scheduled for May 2—May 4th. Everyone is invited. Mayor Rosenberg noted that the next Village meetings were scheduled for April 22dn and May 13th. He noted that everyone is welcome to attend the Arbors Day celebration on the 25th at Pine Ridge Park. Mayor Rosenberg called for a motion and second for an Executive Session. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the meeting was adjourned at 8:57 p.m. and the Board went into an Executive Session. Mr. Burke called the roll: Trustee Susan R. Epstein voting aye Trustee Jason A. Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey B. Rednick voting aye Mayor Paul S. Rosenberg voting aye Board of Trustees Meeting April 8, 2014 Page 21