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HomeMy WebLinkAbout2015-04-28 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY,APRIL 28, 2015 Revised 04-27-2015 AGENDA 7:00 P.M.— SWEARING-IN CEREMONY: 1) Swearing-in of Trustee Susan Epstein and Trustee David Heiser 7:30 P.M.—REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS: 1) Sustainable Westchester Presentation: Community Choice Aggregation AFFORDABLE HOUSING PUBLIC HEARINGS: RESOLUTIONS: 1) Considering adoption of the Village of Rye Brook 2015-2016 Annual Budget 2) Considering awarding the bid for the purchase of Police Vehicles 3) Considering a snow and ice agreement extension with New York State Department of Transportation for the 2015-2016 snow and ice season 4) Considering appointments to the Advisory Council on Parks and Recreation and the Planning Board 5) Considering the temporary closure of Wyman Street on May 3, 2015 6) Considering setting a public hearing regarding the rezoning of property located at 80 Bowman Ave for May 28, 2015 7) Considering an amendment to the Surplus Equipment Bid awarded on January 13, 2015 8) Considering an amendment to the Village's Credit Card Policy 9) Considering the approval of Minutes from March 24, 2015 Board of Trustees Meeting April 28, 2015 Page 1 ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEMS ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS May 12 and May 26, 2015 BOARD: Trustee Susan R. Epstein Trustee David Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator Sarah Bledsoe, Assistant to the Village Administrator Greg Austin, Chief of Police Edward Beane, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Mayor Paul Rosenberg welcomed everyone to the Tuesday, April 28, 2015 Board of Trustees meeting. He noted that the Village held the swearing in ceremony prior to the meeting. He congratulated Trustee Susan Epstein and Trustee David Heiser for a new three (3) year term. Mayor Rosenberg noted that the Board would hold off on presentation of Sustainable Westchester while waiting for one more presenter to arrive. Mayor Rosenberg called for the first item under resolutions: Board of Trustees Meeting April 28, 2015 Page 2 1) Considering adoption of the Village of Rye Brook 2015-2016 Annual Budget Mr. Christopher Bradbury, Village Administrator, read the following resolution: RESOLUTION CONSIDERING ADOPTION OF THE VILLAGE OF RYE BROOK 2015-2016 ANNUAL BUDGET WHEREAS,the Village Administrator filed the Tentative Budget on March 20, 2015; and WHEREAS, the Board of Trustees held two budget work sessions on March 25 and April 7, 2015; and WHEREAS, the Board of Trustees held a public hearing on April 14, 2015 pursuant to the notice of Public Hearing regarding the Tentative Budget, at which time all those wishing to be heard on behalf of or in opposition to the proposed budget were given the opportunity to be heard and the public hearing was closed at that time; and WHEREAS, on January 25, 2005 the Board of Trustees adopted a local law allowing for homestead base proportions, and on February 24, 2015 the Board of Trustees adopted a resolution establishing base proportions of 69.952839% for homestead properties and 30.047161% for non- homestead properties for the purposes of the 2015-16 tax levy; and WHEREAS, the total taxable assessed value for Village tax purposes is $2,588,100,472 and based upon the amendments made by the Village Board and discussed at the budget work sessions and public hearing, would result in a homestead tax rate of $4.97 and a non-homestead tax rate of $8.04 per$1,000 of assessed valuation ($5.62 tax rate blended overall); and WHEREAS, the Village Board authorizes the Receiver of Taxes to collect the property taxes necessary to raise the required $14,534,433 tax levy based upon the most updated Assessment Roll provided by the Assessor. NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees makes the following amendments to the Tentative Budget and are hereby adopted: 2015-16 2015-16 Tentative Adopted Fund/Account Budget Budget Ex enditures: 7410.469 Library-Contractual $503,613 $508,585 Board of Trustees Meeting April 28, 2015 Page 3 7410.475 Recreation Department-Adult Programs $30,000 $18,000 7410.478 Recreation Department- Special Events $30,000 $20,000 7410.199 Recreation Department- Overtime $49,000 $44,000 Revenues: Parks and Recreation- PCMS Lights&Halloween $540,000 $526,350 Inspection fees $500,000 $505,000 Capital: Friends of Rye Brook Account Dugout canopies on 2 fields at Pine Ride $0 $24,100 Pine Ridge Park LED sign $0 $15,000 Capital: Recreation Trust Account Surveillance cameras at Pine Ridge& Garibaldi parks $0 $20,000 Fees: Minimum fee for Bldg. Permits(commercial) $175 $200 Min. admin. Fee work w/o a permit $650 $750 Public Assembly Permit(under 100 persons) $350 $450 Public Assembly Permit(100 or more persons) $350 $750 AJP Civic Association(per hour) $20 $30 AJP Not-for-profit Groups (per hour) $20 $30 AJP Local Groups (per hour) $20 $30 Food vendor or truck(village events) $0 $500 AND BE IT FURTHER RESOLVED, that the Tentative Budget as hereinafter set forth and amended by the Board of Trustees, is hereby adopted as the Annual Budget for the Village of Rye Brook for the fiscal year beginning June 1, 2015; and be it FURTHER RESOLVED, that the amounts listed therein for payment of principal and interest on indebtedness, and that maintenance account charges identified in the budget be paid, and that the salaries, wages, benefits and other terms and conditions of employment for all employees, including those not represented by a bargaining unit, shall be paid such salaries and benefits as have been determined by the Board of Trustees; and be it FURTHER RESOLVED, that the Village Board does hereby authorize the tax levy for the sum of$14,534,433 for general, capital, and special maintenance account funds, which based upon the Town of Rye tax roll of$2,588,100,472 for the Village of Rye Brook and applying the approved homestead base proportions to determine the tax rates, would result in a homestead tax rate of $4.97 and a non-homestead tax rate of$8.04 per thousand of assessed valuation. Board of Trustees Meeting April 28, 2015 Page 4 Mr. Bradbury reviewed the changes that came about as a result of work sessions, and comments from staff. Mayor Rosenberg noted that this is a very tight budget. It is a phenomenal job. He noted that individual taxes will go up 0.888% -- less than 1%. Rye Brook is significantly below the tax cap which means residents will be eligible for a tax refund. Trustee David Heiser noted that residents are welcome to come to the budget workshops. He urged residents to come next year to see how much work goes into the budget. Mr. Bradbury noted that everything starts with the direction of the Village Board. The goal is to match the budget to the level of service. Trustee Jeffrey Rednick stated that this is a very responsible budget. Mayor Rosenberg noted that the budget is a tremendous amount of work. It starts around Thanksgiving. He thanked everyone for their hard work. On a motion made by Trustee Jeffrey Rednick, and seconded by Trustee Susan Epstein, the resolution was adopted. Sarah Bledsoe, Assistant to the Village Administrator, called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 2) Considering awarding the bid for the purchase of Police Vehicles Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AWARDING THE BID FOR CONTRACT #15-06 2015 FORD UTILITY POLICE INTERCEPTORS AWD Board of Trustees Meeting April 28, 2015 Page 5 WHEREAS, the Village of Rye Brook has solicited bids for Contract#15-06, 2015 (or newer) Ford Utility Police Interceptors AWD; and, WHEREAS, the bid for Contract #15-06 was advertised in the ilestmore News as the Official Newspaper of the Village of Rye Brook on March 13, 2015, and was also made available on the Empire State Purchasing Group bid system;and WHEREAS, at 10 am on Wednesday,April 1, 2015 the Village Administrator opened five (5) sealed bids as summarized below: Contractor Base Bid Alternate A Alternate B Alternate C General Sales Admin/ t/a Major Police Supply $ - $ 15,015.00 $ 19,029.00 $ - Beyer Ford $ 28,902.00 $ 15,192.00 $ 18,660.00 $ - City World Ford $ 30,294.00 $ 15,483.00 $ 19,698.00 $ - Carbone Auto Group $ 27,854.00 $ 16,415.14 $ 19,718.80 $ 16,415.14 Vance County Ford $ 27,920.00 $ 15,297.00 $ 18,917.00 $ - AND WHEREAS, the Village has two police vehicles included in the 2014-15 Adopted Budget and would like to outfit one vehicle with the items in Alternate A and the other with the items in Alternate B, and also plans to purchase additional police vehicles in fiscal year 2015-16; and WHEREAS, the bid specifications and requirements provide that a contractor's bid pricing must remain valid for one year following the date of the award; and WHEREAS, the bid specifications and requirements provide that the contracts awarded shall be available to other municipalities or government agencies for purchasing through Piggybacking in accordance with General Municipal Law 103 (16) and that the contractor must honor the pricing listed to any municipality or government agency allowed by law to Piggyback. NOW, THEREFORE BE IT RESOLVED that following review of the bids by the Village Administrator and Village Engineer, the Village Board of Trustees hereby detenuines that the lowest responsible bidders meeting all the requirements of the bid document are the following contractors: Base Bid: Carbone Auto Group: $27,854.00 Alternate A: General Sales Administration, Inc. t/a Major Police Supply: $15,015.00 Alternate B: Beyer Ford: $18,660.00 Alternate C: Carbone Auto Group: $16,415.14 AND BE IT FURTHER RESOLVED, that that the Village of Rye Brook Board of Trustees hereby awards the Base Bid for Contract #15-06 to Carbone Auto Sales in the amount of $27,854.00 per vehicle; and Board of Trustees Meeting April 28, 2015 Page 6 BE IT FURTHER RESOLVED, that that the Village of Rye Brook Board of Trustees hereby awards Alternate A for Contract#15-06 to General Sales Administration,Inc. t/a Major Police Supply in the amount of$15,015.00 per vehicle; and BE IT FURTHER RESOLVED, that that the Village of Rye Brook Board of Trustees hereby awards Alternate B for Contract #15-06 to Beyer Ford in the amount of $18,660.00 per vehicle. Mr. Michal Nowak, Superintendent of Public Works, reviewed the bid process. He noted that the police vehicles are put out to bid three ways: a stock vehicle; Alternate A was for wiring and lighting of the vehicles (lighting, laptop console, writing, sound); and finally Alternate B which added an integrated control module. Alternate C was the same as Alternate A but with a different control for the wiring of lighting and sirens. Mr. Bradbury noted that the price of the vehicles goes up every year. The Village is looking for the best pricing. Other communities can piggyback on this contract, if they choose. Mayor Rosenberg called for members of the public wishing to address the Board. Gary Gerstein from Mamaroneck, New York addressed the Board. He noted that he has been supplying vehicles for the Village for many years. His company is local and close enough to make quick repairs. He noted that he was slightly over the lowest bid because he intended to provide a working unit in the cars. The fees for the additional equipment needed to run the computer in the car is $880. He learned afterwards that it is not needed as they Village will be using the equipment in the current vehicle. He felt that deducting the cost of that equipment made him the lowest bidder. Mr. Bradbury noted that the Village is reaching out further across the country with their bids. We are trying to do everything we can do to save money and get the best pricing possible. Unfortunately Mr. Gerstein was not the lowest responsible bidder. Mr. Gerstein provided the Board with a listing of the equipment he included in his bid. Mayor Rosenberg noted that the Board must go with the lowest possible bidder. Changing the policy would create precedence. Mr. Nowak noted that there is a specific piece of equipment needed for the computers and laptop, and it will come from an existing vehicle. This equipment was not included in the bid request. This piece of equipment is available and will be used. The other bidders requested clarification as to whether this specific piece of equipment was needed. As a result of inquiries from other builders, there were three pages of addendums that came about from questions made by the vendors. Mayor Rosenberg noted that we are not purchasing that piece of equipment as it will be pulled out of the existing vehicle. Mr. Gerstein noted that he has the vehicle in stock, ready for delivery. Trustee Rednick questioned whether it was specified that the part would be reused. Mr. Nowak responded that the bid document was specific as to what the Village was requesting. Board of Trustees Meeting April 28, 2015 Page 7 Other bidders understood that this part was not part of the bid because it was not requested. Mr. Gerstein could have requested additional information and/or clarification. Mr. Bradbury noted that TCB added the item into the bid. The bid was written as lump sum so there was no way to reduce the amount by deducting that item. The only issue is who the lowest bid comes from. The numbers that came in are great. Mr. Gerstein asked that this vehicle be re- bid. Mr. Bradbury noted that the lowest bidder, Carbone, is upstate but service is not an issue. Mr. Nowak stated that other vehicles for the Village are put out to bid and purchased in a similar fashion. Some vendors offer mobile service repairs. Mr. Bradbury noted that the idea was to have a bid that would be good for over two budget seasons. The vehicle was created to meet the Village's needs, and the prices came in very well. There is a value to having local vendors, but the ultimate goal is to find the lowest price. Mayor Rosenberg understood Mr. Gerstein's position, however, the goal is to find the lowest price. He asked that the Board consider a re-bid for the next purchase. On a motion made by Trustee Epstein, and seconded by Trustee Jason Klein, the resolution was adopted. Sarah Bledsoe called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye It was noted that the Village has the prerogative to re-bid, and this matter will be reviewed in the future. Mayor Rosenberg called for the presentation by Sustainable Westchester. REPORT/PRESENTATIONS: Sustainable Westchester Presentation: Community Choice Aggregation Board of Trustees Meeting April 28, 2015 Page 8 Mr. Mike Gordon representative for Sustainable Westchester addressed the Board. He made a PowerPoint Presentation. He noted that only one-quarter of the residents have switched their provider from Con Edison and three-quarters have not. It is the same electricity and the same bill, only the provider would change. Residents can save money by locking into a lower rate. If they change their mind, they can switch back. Sustainable Westchester is working with many municipalities to educate the residents. Mr. Gordon noted that outreach has just started. Sustainable Westchester is working on templates for communications to be cut and pasted by the municipalities. Residence should find solace in that the Municipalities have their best interest at heart. Any service interruption is dealt with by Con Edison. There are guaranteed savings. Trustee Klein noted that incentive programs are not effected by this change, especially for solar customers. Con Ed still reads the meters and bills. The change is who supplies the natural gas. This is a countywide program. Mr. Gordon noted that there would need to be a referendum and public vote would be needed for a municipality to join. Mayor Rosenberg thanked Mr. Gordon for the presentation. 3) Considering a snow and ice agreement extension with New York State Department of Transportation for the 2015-2016 snow and ice season 4) Mr. Christopher Bradbury, Village Administrator, read the following resolution: RESOLUTION CONSIDERING A SNOW AND ICE AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR THE 2015/2016 SNOW SEASON RESOLVED, that the Village of Rye Brook is authorized to enter into extensions of the indexed lump sum municipal snow and ice agreement (#D010779) with the State of New York, Department of Transportation until June 30, 2016 under which the Village of Rye Brook will receive an estimated payment of$16,934 for the 2015/16 snow season for snow and ice control on King Street and Westchester Avenue; and be it further RESOLVED, that the Mayor is authorized to execute and deliver all documents necessary or appropriate to accomplish the purpose of this Resolution. This is a standard agreement extension. Board of Trustees Meeting April 28, 2015 Page 9 On a motion made by Trustee Susan Epstein, and seconded by Trustee Jason Heiser, the resolution was adopted. Sarah Bledsoe, Assistant to the Village Administrator, called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 4. Considering appointments to the Advisory Council on Parks and Recreation and the Planning Board Mr. Bradbury read the following resolution: RESOLUTION Revised 04-27-2015 CONSIDERING THE APPOINTMENT OF KATHY BILIG TO THE RECREATION COUNCIL AND SAL MORLINO TO THE PLANNING BOARD BE IT RESOLVED, that Kathy Bilig of 16 Red Roof Drive shall be appointed to the Advisory Council on Parks and Recreation to fill a vacancy for a term that shall expire on the first Monday of April 2016; and be it FURTHER RESOLVED, that Sal Morlino of 1 Bonwit Road shall be appointed to the Planning Board to fill the unexpired term of Bill Laufer which shall expire on the first Monday of April 2016. Mayor Rosenberg noted that these appointment filled unexpired terms. He thanked William Laufer for sitting on the Planning Board, and noted that the term is five (5) years and that is a very big commitment. He also thanked Mr. Sal Molino for stepping up and accepting the appointment. On a motion made by Trustee Klein, and seconded by Trustee Epstein, the resolution was adopted. Sarah Bledsoe called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Board of Trustees Meeting April 28, 2015 Page 10 5) Considering the temporary closure of Wyman Street on May 3, 2015 Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE TEMPORARY CLOSURE OF WYMAN STREET WHEREAS,Anthony and Giselle Cotter of 5 Wyman Street have requested the use of Wyman Street on May 3, 2015 between the hours of 1:00 PM and 7:00 PM for the purpose of a children's birthday party; and WHEREAS, Anthony and Giselle Cotter will work with the Rye Brook Police Department to coordinate the street closure with proper barricades and safety precautions; and NOW, THEREFORE BE IT RESOLVED, that the Rye Brook Board of Trustees authorizes Anthony and Giselle Cotter to use Wyman Street on May 3, 2015; and be it FURTHER RESOLVED, that this approval is subject to Anthony and Giselle Cotter following the coordination and direction of the Rye Brook Police Department at all times to minimize any traffic control and safety problems that may arise. Mr. Cotter, applicant, addressed the Board. He noted that he was having a family party and as the number of invites grew, the party out grew the rear yard. He is now asking the Village for the use of the street, and noted that his neighbors will be invited. There are only four houses that are affected. There will be music and food, and the applicant will be responsible for cleaning up. This came about quickly and it was not his intention to rush the Board for a decision. Trustee Heiser felt that it was unfair not knowing how the other neighbors felt about this. One neighbor, who saw the matter on the agenda addressed the Board. She felt hat it was not necessary to close the street, thus prohibiting the homeowners on Wyman the ability to park in their driveways or come and go as needed. Mr. Cotter noted that this was a spur of the moment decision. There will be many children there and he was hoping to open up the street for a bouncy castle, a waffle ball field, and the barbeque. Trustee Klein noted that there must be access to emergency vehicles. Mr. Cotter felt that there would be adequate access for ambulance, police, fire trucks. Mayor Rosenberg noted that the Village cannot give relief from alternate side of the street parking for the party, and the request was coming just a few days before the scheduled party date not allow adequate time to reach out to the neighbors. Board of Trustees Meeting April 28, 2015 Page 11 The neighbor felt that something could be worked out between the neighbors. The original motion was withdrawn, and a second motion was made by Trustees Epstein and Rednick. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 6) Considering setting a public hearing regarding the rezoning of property located at 80 Bowman Ave for May 28,2015 Mr. Bradbury read the following resolution: RESOLUTION TO SET A PUBLIC HEARING ON AN APPLICATION FOR A ZONE CHANGE IN CONNECTION WITH AN APPLICATION FOR A LOT MERGER AND SITE PLAN APPROVAL TO CONSTRUCT A MIXED-USE BUILDING AT 80 BOWMAN AVENUE WHEREAS, an application has been submitted by Frank and Virginia Madonna, for Bowridge Realty, LLC, for approval of a lot merger and site plan approval to construct a three-story, mixed-use building, consisting of ground-floor retail space, residential apartments and associated parking, on property located at the southeast corner of the intersection of Bowman Avenue and Barber Place in the FAH District. Said premises being further identified as Section 141.27, Block 1, Lots 26, 31, and 32 on the Town of Rye Tax Assessor's Map; and WHEREAS, the Application includes a request to revert the zoning designation for the subject property from the FAH to the C-1 District; and WHEREAS, the Application is an Unlisted Action pursuant to the State Environmental Quality Review Act (SEQRA); and WHEREAS, the Planning Board, upon issuance of a Notice of Intent to Declare Lead Agency and expiration of the required thirty day period, declared itself Lead Agency, by resolution adopted February 5, 2015, for purposes of a coordinated review pursuant to SEQRA; and Board of Trustees Meeting April 28, 2015 Page 12 WHEREAS, the Board of Trustees is the approval authority on the zone change component of the Application; and WHEREAS, on November 10, 2014, the Board of Trustees referred the request for zone change to the Rye Brook Planning Board for report and recommendation thereon, and such report and recommendation was adopted by the Planning Board and referred to the Board of Trustees on April 9, 2015. NOW THEREFORE, BE IT RESOLVED, that the Village of Rye Brook Board of Trustees shall hold a Public Hearing on May 26, 2015 at 7:30 p.m., at Village Hall, 938 King Street, Rye Brook, New York to consider the application for approval; and BE IT FURTHER RESOLVED, that the Applicant is directed to comply with Section 250-40 of the Village Code regarding notification. Mayor Rosenberg noted that this resolution was to set the public hearing. He asked for a quick walk thru on the application. Mr. Madonna, the applicant, addressed the Board. There will be retail on the ground level and residential units upstairs. This application is before the Planning Board, and parking is being addressed. On a motion made by Trustee Epstein and seconded by Trustee Heiser the resolution was adopted and Ms. Bledsoe called the roll: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 7. Considering an amendment to the Surplus Equipment Bid awarded on January 13, 2015 Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN AMENDMENT TO THE SURPLUS EQUIPMENT BID AWARDED ON JANUARY 13, 2015 Board of Trustees Meeting April 28, 2015 Page 13 WHEREAS, On January 13, 2015 the Village Board awarded bids to various vendors for surplus equipment totaling $48,891 utilizing the Municibid program; and, WHEREAS, the 2009 Crown Victoria was awarded to Kimberley Keen of 12 Two Penny Run, Pilesgrove,NJ in the amount at $3,433; and WHEREAS, the Village has made numerous, failed attempts to reach Kimberley Keen and as such, it has been requested that the Village Board award the bid to the next highest bidder; and WHEREAS, the next highest bidder is Jack Boisvert of DEP Auto Sales, 172 Hamburg Turnpike, Bloomingdale,NJ in the amount of$3,333 NOW, THEREFORE BE IT RESOLVED, that the January 13, 2015 bid award for the 2009 white Crown Victoria is hereby amended and the vehicle is awarded to Jack Boisvert in the amount of$3,333. Mayor Rosenberg noted that the Village has attempted to reach Kimberly Keane without success; she won the bid and then never contacted that Village or responded to the calls. The car will be picked up by the winner of the bid. On a motion made by Trustee Rednick and seconded by Trustee Epstein, Ms. Bledsoe called the roll and the resolution was adopted: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 8. Considering an amendment to the Village's Credit Card Policy Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AN AMENDMENT TO THE VILLAGE'S CREDIT CARD POLICY Board of Trustees Meeting April 28, 2015 Page 14 WHEREAS,the Village Administrator has recommended certain amendments to the Village's credit card policy in order to both meet the needs of the Village and protect the Village's finances; NOW, THEREFORE BE IT RESOLVED, that the Village Board hereby approves the proposed changes to the Village's Credit Card Policy and authorizes the Village Administrator to implement those changes as appropriate. Mayor Rosenberg noted that a higher limit was needed. On a motion by Trustee Rednick, and seconded by Trustee Heiser, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 1 9. Considering the approval of Minutes from March 24,2015 Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE APPROVAL OF MINUTES: MARCH 24, 2015 NOW, THEREFORE BE IT RESOLVED, that the Village of Rye Brook Board of Trustees hereby certifies the approval of the minutes for the meeting held on March 24, 2015. The minutes were approved as submitted. On a motion made by Trustee Klein, and seconded by Trustee Rednick, the resolution was adopted: Board of Trustees Meeting April 28, 2015 Page 15 The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye ADMINISTRATOR'S REPORT: Mr. Bradbury began his report by noting that Hydrant flushing would be taking place. As a result, residents will see discolored water. Mr. Bradbury noted that the annual Carnival is less than a month away. It is scheduled for May 15, 16 and 17. The Village has been doing a lot of outreach and there will be more vendors this year. It will be a great event and everyone is invited. Additional information is on the Village's website and Facebook pages. Mayor Rosenberg called for questions or comments from the public. A resident addressed the Board to ask that the Village assist with snow removal on the sidewalks. It was noted that it is the responsibility of the residents to clear the sidewalks in front of their home. North Ridge Street is a county road, which will be owned by the Village in the future. The resident felt that there should be assistance for the elderly, especially since Rye Brook is a service oriented community. Mayor Rosenberg noted that this would set precedent Mr. Nowak noted that it would require tremendous manpower. It is always best to wait for the trucks to finish plowing before residents go out and shovel. When it snows the Highway Department works days straight. To ask them to go out and do the sidewalks would be a large burden. Mayor Rosenberg noted that the Board will review this matter. Mayor Rosenberg noted that the next Board of Trustees meetings were scheduled for May 12th and May 26th. There being no further business before the Board, motion and second for executive session regarding possible litigation. Board of Trustees Meeting April 28, 2015 Page 16 On a motion made by Trustee Epstein, and seconded by Trustee Klein, the meeting was adjourned. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Board of Trustees Meeting April 28, 2015 Page 17