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HomeMy WebLinkAbout2015-01-29 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET THURSDAY, JANUARY 29, 2015 AGENDA 7:00 P.M. - EXECUTIVE SESSION: Property Acquisition 7:30 P.M. - REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS AFFORDABLE HOUSING PUBLIC HEARINGS RESOLUTIONS: 1) Referring an application to the Planning Board for a report and recommendation on a Special use permit and Site Plan Application for an attached public utility wireless telecommunications facility at 965 Anderson Hill Road (a/k/a Doral Arrowwood Hotel) 2) Considering participation in the Westchester County Consolidated Government Efficiency Plan 3) Considering entering into agreements for the 2015 Rye Brook Spring Carnival event 4) Setting a public hearing for a local law to amend Chapters 215, 235, 245 and A258 of the Village Code for the creation of a Sustainability Committee. 5) Considering an amendment to the Surplus Equipment bid awarded on January 13, 2015. 6) Considering the approval of minutes for the Village Board meeting held on January 13, 2015. Board of Trustees January 29,2015 Page 1 ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: February 10, 2015 and February 24, 2015 BOARD: Trustee David M. Heiser Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg Excused: Trustee Susan R. Epstein Trustee Jason A. Klein VILLAGE STAFF: Christopher Bradbury, Village Administrator Sarah Bledsoe, Assistant to the Village Administrator Greg Austin, Chief of Police Edward Beane, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Mayor Paul Rosenberg called the Thursday, January 29th meeting of Board of Trustees meeting to order. He noted that the meeting was postponed from Tuesday as a result of the snow storm. He apologized for the late start of the meeting, and noted that the Board held an Executive Session prior to the meeting on property acquisition that ran a little longer than expected. It was noted that Trustee Jason Klein and Trustee Susan Epstein were both excused from the meeting. Mayor Rosenberg introduced Sarah Bledsoe, the Village's new Assistant to the Village Administrator. The Board welcomed Ms. Bledsoe. Board of Trustees January 29,2015 Page 2 Mayor Rosenberg noted that as only three Board members were in attendance, three yes votes would be required in order for a resolution to be adopted. Mayor Rosenberg called for the first matter on the agenda. RESOLUTIONS: 1) Referring an application to the Planning Board for a report and recommendation on a Special use permit and Site Plan Application for an attached public utility wireless telecommunications facility at 965 Anderson Hill Road (a/k/a Doral Arrowwood Hotel) Mr. Bradbury read the following resolution: RESOLUTION REFERRING AN APPLICATION TO THE PLANNING BOARD FOR A REPORT AND RECOMMENDATION ON A SPECIAL USE PERMIT AND SITE PLAN APPLICATION FOR AN ATTACHED PUBLIC UTILITY WIRELESS TELECOMMUNICATIONS FACILITY AT 965 ANDERSON HILL ROAD (AKA DORAL ARROWWOOD HOTEL) WHEREAS, New York SMSA Limited Partnership d/b/a Verizon Wireless ("Applicant") has made an application to the Village of Rye Brook Board of Trustees for approval of a Special Use Permit and Site Plan for an attached public utility wireless telecommunications facility and appurtenances on real property located at 965 Anderson Hill Road, also known as the Doral Arrowwood Hotel, designated as Parcel ID 129.34-1-45 on the Town of Rye Tax Map and located in the PUD Zoning District; and WHEREAS, the Board of Trustees is the Approval Authority for this application in accordance with Sections 209-1(A)(1)(b) and 250-39(D) of the Village Code; and WHEREAS, the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA), determines the proposed action to be an Unlisted Action pursuant to SEQRA. Board of Trustees January 29,2015 Page 3 NOW, THEREFORE, BE IT RESOLVED, that pursuant to Section 209-3 of the Village Code, the Board of Trustees hereby refers the application to the Rye Brook Planning Board for Report and Recommendation; and BE IT FURTHER RESOLVED, that the application is also referred to HDR, Inc. for an engineering and environmental review and report. Michael Sheridan, the representative for applicant, addressed the Board. He gave a brief overview of the application, and noted that the equipment will be housed in a stealth flagpole structure and a shed on the ground. Mr. Sheridan requested that public hearing be scheduled now. Mr. Christopher Bradbury. Village Administrator noted that application will move thru the process. The first step is the referral to the Planning Board. Edward Beane, Esq., Village Counsel noted that the applicant is working with the Village's Planning Consultant. Because of the proximity near the airport, the FAA will also be involved. The Planning Board has a notification provision and a timeframe for submissions. This matter will be on the March agenda for the Planning Board. Nicholas Lyras, President of the Doral Greens Homeowners Association, how the equipment would be housed on the ground when Doral Arrow-wood cannot build not even one more square foot. Mr. Lyras noted his disappointment in Arrowwood as they did not contact Doral Greens about this project. On a motion made by Trustee David Heiser, and seconded by Trustee Jeffrey Rednick, the resolution was adopted. Ms. Sarah Bledsoe, Assistant to the Village Administrator, called the roll: Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye The next item on the agenda was called before the Board: 2. Considering participation in the Westchester County Consolidated Government Efficiency Plan Mr. Bradbury read the following resolution: Board of Trustees January 29,2015 Page 4 RESOLUTION CONSIDERING PARTICIPATION IN THE WESTCHESTER COUNTY CONSOLIDATED GOVERNMENT EFFICIENCY PLAN WHEREAS,New York State has established the Property Tax Freeze Credit to provide tax reimbursement to qualifying homeowners for increases in local property taxes on their primary residences; and WHEREAS, local taxing jurisdictions must comply with the New York State Property Tax Cap and must also submit a qualifying efficiency plan in order for their residents to be eligible for the program; and WHEREAS, the State has recommended that multiple taxing jurisdictions convene to create consolidated Government Efficiency Plan; and WHEREAS, Westchester County has offered to be the lead agency for the submission of a consolidated Government Efficiency Plan for both the county and any interested municipalities or districts. NOW, THEREFORE BE IT RESOLVED, The Village Board of Trustees hereby expresses its intent to join Westchester County in their submission of a consolidated Government Efficiency Plan to be submitted to New York State prior to June 1, 2015. Mr. Bradbury reviewed some of the requirements and conditions needed to comply with this particular plan. Westchester County started looking at this program last July. The communities that intend to join this plan must provide communication through the County. The Village is now preparing the information that is required. The County is confident that they will meet the requirements, including those of the State. Mayor Rosenberg noted that this is a `no bramer.' On a motion made by Trustee Heiser, and seconded by Trustee Rednick, the resolution was adopted. Board of Trustees January 29,2015 Page 5 Ms. Bledsoe called the roll: Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 3. Considering entering into agreements for the 2015 Rye Brook Spring Carnival event Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING ENTERING INTO AGREEMENTS FOR THE 2015 RYE BROOK SPRING CARNIVAL EVENT WHEREAS, the Village of Rye Brook Parks and Recreation Department desires to hold a carnival featuring amusement rides, games and food May 15-17, 2015; and WHEREAS, Request for Proposals (RFP) were solicited from carnival vendors and posted on Empirebids.com and three (3) proposals were submitted; and WHEREAS, after review of the RFP's by the Parks and Recreation Superintendent and the Village Administrator it was determined that All Star Midway of Port Jefferson Station, NY submitted the most desirable proposal. NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook is hereby authorized to enter into an agreement with All Star Midway of Port Jefferson Station, NY to run a carnival event for the Village of Rye Brook from May 8th through May 10, 2015; and be it FURTHER RESOLVED, the agreement is subject to the approval of the village attorney for insurance and indemnification provisions; and be it FURTHER RESOLVED, the All Star Midway agreement is subject to approval of agreements, insurance and indemnification with Rye King Associates, Inc. (900 King Board of Trustees January 29,2015 Page 6 Street) and the Arbors Homeowners Association, Inc. in a form acceptable to the village attorney; and be it FURTHER RESOLVED that the Mayor and Administrator are hereby authorized to execute and deliver all documents necessary or appropriate to execute the agreements with All Star Midway, Rye King Associates, Inc. and the Arbors Homeowners Association. Trustee Rednick noted that although this event was being scheduled for Mother's Day Weekend because of the availability of the vendor and the Village's calendar. This is a valuable event as it promotes comradely. The last two years this event was held there were days that the carnival was rained out. He was in favor of this event. He noted that this event almost broke even last year, but should start to show a profit this year. Trustee Hesier noted that this is a great event, but it is not necessary to have it every year. There is a chance that Mother's Day would not be a profitable day. If the event did not conflict with Mother's Day he would be open to scheduling the event. Mayor Rosenberg also felt that holding this event on Mother's Day would not be a good idea. The following weekend is the Junior Class Trip, but the carnival company is available. It would be a better weekend for this event which appeals to the younger children. Mr. Bradbury noted that they reviewed other possible dates for this event. He agreed that this event is geared more to the younger children in the community. The first year the event lost money. Last year it was pretty close to making money. This year the outreach would be wider throughout the county and Greenwich and it should show a profit for the Village. After a brief discussion with the members of the board present tonight, it was decided that the event should be held again this year but at the amended dates of May 15-17. 4. Setting a public hearing for a local law to amend Chapters 215, 235, 245 and A258 of the Village Code for the creation of a Sustainability Committee. Mr. Bradbury read the following resolution: Board of Trustees January 29,2015 Page 7 RESOLUTION SETTING A PUBLIC HEARING FOR A LOCAL LAW TO AMEND CHAPTERS 215, 235, 245 AND A258 OF THE VILLAGE CODE FOR THE CREATION OF A VILLAGE SUSTAINABILITY COMMITTEE WHEREAS, the Village of Rye Brook Comprehensive Plan recommends the creation of a Sustainability Committee to educate the public on issues of environmental importance to the Village and to oversee sustainability initiatives undertaken by the Village; and WHEREAS, the mission and objectives of such a committee would be substantially similar to the Village's existing Advisory Committee on Environmental Conservation (the "ACEC"); and WHEREAS, by letter dated January 9, 2015, the members of the ACEC made a recommendation and request to the Village Board that the ACEC be converted into the Village of Rye Brook Sustainability Committee, and further, that the mission and objectives of the ACEC and Sustainability Committee be merged; and WHEREAS, the Village Board finds that the membership of the ACEC is well- suited to undertake the proposed functions of the Sustainability Committee. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Rye Brook determines that the proposed action is a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA), and therefore, no further environmental review is required; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Rye Brook shall hold a public hearing on February 24, 2015 at 7:30p.m. at Village Hall, 938 King Street, Rye Brook, New York, to consider a proposed local law (i) creating the Village of Rye Brook Sustainability Committee; and (ii) merging the mission, objectives and membership of the ACEC into the Sustainability Committee. Board of Trustees January 29,2015 Page 8 Mayor Rosenberg made a minor correction to the resolution. He thanked the DCEC for a letter sent to the Village. On a motion made by Trustee Heiser, and seconded by Trustee Rednick, resolution was adopted. The roll was called: Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 5. Considering an amendment to the Surplus Equipment bid awarded on January 13, 2015. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN AMENDMENT TO THE SURPLUS EQUIPMENT BID AWARDED ON JANUARY 13, 2015. WHEREAS, On January 13, 2015 the Village Board awarded bids to various vendors for surplus equipment totaling $48,891 utilizing the Municibid program; and, WHEREAS, The 2001 Elgin Sweeper was awarded to Brian Mcgourty in the amount of $13,800; and, WHEREAS, The Village was notified in writing on January 21, 2015 by Municibid that there was a reporting error that resulted in one bid item being awarded to the wrong vendor, but for the correct amount. NOW, THEREFORE BE IT RESOLVED that the January 13, 2015 bid award for the 2001 Elgin Sweeper is hereby amended and the item is awarded to Philip Spatz in the amount of$13,800. Board of Trustees January 29,2015 Page 9 This resolution makes a correction to the award. On a motion made by Trustee Heiser, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 6. Considering the approval of minutes for the Village Board meeting held on January 13, 2015. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE APPROVAL OF MINUTES: JANUARY 13, 2015 NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby certifies the approval of the minutes for the meetings held on January 13, 2015. On a motion made by Trustee Heiser, and seconded by Trustee Rednick minutes were adopted as submitted. The roll was called: Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Board of Trustees January 29,2015 Page 10 ADMINISTRATOR'S REPORT: Mr. Bradbury noted that the Village was prepared and ready for the storm. The Highway Department did a great job of clearing the snow. Although we were prepared for something big, everyone is glad that it did not happen. Residents did a great job staying off the roads. The cars parked on the streets were moved and it made the Highway's Department jobs easier. Potholes are starting to surface. There is state, county and village roads involved. Residents are asked to report any concerns to the Village. Mr. Bradbury noted that there is a website, RyeBrook.org/pothole that residents can access to report potholes. The Dissolution study of the Town of Rye is still active. Mamaroneck will be making a submission. There will be further discussions coming up soon, and a vote will be taken in February. There were no residents wishing to address the Board. There being no further business before the Board, the meeting was adjourned at 8:15.m. Board of Trustees January 29,2015 Page 11