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HomeMy WebLinkAbout2015-04-14 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, APRIL 14, 2015 AGENDA 7:00 P.M. —EXECUTIVE SESSION 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS AFFORDABLE HOUSING PUBLIC HEARINGS: 1) Presentation and Public Hearing to consider the proposed 2015-2016 Tentative Budget for the Village of Rye Brook RESOLUTIONS: 1) Considering awarding the bid for Contract #15-02; Village Wide Sanitation 2) Considering awarding the bid for Contract #15-05; Village Hall Painting and Carpeting Project 3) Considering awarding the bid for Contract #15-05 ; Surplus equipment 4) Annual reorganization; considering multiple consultant and professional agreements 5) Considering multiple appointments to various Boards, Commissions and Committees 6) Considering an inter-municipal agreement with Port Chester for the use of village sewers. 7) Considering the reappointment of Mr. Michael Borelli to the Emergency Medical Services Committee Board of Trustees April 14,2015 Page 1 of 26 8) Considering the appointment of Mr. John B. Colangelo to the Emergency Medical Services Committee 9) Considering an agreement with Wheelabrator Westchester to destroy controlled substances seized by the Rye Brook Police Department that are no longer needed to be preserved. 10)Considering setting a public hearing for May 26, 2015 regarding considering an approval of a Special Permit for New York SMSA Limited Partnership D/B/A Verizon Wireless to Construct an Attached Public Utility Wireless Telecommunications Facility at 965 Anderson Hill Road (aka The Doral Arrowwood Hotel) I OConsidering the authorization of funds for the 2015 Memorial Day and Veterans Day Ceremonies to be paid to the American Legion 12)Considering a donation to the Independence Day Observance Committee for the 2015 Independence Day Event and Fireworks 13)Considering the approval of Minutes from March 24, 2015 ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS: April 28 and May 12, 2015 BOARD: Trustee Susan R. Epstein Trustee David Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg Board of Trustees April 14,2015 Page 2 of 26 VILLAGE STAFF: Christopher Bradbury, Village Administrator Sarah Bledsoe, Assistant to the Village Administrator Greg Austin, Chief of Police Edward Beane, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Mayor Paul Rosenberg welcomed everyone to the Tuesday, April 14, 2015 Board of Trustees meeting. He noted that the Board just came from an executive session where they addressed litigation. Michael De Vittorio, First Assistant Engineer, and Enrico Castarella, Second Assistant Engineer, from the Port Chester Fire Department introduced themselves to the Board. They offered to answer any questions that the Board had. Mayor Rosenberg thanked them for their hard work and noted that the residents of Rye Brook sleep better knowing that they are there. With the Board's permission, Mayor Rosenberg called for the first item on the agenda: RESOLUTIONS: 1) Considering awarding the bid for Contract #15-02; Village Wide Sanitation Mr. Christopher Bradbury, Village Administrator, read the following Resolution: RESOLUTION CONSIDERING AWARD THE BID FOR CONTRACT #15-02 VILLAGE WIDE SANITATION WHEREAS, the Village of Rye Brook has solicited bids for Contract#15-02 for the Village Wide Sanitation project;and, WHEREAS, at 10 am on Wednesday,March 4, 2015 the Village Administrator opened four (4) sealed bids as summarized below; Board of Trustees April 14,2015 Page 3 of 26 Bidder Bid 1, Option A- Rear Yard Collection Bid 2, Option B - Curb-Side Collection 2 Year Contract 3 Year Contract 2 Year Contract 3 Year Contract Carlo Minuto Carting $ 2,190,720.00 $ 3,305,640.00 $ 1,877,760.00 $ 2,836,200.00 City Carting $ 2,304,000.00 $ 3,479,040.00 $ 1,944,000.00 $ 2,935,000.00 R& S Waste Services $ 1,575,842.00 $ 2,387,478.00 $ 1,535,442.00 $ 2,326,270.00 AAA Carting $ 1,387,344.48 $ 2,081,016.72 $ 1,127,344.48 $ 1,691,016.72 WHEREAS,upon review of the bids, the Village Administrator and Village Engineer have determined the lowest responsible bidder meeting all the requirements of the bid document is AAA Carting. NOW, THEREFORE BE IT RESOLVED that that Village Board of Trustees hereby awards Contract#15-02 "Village Wide Sanitation Collection Service" to AAA Carting for a three- year, rear yard collection agreement for a total bid price of$2,081,016.72 subject to the following condition: 1. That the Westchester County Solid Waste Commission approves the request by the Village to enter into a three-year contractual agreement for solid waste collection services; and be it FURTHER RESOLVED that should the Westchester County Solid Waste Commission deny the submitted request, that the Village of Rye Brook Board of Trustees awards Contract#15- 02 to AAA Carting for a two-year contract,rear yard collection agreement for the total bid price of $1,387,344.48 and be it FURTHER RESOLVED, that the Mayor and Village Administrator are hereby authorized to sign and execute any documents consistent with this resolution Mayor Rosenberg noted that the Sanitation contract is renewed every three years. Typically two bids are requested— one for curbside pickup and one for rear yard pickup. This year the Village requested public input. The Village Administrator's Assistant, Sarah Bledsoe, did an analysis of the emails received from the residents on this topic. There were many factors noted in the emails, including safety and convenience. Since so many residents made the time to come to the meeting, Mayor Rosenberg opened up the meeting to public comments. It was noted that either way, the new contract reflects a substantial cost savings. Mr. Dick Hubert of Doral Greens Drive addressed the Board. He noted that he was before the Board three years ago on this topic. Back yard versus curbside is a topic for national discussion. He noted that there could be different levels of service. Perhaps back yard pickup could be optional, if paid for. An elderly person is not able to take their garbage to the curb, but other arrangements can be made. He felt that the entire community should not bear the burden of Board of Trustees April 14,2015 Page 4 of 26 paying for rear yard pickup when it could be offered as an option. He felt that the standard of paying for extra service would be extended to the residents of Rye Brook. Gerald Applebaum of Country Ridge Drive North addressed the Board. He noted that he has been a resident of Rye Brook since 1961. He felt that rear yard pickup it not just a convenience. He noted that there were many residents that require this type of service. It is much more attractive if the garbage pails are hidden in a small shed. During windy weather the empty garbage pails become a safety issue. He urged the Board to continue the current level of garbage pickup. Hope Klein of Hillandale addressed the Board. She noted that she resided in the Arbors where the garbage pails are in the ground, and now lives on Hillandale. The Rye Brook Public Works Department has some wonderful employees. If something spills, they pick it up. The empty garbage pails can become a safety hazard, blowing in the wind. A resident of 5 High Point Circle addressed the Board. He felt that rear yard garbage pickup is almost a requirement. Recycling goes out to the curb. Having the garbage picked up curb side is a change of pace. It results in bags ripping open and trash in the street, and garbage pails and lids flying around. Recycling has increased which results in amount of trash being reduced. He asked that the sanitation pickup be kept as a rear yard pickup. Mr. Bradbury reviewed where the trash and recycling is taken. The Village pays for the cost of disposal. Mayor Rosenberg noted that another option that recently arose is to have village-wide curbside pickup and then the cost of picking up rear yard at each home would be $25.00 per month for interested residents and no additional cost for senior citizens versus the $40.00 per year that the Village would pay if rear yard is maintained village-wide. Peggy Menser of Latonia Road addressed the Board. She has a small shed that protects her garbage pails from animals and the weather. She felt that there was an additional element of safety with rear yard pickup in the if she is not home that pails stay outside. That means everyone knows she is not at home, including someone looking to burglarize the home. Mayor Rosenberg noted that several people did have this same concern; that cans left out at the street does signal that no one is home. Mr. Hubert questioned the free rear yard picked for senior citizens and the option of paying $25.00 per month for rear yard pickup for all other residents. He felt that this was an extraordinarily viable option. This makes a difference in the discussion this evening. Mayor Rosenberg thanked everyone for their input. He noted that garbage pickup is personal. It keeps the Village clean and having cans on the street does signify an empty house. As discussed, there are safety issues and the issue of keeping the Village clean. He would like to see the pickup remain the way it is. He also noted that having a resident pay $25.00 per month doesn't make sense when the Village could pay $40.00 per year. Board of Trustees April 14,2015 Page 5 of 26 Trustee Jeffrey Rednick noted that the Village is saving $120,000 with the new contract. Rear yard is cleaner and he stated that he was in favor of the rear yard collection. Trustee David Heiser noted that if the Village stays with the current proposal—there still will be garbage cans in the street since some resident will still bring their pails curbside. He noted that he would prefer the raccoons near the street versus near his garage where his garbage shed is located. If the garbage can is by the garage and the lid is left off, he felt that it was still a signal that no one is home. He suggested that the Village stay with option 91 and then charge for rear yard pickup at a rate of$100.00 per year. Approximately 40% of the Village residents use curb side pickup. The $130,000 saved could be better used in other areas. Road repaving, and other repairs, could be done. He felt option 92 was the way to go. Trustee Susan Epstein noted that she has reviewed this matter and discussed it with several people. Many people were not aware that rear yard pickup was available. She felt that this service could be broken down — pay if you use, don't pay if you don't. Although she understands why the lids are left off of the garbage pails, it would make sense to put the lids back on. She favored the rear yard collection. Mr. Bradbury noted that rear yard was at any other point on the property versus curb side. Trustee Jason Klein stated that he agreed with Trustee Epstein. Not everyone uses every service that is provided in the Village. Some people pay for services that they do not use. This is what being a community is about. Mayor Rosenberg thanked everyone for their input. He thanked the AAA Carting. and requested additional care in placing the garbage pails back, and the recycling bins. Mr. Bradbury read the resolved clauses of the resolution again: NOW, THEREFORE BE IT RESOLVED that that Village Board of Trustees hereby awards Contract #15-02 "Village Wide Sanitation Collection Service" to AAA Carting for a three-year, rear yard collection agreement for a total bid price of$2,081,016.72 subject to the following condition: 1. That the Westchester County Solid Waste Commission approves the request by the Village to enter into a three-year contractual agreement for solid waste collection services; and be it FURTHER RESOLVED that should the Westchester County Solid Waste Commission deny the submitted request,that the Village of Rye Brook Board of Trustees awards Contract #15-02 to AAA Carting for a two-year contract, rear yard collection agreement for the total bid price of$1,387,344.48 and be it FURTHER RESOLVED, that the Mayor and Village Administrator are hereby authorized to sign and execute any documents consistent with this resolution Board of Trustees April 14,2015 Page 6 of 26 On a motion made by Trustee Susan Epstein, and seconded by Trustee Jason Klein, the resolution was adopted. Sarah Bledsoe, Assistant to the Village Administrator, called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting no Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye PUBLIC HEARING: 1) PRESENTATION AND PUBLIC HEARING TO CONSIDER THE PROPOESD 2015-2016 TENTATIVE BUDGET FOR THE VILLAGE OF RYE BROOK Mr. Bradbury gave a PowerPoint Presentation on the tentative budget. He noted that work starts on the budget in December, and all Department Heads are involved. Over the past several months there have been meetings and work sessions held, working towards the final budget. The tentative budget is now being reviewed and must be adopted by May 1st. The Village has been able to meet all of its goals. Members of the public were asked for input. The budget can be viewed on the Village's website. Mr. Bradbury thanked everyone involved for all of their hard work. Mayor Rosenberg called for a motion and second to open the public hearing. On a motion made by Trustee Klein, and seconded by Trustee Rednick, the public hearing was opened. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Mayor Rosenberg noted that this is a phenomenal budget. The tentative and actual budget came in so close. This is a very tough job and he thanked the staff and department heads for their very hard work on the budget. Staff does an excellent job every year. There were no additional comments, and the Mayor called for a motion to close the public hearing. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the public hearing was closed. Board of Trustees April 14,2015 Page 7 of 26 Ms. Bledsoe called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye It was noted that the Board will vote on the budget at the next Board meeting. With the consent of the Board, Mayor Rosenberg moved up resolution 910. 10) Considering setting a public hearing for May 26, 2015 regarding considering an approval of a Special Permit for New York SMSA Limited Partnership D/B/A Verizon Wireless to Construct an Attached Public Utility Wireless Telecommunications Facility at 965 Anderson Hill Road (aka The Doral Arrowwood Hotel) Mr. Bradbury read the following resolution: RESOLUTION TO SET A PUBLIC HEARING ON A SPECIAL PERMIT AND SITE PLAN APPLICATION BY NEW YORK SMSA LIMITED PARTNERSHIP DBA VERIZON WIRELESS FOR AN ATTACHED PUBLIC UTILITY WIRELESS TELECOMMUNICATIONS FACILITY AT 965 ANDERSON HILL ROAD WHEREAS, the Rye Brook Board of Trustees (the "BOT") is currently considering an application by New York SMSA Limited Partnership dba Verizon Wireless ("Verizon") for site plan approval and a special permit to construct an attached public utility wireless telecommunications facility on the roof of the Doral Arrowwood Hotel located at 965 Anderson Hill Road in the PUD Zoning District; and WHEREAS, the proposal is an Unlisted Action pursuant to the State Environmental Quality Review Act (SEQRA); and WHEREAS, on January 13, 2015, the Board of Trustees referred the application to the Rye Brook Planning Board for report and recommendation, and such report and recommendation was adopted by the Planning Board and referred to the Board of Trustees on April 9, 2015. NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees shall circulate a Notice of Intent to declare itself Lead Agency for purposes of a coordinated review pursuant to SEQRA; and Board of Trustees April 14,2015 Page 8 of 26 BE IT FURTHER RESOLVED, that the Village of Rye Brook Board of Trustees shall hold a Public Hearing on May 12, 2015 at 7:30 p.m., at Village Hall, 938 King Street, Rye Brook,New York, to consider the application for approval; and BE IT FURTHER RESOLVED, that the Applicant is directed to comply with Section 250-40 of the Village Code regarding notification The representative from the firm of Schnieder and Schnieder requested that a public hearing be set. Mr. Bradbury noted that the Planning Board placed a condition that a letter be received from the FAA prior to the public hearing. The applicant hopes to receive a response by that time. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye An additional item was taken out of order: 14) Considering a donation to the Independence Day Observance Committee for the 2015 Independence Day Event and Fireworks Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING A DONATION TO THE INDEPENDENCE DAY OBSERVANCE COMMITTEE FOR THE 2015 INDEPENDENCE DAY EVENT AND FIREWORKS WHEREAS, The Port Chester-Rye Brook-Town of Rye Independence Day Committee will host the 2015 Independence Day Celebration; and WHEREAS,the Village of Rye Brook Village Board would like to continue to assist the Independence Day Committee with this event Board of Trustees April 14,2015 Page 9 of 26 NOW, THEREFORE, BE IT RESOLVED, that the Village of Rye Brook will pay three thousand five hundred dollars ($3,500.00)to the Port Chester-Rye Brook-Town of Rye Independence Day Committee for its 2015 Independence Day Celebration. Mrs. Hope Klein addressed the Board on behalf of the Celebration Committee. She thanked the Board for the Village's Assistance and noted that all are welcome to come and enjoy the festivities at the Port Chester High School on July 4th. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 2) Considering awarding the bid for Contract 415-05; Village Hall Painting and Carpeting Project. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING A BID AWARD FOR THE VILLAGE HALL PAINTING AND CARPETING PROJECT WHEREAS,the Village of Rye Brook has solicited bids for The Village Hall Painting and Carpeting Project; and, WHEREAS, on March 19, 2015, the Village Administrator opened two (2) sealed bids summarized below; Bidder Base Bid Alternate 1 Alternate 2 NUCO PAINTING $ 47,750.00 $ 71,625.00 No Bid PARSONS FLOORS $ 49,309.88 $ 57,159.00 $ 4,115.00 GL GROUP $ 92,885.00 $ 4,644.25 $ 12,150.00 MAESTRO $ 110,000.00 $ 19,000.00 $ 21,000.00 Board of Trustees April 14,2015 Page 10 of 26 CONSTRUCTION WHEREAS, upon reviewing the bids, the Village Administrator and Village Engineer determined the lowest responsible bidder meeting all the requirements of the bid document is Parsons Flooring for the Base Bid price of$49,309.88 and an Alternate Bid price of$4,415.00 for a total combined bid price of$53,724.88 NOW, THEREFORE BE IT RESOLVED, that bid 915-05 the Village Hall Painting and Carpeting Project is hereby awarded to Parsons Flooring for the base bid price of $49,309.88; and be it FURTHER RESOLVED, that the Bid Alternate 2 is hereby awarded in the amount of $4,415.00 for a total combined bid price of$53,724.88; and be it FURTHER RESOLVED, that the Mayor and Administrator are hereby authorized to execute and deliver all documents necessary and appropriate to accomplish the purpose of this resolution It was noted that the carpeting has not been replaced since the construction of Village Hall. On a motion made by Trustee Epstein, and seconded by Trustee Rednick, the resolution was adopted. The roll was called Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 3) Considering awarding the bid for Surplus equipment: Mr. Bradbury read the following resolution. RESOLUTION CONSIDERING THE AWARD OF BIDS FOR SURPLUS EQUIPMENT WHEREAS, the Village of Rye Brook has solicited bids for surplus municipal equipment; and Board of Trustees April 14,2015 Page 11 of 26 WHEREAS, a public notice was duly advertised in the official newspaper of the Village of Rye Brook and listings were posted online through MUNICIBID on March 18, 2015 and bids were due March 31, 2015; and NOW THEREFORE BE IT RESOLVED, the following surplus equipment is hereby awarded to the following highest bidders: Racheal Bundor Bear, DE 3 - Corcraft 5 Drawer Cabinets $100 Raymond Violini East Brunswick NJ 3 - 5 Drawer Flat Files $110 Mr. Bradbury noted that this is the resolution that deals with the surplus equipment and furniture. He noted that six file cabinets were donated to the Port Chester School District, and six cabinets were donated to the Rye Brook School District. On a motion made by Trustee Klein, and seconded by Trustee Epstein, the resolution was adopted. The roll was called Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 4) Annual reorganization; considering multiple consultant and professional agreements Mr. Bradbury read the following resolution: CONSIDERING ANNUAL ORGANIZATIONAL RESOLUTIONS DECLARATION OF ELECTION OF BOARD OF TRUSTEES RESOLVED, that Susan R. Epstein of 233 Country Ridge Drive and David M. Heiser of 2 Oriole Place are hereby declared re-elected to the office of Trustee of the Village of Rye Brook for a three-year term of office; and; Board of Trustees April 14,2015 Page 12 of 26 FURTHER RESOLVED, that said terms of offices are effective at noon on the 1St Monday of April 2015. RESOLUTION RETAINING VILLAGE ATTORNEY RESOLVED, that the law firm of Keane and Beane, PC (Edward F. Beane, Esq.) of 445 Hamilton Avenue, White Plains, New York 10601 is hereby retained as Village Attorney for the Village of Rye Brook for the next ensuing official year subject to the terms in the retainer agreement dated April 19,2015. RESOLUTION APPOINTMENT OF LABOR COUNSEL RESOLVED,that the law firm of Littler, Mendelson, P.C. (Craig R. Benson, Esq.) of 885 Third Avenue,New York, NY 10022 is hereby retained as Labor Counsel for the Village of Rye Brook for the next ensuing official year at a rate of$350/hr. and pursuant to the agreement dated May 2006. RESOLUTION APPOINTMENT OF TAX CERTIORARI COUNSEL RESOLVED, that the law firm of Oxman, Tulis, Kirkpatrick, Whyatt & Geiger LLP. (Mark S. Tulis, Esq.) is hereby retained as special Tax Certiorari Counsel for the Village of Rye Brook for the next ensuing fiscal year subject to the rates established in the retainer letter dated March 12, 2015. RESOUTION APPOINTMENT OF SPECIAL WATER COUNSEL RESOLVED, that Joel R. Dichter of Dichter Law, LLC of 10 Rockefeller Plaza, NY, NY is hereby retained as Special Water counsel for the Village of Rye Brook for the next ensuing official year in accordance with the letter dated April 8, 2009. RESOLUTION APPOINTMENT OF VILLAGE RISK MANAGER RESOLVED, that Risk Management International Ltd. (Frank Ambriano) is hereby appointed as Risk Manager for the Village of Rye Brook for the next ensuing official year in accordance with the terms of the Proposal for Continuing Risk Management Services received March 23, 2015. Board of Trustees April 14,2015 Page 13 of 26 RESOLUTION RETAINING ENGINEERING CONSULTANT RESOLVED, that Dolph Rotfeld Engineering, P.C. (Dolph Rotfeld, PE) is hereby retained as Engineering Consultant for the Village of Rye Brook for the ensuing official year in accordance with the terms of the letter outlining Engineering Services dated March 30, 2015. RESOLUTION RETAINING VILLAGE PLANNING CONSULTANT RESOLVED, that Frederick P. Clark Associates, Inc. (David Stolman) is hereby retained as Village Planning Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms and rate schedule in the letter dated April 12, 2015 RESOLUTION APPOINTMENT OF SPECIAL ENGINEERING CONSULTANT RESOLVED,that Henningson, Durham & Richardson Architecture and Engineering, P.0 (Mike Musso, PE) is hereby appointed as Special Engineering Consultant for the Village of Rye Brook for the next ensuing official year subject to the terms set forth in the Multiple Project Agreement for Professional Services, dated March 31, 2015. RESOLUTION APPOINTMENT OF BOND COUNSEL RESOLVED, that the law firm of Fulbright & Jaworski, LLP (Randy Mayer, Esq.) is hereby retained as Village Bond Counsel for the next ensuing official year, in accordance with the letter dated March 19, 2014 and the fee schedule dated January 1, 2014. RESOLUTION APPOINTMENT OF AUDITING FIRM RESOLVED,that the auditing firm of O'Connor Davies Munns & Dobbins, Up is hereby retained as Village Auditor for the next ensuing official year, in accordance with the email dated February 23, 2012. RESOLUTION APPOINTMENT OF THE VILLAGE ADMINISTRATOR& CLERK Board of Trustees April 14,2015 Page 14 of 26 RESOLVED, that Christopher J. Bradbury, of 3355 Poplar Street, Yorktown, New York is hereby appointed Village Administrator and Clerk for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF VILLAGE CLAIMS AUDITOR RESOLVED, that Judith Belkin of 38 Rock Ridge Drive, Rye Brook, New York is hereby appointed as intermediate Account Clerk/Village Claims Auditor for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF VILLAGE TREASURER RESOLVED, that Diane DiSanto of 98 Lakeview Avenue, Eastchester, is hereby appointed as Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION DESIGNATION OF DEPUTY VILLAGE TREASURER RESOLVED, that Catherine M. Spinosa of 14 Crest Drive, Somers, is hereby appointed as Deputy Village Treasurer for the Village of Rye Brook for the next ensuing official year. RESOLUTION APPOINTMENT OF RECEIVER OF TAXES RESOLVED, that Nick Mecca, Receiver of Taxes for the Town of Rye, is hereby appointed as the Receiver of Taxes for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION APPOINTMENT OF REGISTRAR OF VITAL STATISTICS RESOLVED, that Hope Vespia, Registrar of Vital Statistics for the Town of Rye, is hereby appointed as the Registrar of Vital Statistics for the Village of Rye Brook for the next ensuing official year. Board of Trustees April 14,2015 Page 15 of 26 RESOLUTION RESOLUTION OF RECORDS MANAGEMENT OFFICER RESOLVED, that Christopher J. Bradbury of 3355 Poplar Street, Yorktown, New York is hereby appointed Records Management Officer for the Village of Rye Brook for the next ensuing fiscal year. RESOLUTION DESIGNATION OF BOARD OF TRUSTEES MEETING NIGHT RESOLVED, that the second (2nd) and fourth (4d') Tuesday of each and every month are hereby designated as the Meeting nights of the Village of Rye Brook Board of Trustees pursuant to the adopted Rules of Procedure of the Board of Trustees; and be it FURTHER RESOLVED, that said meetings are to commence at 7:30 p.m. RESOLUTION DESIGNATION OF SIGNATORIES RESOLVED,the Mayor, the Village Administrator, Village Treasurer, and Deputy Treasurer are hereby authorized to sign checks on behalf of the Village of Rye Brook for the next ensuing official year; and be it FURTHER RESOLVED, that the Village Administrator, Village Treasurer and Deputy Treasurer are authorized to sign Bonds, Bond Anticipation Notes (BAN'S) and other obligations of the Village; and be it FURTHER RESOLVED, that bank internal transfers and out-going wires from one account to another can be made by telephone or online with voice or data transmission by any one of the previous named signatories followed by written confirmation to the banks in accordance with the Village's Investment Policy, such banks include: TD Bank NA; JPMorgan Chase; Hudson Valley; Signature Bank; First Niagara Bank,NA and Webster Bank, and The Westchester Bank. RESOLUTION DESIGNATION OF DEPOSITORIES Board of Trustees April 14,2015 Page 16 of 26 RESOLVED,that TD Bank NA; JPMorgan Chase; Hudson Valley; Signature Bank; First Niagara Bank, NA and Webster Bank, and The Westchester Bank are hereby designated as depositories for the Village of Rye Brook. RESOLUTION DESIGNATION OF OFFICIAL NEWSPAPER WHEREAS, the Village must publish legal notices in any newspaper designated as the official newspaper for the municipality; and WHEREAS, the Westmore News is a newspaper circulated and available to its residents in the Village of Rye Brook; and WHEREAS, the Village Clerk is encouraged to publish notices in multiple newspapers covering the village NOW THEREFORE BE IT RESOLVED, that the Westmore News is hereby designated as the official Newspaper of the Village of Rye Brook for the ensuing official year. RESOLUTION FRIENDS OF RYE BROOK,INC. RESOLVED, that it is hereby disclosed by members of the Board of Trustees that they are directors of a not-for-profit corporation, the Friends of Rye Brook, Inc., created to assist in obtaining donations from prospective grantors in support of qualifying activities of the Village. RESOLUTION RE-ADOPTION OF RULES OF PROCEDURE OF BOARD OF TRUSTEES RESOLVED, that the Rules of Procedure of the Board of Trustees as amended on April 11, 2006 are hereby re-adopted and promulgated for the Village official year, commencing the first Monday of April 2015. The Village is required to hold an annual organizational meeting. At this meeting the Village declares who the consultants are for the ensuing fiscal year. The full resolution is available in the Administrator's office. There were no comments or questions on this matter. Mayor Rosenberg noted that the swearing in ceremony would take place prior to the next Board of Trustees' meeting. On a motion made by Trustee Rednick, and seconded by Trustee Klein, the resolution was adopted. Board of Trustees April 14,2015 Page 17 of 26 The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 5) Considering multiple appointments to various Boards, Commissions and Committees Mr. Bradbury read the following resolution: CONSIDERING APPOINTMENTS TO VARIOUS BOARDS, COMMITTEES AND COMMISSIONS (REVISED 04/13/2015) APPOINTMENTS TO THE SUSTAINABILITY COMMITTEE RESOLVED,that Stephanie Fisher is hereby re-appointed Chairperson. APPOINTMENTS TO THE ADVISORY COUNCIL ON PARKS AND RECREATION RESOLVED, that Susan Gardner of 20 Hillandale Road is hereby appointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Mike Keilman of 17 Berkley Lane is hereby appointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Brian Funtleyder of 17 Beechwood Blvd. is here by reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Scott Tillison of 11 Bonwit Rd. is here by reappointed for a term that shall expire on the first Monday in April 2017; and be it FURTHER RESOLVED, that Sal Morlino of 1 Bonwit Road is hereby appointed for a term that shall expire on the first Monday of April 2016; and be it FURTHER RESOLVED, that NAME of ADDESS shall be appointed for a term that shall expire on the first Monday of April 2017; and be it Board of Trustees April 14,2015 Page 18 of 26 FURTHER RESOLVED, that Jamie Schutzer is hereby re-appointed Chairperson APPOINTMENTS TO THE AIRPORT ADVISORY COUNCIL RESOLVED, that Jack Robinson of 998 King Street is hereby reappointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that NAME of ADDRESS is hereby appointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Jack Robinson is hereby re-appointed Chairperson. APPOINTMENTS TO THE ETHICS BOARD RESOLVED,that Bea Dreschler of 15 Deer Run is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Dana Zimmerman of 32 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Ken Finder of 3 Carlton Lane is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that Andrew Zeitlin of 201 Country Ridge Drive is hereby reappointed for a term that shall expire on the first Monday in April 2016; and be it FURTHER RESOLVED, that is Glenn Brettschneider of 53 Winding Wood Road is hereby appointed for a term that shall expire on the first Monday in April 2016; and be it RESOLVED,that Andrew Zeitlin is hereby reappointed Chairperson APPOINTMENTS TO THE PLANNING BOARD RESOLVED, that Dan Tartaglia of 29 Brookridge Court is hereby reappointed for a term that shall expire on the first Monday in April 2020; and be it FURTHER RESOLVED, that Robert Goodman of 6 Legendary Circle is hereby reappointed for a term that shall expire on the first Monday in April 2020; and be it FURTHER RESOLVED, that Gary Zuckerman is hereby reappointed Chairperson Board of Trustees April 14,2015 Page 19 of 26 APPOINTMENTS TO THE RECORDS MANAGEMENT COMMITTEE RESOLVED,that the following individuals are hereby reappointed to the Records Management Committee for a term which expires on the first Monday in April, 2015: Paul S. Rosenberg, Mayor Christopher J. Bradbury, Administrator Diane DiSanto, Treasurer Elizabeth Rotfeld, Deputy Village Clerk Greg Austin, Police Chief APPOINTMENTS TO THE TECHNOLOGY AND COMMUNICATIONS COMMISSION RESOLVED,that NAME is hereby appointed for a term that shall expire on the first Monday in April 2018. FURTHER RESOLVED, that Mark Mapper is hereby reappointed Chairperson APPOINTMENTS TO THE TRAFFIC COMMISSION RESOLVED,that Lois Gordon of 202 Ivy Hill Crescent is hereby re-appointed for a term that shall expire on the first Monday in April 2018; and be it RESOLVED, that Ed Lombardi of 16 Mohegan Lane is hereby re-appointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Peter Gottlieb of 15 Red Roof Drive is hereby appointed for a term that shall expire on the first Monday of April, 2017 FURTHER RESOLVED, that Gerry Applebaum is hereby reappointed Chairperson APPOINTMENTS TO THE ZONING BOARD OF APPEALS RESOLVED,that Jeffrey Richman of 42 Meadowlark Lane is hereby reappointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Steve Berger of 3 Castle View Court is hereby reappointed for a term that shall expire on the first Monday in April 2018; and be it FURTHER RESOLVED, that Don Moscato is hereby reappointed Chairperson. Trustee Rednick thanked all of the volunteers. Mayor Rosenberg noted that there are a few more openings. Information can be found on the Village's website. Board of Trustees April 14,2015 Page 20 of 26 On a motion made by Trustee Rednick, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 6) Considering an inter-municipal agreement with Port Chester for the use of village sewers. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN INTER-MUNICIPAL AGREEMENT WITH THE VILLAGE OF PORT CHESTER FOR THE USE OF VILLAGE SEWERS WHEREAS,there are certain properties in the Village of Rye Brook that are connected to and ultimately use Port Chester's sanitary sewer system; and WHEREAS, there are certain properties in Port Chester that are connect to and ultimately use Rye Brook's sanitary sewer system; and WHEREAS, the parties desire to enter into an inter-municipal agreement to resolve issues that have arisen since Port Chester's imposition of sewer rents on outside users within Rye Brook NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees hereby authorizes the Mayor and Village Administrator to execute an inter-municipal agreement with the Village of Port Chester as in the form annexed with regard to its connection to and use of Port Chester's and Rye Brooks sanitary sewer system (i) Rye Brook to make payment of$125/ lot on an annual basis (ii) Reimbursement to Rye Brook property owners for monies collected since June 1, 2014 for Port Chester FY 2014-2015 (iii) Term of five (5) years Mayor Rosenberg noted that about 303 residents in the Village connect to Rye Brook sewers they eventually flow into Port Chester sewers. It is fair that Rye Brook compensates the Village of Port Chester for maintenance. Board of Trustees April 14,2015 Page 21 of 26 On a motion made by Trustee Heiser, and seconded by Trustee Epstein, the resolution was adopted: The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 7) Considering the reappointment of Mr. Michael Borelli to the Emergency Medical Services Committee Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE APPOINTMENT OF MR. MICHAEL BORELLI TO THE EMERGENCY MEDICAL SERVICES COMMITTEE WHEREAS,the Inter-Municipal Agreement between the Village of Rye Brook, City of Rye and Village of Port Chester for emergency medical services established the Emergency Medical Services Committee (EMSC); and WHEREAS, pursuant to Section 3A of the Inter-Municipal Agreement establishes community representatives from each of the participating municipalities to be proposed by the Corps and ratified by each of the municipalities; and WHEREAS, in a letter dated March 10, 2015 from Scott T. Moore,Administrator, Mr. Michael Borelli has been recommended by the Corp as the community representative of the Village of Rye Brook NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees hereby approves the appointment of Mr. Michael Borelli to the Emergency Medical Services Committee as the Community Representative of the Village of Rye Brook. Mr. Bradbury noted that this group meets quarterly and consists of members from the three communities. They review response time, budgets, and set priorities. This is a great group and Mr. Borelli is a very active member of the community. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, as amended. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Board of Trustees April 14,2015 Page 22 of 26 Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 8) Considering the appointment of Mr. John B. Colangelo to the Emergency Medical Services Committee Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE APPOINTMENT OF MR. JOHN B. COLANGELO TO THE EMERGENCY MEDICAL SERVICES COMMITTEE WHEREAS,the Inter-Municipal Agreement between the Village of Rye Brook, City of Rye and Village of Port Chester for emergency medical services established the Emergency Medical Services Committee (EMSC); and WHEREAS, pursuant to Section 3A of the Inter-Municipal Agreement establishes community representatives from each of the participating municipalities to be proposed by the Corps and ratified by each of the municipalities; and WHEREAS, in a letter dated March 9, 2015 from Scott T. Moore, Administrator, Mr. John B. Colangelo has been recommended by the Corp as the community representative of the Village of Port Chester; and WHEREAS, on March 2, 2015 the Board of Trustees of the Village of Port Chester ratified the appointment of Mr. John B. Colangelo to the Emergency Medical Services Committee by resolution NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees hereby approves the appointment of Mr. John B. Colangelo to the Emergency Medical Services Committee as the Community Representative of the Village of Port Chester. On a motion made by Trustee Klein, and seconded by Trustee Rednick, the resolution was adopted. The roll was called: Board of Trustees April 14,2015 Page 23 of 26 Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 9) Considering an agreement with Wheelabrator Westchester to destroy controlled substances seized by the Rye Brook Police Department that are no longer needed to be preserved. Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN AGREEMENT WITH WHEELABRATOR WESTCHESTER TO DESTROY CONTROLLED SUBSTANCES SEIZED BY THE RYE BROOK POLICE DEPARTMENT THAT NO LONGER NEED TO BE PRESERVED WHEREAS, The Rye Brook Police Department has in its possession a quantity of Marijuana and controlled substances that the Department seeks to destroy; and WHEREAS, The Department has received an Order from the Westchester County Court authorizing the destruction; and WHEREAS, Wheelabrator Westchester operates an incinerator in Peekskill,NY with the capability to properly dispose of the items NOW, THEREFORE BE IT RESOLVED, that Board of Trustees hereby authorizes the agreement with Wheelabrator Westchester for the disposal of controlled substances in the possession of the Rye Brook Police Department; and be it FURTHER RESOLVED, that subject to the final approval of the Village Attorney, the Board of Trustees hereby authorizes the Mayor and Village Administrator to execute and deliver any documents necessary to fulfill this resolution On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Board of Trustees April 14,2015 Page 24 of 26 Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye This resolution goes through the chain of possession. The Chief and Police Department are very happy with the end result of this resolution. 11) Considering the authorization of funds for the 2015 Memorial Day and Veterans Day Ceremonies to be paid to the American Legion Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE AUTHORIZATION OF FUNDS FOR THE 2014 MEMORIAL DAY AND VETERANS DAY CEREMONIES TO BE PAID TO THE AMERICAN LEGION WHEREAS, the American Legion, Port Chester Post 93, will host the 2015 Memorial Day Ceremony; and WHEREAS, the Village of Rye Brook Village Board would like to assist the American Legion with this event. NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook will pay one thousand five hundred dollars ($1,500.00) to the American Legion for its 2015 Memorial Day Ceremony and for any potential 2015 Veterans Day Ceremony. Trustee Rednick felt that a member of this organization should have been in attendance at the meeting but everyone realizes how busy they are. Mr. Bradbury stated that his office did reach out to them. 13) Considering the approval of Minutes from March 24, 2015 Mayor Rosenberg asked that this matter be adjourned to the next meeting to allow for additional time to review the minutes. With the consensus of the Board this matter will be placed on the next agenda for the Board of Trustees. ADMINISTRATOR'S REPORT Board of Trustees April 14,2015 Page 25 of 26 Mr. Bradbury noted that the Little League Parade and opening day would be held on Saturday. He also noted that the Arbor Day Ceremony was scheduled for Friday April 24, 2015. The Board has scheduled a site visit to Sun Homes in Darien, Connecticut for Saturday, April 25th. Similar homes are being proposed on the Reckson property. Rye Brook's website was given a passing grade by the Government. Congratulations to Fred Seifert. There is a survey available on the Village's website for the Byram Ridge Street Lighting matter. The public hearing has been set for May 12, 2015. The survey can be filled out on the website. Mayor Rosenberg noted that the next meetings were scheduled for April 28th and May 12th. Mayor Rosenberg called for questions or comments from members of the public. There being no one, he called for a motion and second to adjourn the meeting. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the meeting was adjourned at 9:40 p.m. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Board of Trustees April 14,2015 Page 26 of 26