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HomeMy WebLinkAbout2015-11-10 - Board of Trustees Meeting Minutes VILLAGE OF RYE BROOK BOARD OF TRUSTEES MEETINGS VILLAGE HALL, 938 KING STREET TUESDAY, NOVEMBER 10, 2015 AGENDA 7:00 P.M. —EXECUTIVE SESSION: potential litigation; Save the Sound 7:30 P.M. —REGULAR MEETING PLEDGE OF ALLEGIANCE REPORT/PRESENTATIONS: 1) Hawthorne Avenue Traffic Study Report and Recommendation AFFORDABLE HOUSING: 1) Public hearing and resolution considering a request for extension of FAH zoning map amendment, application for subdivision approval and application for amended site plan approval for property located at 80 Bowman Avenue PUBLIC HEARINGS: 1) Considering a local law to amend Chapter 240 of the Village of Rye Brook code governing vehicles and traffic; to prohibit parking on certain portions of Barber Place RESOLUTIONS: 1) Considering a local law to amend Chapter 240 of the Village of Rye Brook code governing vehicles and traffic; to prohibit parking on certain portions of Barber Place 2) Considering amending the Village Board meeting dates for the month of December 3) Consider an appointment to the Airport Advisory Committee 4) Considering a bid award for surplus equipment 5) Considering a bid award for basketball court resurfacing at Pine Ridge Court Board of Trustees Meeting November 10,2015 Page 1 of 13 6) Considering a license agreement for a fence within the Village right of way on Tamarack Road 7) Considering the approval of minutes from the meetings of October 13, 2015. ADMINISTRATOR'S REPORT OLD BUSINESS NEW BUSINESS DISCUSSION ITEM ACTION ON NON-AGENDA MATTERS SUBJECT TO THE CONSENT OF THE TRUSTEES PRESENT AT THE MEETING THE NEXT SPECIAL AND REGULAR TRUSTEES MEETINGS November 10 and November 24, 2015 BOARD: Trustee Susan R. Epstein Trustee David M. Heiser Trustee Jason A. Klein Trustee Jeffrey B. Rednick Mayor Paul S. Rosenberg VILLAGE STAFF: Christopher Bradbury, Village Administrator Sarah Bledsoe, Assistant to the Village Administrator Courtney McGowan, Esq., Village Counsel Michel Nowak, Superintendent of Public Works Marilyn Timpone Mohamed, Village Consultant Fred Seifert, Public Access Coordinator/IT Paula Patafio, Meeting Secretary Mayor Paul Rosenberg welcomed everyone to the Tuesday, November 10, 2015 Board of Trustees meeting. He apologized for the late start and noted that the Board just came from an executive session on litigation with Save the Sound. Board of Trustees Meeting November 10,2015 Page 2 of 13 It was noted that Trustee Jason Klein was at a special awards dinner accepting an award for the Village. He would be a little late for the Board of Trustees meeting. Mayor Rosenberg introduced Attorney Courtney McGowen from the firm of Keene and Beane who was in attendance for Mr. Beane, Village Counsel. Mayor Rosenberg called for the first item on the agenda: REPORUPRESENTATIONS: 1) Hawthorne Avenue Traffic Study Report and Recommendation This matter was brought to the Village's attention by the residents on this roadway. There are two issues: safety of the residents waking this street and speeding on the roadway that is often used as a cut-through from Ridge Street to Westchester Avenue. A PowerPoint presentation was made by the consultant hired by the Village. It was noted that both Port Chester and Rye Brook Fire and Police Departments were part of this study. Hawthorne Avenue is a 30' wide straight street and the homes are set back from the street giving it the appearances of open space. There is very little on-street parking, and no sidewalks for the residents to walk on. Traffic studies were done during the peak period of 3:00 p.m. to 6:00 p.m. Eighty vehicles traveled this roadway. The speeds went from 26 MPH to 31 MPH. Possible solutions were discussed. They included speed bumps, speed humps, a traffic circle, making the road a dead end, turning it into a cul de sac, adding sidewalks, striping, adding a median, turn restrictions, installing an oasis -- which is planting trees in the roadway that would allow one car at a time to pass at a time, and making the street one way. Each suggestion had its own set of pluses and minuses, i.e.: speed bumps can be noisy, a dead end or one way is inconvenient. Mayor Rosenberg noted that members of the public would be allowed to make comments. He asked that anyone wishing to address the Board come to the podium, use the microphone, and address their comments to the members of the Board. The owner of 72 Hawthorne Avenue addressed the Board. He noted that walking or jogging in the street is very dangerous. The goal is to increase the safety of the residents that use this street. Mr. Bradbury noted that the Fire Departments use this street and the roadway must be to accommodate the truck the size of the trucks. Mayor Rosenberg noted that there is a problem on this street and the Village is attempting to solve it. However, it seems like many of the suggested solutions will simply push the traffic to other streets. No one wants to fix one problem and then cause problems for other residents who are allowed to Board of Trustees Meeting November 10,2015 Page 3 of 13 use the street. He suggested that something be tested first, on a temporary basis. Mr. Bradbury was instructed to try striping and speed humps. A plan will be drawn out and a budget transfer will be prepared. The funding should be in place by December and installation can be done during spring break. Mayor Rosenberg called for the first item on the agenda. AFFORDABLE HOUSING: 1) Public hearing and resolution considering a request for extension of FAH zoning map amendment, application for subdivision approval and application for amended site plan approval for property located at 80 Bowman Avenue. Mayor Rosenberg noted that the public hearing was opened at a prior meeting. At that meeting the Board and applicant discussed moving the parking to the opposite side of Barber Place to maintain the number of parking spaces. Mr. Federico, Architect for the applicant, noted that the parking plan accomplished the additional spaces. Standard size parking spaces were used. He noted that some of the residents have smaller cars and so more cars may be able to fit on the street. Mayor Rosenberg called members of the public wishing to address the Board. The resident of the corner of Barber and Bowman addressed the Board. He noted that the new development was supplying 24 parking spaces for 16 units. If every owner has two cars they are already over the number of parking spaces. Then you add in visitors and there is insufficient parking on the property and the overflow spills out onto the street. He suggested cutting back on the number of units. Mayor Rosenberg called upon Marilyn Timpone Mohamed, Village Consultant, for a response. Ms. Timpone Mohamed noted that the parking is per the Village Code. The number of units and spaces has already been approved. The parking includes handicapped parking space. Mayor Rosenberg called for a motion and a second to close the public hearing. On a motion made by Trustee Epstein, and seconded by Trustee Heiser, the public hearing was closed. Ms. Sarah Bledsoe, Assistant to the Village Administrator, called the roll: Board of Trustees Meeting November 10,2015 Page 4 of 13 Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye PUBLIC HEARINGS: 1) Considering a local law to amend Chapter 240 of the Village of Rye Brook code governing vehicles and traffic; to prohibit parking on certain portions of Barber Place Mayor Rosenberg noted that the public hearing was opened at the last Board of Trustees meeting. He called for questions and concerns from the Board and members of the public. There being none, he called for a motion and second to close the public hearing. On a motion made by Trustee Rednick, and seconded by Trustee Klein, the public hearing was hearing was closed. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye RESOLUTIONS: 1) Considering a local law to amend Chapter 240 of the Village of Rye Brook code governing vehicles and traffic; to prohibit parking on certain portions of Barber Place Mr. Bradbury read the following resolution: Board of Trustees Meeting November 10,2015 Page 5 of 13 RESOLUTION APPROVING A LOCAL LAW REGARDING PARKING RESTRICTIONS ON BARBER PLACE VILLAGE OF RYE BROOK BOARD OF TRUSTEES WHEREAS, local law was introduced before the Board of Trustees of the Village of Rye Brook to amend Chapter 240 of the Village Code, entitled "Vehicles and Traffic," to implement certain parking restrictions on the east side of Barber Place; and WHEREAS, on October 13, 2015, the Board of Trustees classified the proposed local law as a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA), and therefore, no further environmental review is required; and WHEREAS, on October 27, 2015, the Board of Trustees held a duly noticed public hearing at Village Hall to consider the proposed local law, at which time all persons interested were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves the above-mentioned local law imposing parking restrictions on the east side of Barber Place near the intersection of Barber Place and South Ridge Street. On a motion made by Trustee Rednick, and seconded by Trustee Epstein, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting nay Mayor Paul Rosenberg voting aye 2) Considering amending the Village Board meeting dates for the month of December Mr. Bradbury read the resolution: Board of Trustees Meeting November 10,2015 Page 6 of 13 RESOLUTION CONSIDERING AMENDING THE VILLAGE BOARD MEETING DATES FOR THE MONTH OF DECEMBER RESOLVED, that the following Board of Trustees meeting dates are hereby cancelled: December 8, 2015 and December 22, 2015; and be it FURTHER RESOLVED, the following Board of Trustees meeting date is hereby scheduled: December 15, 2015 Mayor Rosenberg noted that this is done every year due to the holidays and vacation schedules. On a motion made by Trustee Epstein and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 3) Consider an appointment to the Airport Advisory Committee Mr. Bradbury read the following Resolution: Board of Trustees Meeting November 10,2015 Page 7 of 13 RESOLUTION CONSIDERING AN APPOINTMENT TO THE AIRPORT ADVISORY COMMITTEE BE IT RESOLVED, that Peter Schlactus of 80 BelleFair Road shall be appointed to the Airport Advisory Committee to fill the unexpired term of Richard Goldstein which shall expire on the first Monday of April 2016. Mayor Rosenberg thanked both the current member for his service, and the new member for stepping in. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 4) Considering a bid award for surplus equipment Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING THE AWARD OF BIDS FOR SURPLUS MUNICIPAL EQUIPMENT WHEREAS,the Village of Rye Brook has solicited bids for surplus municipal equipment; and Board of Trustees Meeting November 10,2015 Page 8 of 13 WHEREAS, a public notice was duly advertised in the official newspaper of the Village of Rye Brook on October 23, 2015 and listings were posted online through MUNICIBID with an end date of Thursday,November 5, 2015; and WHEREAS, at 11:00 a.m., Thursday,November 5, 2015 the bid deadline was completed. NOW THEREFORE BE IT RESOLVED, the following surplus equipment is hereby awarded to the following highest bidders: EOUIPMENT BIDDER BID AMOUNT Ralph Magonell, Jr. 1999 Chevrolet Tahoe—2WD 426 Hayes Ave., $1,901 Ypsilanti MI David Berhman 1994 Ford 555D Backhoe Loader 109 Hudson Street $20,300 Hawley, PA The file cabinets are still available. The hope is to find someone to take them, if not they will be disposed of. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Board of Trustees Meeting November 10,2015 Page 9 of 13 5) Considering a bid award for basketball court resurfacing at Pine Ridge Court Mr. Bradbury read the following resolution: RESOLUTION CONSIDERING AWARDING THE BID FOR CONTRACT #15-18: PINE RIDGE BASKETBALL COURT RESURFACING WHEREAS, the Village of Rye Brook has solicited bids for Contract 415-18, Pine Ridge Basketball Court Resurfacing; and, WHEREAS, the bid for Contract 415-18 was advertised in the Westinore News as the Official Newspaper of the Village of Rye Brook, and was also made available on the Empire State Purchasing Group bid system; and WHEREAS, at 10:00am on Thursday, November 5, 2015 the Village Administrator opened sealed bids as summarized below: Bidder Base Bid Peter J. Landi $23,000.00 Derosa Sports $34,000.00 Sport Tech Construction $40,290.00 Gazebo Contracting $55,475.00 SiteScapes $74,029.40 NOW, THEREFORE BE IT RESOLVED that following review of the bids by the Village Administrator and Village Engineer, the Village Board of Trustees hereby determines that the lowest responsible bidder meeting all the requirements of the bid document is Peter J. Landi for the base bid amount of$23,000.00 Board of Trustees Meeting November 10,2015 Page 10 of 13 AND BE IT FURTHER RESOLVED, that that the Village of Rye Brook Board of Trustees hereby awards the bid for Contract 415-17 to Peter J. Landi in the total bid amount of $23,000.00; and BE IT FURTHER RESOLVED,that the Mayor and Village Administrator are hereby authorized to execute and deliver any documents necessary and appropriate to accomplish the purposes of this resolution. This bid has been put out several times. Some of the work will be done in house. The work will be done in the spring. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye 6) Considering a license agreement for a fence within the Village right of way on Tamarack Road Mr. Bradbury read the following resolution authorizing Rye Brook to enter into this license agreement RESOLUTION AUTHORIZING THE VILLAGE OF RYE BROOK TO ENTER INTO A LICENSE AGREEMENT WITH THE OWNERS OF 86 TAMARACK ROAD FOR THE USE OF VILLAGE PROPERTY WHEREAS, Sue Weiss, owner of 86 Tamarack Road, designated on the Town of Rye Tax Assessors Map as Section 135.52, Block 1, Lot 11, has requested a license from the Board of Trustees to maintain a split rail fence with wire mesh and plantings currently located in the Tamarack Road Argyle Road rights-of-way, which rights-of-way are owned by the Village of Board of Trustees Meeting November 10,2015 Page 11 of 13 Rye Brook ("Village Property"), and to enter upon that portion of said Village property to maintain, restore and replace (in-kind) the fence and for no other purpose; and WHEREAS, the Board of Trustees, pursuant to the State Environmental Quality Review Act (SEQRA), determines the proposed action to be a Type II Action and, accordingly, no further environmental review is required. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees, upon consideration of the aforementioned request, hereby authorizes the Village to enter into a License Agreement with Sue Weiss, as annexed to this Resolution as Exhibit "A", to maintain the split rail fence with wire mesh and plantings within the Village rights-of-way on Tamarack and Argyle Roads, subject to and in accordance with the terms set forth in the attached License Agreement; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute the License Agreement and deliver all necessary documents to accomplish its purposes. The property owner noted that the fence exists and she is looking to add mesh wiring and arborvitae. This is in the Village's right-of-way. Trustee Epstein questioned the type and height of the arborvitae being planted. She was concerned about the line of sight for people making the turn at this intersection. There are some existing trees in this area and the arborvitae will be planting along side of the trees. The Village's staff will ensure that the line of sight is clear. On a motion made by Trustee Epstein, and seconded by Trustee Klein, the resolution was adopted. The roll was called: Trustee Susan Epstein voting aye Trustee Jason Klein voting aye Trustee David M. Heiser voting aye Trustee Jeffrey Rednick voting aye Mayor Paul Rosenberg voting aye Board of Trustees Meeting November 10,2015 Page 12 of 13 7) Considering the approval of minutes from the meetings of October 13, 2015. Mayor Rosenberg, with the consensus of the Board, held over the meeting minutes to the next Board of Trustees meeting. ADMINISTRATOR'S REPORT Mr. Bradbury noted that the Village Offices are closed on Veteran's Day. He noted that there were several upcoming events. The first is a Blood Drive, being coordinated by Shari Melillo and Liz Rotfeld, in memory of Joey Touri at the AJP Center on November 18, 2015. Driving issues will be highlighted. There is a commercial solar event to be held at Westchester Burger on November 19, 2015. Mr. Nowak and Mr. Bradbury will be attending a meeting in Greenwich where wetlands buffers will be addressed. The meeting is scheduled for November 23, 2015. The purpose is to approve the work on Anderson Hill Road. The Winter Festival and Lighting Event is scheduled for December 3, 2015. Everyone is invited. There will be crafts and games, and a Polar Express ride around the park. Sarah Bledsoe worked closely with Brian Dempsey regarding the traffic study on Hawthorne. He thanked her for her hard work. Mayor Rosenberg noted that there was a big turnout for the Solarize Rye Brook meeting. If you have not heard from the vendor yet, please contact the administrator's office. The Village of Rye Brook's Trustee Klein received a Certificate of Recognition for the Village's work on solarizing Rye Brook. The next Board meetings are scheduled for November 24 and December 15, 2015. There being no further business before the Board, the meeting was adjourned at 9:40 p.m. Board of Trustees Meeting November 10,2015 Page 13 of 13